Documents are transformed into informa-tion. Complexity gives way to transparency. Multiple work steps are reduced to a few. And tedious manual work is replaced by freedom to concentrate on more important matters. How? With the first solution that not only captures your documents and im-ports them into the SAP environment, but also processes them further and archives them. Intelligent, efficient and as stand-alone as you wish. With SAP ECM Solutions from xft and IBM.

More time for important matters

ECM SAP Solutions by xft and IBM

Integrating your business processes

Highlights

SupportSupport for the xft components is already integ-rated into the SAP support system: You have the convenience of opening your support messages directly in the Support Portal in SAP Service Marketplace.

Information Hub rather than Data TombSAP ECM Solutions from xft and IBM enable you to not only manage your documents but use them to integrate your business processes. This means that multiple manual work steps become a thing of the past and you gain time.

One for AllYou can connect multiple SAP systems and company codes to a single xft installation – for document and process management without media disruptions, across departments and lo-cations.

Tried and TestedFor several years now, the IBM and xft compo-nents have been used by hundreds of custo-mers. IBM’s outstanding expertise in capture and storage of documents and xft’s excellent SAP know-how have stood the test of time. With SAP ECM Solutions from xft and IBM, you get the best of both worlds – perfectly harmonized and from a single source.

Perfectly IntegratedSAP ECM Solutions from xft and IBM feature exceptionally high integration with SAP. The processing components of xft even run on the existing SAP system whereas IBM’s ECM com-ponents are connected by way of standardized SAP-certified interfaces.

ECM SAP Solutions by xft and IBM: More time for important matters

For Example: Human ResourcesSAP ECM Solutions from xft and IBM bring transparency and efficiency to HR management. Together with scanned personnel documents, Datacap transmits the related personnel data to xft, which can then use the data to store the documents in the correct location in the digital personnel file. At the same time, previously defi-ned editing and release processes are triggered in the background. Comprehensive checklists and workflow functions provide additional sup-port for managing personnel processes.

IBM’s Datacap Taskmaster for capturing scan-ned invoice data and the direct reconciliation with SAP purchase order data is perfectly com-plemented by the intelligent further processing of the invoice by xft, which can even handle par-tial deliveries and individually settled PO items.

For Example: Contract ManagementIn today’s companies, hardly anything works wi-thout a contract. Acquisition contracts, master agreements with partners and suppliers, ser-vice contracts, employment contracts, rental contracts – all of these form the basis for doing business. With SAP ECM Solutions from xft and IBM, you capture and manage your contracts and all related documents centrally and clearly. Numerous functions support the entire contract lifecycle, from initiation and creation through extension or termination.

100 years of IBM experience and IT expertise combined with the excellent SAP know-how of xft GmbH – and the result is a solution that not only unites various highly efficient components and can be integrated perfectly into SAP, but is also an approach to optimally satisfying the special requirements of your company. An ap-proach that is sustainable over the longer term: SAP ECM Solutions from xft and IBM.

For Example: Invoice ProcessingWith SAP ECM Solutions from xft and IBM, you can carry out the entire invoice receipt proces-sing in SAP, efficiently and transparently, from data capture through checking, postprocessing and approval up to posting and archiving. Scan-ned incoming invoices are automatically stored in the central invoice receipt journal in SAP, for-warded from there for checking or posting and finally archived audit-compliantly. The power of

The IBM and xft Partnership: Experience meets Expertise

ECM SAP Solutions by xft and IBM: More time for important matters

xft Components The xft components combine a clearly laid out, user-friendly file interface with structured do-cument storage and comprehensive process management. They transfer the data that has been identified by IBM Datacap Taskmaster to the context of the relevant SAP processes and process this data further. You can combine al-most any document-controlled processes and business contexts, from inbound mail administ-ration right up to complex product development processes in make-to-order production. Compa-red to other systems on the market, the xft pro-ducts score highly thanks to their extraordinari-ly high level of SAP integration, reliability and flexibility.

As IBM Datacap Taskmaster supports most glo-bal languages and their corresponding date and currency formats, it can of course also be used for multi-language supporting documentation.

IBM ECM SystemeTo guarantee security, performance and scala-bility for storage of your captured documents, we use – in contrast to many other SAP-ECM solutions on the market – integrated and com-plete Enterprise Content Management Systems. Depending on your requirements, the following can be used for storage: » IBM Content Manager » IBM FileNet P8 Content Manager » IBM Content Manager OnDemand or » IBM Tivoli Storage Manager.

Integration into the SAP system is achieved using the SAP-certified IBM Content Collector for SAP Applications.

SAP ECM Solutions from xft and IBM combine classic document management with compre-hensive data and process management in SAP. They are perfectly adapted to the SAP environ-ment and guarantee seamless cooperation of all software and hardware components. Each component handles those tasks at which it ex-cels: IBM captures, analyzes and archives the documents. xft handles processing within the process context. And SAP administers the un-derlying business data and transactions.

IBM Datacap TaskmasterIBM Datacap Taskmaster has been specially de-signed to recognize, capture, and verify invoices without manual entry. Processing of new invoice forms is done on the fly without any additional training. The Taskmaster can also demonstrate its ability with less demanding capture proces-ses in Human Resources and Contract Manage-ment.

Perfect Technology Teamwork: Elements of Success

ECM SAP Solutions by xft and IBM: More time for important matters

Invoice Processing: xft invoice manager

xft invoice manager provides end-to-end and transparent processing of incoming invoices within SAP, from data transfer through to pos-ting and release.

ECM SAP Solutions by xft and IBM: More time for important matters

Human Resources: xft personnel file

xft personnel file sets the standard for electro-nic personnel files in SAP: fully integrated, well-designed, and powerful. The personnel file gives a quick overview and enhances transparency of HR work. In addition, comprehensive workflow functions provide optimal support for managing personnel processes.

ECM SAP Solutions by xft and IBM: More time for important matters

About xft

xft GmbH

SAP Partner-PortAltrottstr. 3169190 WalldorfGERMANY

Tel. +49 6227 54 555 0Fax +49 6227 54 555 44

info@xft.comwww.xft.com

About xft

xft is a growing SAP partner company special-izing in the integration and optimization of business processes in SAP. xft aims at providing a central access point to all relevant business and process information (documents, e-mails, or electronic records), fully integrated within the process context. Products include all types of record management solutions, from digital personnel fi les, invoice management and con-tract management to project and change man-agement in production. In the background, xft basic components manage business processes and maintain connections with other systems. xft distinguishes itself through its close relati-onship with SAP, in terms of expertise, location, and professional ties. As an offi cial SAP partner, solutions can be offered directly within the SAP context. Many well-known sales and implemen-tation partners include xft products in their so-lution portfolios.

www.xft.com

IBM ECM software enables the world’s top companies to make better decisions, faster. By gaining control of unstructured information, companies can access information, collaborate and infl uence business decisions in new ways, making content a fi rst-class source of insight. With industry-specifi c IBM ECM solutions, com-panies can capture, manage and share content throughout its lifecycle, helping ensure compli-ance, reduce costs and maximize productivity. The IBM ECM portfolio includes a wide array of capabilities that integrate with existing sys-tems to help organizations maximize the value of information, including document capture and imaging, social content management, advanced case management, information lifecycle gover-nance, and content analytics. More than 13,000 global companies, organizations and govern-ment organizations rely on IBM ECM software to improve performance and remain competitive through innovation.

ibm.com/software/ecm

About IBM