Moretonville Junior Football Club Official...

MJFC Handbook 2014-2015

Moretonville

Junior Football Club

Official Handbook

2014/15

www.moretonville.org.uk


Table of Contents

1) Introduction

2) Club Information

3) Aims and Objectives of the Club

4) Club Constitution

5) Merchandising Policy

6) Child Protection Policy and Procedures

7) Equal Opportunities Policy

8) Anti-Discrimination Policy

9) Transportation Policy

10) Codes of Conduct

11) Football Policies

12) Managers Information


1 Introduction

Moretonville Junior Football Club (MJFC) was established in 1969 to provide football for young people in

Buckingham and the surrounding areas. The club caters for age groups from under 6 to 16 boys and girls and

in the current season will also have an under 18 girls team. The under 6, 7 and 8 age groups train and play on

a non-competitive basis in line with FA guidelines.

The club is one of the largest in the North Bucks area, is affiliated to the Berks & Bucks Football Association

and has FA Charter Development Club status. The club has strong links with the Buckingham Athletic, as well

as links with other clubs further afield.

When a player becomes a member of the club they are making a number of commitments on behalf of

themselves and their parents or carers. Within this handbook you will find the “RESPECT” guidelines which

describe what behaviours are expected of the players, officials and supporters of the football club.

MJFC is run completely by volunteers; the chairman, committee, team managers and a host of other people

who help out do so through a shared passion to bring the fun of football to all participants regardless of their

background or ability.


2 Club Information

2.1 Club Colours

The club colours of MJFC are:

• Red and black striped shirts.

• Black shorts

• Black MJFC Socks

The Away Kit colours are:

• Sky blue shirts

• Navy shorts

• Navy socks

2.2 Club Ground and Headquarters

The MJFC ground and headquarters are located at:

The University of Buckingham Playing Fields

Gawcott Fields

Gawcott Road

Buckingham

MK18 4JD

The Grid reference is 51.98419 / -1.004514.

2.3 Approved Training Locations

Training can only take place at the approved training locations at the club grounds, Swan Pool and Stowe

School.

2.4 Affiliation

MJFC is affiliated to the Berks and Bucks Football Association;

Affiliation Number; LYD00427

2.5 League Membership

MJFC is a member of:

Junior The Milton Keynes and District Development League

Senior The Milton Keynes and Border Counties Youth Football League

Girls The Bucks Girls Football League


3 Aims and Objectives of the Club

3.1 Aims

MJFC aims to provide the best possible football experience for all participants irrespective of their

background or level of ability.

3.2 Objectives

The objectives of MJFC are;

• To provide the opportunity for boys and girls between the age of five and eighteen to participate in

regular football

• To develop the self-esteem social skills of the participants

• To provide social and recreational facilities for the participants and the wider community

• To provide football development pathways that meet the needs and abilities of all participants

• To fully support players in junior, youth, adult and disabled football

• To meet the requirements of the Football Association to be a Charter Standard club

• To be an important and recognised part of the community life of Buckingham and the surrounding

areas


4 Club Constitution

4.1 Name

The club shall be called Moretonville Junior Football Club (the Club).

4.2 Object

The object of the club is to provide association football and related social and recreational activities for its

members.

4.3 Status of Rules

The rules (the Club Rules) form a binding agreement between each member of the Club.

4.4 Rules and Regulations

1) The Club has the status of an Affiliated Member Club of the Football Association by virtue of its affiliation

to/membership of the Football Association (affiliated to the Berks and Bucks Football Association). The

Rules and regulations of the Football Association Limited and parent County Association and any League

or Competitions to which the Club is affiliated for the time being shall be deemed to be incorporated into

the Rules.

2) No alteration to the Club Rules shall be effective without prior written approval by the parent

association.

3) The Club, having attained FA Charter Development Club Status will abide by the Football Association’s

Child Protection Policies and Procedures, Codes of Conduct, the Equal Opportunities and Anti-

Discrimination Policy, and other requirements of a Charter Development Club as and when they are

made known by the Football Association.

4.5 Club Membership

1) The members of the Club from time to time shall be those persons listed in the register of members (the

Membership Register) which shall be maintained by the Club Secretary.

2) Membership shall be open to males and females aged five years and over.

3) Membership shall consist of playing and non-playing members to fulfil the objectives of the Club. Parents

and Guardians of players shall automatically be deemed by MJFC to be club members upon payment of

player subscriptions. They shall enjoy the same benefits of membership as other members.

4) Any person who wishes to be a member must apply on the membership application form and deliver it

to the Club. Election to membership shall be at the sole discretion of the Club Administration Committee.

Membership shall become effective upon an applicant’s name being entered into the Membership

Register.

5) In the event of a member’s resignation or expulsion from the Club, his or her name shall be removed from

the Membership Register.


6) The Football Association and parent County Association shall be given access to the Membership Register

on demand.

4.6 Annual Membership Fee

1) An annual fee payable by each playing member shall be determined from time to time by the Club

Administration Committee. Any fee shall be payable on successful application for membership and

annually by each member. There shall be no repayment of fees to individual members except at the sole

discretion of the Club Administration Committee and then only in exceptional circumstances.

2) The annual membership fee is payable for each playing member of the Club and is due on the signing-on

day stipulated by the Club each year. Any variance to this requirement must be approved firstly by the

Club Treasurer and ratified by the Club Administration Committee. Non-playing members shall not be

required to pay a membership fee, but are encouraged to make a nominal voluntary contribution.

3) Members joining the Club after the start of the season may, at the discretion of the Committee, pay a

reduced fee, pro-rata to the month of joining during the season (August to May).

4) The Club Administration Committee shall have the authority to levy further subscriptions from the

members as are reasonably necessary to fulfil the objectives of the Club.

