Monthly report May 2014 (2) Re… · 1.4.3 Statement of Financial Performance (expenditure and...

IN YEAR REPORT FOR THE MONTH ENDING

31 MAY 2014

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Table of contents

Table of contents ii

1. PART 1 – IN YEAR REPORT 3

1.1 MAYOR’S REPORT 3

1.2 RESOLUTIONS 3

1.3 EXECUTIVE SUMMARY 3

1.4 IN- YEAR BUDGET STATEMENT TABLE 3

1.4.1 Monthly Budget Summary Statement 4

1.4.2 Statement of Financial Performance (standard classification) 6

1.4.3 Statement of Financial Performance (expenditure and expenditure by municipal vote) 7

1.4.4 Statement of Financial Performance (revenue and expenditure) 7

1.4.5 Capital Expenditure (municipal vote and funding) 11

1.4.6 Statement of Financial Position 12

1.4.7 Cash Flow Statement 13

2. PART 2 – SUPPORTING DOCUMENTATION 15

2.1 DEBTORS ANALYSIS 15

2.2 CREDITORS ANALYSIS 16

2.3 INVESTMENT PORTFOLIO ANALYSIS 16

2.4 ALLOCATION AND GRANT RECEIPTS AND EXPENDITURE 17

2.4.1 Grant Expenditure – Roll overs 17

2.4.2 Grant Expenditure – Current year 18

2.4.3 Grant Receipts 19

2.5 COUNCILLOR, BOARD MEMBER ALLOWANCES AND EMPLOYEE BENEFITS 20

2.6 MATERIAL VARIANCES TO THE SERVICE DELIVERY AND BUDGET IMPLENTATION PLAN 21

2.7 MUNICIPALITIES FINANCIAL PERFORMANCE 21

2.8 OTHER SUPPORTING DOCUMENTS 23

2.9 MUNICIPAL MANAGER’S QUALITY CERTIFICATE 23

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1. PART 1 – IN YEAR REPORT

1.1 MAYOR’S REPORT

No Report

1.2 RESOLUTIONS

No Resolution

1.3 EXECUTIVE SUMMARY

This report is a summary of the main budgetary issues arising from the financial monitoring

process.

The Service Delivery Budget Implementation Plan (SDBIP) projections are compared to the

progress made with regards to the implementation of the 2013/2014 Budget, and any material

discrepancies are followed up to ensure that the Municipality achieves its strategic objectives as

documented in the Integrated Development Plan (IDP).

This is done in accordance with section 54 of the MFMA, which requires the Mayor to consider the

section 71 report and take appropriate action to ensure that the approved budget is implemented in

accordance with the SDBIP.

1.4 IN- YEAR BUDGET STATEMENT TABLE

See tables on next page

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1.4.1 Monthly Budget Summary Statement

DC2 Cape Winelands DM - Table C1 Monthly Budget Statement Summary - M11 May

Description 2012/13 Budget Year 2013/14 Audited

Outcome Original Budget Adjusted Budget Monthly actual YearTD actual YearTD budget YTD

variance YTD

variance Full Year Forecast

R thousands %

Financial Performance Property rates – – – – – – – – Service charges 288 165 165 – 102 17 85 489% 970 Investment revenue 24 451 25 250 26 250 3 245 18 914 19 493 (580) -3% 25 470 Transfers recognised - operational 205 443 217 250 223 620 (348) 218 053 210 977 7 075 3% 229 466 Other own revenue 79 682 82 436 95 668 10 817 90 955 40 100 50 855 127% 198 101

Total Revenue (excluding capital transfers and contributions) 309 864 325 101 345 703 13 714 328 024 270 588 57 436 21% 454 006

Employee costs 135 184 143 559 138 941 10 408 120 061 124 935 (4 874) -4% 134 790 Remuneration of Councillors 9 811 11 758 11 736 854 9 486 10 673 (1 187) -11% 10 469 Depreciation & asset impairment 7 243 8 816 8 528 – – 7 943 (7 943) -100% 8 520 Finance charges 23 30 30 – – 0 (0) -100% 29 Materials and bulk purchases – – – – – – – – Transfers and grants – – – – – – – – Other expenditure 133 243 160 706 197 211 9 037 135 027 184 394 (49 367) -27% 276 789

Total Expenditure 285 503 324 869 356 446 20 298 264 573 327 946 (63 372) -19% 430 597 Surplus/(Deficit) 24 361 232 (10 743) (6 584) 63 450 (57 358) 120 808 -211% 23 409

Transfers recognised - capital – – – – – – – – Contributions & Contributed assets – – – – – – – –

Surplus/(Deficit) after capital transfers & contributions 24 361 232 (10 743) (6 584) 63 450 (57 358) 120 808 -211% 23 409

Share of surplus/ (deficit) of associate – – – – – – – – Surplus/ (Deficit) for the year 24 361 232 (10 743) (6 584) 63 450 (57 358) 120 808 -211% 23 409

Capital expenditure & funds sources Capital expenditure 10 100 6 547 8 482 1 200 3 893 8 482 (4 589) -54% 10 360

Capital transfers recognised 1 481 694 2 500 361 1 213 2 500 (1 287) -51% 2 712 Public contributions & donations 76 – – – – – – – Borrowing – – – – – – – – Internally generated funds 8 543 5 853 5 982 839 2 680 5 982 (3 302) -55% 7 648

Total sources of capital funds 10 100 6 547 8 482 1 200 3 893 8 482 (4 589) -54% 10 360

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Financial position Total current assets 438 760 396 300 396 300 493 331 396 300 Total non current assets 211 712 227 955 227 955 214 353 227 955 Total current liabilities 44 148 33 000 33 000 29 220 33 000 Total non current liabilities 140 348 122 054 122 054 138 469 122 054

Community wealth/Equity 465 976 469 202 469 202 539 995 469 202

Cash flows Net cash from (used) operating 41 839 3 312 3 312 (3 415) 61 322 66 164 (4 842) -7% (14 139) Net cash from (used) investing (8 405) (6 547) (6 547) (1 200) (3 893) – (3 893) #DIV/0! (6 547) Net cash from (used) financing (137) – – – – – – –

Cash/cash equivalents at the month/year end 428 987 425 752 425 752 – 486 417 495 152 (8 735) -2% 408 301

Debtors & creditors analysis 0-30 Days 31-60 Days 61-90 Days 91-120 Days 121-150 Dys 151-180 Dys 181 Dys-1 Yr Over 1Yr Total

Debtors Age Analysis Total By Income Source – 47 5 33 4 – – 1 185 1 274 Creditors Age Analysis Total Creditors 197 – 2 – – – – – 200

The Cape Winelands District Municipality was in a very strong financial position on 31 May 2014. Expenditure is not on track as projected in the

Service Delivery and Budget Implementation Plan, but the expenditure pattern has improved from April to May. Provision with relation to employee

benefits must still be calculated and transactions will be processed closer to 30 June 2014. This provision normally has a huge effect on expenditure

and will definitely decrease the variance that exists between year to date expenditure and the year to date budget.

Capital expenditure is well below the budgeted expenditure. The Chief Financial Officer addressed the under expenditure to all heads of departments

in the annual year end closing procedures memorandum.

The cash flow position of the Municipality has weakened, but this is mainly due to the RSC levy replacement grant that was received in March and

expenditure will only occur in the months to follow. The Municipality is still very liquid despite this decline in cash reserves.

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1.4.2 Statement of Financial Performance (standard classification)

DC2 Cape Winelands DM - Table C2 Monthly Budget Statement - Financial Performance (standard classification) - M11 May

Description 2012/13 Budget Year

2013/14

Audited Outcome Original Budget Adjusted

Budget Monthly actual YearTD actual YearTD budget YTD

variance YTD variance Full Year Forecast

R thousands %

Revenue - Standard Governance and administration 229 075 237 899 239 644 2 439 230 777 223 028 7 749 3% 246 102 Executive and council 32 788 34 955 35 975 3 255 19 960 19 525 435 2% 35 256 Budget and treasury office 194 747 202 109 202 412 (840) 210 197 202 361 7 836 4% 210 178 Corporate services 1 540 835 1 256 24 619 1 142 (522) -46% 668 Community and public safety 3 317 4 762 7 440 1 061 7 192 6 786 406 6% 7 090 Community and social services 46 84 150 – 66 (429) 495 -115% (23) Sport and recreation – – – – – – – – Public safety 292 185 185 – 107 36 71 196% 974 Housing 2 872 4 492 6 564 1 007 6 823 6 684 139 2% 5 891 Health 107 – 541 54 196 495 (299) -60% 249 Economic and environmental services 77 383 82 390 98 570 10 205 89 988 40 728 49 259 121% 200 755 Planning and development 1 828 1 273 1 273 – (314) 1 167 (1 481) -127% (342) Road transport 68 391 67 856 88 265 10 197 85 916 45 616 40 300 88% 207 626 Environmental protection 7 165 13 261 9 032 9 4 386 (6 055) 10 440 -172% (6 529) Trading services – – – – – – – 35 855 Electricity – – – – – – – – Water – – – – – – – – Waste water management – – – – – – – – Waste management – – – – – – – 35 855 Other 88 50 50 9 67 46 21 47% 59 Total Revenue - Standard 309 864 325 101 345 703 13 714 328 024 270 588 57 436 21% 489 861

Expenditure - Standard Governance and administration 107 029 119 653 118 783 6 388 72 178 112 619 (40 441) -36% 107 410 Executive and council 40 527 43 576 43 707 1 365 20 835 46 649 (25 814) -55% 37 211 Budget and treasury office 15 267 15 307 14 607 1 119 11 730 13 237 (1 507) -11% 13 498 Corporate services 51 235 60 770 60 469 3 905 39 612 52 732 (13 120) -25% 56 700 Community and public safety 95 860 112 349 128 880 7 463 101 777 115 133 (13 356) -12% 220 839 Community and social services 14 932 13 079 14 808 794 12 705 13 724 (1 019) -7% 14 292 Sport and recreation – – – – – – – – Public safety 38 842 41 842 44 471 2 654 32 748 41 043 (8 295) -20% 40 825 Housing 16 224 29 360 41 973 1 959 32 791 35 688 (2 897) -8% 138 905 Health 25 862 28 068 27 629 2 055 23 533 24 678 (1 145) -5% 26 818 Economic and environmental services 76 803 87 221 103 327 6 085 86 032 95 059 (9 028) -9% 97 223 Planning and development 1 005 7 112 6 504 1 037 4 790 5 591 (800) -14% 6 524 Road transport 65 320 66 909 87 330 4 871 76 599 81 749 (5 150) -6% 84 621 Environmental protection 10 478 13 200 9 494 177 4 642 7 719 (3 077) -40% 6 078 Trading services – – – – – – – – Electricity – – – – – – – – Water – – – – – – – – Waste water management – – – – – – – – Waste management – – – – – – – – Other 5 811 5 646 5 455 362 4 587 5 135 (548) -11% 5 125 Total Expenditure - Standard 285 503 324 869 356 446 20 298 264 573 327 946 (63 372) -19% 430 597 Surplus/ (Deficit) for the year 24 361 232 (10 743) (6 584) 63 450 (57 358) 120 808 -211% 59 264

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1.4.3 Statement of Financial Performance (expenditure and expenditure by municipal

vote)

Vote Description 2012/13 Budget Year 2013/14

Audited Outcome Original

Budget Adjusted

Budget Monthly actual YTD actual YTD budget YTD var. YTD variance

Full Year Forecast

R thousands % Revenue by Vote

1 - REGIONAL DEVELOPMENT AND PLAN 341 247 309 691 1 030 281 749 266.0% 452 2 - COMM AND DEV – – – – – – – – 3 - ENGINERING – – – – – – – – 4 - RURAL AND SOCIAL 10 493 18 556 17 695 611 11 011 605 10 406 1719.4% 1 431 5 - OFFICE OF THE MM 269 258 261 754 279 673 9 133 286 578 230 445 56 133 24.4% 421 906 6 - FINANCIAL SERVICES – – – – – – – – 7 - CORPORATE SERVICES 2 162 18 282 20 165 – 9 011 18 416 (9 405) -51.1% 2 939 8 - ROADS AGENCY – – – – – – – – 9 - TASK 498 247 847 – 397 797 (400) -50.2% 428 10 - HEALTH AGENCY – – – – – – – – 11 - CORPORATE SERVICES 27 111 26 014 27 014 3 279 19 997 20 043 (47) -0.2% 26 850

Total Revenue by Vote 309 864 325 101 345 703 13 714 328 024 270 588 57 436 21.2% 454 006

Expenditure by Vote 1 - REGIONAL DEVELOPMENT AND PLAN 66 776 69 369 106 031 4 933 84 232 118 463 (34 231) -28.9% 98 167 2 - COMM AND DEV 14 655 20 755 21 987 1 980 13 617 16 342 (2 726) -16.7% 116 589 3 - ENGINERING 26 939 24 181 25 617 604 8 638 11 178 (2 541) -22.7% 24 687 4 - RURAL AND SOCIAL 4 404 9 516 9 235 224 7 368 8 024 (656) -8.2% 11 437 5 - OFFICE OF THE MM 28 613 36 155 37 766 1 932 29 433 33 755 (4 322) -12.8% 34 413 6 - FINANCIAL SERVICES 26 530 30 853 30 867 1 688 25 295 28 667 (3 372) -11.8% 27 472 7 - CORPORATE SERVICES 102 106 111 848 104 438 7 337 82 966 93 863 (10 897) -11.6% 101 166 8 - ROADS AGENCY 4 945 8 097 7 119 701 4 737 6 048 (1 311) -21.7% 6 458 9 - TASK 610 644 605 44 503 359 144 40.0% 548 10 - HEALTH AGENCY 2 063 4 375 4 720 118 1 405 3 819 (2 414) -63.2% 2 602 11 - CORPORATE SERVICES 7 863 9 074 8 061 735 6 379 7 426 (1 047) -14.1% 7 059

al Expenditure by Vote 285 503 324 869 356 446 20 298 264 573 327 946 (63 372) -19.3% 430 597 plus/ (Deficit) for the year 24 361 232 (10 743) (6 584) 63 450 (57 358) 120 808 -210.6% 23 409

The actual expenditure at the end of May was only at 75%. This expenditure is however without

commitments and provisions for employee benefits that still need to be accounted. The provisions

for Employee Benefits and especially the liability with relation to the future medical aid liability have

a huge effect on expenses.

