MoReq - MoReq - MoModel del

ReqRequirements for uirements for the Management the Management

of Electronic of Electronic RecordsRecords• Creation Transmission and Creation Transmission and

Preservation of Digital RecordsPreservation of Digital Records

• Global Forum, Naples, 13th March, Global Forum, Naples, 13th March, 20012001

• Paul E. MurphyPaul E. Murphy

• IDA programme, DG EnterpriseIDA programme, DG Enterprise

• IDA IDA

• MoReqMoReq

Interchange of Data in Interchange of Data in Public AdministrationPublic Administration

• IDA programme, DG EnterpriseIDA programme, DG Enterprise

• eeEurope initiative - Government OnlineEurope initiative - Government Online

• Interchange of information and provision of Interchange of information and provision of services at the trans-European levelservices at the trans-European level

IDA - Interchange of IDA - Interchange of Data Between Data Between AdministrationsAdministrations

• Co-ordinated approach at European levelCo-ordinated approach at European level

• Support for the single market and the Support for the single market and the decision-making processdecision-making process

• Online administrationOnline administration

• Covering priority areasCovering priority areas– Projects of common interestProjects of common interest

• Promoting interoperabilityPromoting interoperability– Horizontal measuresHorizontal measures

MoModel del ReqRequirements for the Management of uirements for the Management of Electronic RecordsElectronic Records

• Conclusions of the DLM-Forum ‘99: Conclusions of the DLM-Forum ‘99:

““European Citizens and electronic information: European Citizens and electronic information: the memory of thethe memory of the information societyinformation society””

- Reference model for managing electronic Reference model for managing electronic documents and records in public documents and records in public administrationadministration

- DLM-Message to IndustryDLM-Message to Industry

- European Training Programme (E-TERM)European Training Programme (E-TERM)

- Co-funding of DLM-ProjectsCo-funding of DLM-Projects- NetworkingNetworking

Where did MoReq come from?

What is MoReq?• Specification of a Model for the Management of Specification of a Model for the Management of

Electronic Records Electronic Records

• Specifies Requirements, both Functional and Specifies Requirements, both Functional and Non-functionalNon-functional

• Modular - so you can add or delete elements Modular - so you can add or delete elements according to your needsaccording to your needs

• To manage electronic records you need a system To manage electronic records you need a system - an ERMS (Electronic Records Management - an ERMS (Electronic Records Management System)System)

• MoReq does not specify an ERMS - only the MoReq does not specify an ERMS - only the functionality it should havefunctionality it should have

Who will use MoReq?

• Anyone who needs a system to manage their Anyone who needs a system to manage their electronic records electronic records – preparing an invitation to tenderpreparing an invitation to tender

• Those who already have a systemThose who already have a system– to check, audit or improve an existing systemto check, audit or improve an existing system

• Training organisationsTraining organisations– for preparation of course materialsfor preparation of course materials

• Academic institutionsAcademic institutions– as a teaching resourceas a teaching resource

Who will use MoReq?

• Software Industry:Software Industry:– to guide product developmentto guide product development

• Records Management Service ProvidersRecords Management Service Providers– to determine the nature of services providedto determine the nature of services provided

• Potential Users of Externalised Records Potential Users of Externalised Records Management ServicesManagement Services– to specify the services requiredto specify the services required

Development of MoReq

• Open Competition - 2000Open Competition - 2000

• Independent Review Independent Review (UK(UK))

• International Guiding Team of ExpertsInternational Guiding Team of Experts– France, Germany, Italy, Netherlands, Portugal, France, Germany, Italy, Netherlands, Portugal,

Spain and CanadaSpain and Canada

• Validation OrganisationsValidation Organisations– Public Sector, Private Sector and Software IndustryPublic Sector, Private Sector and Software Industry

– Italy, Spain and UKItaly, Spain and UK

• Review by IDAReview by IDA

• Final Review now taking placeFinal Review now taking place

What does MoReq do?• Specifies FUNCTIONAL REQUIREMENTS for the Specifies FUNCTIONAL REQUIREMENTS for the

management of electronic recordsmanagement of electronic records

• Specifies a MODEL for how files, records, retention Specifies a MODEL for how files, records, retention schedules, etc. relate to each otherschedules, etc. relate to each other

• Is applicable to both electronic and hybrid files (i.e. Is applicable to both electronic and hybrid files (i.e. files containing both electronic and paper records)files containing both electronic and paper records)

• Assumes that these will be implemented by a Assumes that these will be implemented by a system called an ERMS - Electronic Records system called an ERMS - Electronic Records Management SystemManagement System

• Does NOT specify the ERMS - only what it should doDoes NOT specify the ERMS - only what it should do

How is the ERMS implemented?

• Specialist software?Specialist software?

• Multiple software packages?Multiple software packages?

• Custom-designed software?Custom-designed software?

• Manual procedures?Manual procedures?

• Management activities?Management activities?

• A combination or all of these?A combination or all of these?

• It is for you to decideIt is for you to decide

What does MoReq contain?

• Reference Model

• Overview of ERMS Requirements

• Classification of Records

• Controls and Security

• Retention and Disposal of Records

• Capturing Records

• Referencing (i.e. use of identifiers)

What does MoReq contain?

• Searching, Retrieval and Rendering of Records

• Administrative Functions

• Other Functionality

• Non-functional Requirements

• Metadata

What else does MoReq contain?

• Reference to other specificationsReference to other specifications

• Correspondence to other metadata modelsCorrespondence to other metadata models

• Reference to StandardsReference to Standards

• Accessibility guidelinesAccessibility guidelines

• Long term preservation guidelinesLong term preservation guidelines

What is the Moreq reference model?

VolumesVolumes

may be divided into

Levels/ClassesLevels/Classes

containsClassificatiClassificati

onon

File (Electronic or hybrid)File (Electronic or hybrid)

definesRetention scheduleRetention schedule

applies to

Electronic recordElectronic record

contains

Physical Record Physical Record

can be converted into

Electronic DocumentElectronic Document

are incorporated into

SIMPLIFIED DIAGRAM!!!!!

To sum up:• MoReq is a MODEL specificationMoReq is a MODEL specification

• MoReq specifies FUNCTIONAL MoReq specifies FUNCTIONAL REQUIREMENTS for managing records in both REQUIREMENTS for managing records in both electronic and hybrid fileselectronic and hybrid files

• MoReq says that this functionality should be MoReq says that this functionality should be implemented by an ERMS (electronic records implemented by an ERMS (electronic records management system)management system)

• How you implement the ERMS (e.g. by How you implement the ERMS (e.g. by computer software and manual procedures) computer software and manual procedures) is YOUR DECISIONis YOUR DECISION

IDA web site

http://www.ispo.cec.be/idahttp://www.ispo.cec.be/ida

The DLM-Forum Website

www.dlmforum.eu.orgwww.dlmforum.eu.org

• IDA IDA

• MoReqMoReq

Questions?

Paul E. MurphyPaul E. Murphy

IDA programmeIDA programme

European CommissionEuropean Commission

rue de la Loi, 200 (SC 15 02/65)rue de la Loi, 200 (SC 15 02/65)

1040 Brussels, Belgium1040 Brussels, Belgium

fax: +32 2 299 0386 fax: +32 2 299 0386

e-mail: Paul-E.Murphy@cec.eu.inte-mail: Paul-E.Murphy@cec.eu.int