5) Parents or carers of players commit to undertake volunteer work of at least three hours per season to

assist in the general functioning of the club.

4.7 Resignation and Expulsion

1) A member shall cease to be a member of the Club if, and from the date on which he/she gives notice to

the Club Administration Committee of their resignation.

2) A member whose annual membership fee or further subscription is more than two months in arrears shall

be deemed to have resigned, unless alternative payment methods are agreed with the Club Treasurer and

ratified by the Administration Committee.

3) The Club Administration Committee shall have the power to expel a member when, in their opinion, it

would not be in the best interests of the Club for them to remain a member. There shall be no appeal

procedures.

4) A member who resigned or is expelled shall not be entitled to claim any, or a share of any, of the Club

property.

4.8 Club Administration Committee

1) The Club shall be governed by a Club Administration Committee (hereafter known as the Committee)

consisting of the following Club Officers:

• Chair person

• Vice-Chairperson Administration

• Treasurer

• Secretary

• Minutes Secretary


2) In addition to sufficient general committee members as determined at the AGM.

3) Each Club officer and Committee Member shall hold office from the date of appointment until the next

Annual General Meeting unless otherwise resolved at a Special General Meeting.

4) One person may hold no more than one position of Club Officer except in special circumstances and then

only with the approval of the Committee. The Committee shall be responsible for the management of all

the affairs of the Club.

5) Decisions of the Committee shall be made a simple majority of those attending the Committee meeting.

The Chairperson of a Committee meeting shall have a casting vote in the event of a tie.

6) Meetings of the Committee shall be chaired by the Chairperson. In the absence of the Chairperson, the

Vice-Chairperson Administration should preside, or if also not available then those present shall elect a

Chairperson for that meeting from the remaining officers of the Club.

7) The quorum for the transaction of the Committee business shall be six, at least one of whom must be an

officer of the Club.

8) Decisions of the Committee shall be entered into the Minute Book of the Club to be maintained by the

Minutes Secretary.

9) The Committee shall endeavour to meet once per month throughout the football season. However, any

member of the Committee may call a Committee meeting by giving not less than seven days’ notice to all

members of the Committee.

10) The Committee shall not hold less than four meetings in a calendar year.

11) An outgoing member of the Committee may be re-elected. Any vacancy on the Committee which arises

between the AGMs shall be filled by a member proposed by one and seconded by another of the

remaining Committee members and approved by a simple majority of the Committee members.

12) Save as for in the Rules and Regulations of the Football Association and the County Association to which

the Club is affiliated, the Committee shall have the power to decide all questions and disputes arising in

respect of any issue concerning the Club Rules.

13) The Committee shall have the power to co-opt additional members with full voting rights onto the

Committee until the following AGM.

4.9 Sub-Committees

The Committee may appoint a sub-committee to organise special events. The sub-committees shall be

chaired by a member of the Committee but may be made up of such persons as the Committee deems fit. A

sub-committee shall have such powers as are divested to it by the Committee.

4.10 Standards Committee

1) The Standards Committee is a permanent sub-committee of the Committee with the responsibility to

investigate complaints made concerning the actions or behaviour of any member of the club.


2) The Standards Committee will take appropriate evidence into consideration and recommend any action

to be taken to the Committee.

4.11 Annual and Special General Meetings

1) An Annual General Meeting (AGM) shall be held around mid-June each year and shall be advertised in

the local press at least two weeks prior to the chosen date.

2) The purpose of the AGM is to:

• Receive the Chairperson’s report of the activities of the Club over the previous year

• Receive the Treasurer’s report of the Club’s finances over the previous year

• Elect the members of the Committee

• Consider any other business

3) Nominations for elections of members of the Club as Club Officers or as members of the Committee shall

be made by a proposer and a second, both of whom must be existing members of the Club, in writing to

the Club Secretary not less than twenty one days before the AGM. Notice of any resolution to be

proposed at the AGM shall be given in writing to the Club secretary not less than twenty one days before

the meeting.

4) The Constitution of the Club can only be altered at the AGM or at a Special General Meeting (SGM).

5) A SGM may be called at any time by the Committee and shall be called within twenty one days of the

receipt by the Club secretary of a request in writing signed by not less than five members of the Club

stating the purpose for which the SGM is required and the resolutions proposed. Business at an SGM

may be any business that may be transacted at an AGM.

6) Any proposed SGM shall be advertised in the press at least fourteen days prior to the date of the

meeting.

7) The quorum for a SGM is ten members.

8) The Chairperson, or in their absence the Vice-Chairperson, or if also not available then a member

selected by the Committee shall chair a SGM. Each member present shall have one vote and resolutions

shall be passed by a simple majority. In the event of a tie the Chairperson of the meeting will have a

casting vote.

9) The Minutes Secretary, or in their absence a member of the Committee shall enter minutes of the SGM

into the Minute Book of the Club.

4.12 Club Teams

At its first meeting following an AGM the Committee shall appoint a Club member to be the Team Manager

for each of the Club’s football teams who shall be responsible for managing the affairs of the team.

4.13 Manager’s Meeting


1) At least one member of the Committee will organise and attend regular Manager’s Meetings and act as

Chairperson.

2) Items of information or items for action from the Committee will be passed to the Manager’s Meeting

for discussion at the meeting.

3) Each appointed Team Manager (or their nominated representative) will attend the Managers Meetings.

4.14 Club Finances

1) A bank account shall be opened and maintained in the name of the Club (the "Club Account").

Designated account signatories shall be the Club Chairperson, the Club Secretary and the Treasurer. No

sum shall be drawn from the Club Account except by cheque signed by two of the three designated

signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club

Account.

2) Neither the name of the Club nor that of any of its Teams may be used to set up any account without the

express written permission of the Committee.

3) The Club’s Financial Year shall end on 30th April each year, or within twenty-eight days of the AGM.