1.4.4 Statement of Financial Performance (revenue and expenditure)

Vote Description 2012/13 Budget Year 2013/14

R thousand Audited Outcome Original Budget

Adjusted Budget

Monthly actual YearTD actual YearTD

budget YTD variance YTD variance Full Year Forecast

% Revenue by Vote

Vote 1 - REGIONAL DEVELOPMENT AND PLAN 341 247 309 691

1 030 281

749 266% 452

1.1 - MANAGEMENT: REG. DEV AND PLAN – – – – – – – –1.2 - ECONOMIC DEVELOPMENT 341 247 309 691 1 030 281 749 266% 4521.3 - TOURISM – – – – – – – –1.4 - PLANNING SERVICES – – – – – – – –1.5 - ENVIRONMENTAL PLANNING – – – – – – – –1.6 - ACADEMY OF LEARNING – – – – – – – –

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1.7 - WORKING FOR WATER (DWAF) – – – – – – – –1.8 - WORKING FOR WATER (TCTA) – – – – – – – –1.9 - WORKING FOR WATER (1333) – – – – – – – –1.10 - WORKING FOR WATER (1334) – – – – – – – –Vote 2 - COMM AND DEV – – – – – – – –2.1 - MANAG: COMM AND DEV – – – – – – – –2.2 - MUNICIPAL HEALTH SERVICES – – – – – – – –2.3 - DISASTER MANAGEMENT – – – – – – – –2.4 - FIRE SERVICES – – – – – – – –2.5 - SALE OF MILK – – – – – – – –2.6 - BUS ACCIDENT FUND – – – – – – – –

– – – – – – – –– – – – – – – –– – – – – – – –– – – – – – – –

Vote 3 - ENGINERING – – – – – – – –3.1 - MANAG: ENGINERING – – – – – – – –3.2 - BUILDING MAIN – – – – – – – –3.3 - PROJECTS AND HOUSING – – – – – – – –3.4 - PUBLIC TRANSPORT REGULATION – – – – – – – –3.5 - TECHNICAL SUPPORT SERVICES – – – – – – – –3.6 - DISTRICT MANAGEMENT AREA – – – – – – – –

– – – – – – – –– – – – – – – –– – – – – – – –– – – – – – – –

Vote 4 - RURAL AND SOCIAL 10 493 18 556 17 695 611 11 011 605 10 406 1719% 1 4314.1 - SOCIAL DEVELOPMENT 638 617 617 18 307 552 (244) -44% 3374.2 - SAFEHOUSE 698 694 1 497 212 212 0 211 47631% 1 4974.3 - RURAL DEVELOPMENT 6 757 13 261 9 032 – 4 377 (6 055) 10 432 -172% (6 529)4.4 - MANAG: RURAL AND SOCIAL 2 400 3 984 6 550 381 6 115 6 108 7 0% 6 127

– – – – – – – –– – – – – – – –– – – – – – – –– – – – – – – –– – – – – – – –– – – – – – – –

Vote 5 - OFFICE OF THE MM 269 258 261 754 279 673 9 133 286 578 230 445 56 133 24% 421 9065.1 - OFFICE OF THE MM – – – – – – – –5.2 - SOCCER 2010 – – – – – – – –5.3 - INTERNAL AUDIT 268 497 259 589 277 513 9 983 285 261 228 295 56 966 25% 420 6465.4 - RISK MANAGEMENT 677 2 140 2 064 (850) 1 311 2 062 (752) -36% 1 2525.5 - PERFORMANCE MANAGEMENT – – – – 5 – 5 #DIV/0! –5.6 - IDP 84 25 97 – 2 89 (87) -98% 85.7 - SHARED SERVICE CENTRE – – – – – – – –

– – – – – – – –– – – – – – – –– – – – – – – –

Vote 6 - FINANCIAL SERVICES – – – – – – – –6.1 - MANAGEMENT: FINANCIAL

SERVICES – – – – – – – –6.2 - FINANCIAL MANAGEMENT GRANT – – – – – – – –6.3 - BUDGET OFFICE – – – – – – – –6.4 - INCOME AND COLLECTION

SERVICES – – – – – – – –6.5 - PROCUREMENT – – – – – – – –6.6 - EXPENDITURE – – – – – – – –6.7 - LEAVE FUND ACOUNT – – – – – – – –

– – – – – – – –– – – – – – – –– – – – – – – –

Vote 7 - CORPORATE SERVICES 2 162 18 282 20 165 – 9 011 18 416 (9 405) -51% 2 9397.1 - ADMIN SUPPORT SERVICES – – – – – – – –7.2 - CORPORATE SERVICES 728 1 104 3 731 – 1 104 3 351 (2 247) -67% 2 0217.3 - PUBLIC RELATIONS (205) 15 843 15 099 – 8 219 13 840 (5 622) -41% 1 258

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7.4 - HUMAN RESOURCE MANAGEMENT – – – – – – – –7.5 - PROPERTY MANGEMENT – – – – – – – –7.6 - COMMUNICATION/ TELEPHONE – – – – – – – –7.7 - TRANSPORT POOL – – – – – – – –7.8 - INFORMATION TECHNOLOGY – – – – – – – –7.9 - EXPENDITURE OF THE COUNCIL – – – – – – – –7.10 - SUNDRY EXPEN. OF THE COUN 1 639 1 335 1 335 – (312) 1 224 (1 536) -125% (340)

Vote 8 - ROADS AGENCY – – – – – – – –8.1 - ROADS-MAIN/ DIV. DIRECT – – – – – – – –8.2 - ROADS-MAIN/ DIV. INDIRECT – – – – – – – –8.3 - MANAGEMENT: ROADS – – – – – – – –8.4 - ROADS: WORKSHOP – – – – – – – –8.5 - ROADS: PLANT – – – – – – – –Vote 10 - HEALTH AGENCY – – – – – – – –10.3 - COMPREHENSIVE HEALTH: CL – – – – – – – –

– – – – – – – –Vote 11 - CORPORATE SERVICES 27 111 26 014 27 014 3 279 19 997 20 043 (47) 0% 26 85011.1 - OFFICE OF THE MAYOR 897 586 586 27 609 412 197 48% 1 29911.2 - OFFICE OF THE SPEAKER – – – – – – – –11.3 - COUNCILLOR SUPPORT – – – – – – – –11.4 - OFFICE OF THE DEPUTY MAYOR 26 214 25 429 26 429 3 252 19 387 19 631 (243) -1% 25 551

Total Revenue by Vote 309 864 325 101 345 703 13 714 328 024 270 588 57 436 21% 454 006 – Expenditure by Vote –

Vote 1 - REGIONAL DEVELOPMENT AND PLAN 66 776 69 369 106 031 4 933 84 232 118 463 (34 231) -29% 98 167

1.1 - MANAGEMENT: REG. DEV AND PLAN 15 464 10 676 13 236 537 10 466 12 419 (1 953) -16% 14 1561.2 - ECONOMIC DEVELOPMENT 6 387 8 043 7 688 544 5 959 6 960 (1 001) -14% 6 6401.3 - TOURISM 8 821 9 523 9 193 771 7 918 7 931 (13) 0% 9 7821.4 - PLANNING SERVICES 16 166 16 578 22 632 1 398 19 019 21 348 (2 329) -11% 22 4021.5 - ENVIRONMENTAL PLANNING 16 868 19 132 47 243 1 529 36 315 44 313 (7 997) -18% 39 7901.6 - ACADEMY OF LEARNING 531 533 510 41 485 468 17 4% 5301.7 - WORKING FOR WATER (DWAF) 876 1 973 2 424 58 1 237 2 353 (1 117) -47% 1 7201.8 - WORKING FOR WATER (TCTA) 74 96 91 4 42 87 (45) -51% 571.9 - WORKING FOR WATER (1333) 245 388 326 28 284 361 (78) -22% 3101.10 - WORKING FOR WATER (1334) 1 342 2 428 2 689 24 2 507 22 223 (19 716) -89% 2 781Vote 2 - COMM AND DEV 14 655 20 755 21 987 1 980 13 617 16 342 (2 726) -17% 116 5892.1 - MANAG: COMM AND DEV 2 236 3 788 3 156 11 355 2 821 (2 466) -87% 4692.2 - MUNICIPAL HEALTH SERVICES 946 1 801 1 949 46 586 1 592 (1 005) -63% 9422.3 - DISASTER MANAGEMENT 5 134 5 118 5 540 324 4 315 5 056 (741) -15% 4 9062.4 - FIRE SERVICES 2 577 5 154 6 434 952 4 713 3 116 1 596 51% 105 4512.5 - SALE OF MILK 3 762 4 894 4 908 647 3 648 3 758 (110) -3% 4 8192.6 - BUS ACCIDENT FUND – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – –Vote 3 - ENGINERING 26 939 24 181 25 617 604 8 638 11 178 (2 541) -23% 24 6873.1 - MANAG: ENGINERING 1 291 1 583 1 599 92 1 239 1 446 (207) -14% 1 5373.2 - BUILDING MAIN 9 299 6 693 7 955 382 5 658 7 324 (1 666) -23% 7 6423.3 - PROJECTS AND HOUSING 15 916 15 483 15 590 125 1 377 1 945 (569) -29% 15 0573.4 - PUBLIC TRANSPORT REGULATION 376 348 398 – 324 388 (64) -17% 4073.5 - TECHNICAL SUPPORT SERVICES 57 74 75 5 41 75 (34) -45% 443.6 - DISTRICT MANAGEMENT AREA – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – –Vote 4 - RURAL AND SOCIAL 4 404 9 516 9 235 224 7 368 8 024 (656) -8% 11 4374.1 - SOCIAL DEVELOPMENT 2 480 4 047 4 166 107 1 551 3 379 (1 827) -54% 5 0534.2 - SAFEHOUSE 236 291 291 30 2 438 273 2 166 794% 2 4544.3 - RURAL DEVELOPMENT 1 059 1 368 1 218 86 945 972 (27) -3% 1 3344.4 - MANAG: RURAL AND SOCIAL 629 3 811 3 561 1 2 433 3 401 (968) -28% 2 596 – – – – – – – –

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– – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – – –Vote 5 - OFFICE OF THE MM 28 613 36 155 37 766 1 932 29 433 33 755 (4 322) -13% 34 4135.1 - OFFICE OF THE MM 16 096 17 461 18 156 1 283 14 943 16 440 (1 498) -9% 16 5275.2 - SOCCER 2010 3 114 2 931 3 048 243 2 692 2 635 57 2% 3 1115.3 - INTERNAL AUDIT (3 133) 1 478 1 415 69 1 156 1 145 11 1% 1 4315.4 - RISK MANAGEMENT 4 581 4 257 3 981 76 3 624 3 245 379 12% 4 4585.5 - PERFORMANCE MANAGEMENT 2 892 3 667 4 151 199 2 695 3 803 (1 109) -29% 3 4745.6 - IDP 2 317 4 658 5 662 56 3 216 5 208 (1 991) -38% 4 2435.7 - SHARED SERVICE CENTRE 2 745 1 704 1 354 7 1 107 1 278 (171) -13% 1 169 – – – – – – – – – – – – – – – – – – – – – – – –Vote 6 - FINANCIAL SERVICES 26 530 30 853 30 867 1 688 25 295 28 667 (3 372) -12% 27 4726.1 - MANAGEMENT: FINANCIAL

SERVICES 573 496 441 91 829 402 427 106% 8976.2 - FINANCIAL MANAGEMENT GRANT 4 292 1 761 1 697 160 1 673 1 573 101 6% 1 8326.3 - BUDGET OFFICE 5 644 10 026 10 026 694 7 812 9 088 (1 276) -14% 8 6366.4 - INCOME AND COLLECTION

SERVICES 1 017 1 430 1 535 19 1 283 1 481 (198) -13% 1 3166.5 - PROCUREMENT 14 827 16 849 16 839 682 13 532 15 839 (2 307) -15% 14 5946.6 - EXPENDITURE 87 170 114 4 47 91 (44) -48% 686.7 - LEAVE FUND ACOUNT 90 122 216 39 118 193 (75) -39% 129 – – – – – – – – – – – – – – – – – – – – – – – –Vote 7 - CORPORATE SERVICES 102 106 111 848 104 438 7 337 82 966 93 863 (10 897) -12% 101 1667.1 - ADMIN SUPPORT SERVICES 1 221 2 470 2 406 382 2 161 2 080 81 4% 2 8607.2 - CORPORATE SERVICES 6 706 3 818 4 607 82 3 342 4 147 (806) -19% 4 0637.3 - PUBLIC RELATIONS 2 138 2 286 1 931 148 1 708 1 768 (60) -3% 1 8657.4 - HUMAN RESOURCE MANAGEMENT 3 904 7 749 7 406 – 33 6 091 (6 059) -99% 7 3807.5 - PROPERTY MANGEMENT 4 212 1 351 1 200 (13) (117) 1 020 (1 138) -112% 1 1927.6 - COMMUNICATION/ TELEPHONE 10 044 13 179 9 351 370 6 082 7 760 (1 678) -22% 7 2937.7 - TRANSPORT POOL 1 951 2 007 2 073 215 1 929 1 585 345 22% 2 6307.8 - INFORMATION TECHNOLOGY 665 1 116 1 096 150 646 1 001 (355) -35% 7797.9 - EXPENDITURE OF THE COUNCIL 57 534 63 665 60 373 4 817 54 306 55 547 (1 241) -2% 59 0437.10 - SUNDRY EXPENDITURE OF THE

COUN 13 732 14 206 13 996 1 186 12 878 12 864 14 0% 14 060Vote 8 - ROADS AGENCY 4 945 8 097 7 119 701 4 737 6 048 (1 311) -22% 6 4588.1 - ROADS-MAIN/ DIV. DIRECT 24 89 89 2 38 77 (39) -51% 518.2 - ROADS-MAIN/ DIV. INDIRECT 1 158 2 791 2 467 315 1 103 1 925 (822) -43% 2 0768.3 - MANAGEMENT: ROADS 3 218 4 033 3 478 363 2 915 3 171 (256) -8% 3 3998.4 - ROADS: WORKSHOP 224 557 561 22 245 515 (270) -52% 2848.5 - ROADS: PLANT 321 628 523 – 437 361 76 21% 648 – – – – – – – –Vote 10 - HEALTH AGENCY 2 063 4 375 4 720 118 1 405 3 819 (2 414) -63% 2 60210.1 - COMPREHENSIVE HEALTH

SERVICE 411 1 123 1 054 50 378 989 (611) -62% 41710.2 - COMPREHENSIVE HEALTH: CW 805 1 401 1 287 64 765 1 185 (420) -35% 83610.3 - COMPREHENSIVE HEALTH: CL 846 1 852 2 380 4 262 1 646 (1 384) -84% 1 348 – – – – – – – –Vote 11 - CORPORATE SERVICES 7 863 9 074 8 061 735 6 379 7 426 (1 047) -14% 7 05911.1 - OFFICE OF THE MAYOR 4 910 6 008 5 833 427 4 666 5 365 (699) -13% 5 11011.2 - OFFICE OF THE SPEAKER 354 349 344 27 304 292 12 4% 36011.3 - COUNCILLOR SUPPORT 1 729 1 750 1 000 215 643 957 (314) -33% 75511.4 - OFFICE OF THE DEPUTY MAYOR 870 967 885 66 765 812 (47) -6% 834

Total Expenditure by Vote 285 503 324 869 356 446 20 298 264 573 327 946 (63 372) (0) 430 597 –Surplus/ (Deficit) for the year 24 361 232 (10 743) (6 584) 63 450 (57 358) 120 808 (0) 23 409

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An amount of R 27 126 003 (8%) of income is still outstanding. This income consists mainly of

grants and the biggest portion is interest from external investments that still needs to be received.

