How We Do What We Did!

Or… How We Did What We Do?

Jill Calliou, Athabasca University (the glue)

Frances Long, knowplace Family of Sites (more glue)

Sylvia Currie, BCcampus (pushing us forward - Program c’tee member)

Randy LaBonte, knowplace Family of Sites (online moderating & money guy)

Our Discussion…

Frances Long: History of Canadian Moots, unique world-wide features, bringing the right people together!

Sylvia Currie: Breaking Conference Traditions

Randy LaBonte: Managing the details

Jill Calliou: Athabasca University Registration & behind the scenes

MoodleMoots in Canada?

The open source community is not only about what you take… it is about what you give back to the community

Give with your Strengths!

Knowplace Family of Sites

Online interactivity (Canadians are well respected for our distance education work!)

Organization of courses, programs, conferences, events (F2F and online)

High standards & ethics for training & education

Bring the right people to the table!

Canadian Gaps

Learning is best when active (Need more than reading a manual to learn about Moodle)

Training for Moodle administrators

Training for facilitators Connecting of Moodlers to

support each other Online and F2F

MoodleMoots in Canada(we’re stubborn!)

2002: Approx. 15 met to discuss Moodle & training in Canada 2005: In co-operation with School District #70 (Port Alberni)

cancelled 200 people due to provincial teachers strike 2007: Hosted by Athabasca University:

371 attendees (243 onsite and 128 online) 58 F2F sessions (47 presentations, 6 keynote addresses, 5 structured

networking opportunities) 23 of our 58 sessions webcast 5 keynote presenters 50 presenters (41 onsite, 09 online)

2008: Hosted and cancelled by York University 2009: Hosted by Athabasca University

Unique Features of Canadian MoodleMoots

Strong emphasis on: Supporting virtual attendance Creating in-person & online communities and

merging them together Careful attention to Moodle forums, real-time

sessions Promoting Moot in web 2.0 formats Virtual Interaction with Sponsors/partners

Our Partners/SponsorsPlatinum

Our Partners/SponsorsGold

Our Partners/SponsorsSilver

Our Partners/SponsorsBronze

Seven months, EVERY Thursday morning (for an hour)+ committee work!

Your CanadaMoot Program Committee

Our thanks to these hard working people!!!!

Open Minds - Breaking Conference Traditions

Check out other proposals

Open Q&A about proposals

Ongoing review process!

Open Minds - Breaking Conference Traditions

Hmmm, research stream?

Can’t attend in person? No problem!

Open Minds - Breaking Conference TraditionsScheduling!

Tagging by committee

• perception of popularity of topic (to decide what to combine in a time slot)• similarities in topics• variety in concurrent sessions• presenter's suggestion for stream• presenter's willingness to partner• distribution across streams for each time slot• distribution of popular sessions across daily time slots and days• time zones• suggestions from forum (topics available to virtual delegates)• multiple presentations by an individual (to avoid time conflicts)• emerging streams

Photo by DPS

Open Minds: Managing the Details

Budget, Budget, Budget…

• Forecast based on past events• Conservative estimates• Look for the details (GST, gratuity)

Control the big expenditures

• Presenters (20% of budget)• Audio-visual (20% of budget)• Catering (50% of budget)• Administration (10% of budget)

Market and Promote

• Use multiple channels• Announce milestones to build momentum• Use technology to model events

Sponsors

• Invite partnerships• Meet mutual interests• It is not just about money…

Divide and Conquer…

• Invite• Delegate• Calm surface• Paddle like mad

Did I mention the budget??

• Never lose site of the bottom line• Use your, and other’s, networks for help• Don’t be afraid to ask for help – you might be

surprised!

Open Minds: Behind the Scenes

How We Do What We Did!Frances Long – Jill Calliou

Sylvia Currie – Randy LaBonte