4) The Club Property shall be applied only in furtherance of the objects of the Club. The distribution of

profits or proceeds arising from the sale of Club Property to members is prohibited.

5) The Committee shall have the power to authorise the payment of remuneration and expenses to any

member of the Club (although a Club shall not remunerate a member for playing) and to any other

person or persons for services rendered to the Club.

6) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses,

insurance cover, medical treatment, away-match expenses, post-match refreshments and other ordinary

benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.

7) The Club may also in connection with the sports purposes of the Club:

i) sell and supply food, drink and related sports clothing and equipment;

ii) employ members (although not for playing) and remunerate them for providing goods and services,

on fair terms set by the Committee without the person concerned being present;

iii) pay for reasonable hospitality for visiting teams and guests; and

iv) Indemnify the Committee and members acting properly in the course of the running of the Club

against any liability incurred in the proper running of the Club (but only to the extent of its assets).

8) The Club shall keep accounting records for recording the fact and nature of all payments and receipts so

as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and

liabilities of the Club. The Club must retain its accounting records for a minimum of six years.

9) Financial statements shall be prepared and presented by the Treasurer at each Committee meeting.


10) The Club shall prepare an annual "Financial Statement", in such format as shall be available from The FA

from time to time. The Financial Statement shall be verified by an independent, appropriately qualified

accountant and shall be approved by members at general meeting. A copy of any Financial Statement

shall, on demand, be forwarded to The FA.

11) Millennium Fund – The Club Treasurer shall administer the aforesaid fund and deposit such monies as

directed by the Committee as evidenced by the Minute Book.

12) The Club Property, other than the Club Account, shall be vested in not less than two and no more than

four custodians, one of whom shall be the Treasurer ("the Custodians"), who shall deal with the Club

Property as directed by decisions of the Committee and entry in the Minute Book shall be conclusive

evidence of such a decision.

13) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or

resignation unless removed by a resolution passed at a General Meeting.

14) On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by

The FA from time to time to a newly elected Custodian or the existing Custodians as directed by the

Committee. The Club shall, on request, make a copy of any Conveyance available to The FA. On the death

of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If

there is only one surviving Custodian, an EGM shall be convened as soon as possible to appoint another

Custodian.

15) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other

liabilities reasonably incurred by them in carrying out their duties.

4.15 Dissolution

1) A resolution to dissolve the Club shall only be proposed at a SGM within three months of suspension of

the Club, and by a majority of at least three-quarters of the members present.

2) The dissolution shall take effect from the date of the resolution and the members of the Committee shall

be responsible for the winding up of the assets and liabilities of the Club.

3) Any surplus assets remaining after the discharge of the debts and liabilities of the Club may be used to

restart a junior football club within the town of Buckingham up to five years after the dissolution of the

Club.

4) Five years after the dissolution of the Club, any surplus assets remaining after the discharge of the debts

and liabilities of the Club, shall be transferred to Berks and Bucks Football Association. Berks and Bucks

Football Association shall determine how the assets shall be utilised for the benefit of the game.

5) Alternatively, such assets may be disposed of in such other manner as the members of the Club with the

consent of the parent Association shall determine.

4.16 Fund Raising and Sponsorship

1) Fundraising and sponsorship shall be carried out for the benefit of the Club as a whole and not for the

benefit of individual teams unless specifically authorised in advance by the Committee.


2) All fundraising and Sponsorship must have the authorisation from the Committee prior to any action

being taken.

4.17 Social Events

1) It is the duty of all Committee members, managers, coaches and assistants to support all social events

whenever possible.

2) There must be no conflict with individual team functions regarding the overall support of official Club

functions.

3) All Committee members, managers, coaches, and assistants should actively encourage parents to attend

official Club functions.

4) Individual teams shall not organise any event or function that may in any way jeopardise support for

official Club functions.

4.18 Correspondence

No correspondence or other communications may be sent bearing the Club name or that of one of its teams

unless approved by the Committee. Except where specifically authorised by the Committee all Club

correspondence shall be signed by an Officer of the Club.

4.19 Discipline

1) The Committee has the power to expel or suspend any Member deemed guilty of conduct prejudicial to

the name of the Club. Any disciplinary action brought by the Club shall be confirmed to the person

concerned in writing by the Club Secretary within 14 days of the disciplinary meeting.

2) Any member disciplined shall have the right to appeal against the judgement at a Committee Meeting

provided that written notice of appeal has been given to the Club Secretary within one calendar month

of the date of the written disciplinary action. The appeal shall be heard at a Committee Meeting within

one calendar month of such appeal. The finding of the appeal shall be given in writing by the Club

Secretary within seven days of the Committee meeting.

3) In the case of expulsion, the member shall be suspended until the appeal has been heard and the

findings reached.

4) The Committee has the power to take any action it deems necessary against a person committing any act

against the Code of Conduct, Club Policies, or any action prejudicial to the name of the Club.

5) Members are liable for their own fines and any further fines imposed for non-payment. Non-payment

can result in suspension from the Club and/or the League.

6) Managers are, at the Committee’s discretion, liable for any fines against them due to their failure to

follow Club, League or FA instructions.

7) All fines should be paid to the Club for forwarding on the relevant party.


5 Merchandising Policy

1) All official club merchandise must be sourced through the club Merchandise Officer unless specific

approval is granted. All merchandise must have the club logo embroidered on the right breast of the

garment and the Charter status badge should be included.

2) General items can be purchased through the Club Merchandise Shop or through the Merchandise

Officer.

3) New match day kit production generally takes four to six weeks. Samples are available from the club

Merchandise Officer. It is the responsibility of the Team Manager to check and co-ordinate the inclusion

of sponsor logos onto shirts.