Income from Agency Services of R8m (10%) is still outstanding. Although the migration of the

asset register from Excel to Samras has taken place; no depreciation has been processed to date.

Other expenditure consists mainly of projects. The Municipality currently has commitments of

about R7, 971m. The project budget which is R66.7m of the total expenditure of the Municipality is

the second largest expenditure item besides Salaries, Wages and Allowances. The current

commitments with relation to projects are R2.7m. It is important to note that at year end the

Municipality process various employee related provisions like Unpaid Leave and Long Service

Award. These aforementioned provisions normally have a significant effect on the employee

related cost.

1.4.5 Capital Expenditure (municipal vote and funding)

Vote Description 2012/13 Budget Year

2013/14

Audited Outcome Original Budget Adjusted Budget Monthly actual YearTD actual YearTD

budget YTD

variance YTD


R thousands % Total Capital Multi-year expenditure – – – – – – – – Single Year expenditure appropriation

Vote 1 - REGIONAL DEVELOPMENT AND PLAN 69 – 8 – – 8 (8) -100% 8

Vote 2 - COMM AND DEV 5 803 1 052 1 620 131 588 1 620 (1 032) -64% 2 142Vote 3 - ENGINERING 932 2 333 1 600 247 778 1 600 (822) -51% 1 849Vote 4 - RURAL AND SOCIAL 52 – 6 6 6 6 – 11Vote 5 - OFFICE OF THE MM 19 – 8 2 2 8 (5) -72% 10Vote 6 - FINANCIAL SERVICES 281 64 103 20 25 103 (78) -76% 127Vote 7 - CORPORATE SERVICES 2 101 2 393 3 653 653 2 050 3 653 (1 603) -44% 4 509Vote 8 - ROADS AGENCY 835 694 1 478 146 443 1 478 (1 034) -70% 1 696Vote 9 - TASK – – – – – – – –Vote 10 - HEALTH AGENCY 8 10 7 (5) 1 7 (5) -79% 8Vote 11 - CORPORATE SERVICES – – – – – – – –

Total Capital single-year expenditure 10 100 6 547 8 482 1 200 3 893 8 482 (4 589) -54% 10 360Total Capital Expenditure 10 100 6 547 8 482 1 200 3 893 8 482 (4 589) -54% 10 360 Capital Expenditure - Standard Classification

Governance and administration 3 296 4 797 5 365 917 2 853 5 365 (2 512) -47% 6 495Executive and council 172 19 14 – 13 14 (1) -5% 27Budget and treasury office 281 64 103 20 25 103 (78) -76% 127Corporate services 2 844 4 714 5 248 896 2 815 5 248 (2 433) -46% 6 341

Community and public safety 5 865 1 052 1 626 136 594 1 626 (1 032) -63% 2 153Community and social services 52 – 6 6 6 6 – 11Sport and recreation – – – – – – – –Public safety 5 622 1 031 1 586 113 554 1 586 (1 032) -65% 2 074Housing – – – – – – – –Health 191 21 34 17 34 34 (0) 0% 68

Economic and environmental services 904 699 1 491 147 446 1 491 (1 045) -70% 1 712Planning and development 60 2 3 1 1 3 (2) -66% 4Road transport 844 697 1 488 146 445 1 488 (1 043) -70% 1 708

12

Environmental protection – – – – – – – –Trading services 11 – – – – – – –

Electricity – – – – – – – –Water 11 – – – – – – –Waste water management – – – – – – – –Waste management – – – – – – – –

Other 24 – – – – – – –Total Capital Expenditure - Standard Classification 10 100 6 547 8 482 1 200 3 893 8 482 (4 589) -54% 10 360 Funded by:

National Government 1 481 694 2 500 361 1 213 2 500 (1 287) -51% 2 712 Provincial Government – – – – – – – –District Municipality – – – – – – – –Other transfers and grants – – – – – – – –

Transfers recognised - capital 1 481 694 2 500 361 1 213 2 500 (1 287) -51% 2 712Public contributions & donations 76 – – – – – – –Borrowing – – – – – – – –Internally generated funds 8 543 5 853 5 982 839 2 680 5 982 (3 302) -55% 7 648

Total Capital Funding 10 100 6 547 8 482 1 200 3 893 8 482 (4 589) -54% 10 360

Capital Expenditure is well below the Service Delivery and Budget Implementation Plan 2013/2014

Budget. Only 46% of the Capital Budget has been spent and currently R1.3m of the unspent funds

is committed. Management has taken various steps after the Adjustments Budget to accelerate

expenditure. The capital of the Municipality consists mainly of furniture and equipment, but the

other asset category items are huge amounts which influence the capital expenditure immensely.

Annexure “B” has a detail list of all the capital items and it must be noted that the value highest 5

items is equal to R3.9m, which is 46% of the total capital budget. The expenditure percentage on

these 5 items is only at 36% and an increase in expenditure of these items will have a drastic effect

on capital expenditure The Municipality did implement internal controls to ensure that capital

expenditure is in line with the SDBIP in 2014/2015 financial year.

1.4.6 Statement of Financial Position

DC2 Cape Winelands DM - Table C6 Monthly Budget Statement - Financial Position - M11 May

Description Ref

2012/13 Budget Year 2013/14


Budget YearTD actual Full Year Forecast

R thousands 1

ASSETS Current assets

Cash 14 987 5 000 5 000 18 699 5 000 Call investment deposits 414 000 385 000 385 000 468 000 385 000 Consumer debtors 538 100 100 445 100 Other debtors 6 992 5 200 5 200 3 251 5 200 Current portion of long-term receivables – – – – – Inventory 2 243 1 000 1 000 2 216 1 000

Total current assets 438 760 396 300 396 300 492 610 396 300

Non current assets

13

Long-term receivables – – – – – Investments – – – – – Investment property – – – – – Investments in Associate – – – – – Property, plant and equipment 210 769 227 091 227 091 214 609 227 091 Agricultural – – – – – Biological assets – – – – – Intangible assets 944 864 864 944 864 Other non-current assets – – – – –

Total non current assets 211 712 227 955 227 955 215 553 227 955 TOTAL ASSETS 650 472 624 255 624 255 708 163 624 255

LIABILITIES Current liabilities

Bank overdraft – – – – – Borrowing – – – – – Consumer deposits – – – – – Trade and other payables 28 327 15 000 15 000 9 203 15 000 Provisions 15 822 18 000 18 000 12 942 18 000

Total current liabilities 44 148 33 000 33 000 22 145 33 000

Non current liabilities Borrowing 169 150 150 169 150 Provisions 140 180 121 904 121 904 137 851 121 904

Total non current liabilities 140 348 122 054 122 054 138 020 122 054 TOTAL LIABILITIES 184 497 155 054 155 054 160 165 155 054

NET ASSETS 2 465 976 469 202 469 202 547 998 469 202

COMMUNITY WEALTH/EQUITY Accumulated Surplus/(Deficit) 294 858 201 914 201 914 368 546 201 914 Reserves 171 117 267 288 267 288 179 452 267 288

TOTAL COMMUNITY WEALTH/EQUITY 2 465 976 469 202 469 202 547 998 469 202

A current ratio of 22.24 : 1 indicates that the Municipality is in a good financial position. Although

some of the investment is already committed as stated before are ample cash reserves still

available to cover any short term liabilities. The Municipality only adjust provisions at year end and

it is important to note that the provisions of R138 749 000 is misleading and will increase closer to

the year end.

1.4.7 Cash Flow Statement

DC2 Cape Winelands DM - Table C7 Monthly Budget Statement - Cash Flow - M11 May

Description Ref 2012/13 Budget Year

2013/14

Audited Outcome

Original Budget

Adjusted Budget

Monthly actual YearTD actual YearTD

budget YTD

variance YTD


R thousands 1 %

CASH FLOW FROM OPERATING ACTIVITIES

Receipts Ratepayers and other 77 061 80 433 80 433 14 997 99 684 6 691 92 994 1390% 80 433Government - operating 206 970 237 656 237 656 – 217 664 76 629 141 036 184% 237 656Government - capital – – – – – – – –Interest 24 718 25 250 25 250 3 245 23 175 208 22 967 11025% 25 250Dividends – – – – – – – –

14

Payments Suppliers and employees (266 886) (339 998) (339 998) (21 657) (279 202) (17 361) 261 841 -1508% (357 449)Finance charges (23) (30) (30) – – (2) (2) 100% (30)Transfers and Grants – – – – – – – –

NET CASH FROM/(USED) OPERATING ACTIVITIES 41 839 3 312 3 312 (3 415) 61 322 66 164 (4 842) -7% (14 139) CASH FLOWS FROM INVESTING ACTIVITIES Receipts

Proceeds on disposal of PPE 43 – – – – – – –Decrease (Increase) in non-current debtors – – – – – – – –Decrease (increase) other non-current receivables – – – – – – – –Decrease (increase) in non-current investments – – – – – – – –

Payments Capital assets (8 447) (6 547) (6 547) (1 200) (3 893) – 3 893 #DIV/0! (6 547)

NET CASH FROM/(USED) INVESTING ACTIVITIES (8 405) (6 547) (6 547) (1 200) (3 893) – 3 893 #DIV/0! (6 547) CASH FLOWS FROM FINANCING ACTIVITIES Receipts

Short term loans – – – – – – – –Borrowing long term/refinancing – – – – – – – –Increase (decrease) in consumer deposits – – – – – – – –

Payments Repayment of borrowing (137) – – – – – – –

NET CASH FROM/(USED) FINANCING ACTIVITIES (137) – – – – – – – NET INCREASE/ (DECREASE) IN CASH HELD 33 298 (3 235) (3 235) (4 615) 57 429 66 164 (20 686)

Cash/cash equivalents at beginning: 395 690 428 987 428 987 428 987 428 987 428 987Cash/cash equivalents at month/year end: 428 987 425 752 425 752 486 417 495 152 408 301

The Cash Flow Statement indicates that the Municipality has a healthy cash position on 31 May

2014. The variances are mainly due to the changes that happened in the accounting treatment of

certain transactions after the 2012/2013 Audit. The Municipality will use a different approach when

the Cash Flow Budget for the new MTREF is done to ensure that a more reliable budget is

produced.

15

2. PART 2 – SUPPORTING DOCUMENTATION

2.1 DEBTORS ANALYSIS

Description

R thousands

0-30 Days 31-60 Days 61-90 Days 91-120 Days

121-150 Dys

151-180 Dys

181 Dys-1 Yr Over 1Yr Total

Total over 90 days

Bad Debts Written Off against Debt.

Debtors Age Analysis By Income Source Trade and Other Receivables from Exchange

Transactions - Water –

–

– – – –

–

–

– – Trade and Other Receivables from Exchange

Transactions - Electricity –

–

– – – –

–

–

– – Receivables from Non-exchange Transactions -

Property Rates –

–

– – – –

–

–

– – Receivables from Exchange Transactions - Waste

Water Management –

–

– – – –

–

–

– – Receivables from Exchange Transactions - Waste

Management –

–

– – – –

–

–

– – Receivables from Exchange Transactions - Property

Rental Debtors –

–

– – – –

–

–

– –

Interest on Arrear Debtor Accounts –

–

– – – –

–

–

– – Recoverable unauthorised, irregular, fruitless and

wasteful expenditure –

–

– – – –

–

–

– – Other – 47 5 33 4 – – 1 185 1 274 1 221 34

Total By Income Source – 47 5 33 4 – – 1 185 1 274 1 221 34 2012/13 - totals only – – Debtors Age Analysis By Customer Group

Organs of State – – – – – – – – – – Commercial – – – – – – – – – – Households – – – – – – – – – – Other – 47 5 33 4 – – 1 185 1 274 1 221

Total By Customer Group – 47 5 33 4 – – 1 185 1 274 1 221 34

The Cape Winelands debtors consist mainly (R1,18 million) of firefighting accounts levied for ad

hoc services provided by the department Fire Services. Probability of collection of these amounts

is low due to challenges in determination of origin and legal liability. During May 2015, the Chief

Financial Officer, in consultation with the Accounting Officer, in terms of the delegated powers in

the System of Delegations of Cape Winelands District Municipality, paragraph F.10.05, Part 3 of

Financial Matters of Council resolution no. C.4.12 of 15 June 2011, granted approval to write-off 26

individual accounts in the total amount of R 33 526.00.

Other debtors refer to small miscellaneous accounts, leases and reimbursement of employee

portion related to post employment future medical aid liabilities.

16

2.2 CREDITORS ANALYSIS

DC2 Cape Winelands DM - Supporting Table SC4 Monthly Budget Statement - aged creditors - M11 May Description NT

Code

Budget Year 2013/14 Prior year totals for chart (same period)

0 - 30 Days

31 - 60 Days

61 - 90 Days

91 - 120 Days

121 - 150 Days

151 - 180 Days

181 Days - 1 Year

Over 1 Year Total

R thousands Creditors Age Analysis By Customer Type

Bulk Electricity 0100 – – – – – – – – – Bulk Water 0200 – – – – – – – – – PAYE deductions 0300 – – – – – – – – – VAT (output less input) 0400 – – – – – – – – – Pensions / Retirement deductions 0500 – – – – – – – – – Loan repayments 0600 – – – – – – – – – Trade Creditors 0700 – – – – – – – – – Auditor General 0800 – – – – – – – – –

Other 0900 197 – 2 – – – – – 200

Total By Customer Type 1000 197 – 2 – – – – – 200 –

Creditors decreased from an amount of R 366 452 in April to R 199 530 in May. However in May

the creditor analysis indicates that creditors in the amount of R 2 192 is outstanding between the

period 31 days to 60 days. The amount is relatively small and only makes up about 1% of the total

creditors outstanding. The largest creditor is CRD Motors with an amount of R46 116 of the total

Creditors (R 199 530).

2.3 INVESTMENT PORTFOLIO ANALYSIS

Investments by maturity Name of institution & investment ID

Period of Investment Type of

Investment Expiry date of

investment

Accrued interest for the

month

Yield for the month 1

(%)

Market value at beginning of

the month Change in

market value

Market value at end of the

month R thousands Yrs/Months Municipality ABSA 203 2014/06/23 75291.78 5.9% 15 000 ABSA 151 2014/07/07 79241.1 6.2% 15 000 ABSA 105 2014/07/07 50619.18 6.0% 10 000 ABSA 148 2014/08/21 54016.44 6.4% 10 000 ABSA 147 2014/09/04 42261.92 6.2% 8 000 ABSA 133 2014/09/04 52657.53 6.2% 10 000 ABSA 169 2014/10/22 82935.62 6.5% 15 000 ABSA 138 2014/10/07 52827.4 6.2% 10 000 ENB 184 2014/06/04 72616.44 5.7% 15 000 ENB 123 2014/07/07 50958.9 6.0% 10 000 ENB 154 2014/08/07 53506.85 6.3% 10 000 ENB 134 2014/08/07 52232.88 6.2% 10 000 ENB 133 2014/09/04 51808.22 6.1% 10 000 ENB 154 2014/10/07 53506.85 6.3% 10 000 ENB 123 2014/09/22 51808.22 6.1% 10 000 INVESTEC 182 2014/06/04 73890.41 5.8% 15 000

17

INVESTEC 201 2014/06/23 74527.4 5.9% 15 000 INVESTEC 168 2014/08/21 88328.77 6.5% 16 000 INVESTEC 148 2014/08/21 53931.51 6.4% 10 000 INVESTEC 151 2014/09/22 64717.81 6.4% 12 000 INVESTEC 139 2014/09/22 53931.51 6.4% 10 000 INVESTEC 169 2014/10/22 83445.21 6.6% 15 000 INVESTEC 131 2014/10/07 52657.53 6.2% 10 000 NEDCOR 167 2014/07/23 81534.25 6.4% 15 000 NEDCOR 152 2014/07/23 53676.71 6.3% 10 000 NEDCOR 167 2014/08/07 60165.48 6.4% 11 000 NEDCOR 121 2014/07/23 52232.88 6.2% 10 000 NEDCOR 136 2014/08/07 74315.07 6.3% 14 000 NEDCOR 134 2014/08/07 52827.4 6.2% 10 000 NEDCOR 135 2014/08/21 52657.53 6.2% 10 000 NEDCOR 153 2014/10/22 54780.82 6.5% 10 000 NEDCOR 153 2014/10/22 54780.82 6.5% 10 000 STANDARD BANK 182 2014/06/04 57073.97 5.6% 12 000 STANDARD BANK 139 2014/06/04 47561.64 5.6% 10 000 STANDARD BANK 158 2014/06/23 58093.15 5.7% 12 000 STANDARD BANK 151 2014/06/23 48410.96 5.7% 10 000 STANDARD BANK 144 2014/06/17 48410.96 5.7% 10 000 STANDARD BANK 139 2014/07/23 52122.47 6.1% 10 000 STANDARD BANK 103 2014/07/07 40257.53 5.9% 8 000 STANDARD BANK 149 2014/09/04 79941.78 6.3% 15 000 STANDARD BANK 139 2014/09/22 52657.53 6.2% 10 000 Municipality sub-total 2 443 – – 468 000 TOTAL INVESTMENTS AND INTEREST 2 443 – – 468 000

The Municipality’s investments increased from R 467 000 000 to R 468 000 000. It is important to

note that a portion of the investments is committed to employee benefits and creditors. The

Municipality invest its surplus funds strictly according to the Cash and Investment policy and funds

are evenly distributed between the different A1 banks to minimise risk.

2.4 ALLOCATION AND GRANT RECEIPTS AND EXPENDITURE

2.4.1 Grant Expenditure – Roll overs

DC2 Cape Winelands DM - Supporting Table SC7(2) Monthly Budget Statement - Expenditure against approved rollovers - M11 May

Description Ref

Budget Year 2013/14

Approved Rollover 2012/13 Monthly actual YearTD actual YTD variance YTD variance

R thousands % EXPENDITURE Operating expenditure of Approved Roll-overs

National Government: 793 – – 793 100.0%Finance Management 793 – – 793 100.0%

18

Provincial Government: 2 779 282 395 2 383 85.8%

Housing Consumer Education 72 – 72 –

FMG Provincial Government 300 111 153 147 49.1%

Department of Transport 2 407 171 171 2 236 92.9%

District Municipality: – – – –

Total operating expenditure of Approved Roll-overs 3 572 282 395 3 176 88.9% Capital expenditure of Approved Roll-overs

National Government: 178 – – 178 100.0% Financial Management Grant 178 – 178 100.0%

Total capital expenditure of Approved Roll-overs 178 – – 178 100.0% TOTAL EXPENDITURE OF APPROVED ROLL-OVERS 3 750 282 395 3 355 89.5%

2.4.2 Grant Expenditure – Current year

DC2 Cape Winelands DM - Supporting Table SC7(1) Monthly Budget Statement - transfers and grant expenditure - M11 May

Description

2012/13 Budget Year 2013/14


Budget Monthly actual YearTD actual YearTD budget

YTD variance

YTD variance

Full Year Forecast

R thousands %

EXPENDITURE

Operating expenditure of Transfers and Grants

National Government: – 212 576 211 706 146 188 691 196 820 (8 129) -4.1% 211 706

Local Government Equitable Share – 9 692 9 692 – – – – 9 692

RSC Levy Replacement – 199 744 199 744 – 186 672 195 000 (8 328)-4.3%

199 744

Finance Management – 1 250 1 250 41 999 1 000 (1)-0.1%

1 250

Municipal Systems Improvement – 890 20 – 20 20 – 20

EPWP Incentive – 1 000 1 000 106 1 000 800 20025.0%

1 000

Provincial Government: – 1 413 3 713 6 511 1 129 (618) -54.7% 3 713

Dev of Sport and Recreation – 200 200 – 200 200 – 200

Housing Consumer Education – 25 25 – 25 25 – 25

Integrated Development Transport Plan – 604 604 – 146 604 (458)-75.8%

604

Community Development Workers – 84 84 6 52 50 24.1%

84

FMG Provincial Government – – 300 – – – – 300

Department of Transport – 500 500 – 88 250 (162)-64.9%

500

Upgrade of Rural Roads (DOT) – – 2 000 – – – – 2 000

Other grant providers: – 2 700 2 700 300 2 430 1 500 930 62.0% 2 700

Private land Owners – 2 700 2 700 300 2 430 1 500 930 62.0% 2 700Total operating expenditure of Transfers and Grants: – 216 689 218 119 453 191 632 199 449 (7 817) -3.9% 218 119

Capital expenditure of Transfers and Grants

19

National Government: – – 796 234 796 – 796 #DIV/0! –

Financial Management Grant – – – – – – – –

Municipal Systems Improvement Grant – – 796 234 796 – 796 #DIV/0! –

Provincial Government: – – – – – – – –Total capital expenditure of Transfers and Grants – – 870 234 796 – 796 #DIV/0! –

TOTAL EXPENDITURE OF TRANSFERS AND GRANTS 216 689 216 689 218 989 687 192 427 199 449 (7 022)

-3.5% 218 119

At 31 May 2014 the actual expenditure on grants was R 192 427 and the budgeted amount is R

199, 449m. Expenditure on provincial grants is relatively low. Only 13% of provincial grants have

been spent. This low percentage in expenditure is due to the fact that most of the Provincial Grants

has not been received yet or has only been received in March 2014. The Municipality only

approves expenditure on projects that is funded by transfer or grants when the grants have been

received from the government department. The R 2 000 000 that is outstanding for the upgrade of

rural roads was only allocated to the Municipality in January 2014. Expenditure on capital grants is

currently on 100%.

2.4.3 Grant Receipts

Description Ref

Budget Year 2013/14

Original Budget Adjusted Budget Monthly actual YearTD actual YearTD budget YTD variance

YTD variance

Full Year Forecast

R thousands % RECEIPTS: 1,2 Operating Transfers and Grants

National Government: 212 576 212 576 – 212 576 212 576 – 212 576 Local Government Equitable Share 9 692 9 692 – 9 692 9 692 – 9 692 RSC Levy Replacement 199 744 199 744 – 199 744 199 744 – 199 744 Finance Management 1 250 1 250 – 1 250 1 250 – 1 250 Municipal Systems Improvement 890 890 – 890 890 – 890 EPWP Incentive 1 000 1 000 – 1 000 1 000 – 1 000 Provincial Government: 1 413 3 785 – 3 470 3 501 (31) -0.9% 3 785 Dev of Sport and Recreation 200 200 – – – – 200 Housing Consumer Education 25 97 – 66 97 (31) -32.4% 97 Integrated Development Transport Plan 604 604 – 604 604 – 604 Community Development Workers 84 84 – – – – 84 FMG Provincial Government – 300 – 300 300 – 300 Department of Transport 500 500 – 500 500 – 500 Upgrade of Rural Roads (DOT) – 2 000 – 2 000 2 000 – 2 000 District Municipality: – – – – – – –[insert description] – – Other grant providers: 2 700 2 700 280 1 830 2 500 (670) -26.8% 630 Private land Owners 2 700 2 700 280 1 830 2 500 (670) -26.8% 630 Total Operating Transfers and Grants 5 216 689 219 061 280 217 876 218 577 (701) -0.3% 216 991 Capital Transfers and Grants

National Government: – – – – – – –

20

Financial Management Grant – – – – – – Municipal Systems Improvement Grant – – – – – – Provincial Government: – – – – – – –[insert description] – District Municipality: – – – – – – –[insert description] – – Other grant providers: – – – – – – –[insert description] – Total Capital Transfers and Grants 5 – – – – – – – TOTAL RECEIPTS OF TRANSFERS & GRANTS 5 216 689 219 061 280 217 876 218 577 (701)

-0.3% 216 991

The percentage transfers and contributions received to date is 97%. Outstanding transfers relate to

transfers that must still be received from Provincial Government. The Municipality only received

notice in January regarding this transfer and made provision for the transfer in the Adjustments

Budget during February 2014. The public contributions that are still outstanding relate to the

contributions that the farmers make regarding the upgrading of rural roads. The Municipality is 95%

reliant on Grants and Subsidies to remain financially sustainable and it is important that all grants

be collected.

2.5 COUNCILLOR, BOARD MEMBER ALLOWANCES AND EMPLOYEE BENEFITS

DC2 Cape Winelands DM - Supporting Table SC8 Monthly Budget Statement - councillor and staff benefits - M11 May

Summary of Employee and Councillor remuneration

Ref

2012/13 Budget Year 2013/14

Audited Outcome

Original Budget Adjusted Budget Monthly actual YearTD actual YearTD budget YTD

variance YTD


R thousands % 1 A B C D Councillors (Political Office Bearers plus Other)

Basic Salaries and Wages 3 722 4 942 4 942 355 3 812 4 455 (643) -14% 4 227Pension and UIF Contributions 1 045 946 946 84 1 032 883 149 17% 1 107Medical Aid Contributions 118 361 361 15 166 320 (154) -48% 211Motor Vehicle Allowance 2 720 3 185 3 185 221 2 524 2 938 (414) -14% 2 762Cellphone Allowance 21 17 17 3 28 15 13 84% 31Other benefits and allowances 2 213 2 271 2 271 176 1 923 2 050 (127) -6% 2 130

Sub Total - Councillors 9 839 11 722 11 723 854 9 486 10 661 (1 175) -11% 10 468% increase 4 19.1% 19.2% 6.4%

Senior Managers of the Municipality 3Basic Salaries and Wages 2 718 2 733 2 600 182 1 932 2 452 (521) -21% 2 077Pension and UIF Contributions 1 893 1 154 1 280 99 985 1 180 (196) -17% 1 068Medical Aid Contributions 345 225 204 20 196 188 8 4% 212Overtime – – – – – – – –Performance Bonus – – – – – – – –Motor Vehicle Allowance 254 348 322 40 514 293 221 75% 564Housing Allowances – 3 – 33 121 – 121 #DIV/0! 121Other benefits and allowances 395 192 134 20 213 122 91 74% 233Payments in lieu of leave 28 32 – – – – – –

Sub Total - Senior Managers of Municipality 5 634 4 686 4 540 394 3 960 4 236 (276) -7% 4 274

% increase 4 -16.8% -19.4% -24.1%Other Municipal Staff

Basic Salaries and Wages 73 413 80 915 78 057 6 093 68 943 71 800 (2 857) -4% 75 182Pension and UIF Contributions 13 425 15 113 14 543 1 119 12 750 13 378 (628) -5% 13 903Medical Aid Contributions 8 117 10 415 9 871 700 7 575 9 041 (1 466) -16% 8 437Overtime 3 573 2 946 3 313 340 3 215 3 021 194 6% 3 606Performance Bonus 258 312 161 – – – – 161Motor Vehicle Allowance 8 516 9 179 8 997 714 7 679 8 180 (501) -6% 8 535Cellphone Allowance 72 85 83 6 61 76 (16) -20% 67

21

Housing Allowances 2 947 3 173 2 744 207 2 372 2 318 54 2% 2 591Other benefits and allowances 12 608 13 289 12 903 617 11 410 10 984 426 4% 13 503Payments in lieu of leave 465 1 022 1 022 – (8) 13 (21) -163% 1 010Long service awards 4 702 1 422 1 407 136 1 234 685 549 80% 2 580

Sub Total - Other Municipal Staff 128 095 137 872 133 101 9 932 115 230 119 496 (4 266) -4% 129 575% increase 4 7.6% 3.9% 1.2%

Total Parent Municipality 143 568 154 281 149 364 11 180 128 676 134 393 (5 717) -4% 144 3187.5% 4.0% 0.5%

TOTAL SALARY, ALLOWANCES & BENEFITS 143 568 154 281 149 364 11 180 128 676 134 393 (5 717) -4% 144 318

% increase 4 7.5% 4.0% 0.5%TOTAL MANAGERS AND STAFF 133 729 142 559 137 641 10 326 119 190 123 732 (4 542) -4% 133 849

Councillor allowances paid for the month of May 2014 amounted to R 854 063. The forecast

indicates that the salaries paid to councilors will over spend, but due to the back pay paid in March

this is likely not to happen.

The year to date salaries paid to senior managers until April 2014 is equal to R3 960 191. The year

to date amount is R 275 884 less than the expected amount that should have been paid according

to the year to date budget. The reason for the difference in the two amounts is because of the

vacancy that existed in the Department of Corporate and Strategic Service.

Current forecasts indicate that the Municipality will have a surplus on its salary budget of R5.46m.