4) The Home Strip must always worn unless opposing team has similar colours and are directed by the

referee that a change should be made.

5) The Away Strip should only be worn when the home kit clashed. This is available on loan from the

clubhouse and should be cleaned and returned by the Friday following your game.

6) Where a team is having difficulty in sourcing sponsorship to fund replacement kit the Team Manager is

responsible for making a request to the Committee for funding.

7) Invoices should be issued to sponsors on headed paper at quotation stage, thus full correspondence

details are required.

8) Sponsors should be made aware that most kits are exempt from VAT unless ordering youth/adult chest

sizes.

9) Sponsorship must be deemed appropriate; public houses are not permitted in name.

10) All Moretonville JFC kits must be treated with care and respect. Any damage items must be replaced at

the player’s expense.

11) Forenames, surnames and initials are forbidden on a player’s clothing.

12) Any kit no longer required should be returned to the Merchandise Officer for reuse.


6 Child Protection Policy and Procedures

1) The Club Child Welfare Officer will be appointed at each AGM and their name and contact details will be

available on the club website.

2) The FA/NSPCC Child Protection Helpline is 0808 8005000 (Deaf Users; text-phone 0800 0560566)

3) MJFC fully supports the Football Association Child Protection Policy to ensure all necessary steps are

taken to protect from harm those children and young people who participate in football at all levels. It is

essential that the children and young people attracted to MJFC and participating in football are able to

do so in a good quality, safe and enjoyable environment.

4) All MJFC Team Managers, Assistants and Coaches must have valid CRB clearance and completed the FA

Safeguarding course.

5) The aims of MJFC Child Protection Policy are to;

• allow the children and young people who participate in football to develop and play in a safe and

enjoyable environment

• organise appropriate child protection training for adults at the Club

• demonstrate best practice in the area of child protection

• promote ethics and high standards throughout the Club


7 Equal Opportunities Policy

1) Moretonville Junior Football Club fully supports the Football Association Equal Opportunities Policy in

providing opportunities for everyone to participate in football regardless of their gender, sexual

orientation, race, nationality, ethnic origin, colour, religion or ability.

2) Moretonville Junior Football Club is committed to a policy of equal treatment of all members and

requires all members of whatever level of authority to abide and adhere to this general principle and the

requirements of the Code of Practice issued by the Equal Opportunities Commission and Commission of

racial Equality.

3) All members are expected to abide by the requirements of the Race Relations Act 1976, Sex

Discrimination Act 1986 and Disability Discrimination Act 1995. Specifically discrimination is prohibited

by:

• Treating any individual on grounds of gender, colour, marital status, race, nationality or ethnic or

national origin, religion, sexual orientation or disability less favourably than others.

• Expecting an individual solely on the grounds stated above to comply with requirement(s) for any

reason whatsoever to their membership, which are different from the requirements for others.

• Imposing on any individual, requirements which are in effect more onerous on that individual than

they are on others. For example, this would include applying a condition which makes it more

difficult for members of a particular race or gender to comply than others not of that race or gender.

• Victimisation of an individual

• Harassment of an individual, by virtue of discrimination

• Any other act or omission of an act, which has as its effect the disadvantaging of a member against

another, or others, purely on the above grounds. Thus, in all, the Club’s recruitment, selection,

promotion and training processes, as well as disciplinary matters, it is essential that merit,

experience, skills and temperament are considered as objectively as possible.

4) MJFC commits itself to the immediate investigation of any claims of discrimination on the above grounds

and where such is found to be the case, a requirement that the practice cease forthwith, restitution of

damage or loss (if necessary) and to the investigation of any member accused of discrimination.

5) Any member found guilty of discrimination will be instructed to desist forthwith. Since discrimination in

its many forms is against Football Club’s policy, any members offending will be dealt with under the

disciplinary procedure.

6) The Club commits itself to the disabled person whenever possible and will treat such members, in

aspects of their recruitment and membership, in exactly the same manner as other members. The

difficulties of their disablement permitting assistance will be given, wherever possible to ensure that

disabled members are helped in gaining access. Appropriate training will be made to such members who

request it.


8 Anti-Discrimination Policy

1) Moretonville Junior Football Club fully supports the Football Association Anti-Discrimination Policy in

providing opportunities for everyone to participate in football regardless of their gender, sexual

orientation, race, nationality, ethnic origin, colour, religion or ability.

2) Moretonville Junior Football Club is responsible for setting standards and values to apply throughout the

Club at every level. Football belongs to and should be enjoyed by everyone, equally. Our commitment is

to confront and eliminate discrimination whether by reason of gender, sexual orientation, race,

nationality, ethnic origin, colour, religion or ability.

3) Equality of opportunity at Moretonville Junior Football Club means that in all our activities we will not

discriminate or in any way treat anyone less favourably on grounds of gender, sexual orientation, race,

nationality, ethnic origin, colour, religion or ability. This includes:

• The advertisement for volunteers

• The selection of candidates for volunteers

• Courses

• External coaching and education activities and awards

• Football Development activities

• Selection for teams

• Appointments to honorary positions

4) Moretonville Junior Football Club will not tolerate sexual or racially based harassment or other

discriminatory behaviour, whether physical or verbal, and will work to ensure that such behaviour is met

with appropriate action in whatever context it occurs.

5) Moretonville Junior Football Club is committed to the development of the programme of ongoing

training and awareness raising events and activities, in order to promote the eradication of

discrimination within its own organisation, and within football as a whole.


9 Transportation Policy

1) In support of the clubs general concern for the safety and well-being of its membership a policy has been

adopted by the Committee which is aimed at contributing to the safe transportation of team

management, players and supporters for meetings, away fixtures and tournaments.

2) All drivers responsible for transporting club personnel covered by this policy shall be the holder of a full

UK Driving Licence for the class of vehicle in use and shall at all times drive with due care and attention,

in compliance with the law and obey the rules of the road following the guidance contained within the

Highway Code.

3) The Driver shall be responsible for ensuring that;

a) all passengers wear seat belts during journeys

b) no more than the manufacturers recommended numbers of passengers are transported in the

vehicle.

Note that failure to comply with (a) & (b) above invalidates insurance cover in the event of an

accident.

c) When conveying other team members on behalf of parents the driver should

• not use a mobile phone whilst driving (hands free or not)

• not drive whilst under the influence of any alcohol/drugs

d) In compliance with Child Protection Law requirements the driver should not transport a lone child,

other than their own, except in extreme cases where not to do so would expose the child to greater

potential risk.

e) Any vehicle (own car or 3rd party hire car or coach) used in the transportation of club personnel shall

be in legal compliance to be used on the public highway, including;

• If more than 3 years old have a valid MOT certificate

• Shall be taxed

• Shall be appropriately insured

• Shall be properly maintained

• Shall contain seat belts for each person


10 Codes of Conduct

10.1 RESPECT Codes of Conduct

10.1.1 Young Players

It is important everyone behaves themselves when playing football

As a player, you have a big part to play. That's why The FA is asking every player to follow a Respect Code of

Conduct.

When playing football, I will:

• Always do my best, even if we're losing or the other team is stronger

• Play fairly - I won't cheat, complain or waste time

• Never be rude to my team-mates, the other team, the referee, spectators or my coach/team

manager

• Do what the referee tells me

• Shake hands with the other team and referee at the end of the game

• Listen to my coach/team manager and respect what he/she says

• Talk to someone I trust, for example my parents or the club welfare officer if I'm unhappy about

anything at my club

I understand that if I do not follow the code, action may be taken.

10.1.2 Spectators, Parents and Carers

We all have a responsibility to promote high standards of behaviour in the game

This club is supporting The FA's Respect programme to ensure football can be enjoyed by everyone in a safe

and positive environment.

Play your part and observe The FA's Respect Code of Conduct for spectators and parents/carers at all times.

I will:

• Remain outside the field of play and behind the Designated Spectator Area (where provided)

• Never engage in, or tolerate, offensive, insulting or abusive language or behaviour

• Always respect the match officials' decisions

• Applaud effort and good play as well as success

In addition, when attending youth games I will:

• Remember that children play for FUN

• Let the coaches do their job and not confuse the players by telling them

• what to do

• Encourage the players to respect the opposition and match officials

• Never criticise a player for making a mistake -mistakes are part of Learning

I understand that breaches of the code may result in action being taken by my County FA and /or The FA.


10.1.3 Managers, Coaches and Club Officials

We all have a responsibility to promote high standards of behaviour in the game.

In The FA's survey of over 37,000 grassroots participants, behaviour was the biggest concern in the game.

This included both the abuse of match officials and the unacceptable behaviour by over competitive parents,

spectators and coaches on the side-lines.

The FA's Respect programme is aimed at tackling unacceptable behaviour across the whole game.

Play your part and observe The FA's Respect Code of Conduct for coaches, team managers and club officials

at all times.

I will:

• Show respect to others involved in the game including match officials, opposition players, coaches,

managers, officials and spectators

• Adhere to the Laws of the Game

• Display and promote high standards of behaviour

• Always respect the match officials' decisions

• Never enter the field of play without the referee's permission

• Never engage in public criticism of the match officials

• Never engage in, or tolerate, offensive, insulting or abusive language or behaviour.

When working with players, I will:

• Place the well-being, safety and enjoyment of each player above everything, including winning

• Explain exactly what I expect of players and what they can expect from me

• Ensure the parents/carers of all players under the age of 18 understand these expectations

• Refrain from, and refuse to tolerate any form of bullying

• Develop mutual trust and respect with every player to build their self-esteem

• Encourage each player to accept responsibility for their own behaviour and performance

• Ensure all activities I organise are appropriate for the players' ability level, experience, age and

maturity

• Co-operate fully with others in football (e.g. officials, doctors, physiotherapists, welfare officers) for

each player's best interests

10.2 Additional MJFC Requirements of Team and Club Officials

This Code applies to all Team and Club officials (although some items may not apply to all officials) and

specifies the obligations of Team and Club officials towards the game of football, the team, the supporters

and the match officials.

10.2.1 Team and Club officials should

• Set a positive example for others, particularly young players and supporters

• Share knowledge and experience when invited to do so

• Avoid all forms of gamesmanship

• Show due respect to Match Officials and others involved in the game


• Always have regard for the best interests of the game, including where publicly expressing an

opinion of the game or the participants

• Not use or tolerate inappropriate language

• Not breach Club Rules in respect of approaching players of another MJFC team

• Make every effort to develop the sporting, technical and tactical levels of the Club and team

• Give priority to the interests of the team over other personal interests

• Resist all illegal or unsporting influences, including banned substances and techniques

• Promote ethical principles

• Show due respect for the interests of the players, coaches and officials, their own Club and Team and

others

10.2.2 Moretonville Team Officials

Team Officials involved in coaching are expected to adhere to the Football Association Code of Conduct

(which reflects the standards expressed by the National Coaching Foundation and the National Association of

Sports Coaches) which forms the benchmark for all involved in coaching;