This amount is very unreliable, because the Municipality must still make provisions at year end for

various employee related cost and benefits. At this moment in time the Municipality has no

indication of what this amounts could and should be – an actuarial valuation will determine the final

outcome.

2.6 MATERIAL VARIANCES TO THE SERVICE DELIVERY AND BUDGET IMPLENTATION

PLAN

Capital Expenditure is well below the expenditure planned in the SDBIP. The Municipality has

taken steps to ensure that capital expenditure will improve. Currently, capital expenditure is only

46% and according to the SDBIP the expenditure should have been close to 90%.

Operating expenditure is currently at 75% of the total budget. The commitments of R7.94 increase

the percentage and the 78% looks much more attractive. As mentioned before, provisions as well

as depreciation still needs to be calculated and this will improve expenditure percentages.

2.7 MUNICIPALITIES FINANCIAL PERFORMANCE

DC2 Cape Winelands DM - Table C4 Monthly Budget Statement - Financial Performance (revenue and expenditure) - M11 May

Description Ref 2012/13 Budget Year 2013/14 Audited

Outcome Original Budget

Adjusted Budget

Monthly actual YearTD actual YearTD budget YTD

variance YTD

varianceFull Year Forecast

R thousands % Revenue By Source

Property rates – – – – – – – –Property rates - penalties & collection charges – – – – – – – –Service charges - electricity revenue – – – – – – – –Service charges - water revenue – – – – – – – –

22

Service charges - sanitation revenue – – – – – – – –Service charges - refuse revenue – – – – – – – –Service charges - other 288 165 165 – 102 17 85 489% 970Rental of facilities and equipment 58 179 179 7 70 138 (68) -49% 81Interest earned - external investments 24 451 25 250 26 250 3 245 18 914 19 493 (580) -3% 25 470Interest earned - outstanding debtors – – – – – – – –Dividends received – – – – – – – –Fines – – – – 6 – 6 #DIV/0! –Licences and permits – – – – – – – –Agency services 74 137 79 257 91 727 9 983 88 421 35 899 52 522 146% 196 997Transfers recognised - operational 205 443 217 250 223 620 (348) 218 053 210 977 7 075 3% 229 466Other revenue 4 689 3 000 3 762 828 2 452 4 064 (1 612) -40% 1 023Gains on disposal of PPE 799 – – – 7 – 7 #DIV/0! –

Total Revenue (excluding capital transfers and contributions)

309 864 325 101 345 703 13 714 328 024 270 588 57 436 21% 454 006

Expenditure By Type Employee related costs 135 184 143 559 138 941 10 408 120 061 124 935 (4 874) -4% 134 790Remuneration of councillors 9 811 11 758 11 736 854 9 486 10 673 (1 187) -11% 10 469Debt impairment 110 122 122 101 101 112 (11) -10% 111Depreciation & asset impairment 7 243 8 816 8 528 – – 7 943 (7 943) -100% 8 520Finance charges 23 30 30 – – 0 (0) -100% 29Bulk purchases – – – – – – – –Other materials – – – – – – – –Contracted services – – – – – – – –Transfers and grants – – – – – – – –Other expenditure 133 413 160 582 197 089 8 936 134 893 184 282 (49 390) -27% 276 644Loss on disposal of PPE (281) 2 – – 34 – 34 #DIV/0! 34

Total Expenditure 285 503 324 869 356 446 20 298 264 573 327 946 (63 372) -19% 430 597

Surplus/(Deficit) 24 361 232 (10 743) (6 584) 63 450 (57 358) 120 808 (0) 23 409Transfers recognised - capital – – – – – – – –Contributions recognised - capital – – – – – – – –Contributed assets – – – – – – – –

Surplus/(Deficit) after capital transfers & contributions

24 361 232 (10 743) (6 584) 63 450 (57 358) 23 409

Taxation – – – – – – – –Surplus/(Deficit) after taxation 24 361 232 (10 743) (6 584) 63 450 (57 358) 23 409

Attributable to minorities – – – – – – –Surplus/(Deficit) attributable to municipality 24 361 232 (10 743) (6 584) 63 450 (57 358) 23 409

Share of surplus/ (deficit) of associate – – – – – – –Surplus/ (Deficit) for the year 24 361 232 (10 743) (6 584) 63 450 (57 358) 23 409

An amount of R 17.69m of income is still outstanding. The items that contribute the largest to the

outstanding income are Interest earned – external investments, Agency Services and Transfers

recognised – operational. An amount of R 4 616 652 is related to rollover funds and capital

transactions and these transactions will be processed at year end.

The full year forecast indicates that the Municipality will not overspend on its budget. Depreciation

which has a budgeted amount of R 8.8m was not processed to date due to the delay in the

migration of the Asset Register. All other income is relatively in line with the budget amounts.

Projects make up 34 % of the Other Expenditure line item. Currently 78% of the funds budgeted for

projects has already been spent and a further R 2 764 556 has been committed and will be spent

within the financial year.

23

2.8 OTHER SUPPORTING DOCUMENTS

See Annexure “A”

2.9 MUNICIPAL MANAGER’S QUALITY CERTIFICATE

See Annexure “B”

In the Municipal Finance Management Act it is stated:

54. Budgetary control and early identification of financial problems

(1)

(a) consider the statement or report

(b) check whether the municipality's approved budget is implemented in

accordance with the service delivery and budget implementation plan;

(c) consider and, if necessary, make any revision to the service delivery and

budget implementation plan, provided that revision to the service delivery

targets and performance indicators in the plan may only be with the

approval of the council following approval of an adjustment budget;

(d) issue any appropriate instructions to the accounting officer to ensure-

(i) that the budget is implemented in accordance with the service delivery

and budget implementation plan; and

(ii) that spending of funds and revenue collection proceed in accordance

with the budget;

(e) identify any financial problems facing the municipality, including any

emerging or impending financial problems; and

(f) in the case of section 72 report, submit the report to the council by 31

January of each year

(2) If the municipality faces any serious financial problems, the mayor must-

(a) promptly respond to and initiate any remedial or corrective steps proposed

by the accounting officer to deal with such problems, which may include-

(i) steps to reduce spending when revenue is anticipated to be less than

projected in the municipality's approved budget;

(ii) the tabling of an adjustment budget; or

(iii) steps in terms of Chapter 13; and

(b) alert the council and the MEC for local government in the province to those

problems

(3)

Date ____________________

On receipt of a statement or report submitted by the accounting officer of the

municipality in terms of section 71 or 72, the mayor must-

The mayor must ensure that any revisions of the service delivery and budget

implementation plan are made public promptly.

Municipal Finance Management Act No. 56 of 2003

Ald. CA de Bruyn

Executive Mayor of the Cape Winelands District Municipality

Signature _________________

Executive Summary 1

2 Capital Expenditure per directorate 4

3 Operating Expenditure per directorate 6

4 Project Expenditure per cost centre 8

5 Revenue by Source 12

6 Employee Related Cost 13

7 Breakdown of Overtime 14

8 Breakdown of Standby 16

9 Breakdown of Additional Km's 17

10 DoRA allocations Received and Expenditure Incurred 19

11 Debtors Analysis 20

12 Creditors Analysis 21

13 Investments 22

14 Procurement Report 24

15 Projections: Capital and Operating Expenditure 29

16 Contract Management 30

Table of Contents

Introduction

Summary of the 2013/2014 Budget implementation progress in relation to the SDBIP

Original Budget Adjustment Budget SDBIP (year to date)

Actual Expenditure

excl. Shadows (Year

To Date)

Variance to

SDBIP % Variance to SDBIP

% of Total Budget

Spent/ Received

Capital Expenditure 8 972 112 8 481 601 8 262 083 3 892 788 -4 369 295 -53% 46%

Operating Expenditure* 281 569 067 298 567 606 276 049 507 222 730 926 -53 318 581 -19% 75%

Projects 71 828 548 65 139 259 58 513 994 47 678 094 -10 835 900 -19% 73%

Operating Income 343 857 596 352 272 389 275 932 468 335 292 069 59 359 601 22% 95%

Summary of all veriment/s that were done from 1 May 2014 to 31 May 2014

Description Reference From Vote Vote Name Amount To Vote Vote Name Amount

Wrongfully budgeted on the Adjustment

budget 2013/63 114410295

Travel & Subsistence

Allowance 15 000 114410215 Cell phone charges 15 000

No amount budgeted on this vote 2013/64 115210001 Salaries 7 000 115210003 Overtime 7 000

Funds needed for the Disaster Centre2013/65 116100245 Emergency Aid 60 000 116100143 Miscellaneous Expenses 60 000

Insufficient funds2013/66 110041079

Investment Attraction

Programme 80 000 114771134 Sport & Recreation 166 000

111031100 Video/DVD 53 000

111031130 Brochures/E-Brochure 33 000

Insufficient funds 2013/67 110041079

Investment Attraction

Programme 80 000 114771134 Sport & Recreation 80 000

The following table summarises the overall position of the capital and operating budgets.

This report is a summary of the main budgetary issues arising from the financial monitoring process.

EXECUTIVE SUMMARY - MAY 2014

The Service Delivery Budget Implementation Plan (SDBIP) projections are compared to the progress made with regards to the implementation of the 2013/2014 Budget, and any material discrepancies are followed

up to ensure that the municipality achieve its strategic objectives as documented in the Integrated Development Plan (IDP).

This is done in accordance with section 54 of the MFMA, which requires the Mayor to consider the section 71 report and take appropriate action to ensure that the approved budget is implemented in accordance

with the SDBIP.

1


Funds needed for Printer for the Community

Development Workers 2013/68 570023741

Samsung SF650 Fax

Machine 2 000 570024481 4 x Printers CDW 4 500

570023821 Network Tester/Analyser 2 500

Insufficient funds on vote for Clean Audit

Programme 2013/69 112020143 Miscellaneous Expenses 1 300 112020213 Consultancy Fees 210 400

112020503

Contribution to IT

Maintenance 209 100

Insufficient funds on vote for Clean Audit

Programme 2013/70 112021107 Depreciation 288 100 112020213 Consultancy Fees 288 100

Unexpected repair work resulted in an

insufficient revised budget 2013/71 113640374 Vehicle repairs (external) 200 000 113640253 Parts and Accessories 200 000

Funds needed to fulfil training obligations 2013/72 114410369 Transport: Internal 7 000 114410393 Workshop/Training 7 000

Insufficient funds 2013/73 111035311 Educationals 20 000 114771134 Sport & Recreation 20 000

Insufficient funds 2013/74 111640372 Refuse Removal Domestic 150 000 111640114 Property Tax 150 000

Insufficient funds 2013/75 111640383 Disposal of Sewerage 100 000 111640323 Sanitary Services 100 000

Unexpected major road maintenance

resulted in an insufficient budget 2013/76 113610369 Transport Internal 100 000 113610410 Materials Roads 100 000

Insufficient funds 2013/77 113300143 Miscellaneous Expenses 350 113300144 Printing and Stationary 350

Insufficient funds budgeted for the Hut 2013/78 570034321 WFW La Motte Cupboards 14 600 570034581

Security Guard Hut

S/Bosch 14 600

Insufficient funds budgeted 2013/79 570034631 Revamp Rest room Paarl 28 300 570034601 Braai facility Robertson 28 300

Insufficient funds budgeted for the Hut 2013/80 570034631 Revamp Rest room Paarl 14 600 570034581

Security Guard Hut

S/Bosch 14 600

Insufficient funds budgeted 2013/81 570034631 Revamp Rest room Paarl 23 700 570034291

Building alterations Fire

S/Bosch 23 700

Depletion of vote 2013/82 112010144 Printing and Stationary 2 000 112010215 Cell phone charges 2 000

Additional funds needed to attend South

African Transport Conference 2013/83 116150295

Travel & Subsistence

Allowance 4 500 116150212 Congress Expences 4 500

2


Insufficient funds budgeted for the Hut 2013/84 570081871 Truck Canopies 20 102 570081721

Security Guard Hut

S/Bosch Roads 20 102

Additional funding needed 2013/85 110020104 Arbitration 29 800 110020356

Trade Union:

Representation 39 800

110020100 Advertisements 10 000

Insufficient funds 2013/86 111640363 Consumables 19 000 111640352 Uniforms 19 000

The above figures are explained in more detail throughout this report.

* OPERATNG EXPENSES INCLUDE SALARIES, GENERAL EXPENSES, CONTRIBUTION TO FUNDS AND PROVISIONS, DEPARTMENTAL CHARGES, INTERNAL RECOVERIES AND REPAIRS AND MAINTENANCE.

3

The following table shows the actual capital expenditure for each Directorate against the planned SDBIP as at 31 MAY 2014

SDBIP Shadow

Actual Exp

excl.Committed SDBIP

Actual Exp

excl.Committed (Actual - SDBIP)

Engineering and Infrastructure Services

1301 - Management: Engineering and Infrastructure 2 000 3 026 2 000 - 1 026 - 1 026 1 026R

1165 - Buildings: Maintenance 2 328 900 1 594 693 1 582 963 332 379 771 070 - 245 872 245 872R

1615 - Public Transport Regulation 2 500 2 004 2 004 - 2 004 - - -R

TOTAL R 2 333 400 R 1 599 723 R 1 586 968 R 332 379 R 774 100 R - R 246 898 R 246 898

Roads Agency

1361 - Roads Main/Div Indirect 697 306 1 477 587 1 464 316 250 716 443 094 655 350 145 876 -509 474R

1363 - Roads Workshop - 8 034 - 8 034 - - - -R

TOTAL R 697 306 R 1 485 621 R 1 464 316 R 258 750 R 443 094 R 655 350 R 145 876 R -509 474

Community and Developmental Services

1441 - Municipal Health Services 20 810 34 119 16 669 - 34 119 - 17 450 17 450R

1610 - Disaster Management 560 483 560 581 560 483 56 898 324 908 265 144 40 144 -225 000R

1620 - Fire Services 986 039 1 025 717 953 440 778 141 229 068 - 73 005 73 005R

TOTAL R 1 567 332 R 1 620 417 R 1 530 592 R 835 039 R 588 095 R 265 144 R 130 599 R -134 545

Rural and Social Development

1475 - Social Development R - R 5 563 R - R - R 5 563 R - R 5 563 5 563R

TOTAL R - R 5 563 R - R - R 5 563 R - R 5 563 R 5 563

Governance and Councillor Support

1003 - Office of the Mayor 10 380 6 705 6 180 - 6 320 - - -R

1005 - Office of the Speaker 4 700 4 297 4 097 - 4 080 - - -R

1007 - Office of the Deputy Mayor 3 500 2 775 3 500 - 2 705 - - -R

TOTAL R 18 580 R 13 777 R 13 777 R - R 13 105 R - R - R -

Office of the Municipal Manager

1511 - Performance Management R - R 5 454 R - R - R 5 454 R - R 5 454 5 454R

1512 - IDP R - R 2 090 R - R - R 2 090 R - R 2 090 2 090R

TOTAL R - R 7 544 R - R - R 7 544 R - R 7 544 R 7 544

Corporate Services

1010 - Public Relations - 17 454 - - 14 225 - 14 225 14 225R

1102 - Admin. Support Services 323 300 356 763 311 419 - 222 890 - 37 904 37 904R

1110 - Human Resources Management 162 200 168 532 161 395 - 151 822 160 000 7 136 -152 864R

1164 - Property Management 16 900 18 550 14 456 - 18 149 - 3 693 3 693R

1166 - Communication/ Telephone 8 500 4 219 8 219 - 4 690 - - -R

1310 - Transport Pool 5 000 5 000 5 000 - 4 680 - 4 680 4 680R

1210 - Information Technology 3 775 594 3 075 735 3 102 681 - 1 620 128 868 278 575 442 -292 836R

TOTAL R 4 291 494 R 3 646 253 R 3 603 170 R - R 2 036 583 R 1 028 278 R 643 080 R -385 198

Original Budget Adjustment Budget

CAPITAL EXPENDITURE (PER DIRECTORATE) - MAY 2014

MAY VAR Directorate

Year to date MAY 2014

4

Financial Services

1201 - Management: Financial Services R - R 5 163 R - R - R 5 163 R - R 5 163 5 163R

1205 - Budget & Financial Services R 50 000 R 69 000 R 50 000 R - R - R - R - -R

1225 - Income and Collection of Levies R - R 5 454 R - R - R 5 454 R - R 5 454 5 454R

1235 - Procurement R 14 000 R 22 629 R 13 261 R - R 13 630 R - R 9 369 9 369R

1238 - Expenditure R - R 457 R - R - R 457 R - R 457 457R

TOTAL R 64 000 R 102 703 R 63 261 R - R 24 704 R - R 20 443 R 20 443

GRAND TOTAL R 8 972 112 R 8 481 601 R 8 262 083 R 1 426 167 R 3 892 788 R 1 948 772 R 1 200 004 R -748 768

Engineering andInfrastructure Services

Roads AgencyCommunity and

Developmental ServicesRural and Social

DevelopmentGovernance and Councillor

SupportOffice of the Municipal

ManagerCorporate Services Financial Services

Original Budget 2 333 400.00 697 306.00 1 567 332.00 - 18 580.00 - 4 291 494.00 64 000.00

Adjustment Budget 1 599 723.00 1 485 621.00 1 620 417.00 5 563.00 13 777.00 7 544.00 3 646 253.00 102 703.00

Y.T.D SDBIP 1 586 967.53 1 464 315.87 1 530 591.90 - 13 777.00 - 3 603 170.29 63 260.54

Y.T.D Actual Exp 774 100.46 443 094.02 588 094.56 5 563.00 13 105.33 7 544.00 2 036 583.31 24 703.54

-

500 000.00

1 000 000.00

1 500 000.00

2 000 000.00

2 500 000.00

3 000 000.00

3 500 000.00

4 000 000.00

4 500 000.00

5 000 000.00

Axi

s Ti

tle

ACTUAL CAPITAL EXPENDITURE YEAR TO DATE: MAY 2014

5

The following table shows the actual operating expenditure (excluding shadow cost) for each Directorate against the planned SDBIP as at 31 May 2014

SDBIP Actual Exp SDBIP Actual Exp (Actual - SDBIP)

Economic Development and Tourism

1600 - Management: Economic Development and Planning R - R - - 82 135 - 6 648 6 648.13

1004 - Local Economic Development R 2 509 200 R 2 802 710 2 272 291 1 872 126 376 718 149 585 -227 132.99

1103 - Tourism R 4 722 060 R 4 537 440 5 227 200 3 610 558 1 382 708 252 034 -1 130 673.99

1521 - Land-use and Spatial Planning R 1 713 070 R 1 488 830 2 039 225 883 087 256 401 57 752 -198 648.93

1522 - Environmental Planning R - R 522 900 487 151 563 211 33 956 47 216 13 259.82

TOTAL R 8 944 330 R 9 351 880 R 10 025 867 R 7 011 117 R 2 049 783 R 513 235 R -1 536 548

Engineering and Infrastructure Services

1301 - Management: Engineering and Infrastructure R 2 097 630 R 2 084 460 1 734 187 1 612 195 148 373 145 961 -2 412.07

1165 - Buildings: Maintenance R 62 600 R 254 950 739 228 315 872 34 970 18 714 -16 256.48

1327 - Technical Support Services R 1 222 540 R 1 223 000 1 094 998 1 007 986 134 687 92 182 -42 505.46

1330 - Projects and Housing R 3 018 630 R 6 069 039 4 680 419 4 021 070 749 488 475 363 -274 125.25

1615 - Public Transport Regulation R 2 088 450 R 3 769 480 2 294 771 2 556 238 197 006 1 010 182 813 175.60

1331 - Working for Water (DWAF) R 4 459 650 R 4 031 600 3 584 900 1 568 394 278 822 95 118 -183 703.94

TOTAL R 12 949 500 R 17 432 529 R 14 128 503 R 11 081 755 R 1 543 346 R 1 837 518 R 294 172

Roads Agency

1360 - Roads Main/Div Direct R - R - - - - - -

1361 - Roads Main/Div Indirect R 48 602 760 R 62 830 662 57 978 820 60 884 047 7 221 574 3 706 717 -3 514 856.87

1362 - Roads Management R 5 597 800 R 5 546 120 4 988 889 5 123 744 59 923 472 424 412 501.23

1363 - Roads Workshop R 25 000 R - 259 412 4 049 987 374 709 384 515 9 805.57

1364 - Roads Plant R 15 518 260 R 14 318 916 13 344 297 9 271 362 944 877 788 094 -156 783.40

TOTAL R 69 743 820 R 82 695 698 R 76 571 418 R 79 329 142 R 8 601 083 R 5 351 750 R -3 249 333

Community and Developmental Services

1401 - Management: Community and Developmental Services R - R - - 446 625 - 36 453 36 452.98

1441 - Municipal Health Services R 31 449 940 R 30 685 720 27 126 729 24 145 711 3 389 349 2 112 753 -1 276 596.30

1610 - Disaster Management R 4 673 010 R 5 983 770 5 366 550 3 322 900 693 052 316 464 -376 588.32

1620 - Fire Services R 40 286 820 R 41 895 632 39 226 244 31 308 624 3 261 856 2 462 609 -799 246.71

TOTAL R 76 409 770 R 78 565 122 R 71 719 523 R 59 223 861 R 7 344 257 R 4 928 279 R -2 415 978

Rural and Social Development

1475 - Social Development R 4 370 500 R 4 342 700 4 055 455 3 209 779 450 023 252 223 -197 800.35

1476 - Safe House R - R - - 15 031 - 175 175.44

1477 - Rural Development R 863 060 R 864 760 775 040 677 810 127 743 14 135 -113 607.95

1478 - Management: Rural and Social Development R 3 018 620 R 3 183 700 2 497 578 1 593 407 225 044 147 424 -77 620.08

TOTAL R 8 252 180 R 8 391 160 R 7 328 073 R 5 496 026 R 802 810 R 413 957 R -388 853

Governance and Councillor Support

1000 - Expenditure of Council R 17 132 930 R 16 975 230 33 727 023 12 127 195 1 286 005 948 867 -337 138.42

1002 - Sundry Expenditure of Council R 25 389 092 R 25 088 292 10 094 553 6 317 506 260 908 187 204 -73 703.98

1003 - Office of the Mayor R 3 004 260 R 3 129 900 2 631 656 2 179 279 239 775 153 565 -86 210.34

OPERATING EXPENDITURE (PER DIRECTORATE) - MAY 2014

Directorate Original Budget Adjustment Budget Year to date MAY 2014 MAY VAR

6

SDBIP Actual Exp SDBIP Actual Exp (Actual - SDBIP)Directorate Original Budget Adjustment Budget

Year to date MAY 2014 MAY VAR

1005 - Office of the Speaker R 1 600 350 R 1 550 860 1 160 654 1 323 545 157 795 122 558 -35 237.37

1007 - Office of the Deputy Mayor R 1 759 650 R 1 756 570 1 455 028 1 488 108 157 938 129 882 -28 056.21

1101 - Councillor Support R 1 953 510 R 1 950 600 1 701 793 1 318 781 414 511 95 644 -318 866.69

TOTAL R 50 839 792 R 50 451 452 R 50 770 707 R 24 754 414 R 2 516 932 R 1 637 719 R -879 213

Office of the Municipal Manager

1001 - Office of the Municipal Manager R 2 761 260 R 2 731 740 2 208 518 2 088 304 244 357 188 676 -55 680.64

1020 - Audit R 2 558 130 R 2 579 640 2 160 831 1 637 128 259 240 188 803 -70 436.74

1021 - Risk Management R - R - - 51 102 - 3 827 3 827.49

1511 - Performance Management R 1 881 290 R 1 190 020 965 430 246 059 222 240 14 334 -207 906.10

1512 - IDP R 944 750 R 2 224 460 2 045 727 1 737 217 254 120 162 421 -91 699.39

TOTAL R 8 145 430 R 8 725 860 R 7 380 506 R 5 759 811 R 979 957 R 558 062 R -421 895

Corporate Services

1100 - Corporate Services R 1 890 560 R 1 476 600 1 360 861 647 369 630 590 25 335 -605 254.70

1010 - Public Relations R 3 217 490 R 3 214 020 2 569 453 1 781 197 239 363 397 155 157 792.14

1102 - Admin. Support Services R 10 371 010 R 9 590 250 8 210 814 7 307 190 888 726 592 516 -296 209.95

1110 - Human Resources Management R 9 455 760 R 9 721 300 8 724 072 6 228 182 1 309 347 917 929 -391 417.84

1164 - Property Management R 118 800 R 127 400 4 885 976 29 410 635 793 94 -635 698.95

1166 - Communication/ Telephone R 300 700 R 300 700 -58 641 211 078 81 693 16 709 -64 983.74

1310 - Transport Pool R - R 800 -3 384 767 -1 588 270 -1 306 381 -103 519 1 202 861.71

1210 - Information Technology R 400 000 R -199 370 -760 290 1 499 775 -4 399 005 457 878 4 856 883.46

TOTAL R 25 754 320 R 24 231 700 R 21 547 478 R 16 115 931 R -1 919 874 R 2 304 098 R 4 223 972

Financial Services

1201 - Management: Financial Services R 3 593 970 R 3 079 880 2 550 603 1 941 156 295 391 259 732 -35 659.24

1202 - Financial Management Grant R 2 346 315 R 2 051 015 2 205 346 1 424 047 355 793 -43 650 -399 442.62

1205 - Budget & Financial Services R 4 312 520 R 3 454 800 3 076 009 2 815 209 357 367 243 833 -113 534.36

1225 - Income and Collection of Levies R 778 270 R 749 610 591 459 566 902 155 793 133 945 -21 847.80

1235 - Procurement R 5 770 890 R 5 659 900 5 040 530 4 413 174 428 731 432 678 3 946.97

1238 - Expenditure R 3 727 960 R 3 727 000 3 113 485 2 798 382 551 858 222 023 -329 834.65

TOTAL R 20 529 925 R 18 722 205 R 16 577 432 R 13 958 869 R 2 144 933 R 1 248 561 R -896 372

GRAND TOTAL R 281 569 067 R 298 567 606 R 276 049 507 R 222 730 926 R 24 063 227 R 18 793 179 R -5 270 048


7

Original Adjustment Act.Exp Shadow Bal. Total EXPENDITURE Available %

Budget Budget To date To date Expenditure SDBIP Avail.

1003 OFFICE OF THE MAYOR

1034 BENEVOLENT FUND 500 000 0 - - - 0%

500 000 - - - - - - 0%

1004 LOCAL ECONOMIC DEVELOPMENT

1079 INVESTMENT ATTRACTION PROGRAMME 400 000 240 000 128 250 165 186 293 436 400 000 -53 436 -22%

5008 LED INFORMATION MANAGEMENT 202 000 - - - - - - n/a

5510 MISSIONS/ EXHIBITIONS/ TRADE SHOWS 505 000 470 000 322 429 53 581 376 010 382 601 93 990 20%

5511 BUSINESS RETENTION EXPANSION PROJECT 200 000 200 000 - 72 671 72 671 200 000 127 329 64%

5513 SECTOR STUDIES 200 000 200 000 - 189 000 189 000 200 000 11 000 6%

5514 MENTORSHIP PROGRAMME (US) 1 269 488 1 269 488 1 219 200 35 404 1 254 604 1 269 488 14 884 1%

2 776 488 2 379 488 1 669 879 515 842 2 185 721 2 452 089 193 767 8%

1103 TOURISM

5441 TOURISM EVENTS 500 000 485 000 365 074 50 000 415 074 484 982 69 926 14% A

5443 POOL CHAMPIONSHIP 75 000 75 000 75 000 - 75 000 75 000 - 0% B

5306 TOURISM TRAINING 555 500 555 500 526 296 27 500 553 796 555 500 1 704 0% B

5307 TOURISM MONTH 101 000 111 000 102 193 - 102 193 110 991 8 807 8% B

5311 EDUCATIONALS 125 000 105 000 89 624 3 420 93 044 125 000 11 956 11% C

5412 LTA PROJECTS 151 500 130 000 130 000 - 130 000 129 990 - 0% D

1 508 000 1 461 500 1 288 187 80 920 1 369 107 1 481 463 92 393 6%

1330 PROJECTS AND HOUSING

5344 HOUSING CONSUMER EDUCATION 96 589 - - - - - - N/A

5060 SEWERAGE: MEERLUST HOUS (DoPW) 20 000 - - - - - - N/A

5100 PLANNING: REGIONAL LANDFILL SITE 800 000 - - - - - - N/A5101 INFRASTRUCTURE RURAL AREA (REN.

ELECT.) 1 300 000 1 300 000 1 299 375 - 1 299 375 1 300 000 625 0% A

5102INFRASTRUCTURE RURAL AREA (REN. ELECT.)