• Coaches must respect the rights, dignity and worth of each and every person and treat each equally

within the context of the sport

• Coaches must place the well-being and safety of each player above all other considerations, including

the development of performance

• Coaches must adhere to all guidelines laid down by governing bodies

• Coaches must develop an appropriate working relationship with each player based on mutual trust

and respect

• Coaches must not exert undue influence to obtain personal benefit for reward

• Coaches must encourage and guide players to accept responsibility for their own behaviour and

performance

• Coaches must ensure that the activities they direct or advocate are appropriate for the age, maturity,

experience and ability of the players

• Coaches should, at the outset, clarify with the players (and, where appropriate, parent) exactly what

is expected of them and also what they are entitled to expect from their coach

• Coaches must co-operate fully with other specialists (e.g. other coaches, officials, sport scientists,

doctors, physiotherapists) in the best interests of the player

• Coaches must always promote the positive aspects of the sports (e.g. fair play) and never condone

violations of the laws of the Game, behaviour contrary to the spirit of the laws of the Game or

relevant rules and regulations or the use of prohibited substance or techniques

• Coaches must consistently display high standards of behaviour and appearance

10.2.3 Moretonville Team Managers should

• Provide a good role model of behaviour both on and off the pitch and including adherence to FA

rules and decisions

• Plan training sessions

• Organise league and cup fixtures and also friendly matches as appropriate

• Treat all members with respect

• Apply rules uniformly and consistently

• Follow all problems to a satisfactory conclusion

• Explain if there are instances of inappropriate behaviour, why the behaviour is inappropriate.


11 Football Policies

11.1 Manager, Coach and Assistant Qualifications

In line with the FA Charter Standard requirements every team must have;

• One person who has a minimum qualification of the FA Level 1 in Coaching Football

• All coaches, managers and assistants must have a current CRB check through the club’s Child Welfare

Officer (CWO)

• All coaches, managers and assistants must have completed the FA Safeguarding Children course

• At least one person with the team must have completed the FA Emergency Aid course

11.2 Player Registration

1) All players must be registered with Moretonville JFC before they can play for a Moretonville side or be

registered with a league.

2) All league registrations must be processed through a Club Officer.

11.3 Team Selection

1) MJFC believes that each club-playing member shall derive the most fulfilment and enjoyment from

playing football at a grade most appropriate to their level of skill.

2) MJFC also recognises that the football abilities of players can change year on year and every effort should

be made to take this into account when assembling team squads for each successive season.

3) Where more than one team per year group exists then team officials and coaches shall commence player

grading at the end of the Under 9 season (in preparation for competitive games) and the end of the

Under 11 season for the boys section and Under 12 for the girls section, and shall undertake a formal

player review process by jointly and pro-actively assessing each player during the season (the

recommended periods are close season and mid-season) to determine that the appropriate level of

football opportunity for each child is being given or if, in their opinion, the player is not enjoying his or

her football through lack of confidence or motivation.

4) The Development Officer shall, as a minimum requirement, be made aware of any such grading and

where he/she deems appropriate shall attend such grading.

5) MJFC recognise that player development is an important part of football. Where a player is chosen to

play in a year above his/her qualifying age then the player shall first be assessed by the Club’s Football

Development Officer for his or hers ability to play the game at that level.

6) No player should be graded to play in a year above his/her qualifying age if there is a waiting list of

players to play at that age.

7) If a player is already playing a year above his/her age and a waiting list develops at that age year, the

player shall not be asked to return to play at his/her qualifying age if there is also a waiting list at that age

group.

8) The maintenance of a club guide on ‘grading’ of players shall be the responsibility of the Club Football

Development officer. Such a document shall be retained and updated on the club website.


9) Team officials and coaches should endeavour to communicate with the player’s parents on any changes

which arise from such reviews.

10) Where a Moretonville JFC team to team transfer request is received from a player outside the review

process the Team Managers and Coaches of the respective teams should meet to discuss the merits of

such a request and agree a resolution.

11) The views of the Parent or Carers of the player should be taken into account when considering transfers.

12) Team Officials and Coaches are entrusted to select team squads and shall take account of the above

when choosing squad membership for each team.

13) Team Managers or Coaches of one team should not make a direct approach to a player of another team

to transfer. Such action shall be deemed a breach of the code of conduct.

14) Should a dispute arise is required by an independent body, the manager/coaches involved may refer the

issue to the Club Secretary requesting arbitration from the Standards Committee.

11.4 Team Names

In support of the clubs Equal Opportunity and Anti-Discrimination Policies and to engender good club spirit

teams shall be given neutral names e.g. Rangers, Rovers or Wanderers and shall not be denoted with ‘A’, ‘B’

or similar titles.

11.5 Training

1) All age groups are encouraged to undertake joint training for the whole age group whenever possible.

2) Under 6, Under 7 and Under 8 age groups may not train during mid-week.

11.6 Match Frequency

1) Players in younger age groups should not be subjected to too much match experience in the early stages

of their development.

2) Under 7 players should have no matches in the first half of the season by two or three matches between

February and April to prepare the players for the following season.

3) Under 8 players should play no more than matches on alternate weekends to allow sufficient time for

training and skills development.

4) Under 9 players should play at the same frequency as under-8 players, with the exception of being

allowed to enter league and cup competitions.

5) No players under the age of seventeen are allowed to play two games within 24 hours at the instigation

of the club.


11.7 Equipment and Club Kits

1) The Club shall supply to each team an allocation of footballs, training cones and bibs and other necessary

team equipment at the beginning of each season. These shall thereafter be the responsibility of the

Team Manager.

2) The Team Manager should make every effort to secure sponsors for all other equipment.

3) All equipment and kits, whether funded by Moretonville JFC or through the acquisition of sponsorship

funds remain the property of Moretonville JFC. Any team, player or manager leaving the Club must

return all equipment and kit to the Moretonville JFC Club Secretary.

4) All kits, tracksuits, shirts, or other apparel to be worn by Moretonville teams must be purchased through

the Moretonville Merchandising officer.

11.8 Match and Training Expenses

1) In principle, all venues and equipment required by teams should be procured through the club. A single

purchase required by a manager that for whatever reason cannot be procured through the club must be

ratified by the Committee prior to purchase and thereafter receipts shall be presented to the Club

Treasurer for settlement.