FARMERS 700 000 700 000 429 857 140 250 570 107 600 000 129 893 19%A

5079 MEERLUST HOUSING: PLANNING (COUNCIL) 570 000 - - - - - - N/A

1053 WATER & SANITATION MASTER PLAN 350 000 - - - - - - N/A

1996 UPGRADE RURAL ROADS (DR 1095) -

SCHUURMANSFONTEIN 2 000 000 1 750 000 1 716 000 - 1 716 000 1 604 163 34 000 2%B

5076 RURAL WATER SCHEME WELLINGTON:

SERVITUDES 340 000 - - - - - - N/A

C: Project spending on track

B: Project completed

PROJECTS - MAY 2014

A: Project spending on track

D: Project completed

8



5094 CLEARING OF ROAD RESERVES 2 400 000 1 600 000 1 090 752 424 767 1 515 518 1 578 896 84 482 5% C

5151 UPGRADE RURAL ROADS 20 700 000 24 700 000 18 996 762 - 18 996 762 23 086 102 5 703 238 23% D

5155 PROVISION OF WATER TO SCHOOLS:

COUNCIL910 000 794 250 741 667 - 741 667 794 213 52 583 7% E

5157 UPGRADING OF ENTRANCES TO TOWNS 350 000 - - - - - - N/A

5158 CLEANING OF CEMETRIES 350 000 205 750 205 750 - 205 750 188 595 - 0% F

5183 PLANNING: WASTE MANAGEMENT PLAN 200 000 - - - - - - N/A

5185 PLANNING: STORMWATER MASTER PLANS 450 000 - - - - - - N/A

5196 PLANNING: NIEUWEDRIF 340 000 - - - - - - N/A

9195 UPGRADING OF RURAL SPORT FACILITIES 3 280 000 3 280 000 2 472 886 734 336 3 207 222 102 434 72 778 2% G

35 156 589 34 330 000 26 953 049 1 299 352 28 252 401 29 254 403 6 077 599 18%

1331 WORKING FOR WATER (DWAF)

1420 CLEARING CONTRACTS 8 800 000 5 000 000 2 521 929 24 412 2 546 340 3 695 250 2 453 660 49% A

8 800 000 5 000 000 2 521 929 24 412 2 546 340 3 695 250 2 453 660 49%

1441 MUNICIPAL HEALTH SERVICE

5190 GREENING 250 000 250 000 247 388 - 247 388 250 000 2 612 1% A

5210 SUBSIDY: WATER/SANITATION - FARMS 1 999 653 1 999 653 1 302 433 22 620 1 325 053 1 610 997 674 600 34% B

5218 CLEAN-UP CAMPAIGN 1 000 000 1 000 000 944 499 - 944 499 1 000 000 55 501 6% C

5219 ANNUAL ENVIRONMENTAL HEALTH

EDUCATION PROGRAMME 289 000 289 000 272 524 - 272 524 227 380 16 476 6%D

5223 AIR QUALITY PROJECT 121 200 - - - - - - N/A

5433 BIOLOGICAL RODENT CONTROL PROGRAM 171 300 171 300 98 093 72 517 170 610 171 300 690 0% E

3 831 153 3 709 953 2 864 938 95 137 2 960 075 3 259 677 749 878 20%

A: Is still busy with inspections for repayment of subsidy for installation of units. Tender for the current financial year is awarded. Contractor is engaged in provision. As indicated we are in contact with our farmers to collect

units. By the end of April 239 units were already collected.

B: Project completed.

G: The rehabilitation of tennis courts in Touwsrivier is completed and Windmill Primer's rehabilitation is underway. The tender for Touwsrivier clubhouse is awarded and the contractor will be on site soon. Contractor for sports

grounds at Green Hill Primary was appointed and on site. Clubhouse tenders for Goudini, De Hoop sports fields is ready for the Specification Committee, but still needs to be submitted to Municipalities for approval.

A: Current project on hold until agreement is sign.

E: Tender for sewage system at Wakkerstroom is completed and West Stockwell Primary's ablutions in construction. Contractor is currently working with ablution facilities at Upper Doornrivier.

F: Stellenbosch's three cemeteries is completed. In Witzenberg 2 cemeteries are already completed and Tulbagh is in the process to be completed. Quote of road at Zweletemba's cemetery was obtained but costs are too

expensive, the project will not be carried out due to high cost.

C: Drakenstein's third section is completed and the contractor is currently working with Stellenbosch's third section, Ceres and Worcester contract, the contractor is working on final cut.

D: Contractor is on site and is doing construction on Klaasvoogds West and East Road. Claims amounting to + /-R18,110,057.12 for construction have already been received. The advisor fees of R 1,967,676.22 up to and

including April 2014 has already been paid. Contractor has requested an extension of time for part of new works at river crossing and is currently working on its construction. Preliminary contract completion date is May 19,

2014.

9



1475 SOCIAL DEVELOPMENT

1018 COMMUNITY SUPPORT PROGRAMME 1 006 900 1 006 900 979 320 - 979 320 1 006 900 27 580 3% A

1113 YOUTH 967 500 967 500 964 249 2 000 966 249 860 000 1 251 0% A

1115 ELDERLY 505 000 505 000 503 710 - 503 710 505 000 1 290 0% A

1118 FAMILIES AND CHILDREN 707 500 1 107 500 920 712 185 654 1 106 366 1 021 054 1 134 0% A

1125 WOMEN 555 500 555 500 552 919 893 553 812 555 500 1 688 0% A

5203 HIV/AIDS PROJECTS 505 000 505 000 493 686 - 493 686 505 000 11 314 2% A

5217 EARLY CHILDHOOD DEVELOPMENT 556 000 556 000 402 747 68 476 471 222 556 000 84 778 15% B

4 803 400 5 203 400 4 817 343 257 023 5 074 366 5 009 454 129 034 2%

1477 RURAL DEVELOPMENT

5040 SMALL FARMER SUPPORT 1 142 000 1 012 000 972 708 - 972 708 993 418 39 292 4% A

5113 ID CAMPAIGN 100 000 200 000 81 410 43 200 124 610 199 998 75 390 38% A

1116 DISABLED 505 000 455 000 440 921 13 875 454 796 505 000 204 0% A

1134 SPORT AND RECREATION 1 277 900 2 343 900 2 114 575 99 801 2 214 376 1 781 464 129 524 6% B

3 024 900 4 010 900 3 609 613 156 876 3 766 489 3 479 880 244 411 6%

1521 REGIONAL PLANNING

5140 EPWP INVASIVE ALIEN

VEGETATIONMANAGEMENT PROGRAMME 1 000 000 1 000 000 853 589 132 105 985 694 700 000 14 306 1%A

1 000 000 1 000 000 853 589 132 105 985 694 700 000 14 306 1%

1610 DISASTER MANAGEMENT

449 REVISION OF RISK ASSESSMENT 217 000 217 000 216 963 - 216 963 217 000 37 0%

217 000 217 000 216 963 - 216 963 217 000 37 0%

A:Project completed

D: Project completed

B: Oral Health seminar is scheduled for 20 June 2014

A: Project completed

A: Project completed

B: Provision of sanitation completed on a additional 11 farms aswell as health education on 32 farms.

E: Installation currently been done. Await invoices from service provider

A:Project completed

A:Project completed

B: Funding from LED and Tourism was transferred to the vote

C: Except for one project in the Breede Valley area, the project is completed.

10



1615 PUBLIC TRANSPORT REGULATION

5017 UPGRADING INFRASTRUCTURE AT VARIOUS

SCHOOLS 4 197 600.00 3 000 000 1 942 994 351 517 2 294 511 2 999 910 705 489 24%A

5018 ROAD SAFETY EDUCATION 750 000 750 000 742 200 - 742 200 750 000 7 800 1% B

5132 WORCESTER TRANSPORT PLAN 1 170 000 1 170 000 26 357 - 26 357 1 169 987 1 143 643 98% C

5135 CWDM INTEGRATED TRANSPORT PLAN

(DORA) 604 000 - - - - 604 000 - N/A

5145 IMPOUNDMENT FACILITY (DORA) 2 907 018 2 907 018 171 053 244 737 415 789 2 907 018 2 491 229 86% D

5149 CBD PUBLIC T'PORT PLANNING: W'BERG &

L'BERG 582 400.00 - - - - 533 863 - N/A

10 211 018 7 827 018 2 882 603 596 254 3 478 857 8 964 778 4 348 161 56%

D: Geotechnical investigation is completed. In anticipation of the Department of Transport and Public Works approval of pavement design.

GRAND TOTAL 71 828 548 65 139 259 47 678 094 3 157 921 50 836 015 58 513 994 14 303 244 22%

C: Rollover project. In anticipation of Heritage decision.

A: Drostdy school project completed.

B: All projects completed.

11

Variance Variance

Revenue by Source

Rental of Facilities and equipment 178 800 178 800 1 773 6 808 5 035 284% 69 887 137 536 -67 649 -49%

Interest earned - external investments 25 250 000 26 250 000 2 432 325 3 245 074 812 749 33% 18 913 715 19 493 248 -579 533 -3%

Service Charges 164 800 164 800 - - - 0% 101 968 17 321 84 647 489%

Government grants & subsidies 309 362 296 316 235 536 -10 709 411 15 164 044 25 873 455 -242% 307 596 482 248 844 024 58 752 458 24%

Other revenue 8 901 700 8 963 600 896 949 1 065 747 168 798 19% 8 610 018 7 440 339 1 169 679 16%

ACCRUED SURPLUS - 479 653 -

Total Revenue (excluding capital

transfers and contributions) 343 857 596 352 272 389 -7 378 364 19 481 673 26 860 037 -364% 335 292 069 275 932 468 59 359 601 22%

Monthly Actual Y.T.D Actual Y.T.D Budget (SDBIP) M.T.D % Var.

M.T.D

The following table shows the actual operating revenue per source as per the accrual basis as well as actual direct revenue per source against that planned in the SDBIP at 31 MAY 2014.

OPERATING REVENUE BY SOURCE - MAY 2014

Directorate Original Budget Adjustment Budget Y.T.D % Var.

Y.T.D

Monthly Budget

(SDBIP)

12

MONTH MAY 2014 MONTH APRIL 2013 ORIGINAL BUDGET ADJUSTMENT BUDGET YEAR TO DATE

ACCIDENT INSURANCE FUND 60 188 61 179 845 070 813 640 695 396

EXTRAORDINARY ALLOWANCE - - - 249 030 -

ADDITIONAL KM'S 35 165 53 234 451 050 199 100 453 842

BONUS 109 941 33 544 6 694 865 6 479 960 5 723 571

CLR.ALLOW 774 519 794 951 10 846 490 10 846 900 8 494 528

FIRE BRIGADE MESSHALL 28 950 28 950 411 190 410 700 330 560

GROUP SCHEMES 89 563 90 427 1 314 105 1 229 010 1 036 389

HOUSING SUBSIDY 240 724 242 824 3 132 202 2 744 200 2 492 517

LONG SERVICES BONUS/ AWARD 136 023 125 907 1 422 260 1 407 350 1 233 553

MEDICAL AID FUND CONTRIBUTION 726 342 735 627 10 650 538 10 114 800 7 859 483

NIGHT SHIFT ALLOWANCE 145 575 146 209 2 215 290 2 203 300 1 665 644

OPERATORS ALLOWANCE 7 611 10 572 73 800 73 800 91 089

OVERTIME 340 127 479 721 2 954 200 3 313 200 3 214 923

PENSION 1 152 414 1 162 799 15 496 185 15 006 300 13 173 915

PROVISION FOR LEAVE - - 1 022 400 1 022 400 -8 029

PERFORMANCE BONUSSES - - 307 750 160 880 -

SALARIES 6 338 974 6 427 404 83 721 056 81 284 370 71 471 665

SLEEP OVER COST: OPERATOR 1 805 1 805 30 400 30 400 17 681

STANDBY ALLOWANCE 141 360 176 107 1 297 800 1 368 200 1 428 522

TELEPHONE/CELL PHONE ALLOWANCE 7 584 7 584 113 250 111 490 86 885

TRAVELLING ALLOWANCE 789 332 809 339 9 828 140 9 619 900 8 573 614

UNEMPLOYMENT INSURANCE 55 352 56 838 698 566 675 490 641 355

INTEREST ALLOCATED (FUTURE LIABILITIES) - - - 9 500 000 -

SERVICE COST (MEDICAL LIABILITIES) - - - 4 000 000 -

11 181 549 11 445 020 153 526 607 162 864 420 128 677 105

EXPENDITURE ON STAFF BENEFITS (MFMA ART.66)

MAY 2014

13

NAME/ NAAM DEPARTMENT/ AFDELINGPUBLIC

HOLIDAYSO/ TIME 1.5 O/ TIME 2.0

TOTAL OVERTIME

(HOURS)TOTAL COST

Mnr R Carolus Fire Services 41.00 - - 41.00 2 900.30

Mnr P Michaels Fire Services 24.00 24.00 - 48.00 3 961.36

Mnr S Pietersen Fire Services 45.00 - - 45.00 3 236.02

Mnr JJJ Valentyn Fire Services 47.00 9.00 - 56.00 4 173.59

Mr XK Nukani Fire Services 39.00 9.00 - 48.00 6 889.06

Mnr CM Reynard Fire Services 48.00 - - 48.00 5 452.34

Mnr J Benadie Fire Services 48.00 - - 48.00 7 402.80

Mnr RR Gelderbloem Fire Services 50.00 - - 50.00 7 711.25

Mr AJG Le Roux Fire Services 24.00 24.00 - 48.00 8 636.60

Mnr HB Louw Fire Services 57.00 - - 57.00 8 790.82

Mnr JG Mouton Fire Services 68.00 - - 68.00 10 487.29

Mr S Smith Fire Services 66.00 - - 66.00 8 829.69

Mr H Strumpher Fire Services 48.00 - - 48.00 7 402.80

Mr RI Buys Fire Services 43.00 - - 43.00 3 844.09

Mr AM Jordaan Fire Services 57.00 - - 57.00 5 217.45

Mr GB Steyn Fire Services 39.00 9.00 - 48.00 4 559.29

Mr FN Williams Fire Services 48.00 - - 48.00 4 393.64

NOTES ( Chapter 3 - Basic conditions of employment )

OVERTIME

2) In terms of section 1A the agreement between employer and employee may not require or permit an employee to work more than 12 hour on any day.

Illustrative analysis of Overtime hours and cost, compared to the same month of the previous financial year

OVERTIME EXCEEDING 40 HOURS PER MONTH

MAY 2014

1) Section 10 provides that employees may only be required to work overtime in accordance with an agreement between employees and their employer, and that employees may

not work more than 10 hours a week.

3) A collective agreement may increase the maximum permitted overtime to 15 hours a week, but this type of collective agreement may not apply for more than two months in

any 12- month period.