2) Match day expenses such as referees fees shall be reimbursed to Team Managers upon submission of

signed receipts to the Club Treasurer.

3) It is the responsibility of the Team Manager to be in compliance with all League requirements on match

days.

4) MJFC will reimburse up to the following maximum amounts for non-appointed referees for league and

cup games (and up to a maximum of three friendlies per season)

a) U7 to U10 Boys and up to U11 Girls = £10.00

b) U11 to U12 Boys and U12 Girls to U14 Girls = £15.00

c) U13 to U16 Boys and U15 Girls to U18 Girls = £20.00

11.9 Fines

It is the responsibility of Team Managers and Players to settle all fines imposed upon them by the League

that can be imposed for failure to meet administrative requirements and for match incidents.

11.10 Control of Pitches

1) A register of pitches is maintained by the Club Fixtures Co-ordinator who shall be a member of the

Committee. This is available via the Moretonville web site.

2) It is the responsibility of Team Managers to ensure the Fixtures Coordinator is informed of any changes

to fixtures.

3) Where there is contention for pitches the Fixtures Coordinator will prioritise cup matches over league

fixtures where necessary.


4) Team Managers must ensure they play at the Kick Off time allocated by the Fixtures Co-ordinator in

order to help manage pitch contention and car park congestion.

11.11 Team Administration

Team Administration is the responsibility of the Team Manager. In order to meet the administration

requirements of the team, Team Managers are encouraged to appoint an administrator to take on specific

such as tasks such as writing match reports or maintaining the team web page.

11.12 League Match Day Administration

Team Managers are responsible for ensuring adherence to all League Match Day Administration

requirements, including meeting their responsibilities as the home team as regards match officials,

hospitality and courtesy, results and fair play reporting and any other league requirements.

11.13 Match Reports

1) All Team Managers are responsible for ensuring that match reports for inclusion in the local newspaper

are submitted either by email to [email protected] no later than 10.00 p.m. on the

Monday evening after the weekend of the match.

2) Match reports should be written in appropriate language and should at a minimum include the score-

line, the name of the opposition, type of match, the goal scorers for the Moretonville side and the player

of the game.

11.14 Web Site Maintenance and Safety

1) All teams are provided with a web page on the Moretonville JFC web site for the inclusion of a team

photograph, news, fixtures, results, and match reports.

2) It is the responsibility of the Team Manager to ensure that the web page for his team is maintained at an

acceptable level.

3) Team Managers should ensure that videos are not posted onto the club or other websites

4) Team managers should refrain from making direct comments on social websites regarding players, game

decisions, match day officials and the like.

11.15 Presentation Day

Team Managers are responsible for providing all required information for Presentation Day;

• Player Photographs

• Award Citations (Managers, Players, Respect and Club)

• End of Season Reports

11.16 Photography and Videos

Team Managers must ensure they adhere to all league rules and guidelines regarding the taking of

photographs and videos at matches. This includes seeking the written permission of all parents of both the

Moretonville JFC team and the opposition to take photographs during a game.


12 Managers Information

The majority of the information managers require is contained with this handbook, however the following

will provide further details

12.1 MJFC Contacts

1) Chairman: [email protected] (John McAndrew)

2) Secretary: [email protected] (Anita Wise)

3) Treasurer: [email protected] (tba)

4) Child Welfare Officer: [email protected] (Gillian Turner)

5) Football Development Officer: [email protected] (Dean Woodham)

6) Vice Chair Junior Section: [email protected] (Stuart Holmes)

7) Vice Chair Senior Section: [email protected] (Michael Turner)

8) Vice Chair Girls Section: [email protected] (Dean Jordan)

9) Vice Chair Admin: [email protected] (Cathie Thomas)

10) Grounds : [email protected] (Wayne King)

11) Ground Duties: [email protected] (Michael Turner)

12) Fixtures and Pitch Bookings: [email protected] (Helen Abbott)

13) Merchandising: [email protected] (Ricky Seaton)

14) Social Secretary: [email protected] (Kate Aldersley)

12.2 How Do I?

1) Raise a Child Welfare issue? Contact the Child Welfare Officer

2) Raise a player behavioural issue? Contact the Child Welfare Officer and your Section Vice Chair

3) Find out about CRB, Level 1 etc.? Contact the Child Welfare Officer

4) Organise kit, merchandise or equipment? Contact Merchandising (provided through i-print mk)

5) Check the league rules? A copy is available on the MJFC (in documents) or league website

6) Book a pitch for a game? Contact the Fixtures and Pitch Bookings Officer

7) Organise a referee for a league/cup game? The league may allocate or contact the Ground Duties Officer

8) Pay a league or FA fine? The person who incurred the fine is responsible for paying, via the Secretary

9) Cancel a fixture? Let your opposition, the referee, Secretary and Fixtures Officer know asap

10) Organise a friendly? Contact an opponent! The league website has contact details

11) Organise a referee for a friendly? Contact the Ground Duties Officer

12) Book a training slot? Contact the Ground Duties Officer (U8’s and younger do not train midweek)

13) Structure training sessions? Join the FA Licensed Coaches, check the MJFC/other websites/Vice Chair

14) Train at a non-approved venue? Contact the Ground Duties Officer

15) Find out what is required for Ground Duties? Contact the Ground Duties Officer

16) Introduce a new player to the club? Contact the Secretary

17) Introduce a new coach to the club? Contact the Child Welfare Officer

18) Get an Admin. Rep? Ask for a volunteer from within your teams parents/carers

19) Update my team web page? Contact the Ground Duties Officer for help and advice

20) Find out about sponsorship? Contact the Treasurer

21) Find a tournament to enter? Ask other managers for recommendations or the Ground Duties Officer

22) Enter a tournament? Apply and pay for this directly with the organisers

23) Prepare for Presentation Day? This is covered in Section 11, your section chair can provide examples


12.3 Junior Section

1) MKDDL Contacts

a) The management committee can be contacted Monday to Friday up to 9pm and Saturday up to 5pm

b) No contact should be made on a Sunday or Bank Holiday

c) The league website address is http://full-time.thefa.com/Index.do?league=96486

2) Team sizes at each age group for season 2014/2015 are

Under 7 – 5v5 (including Futsal) Under 11 – 9v9

Under 8 – 5v5 Under 12 – 9v9

Under 9 – 7v7 Under 13 to Under 18 – 11v11

Under 10 – 7v7

3) Match Day

a) Registration cards are to be taken to all matches, checked and exchanged with opposition manager,

any player without card or not on team sheet cannot play.

b) Do not play a player who is not registered

4) Results and Fair Play

a) Results and fair play to be with the league by 5pm on a Saturday

b) E-mail to [email protected] or telephone / texted to 0782 4484168

c) Information Required; Team Name, Age Group, Group or Division, Result and Fair Play marks

d) Fair Play marks are out of 10 for your opposition - Players, Club, Officers and Supporters

e) If a Fair Play mark is 3 or less for any category then a report stating the reasons needs to be sent via

the reporting Club Secretary directly to the League General Secretary within 7 days of the match

being played.

5) Postponements

If unavoidable, postponing a match is accepted but only with permission of the Fixtures Secretary,

School trips are normally given as such.

6) Other Information

a) You should communicate regularly with the parent/guardian of your players. An example of a

newsletter is available on the MJFC website in the Managers section.

b) The FA’s Licensed Coaches Club is free to join and is an excellent source of information.

c) There are a number of places you can look for tips on how to structure training sessions; the

Coaches Club, the MJFC website, other websites (www.coach-soccer.com as an example), your

Section Vice-Chair will all be useful.

d) You may want to consider having an admin rep, assistant manager and coaches to help out.

e) A copy of the MKDDL rule book is available in the documents section of the club website.


12.4 Senior Section

1) The senior teams play in the Milton Keynes Border County league, the website for which is

http://www.mk-youth-football-league.org.uk/

2) The MKBC league have strict rules coving a number of subjects where fines are imposed, these include

failure to

a) contact opposition and referee in five days in advance of the game (home team)

b) fulfil a fixture

c) provide the referee with a team sheet prior to the game

d) provide the referee with half time refreshments

e) text the match result prior to 2pm

f) submit the online result by 7pm

g) have a respect barrier in place

There is a pre-season briefing on the rules for under 12 team managers that is a must to attend.

3) Results should be texted to the league (07583 605847) by 2pm for morning matches, 6pm for afternoon

matches or 9pm for midweek matches. The same time limits apply for the submission to the league of

online results (details of this are available on the league website).

4) There is the option to request a free weekend, but these must be submitted through the MJFC Secretary

at least six weeks prior to the fixture. You are allowed three per season.

5) Senior teams may also participate the FA County Cup each season, this is organised through the MJFC

Secretary. Look under ‘Cups’ on their website at http://www.berks-bucksfa.com/

6) A copy of the MKBC league rule book is available in the documents section of the MJFC website.


12.5 Girls Section

4) The girls section has its own league, the Bucks Girls Football League, the website for which is

http://www.bucksgirlsfootball.co.uk/

5) Fixtures are displayed at http://full-time.thefa.com/Index.do?league=3432082

6) The websites have useful information that a manager may refer to throughout the season.

7) Team sizes at each age group for season 2014/2015 are

Under 7 – 5v5 (including Futsal) Under 11 – 9v9

Under 8 – 5v5 Under 12 – 9v9

Under 9 – 7v7 Under 13 to Under 18 – 11v11

Under 10 – 7v7

8) Match day

f) Registration cards are to be taken to all matches, checked and exchanged with opposition manager,

any player without card or not on team sheet cannot play.

g) Do not play a player who is not registered

h) On the morning of the match you will receive a text from the league

9) Results and Fair Play

a) After your match you will need to reply to the text (sent on the morning of the match) with the

results and fill in a match return form which can be obtained from the league; details at

http://www.bucksgirlsfootball.co.uk/fixtures--results.html

b) Fixtures and results should also be recorded on the Moretonville website.

c) Match reports to be sent into the [email protected] mailbox before 18:00 on the

Sunday of the weekend of the game. Reports will be collated and sent through to the Buckingham

Advertiser by the Vice Chair Girls Section.

10) Postponement

If you need to postpone a match then the website will also tell you the rules about match postponement,

you need to give at least 14 days’ notice, if possible, of a match being postponed and a possible

alternative date for the fixture agreed between you and the opposition coach.

11) Girls section monthly meetings dated to follow Bucks Girls Football League meetings. At least one

manager/coach/Admin Assistant from each team to attend Girls Section meetings. It is recommended

that managers, coaches and admin assistants attend at least one BGFL meeting per season. If a manager

cannot attend the BGFL meeting any agenda items should be sent to the Vice Chair Girls Section via the

[email protected] mailbox.


12.6 Disabled Section

As highlighted in the MJFC Equal Opportunities Policy in Section 7 the club will allow players to participate in

football regardless of their ability or disabilities. At present MJFC do not have teams participating in specific

categories, but would welcome assistance to develop teams in all areas.

We have a link with Northampton Town's multi-disability team and DSActive (Downs) team, who will also be

able to provide advice on other teams in the area.

Russell Lewis - Northampton Town Football in the Community Officer - 07887878182

12.7 Adults Section

MJFC currently offers football up to the under 16 age group for boys and under 18 for girls. The club then

links with Buckingham Athletic Football Club to support players as they move towards adult football.

Moretonville Junior Football Club Official...

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