14

OVERTIME

MAY 2014Illustrative analysis of Overtime hours and cost, compared to the same month of the previous financial years

15

SUB DEPARTMENT HOURS STANDBY STANDBY COST TOTAL STANDBY COST

Expenditure 0.00 4 673.36R 4 673.36R

Roads Main/Div. Indirect 7283.50 67 566.24R 67 566.24R

Roads Management 141.00 1 017.37R 1 017.37R

Roads Workshops 1183.00 17 973.05R 17 973.05R

Disaster Management 779.25 16 116.75R 16 116.75R

Fire Services 3090.50 54 007.72R 54 007.72R

161 354.49R 161 354.49R

Paragraph 9 STANDBY DUTY

STANDBY DUTY

MAY 2014

9.6 The standby allowance shall be equal to 15% of the normal hourly rate based on the pensionable salary formula

9.6.1 Pensionable annual salary ÷ number of working days (calendar days - public holidays - weekends) ÷ 8 hours a day X 15 % = hourly standby allowance

Illustrative analysis of Standby allowance payments, compared to the same month of the previous financial year

9.2 The standby allowance shall be payable on the following conditions only:

9.6.2 and shall be paid in a proportionate manner according to the actual number of hours on standby.

Collective Agreement on Conditions of Service for the Western Cape Division of the SALGBC

In accordance with the provisions of the Labour Relations Act, 1995.

9.1 An employee is entitled to a standby allowance when he is requested by written instruction by the Municipal Manager or his superior to be available for the performance of duty outside his normal

working hours.

9.2.1 When the employee is required to be available for duty for a period of at least eight (8) hours during a 24 hour period (based on a 40 hour working week) after normal working hours.

9.2.2 Standby shall not exceed a calendar week provided that an employee shall not be on standby for more than two (2) weeks per month.

16

NAME SUB. DEPARTMENT AMOUNT

Mej GM Daniels Local Economic Development 276.89R

Mnr MJ Lesch Budget & Financial Service 1 185.37R

Mnr I Van Schalkwyk Technical Support Service 899.90R

Mnr FJ Mostert Roads Management 1 157.36R

Mnr ACA Stevens Roads Management 1 236.26R

Mnr MJ Sauls Roads Management 1 643.81R

Mnr JJP Du Toit Roads Management 2 828.77R

Mnr PVZ Calitz Roads Management 20 351.43R

Mnr P Rogers Municipal Health Services 424.26R

Mrs SI Grootboom Municipal Health Services 600.71R

Mnr RJ Humphreys Municipal Health Services 706.97R

Mnr F Du Toit Municipal Health Services 1 062.59R

Mnr PM Carstens Municipal Health Services 1 197.58R

Mnr DH Wilds Fire Service 1 592.75R

35 164.65R

ADDITIONAL TRANSPORT

MAY 2014

Illustrative analysis of Additional km's cost per month compared to the same month of the previous financial

year

17

ADDITIONAL TRANSPORT

MAY 2014

18

DEPARTMENT

BUDGET RECEIVED YTD OUTSTANDING DEPARTMENT BUDGET EXPENDITURE YTD AVAILABLE

DORA (NATIONAL)

RSC LEVY REPLACEMENT GRANT -199 744 000 -199 744 000 0 FINANCE 199 744 000 186 671 828 13 072 172 OUTSTANDING FUNDS ARE TO BE RECEIVED IN ACORDANCE WITH THE

APPROVED NATIONAL TREASURY TRANSFER GUIDELINES AT A FUTURE DATE

EQUITABLE SHARE -9 692 000 -9 692 000 0 FINANCE 9 692 000 - 9 692 000 OUTSTANDING FUNDS ARE TO BE RECEIVED IN ACORDANCE WITH THE


MUNICIPAL SYSTEMS IMPROVEMENT 0 -40 000.00 40 000 FINANCE 890 000 561 691 328 309 OUTSTANDING FUNDS ARE TO BE RECEIVED IN ACORDANCE WITH THE


LOCAL GOVERN. FINANCIAL MAN.

GRANT-2 043 315 -1 250 000 -793 315 FINANCE 1 250 000 1 383 288 -133 288

OUTSTANDING FUNDS ARE TO BE RECEIVED IN ACORDANCE WITH THE


TRANSPORT SAFETY AND COMPLIANCE -2 907 018 -500 000 -2 407 018ENGINEERING AND

INFRASTRUCTURE2 907 000 171 052 2 735 948



EXPANDED PUBLIC WORKS PROGRAMME -1 000 000 -1 000 000 0ENGINEERING AND

INFRASTRUCTURE1 000 000 894 212 105 788

DORA (PROVINCIAL)

AGENCY: ROADS -82 695 698 -84 043 734.62 1 348 037 FINANCE 84 221 814 66 814 023 17 407 791CLAIMS SUBMITTED ON A MONTHLY BASIS TO PROVINCE.

CONSUMER HOUSING EDUCATIONAL -96 589 - -96 589 PROJECTS AND HOUSING 96 589 95 450 1 139



OTHER SUBSIDIES FROM GOVERNMENT

INTEGRATED TRANSPORT PLANNING -604 000 -604 000 0PUBLIC TRANSPORT

REGULATION0 - 0

EXPENDITURE INCLUDED UNDER TRANSPORT SAFETY AND COMPLIANCE OF

R 2 907 000

DWAF CONTRIBUTION -9 031 600 -4 377 146 -4 654 454 FINANCE 9 031 600 3 949 053 5 082 547 CLAIMS SUBMITTED AND RECEIVED ON A MONTHLY BASIS TO DWAF.

-307 814 220.00R -301 250 880.47R -6 563 339.53R 308 833 003.00R 260 540 597.20R 48 292 405.80R

TRANSFERS 2013/2014 - MAY 2014

DESCRIPTION

ALLOCATIONS RECEIVED EXPENDITURE ON ALLOCATIONS

COMMENT

19

Debtors Age Analysis By Income Source 0 - 30 Days 31 - 60 Days 61 - 90 Days 91 - 120 Days 121 - 150 Days 151 - 180 Days

181 Days - 1

Year

Over 1

Year Total

Actual Bad

Debts Written

Off against

Debtors

Impairment -

Bad Debts i.t.o

Council Policy

Trade and Other Receivables from Exchange Transactions -

Water - - - - - - - - - - -

Trade and Other Receivables from Exchange Transactions -

Electricity - - - - - - - - - - -

Receivables from Non-exchange Transactions - Property

Rates - - - - - - - - - - -

Receivables from Exchange Transactions - Waste Water

Management - - - - - - - - - - -

Receivables from Exchange Transactions - Waste

Management - - - - - - - - - - -

Receivables from Exchange Transactions - Property Rental

Debtors - - - - - - - - - - -

Interest on Arrear Debtor Accounts - - - - - - - - - - -

Recoverable unauthorised, irregular or fruitless and wasteful

Expenditure - - - - - - - - - - -

Other - 47 415 5 044 32 954 3 593 - - 1 184 899 1 273 905 33 526 -

Total By Income Source - 47 415 5 044 32 954 3 593 - - 1 184 899 1 273 905 33 526 -

Debtors Age Analysis By Customer Group 0 - 30 Days 31 - 60 Days 61 - 90 Days 91 - 120 Days 121 - 150 Days 151 - 180 Days

181 Days - 1

Year

Over 1

Year Total

Actual Bad

Debts Written

Off against

Debtors

Impairment -

Bad Debts i.t.o

Council Policy

Organs of State - - - - - - - - - - -

Commercial - - - - - - - - - - -

Households - - - - - - - - - - -

Other - 47 415 5 044 32 954 3 593 - - 1 184 899 1 273 905 33 526 -

Total By Customer Group - 47 415 5 044 32 954 3 593 - - 1 184 899 1 273 905 33 526 -

DEBTORS ANALYSIS - MAY 2014

20

List creditors outstanding by Age

Creditors Age Analysis 0 - 30 Days 31 - 60 Days 61 - 90 Days 91 -120 Days

121 -150

Days 151-180 Days 181 Days - 1 Year

Over 1

Year

Total

CAPRICHEM (PTY) LTD 1 853 - - - - - - - 1 853

ERASMUS TYRE SERVICES CC 638 - - - - - - - 638

STELLENBOSCH CASH & CARRY CC 1 806 - - - - - - - 1 806

BRIGHT IDEA PROJECTS 2907 CC 20 193 - - - - - - - 20 193

DIESEL-ELECTRIC WORCESTER (BRA 3 313 - - - - - - - 3 313

J J ABRAHAMS 1 681 - - - - - - - 1 681

KOMATSU SOUTHERN AFRICA (PTY) 1 905 - - - - - - - 1 905

ORANJE BLANJE BLOU 3 246 - - - - - - - 3 246

V & S VERKOELING EN LUGREELING - - 2 192 - - - - - 2 192

CDR MOTORS (EDMS) BPK H/A CERE 46 116 - - - - - - - 46 116

RAIMONDI'S TRADING (WORCESTER) 1 482 - - - - - - - 1 482

DIESEL ELECTRIC PAARL 1 094 - - - - - - - 1 094

DURBANVILLE STATIONERS CC 3 407 - - - - - - - 3 407

WALTONS (PTY) LTD - (STELLENBO 10 838 - - - - - - - 10 838

CC AUTO SUPPLIES CC T/A PAARL 774 - - - - - - - 774

AUDENSBERG TOYOTA 1 825 - - - - - - - 1 825

PISTON POWER CHEMICALS CC 6 129 - - - - - - - 6 129

ULINGANO ALLIANCE (PTY) LTD 29 608 - - - - - - - 29 608

WESTERN CAPE STATIONERS 36 431 - - - - - - - 36 431

N D HANI 2 207 - - - - - - - 2 207

KAAP AGRI BEDRYF BEPERK (BRAND 18 613 - - - - - - - 18 613

SA LIGHTING ELECTRICAL (PTY) L 1 868 - - - - - - - 1 868

Z GWADA 392 - - - - - - - 392

AUTOZONE RETAIL AND DISTRIBUTI 1 919 - - - - - - - 1 919

Total 197 338 - 2 192 - - - - - 199 530

Outstanding creditors and orders by Age

Creditors & Orders Age Analysis 0 - 30 Days 31 - 60 Days 61 - 90 Days 91 -120 Days

121 -150

Days 151-180 Days 181 Days -1 Year

Over

1Year

Total

All outstanding orders, including Creditors 4 649 068 2 524 407 458 537 731 356 718 731 890 344 2 811 096 0 12 783 539

Total 4 649 068 2 524 407 458 537 731 356 718 731 890 344 2 811 096 - 12 783 539

CREDITORS ANALYSIS - MAY 2014

21

INVESTMENTS AS AT 31 MAY 2014 (SECTION 13 MFMA)

BANK : MARKET VALUE: MARKET VALUE: RATE: INTEREST

30/04/2014 31/05/2014

Investment

date Due Date

Number of

Days RECEIVED:

ABSA 13 000 000 0 5.630% 2013/10/24 2014/05/05 193 387 004.66

ABSA 10 000 000 0 5.710% 2013/11/06 2014/05/05 180 281 589.04

ABSA 12 000 000 0 5.750% 2013/10/08 2014/05/21 225 425 342.47

ABSA 15 000 000 15 000 000 5.910% 2013/12/02 2014/06/23 203

ABSA 15 000 000 15 000 000 6.220% 2014/02/06 2014/07/07 151

ABSA 10 000 000 10 000 000 5.960% 2014/03/24 2014/07/07 105

ABSA 10 000 000 10 000 000 6.360% 2014/03/26 2014/08/21 148

ABSA 8 000 000 8 000 000 6.220% 2014/04/10 2014/09/04 147

ABSA 10 000 000 10 000 000 6.200% 2014/04/24 2014/09/04 133

ABSA 10 000 000 6.220% 2014/05/22 2014/10/07 138

ABSA 15 000 000 6.510% 2014/05/06 2014/10/22 169

103 000 000 93 000 000

E.N.B. / F.N.B 10 000 000 0 5.550% 2013/11/27 2014/05/05 159 241 910.97

E.N.B. / F.N.B 15 000 000 15 000 000 5.700% 2013/12/02 2014/06/04 184

E.N.B. / F.N.B 10 000 000 10 000 000 6.000% 2014/03/06 2014/07/07 123

E.N.B. / F.N.B 10 000 000 10 000 000 6.300% 2014/03/06 2014/08/07 154

E.N.B. / F.N.B 10 000 000 10 000 000 6.150% 2014/03/26 2014/08/07 134

E.N.B. / F.N.B 10 000 000 10 000 000 6.100% 2014/04/24 2014/09/04 133

E.N.B. / F.N.B 10 000 000 6.100% 2014/05/22 2014/09/22 123

E.N.B. / F.N.B 10 000 000 6.300% 2014/05/06 2014/10/07 154

65 000 000 75 000 000

INVESTEC 12 000 000 0 5.650% 2013/10/08 2014/05/05 209 388 224.66

INVESTEC 10 000 000 0 5.450% 2014/01/23 2014/05/05 102 152 301.37

INVESTEC 15 000 000 0 5.700% 2013/10/24 2014/05/21 209 489 575.34

INVESTEC 15 000 000 15 000 000 5.800% 2013/12/04 2014/06/04 182

INVESTEC 15 000 000 15 000 000 5.850% 2013/12/04 2014/06/23 201

INVESTEC 16 000 000 16 000 000 6.500% 2014/03/06 2014/08/21 168

INVESTEC 10 000 000 10 000 000 6.350% 2014/03/26 2014/08/21 148

INVESTEC 12 000 000 12 000 000 6.350% 2014/04/24 2014/09/22 151

INVESTEC 10 000 000 6.350% 2014/05/06 2014/09/22 139

INVESTEC 15 000 000 6.550% 2014/05/06 2014/10/22 169

INVESTEC 10 000 000 6.200% 2014/05/29 2014/10/07 131

105 000 000 103 000 000

NEDCOR 12 000 000 0 5.800% 2013/11/06 2014/05/21 196 373 742.47

NEDCOR 15 000 000 0 5.750% 2013/12/02 2014/05/21 170 401 712.33

NEDCOR 15 000 000 15 000 000 6.400% 2014/02/06 2014/07/23 167

NEDCOR 10 000 000 10 000 000 6.320% 2014/02/21 2014/07/23 152

NEDCOR 10 000 000 10 000 000 6.150% 2014/03/24 2014/07/23 121

NEDCOR 11 000 000 11 000 000 6.440% 2014/02/21 2014/08/07 167

NEDCOR 14 000 000 14 000 000 6.250% 2014/03/24 2014/08/07 136

NEDCOR 10 000 000 10 000 000 6.220% 2014/03/26 2014/08/07 134

NEDCOR 10 000 000 10 000 000 6.200% 2014/04/08 2014/08/21 135

NEDCOR 10 000 000 6.450% 2014/05/22 2014/10/22 153

NEDCOR 10 000 000 6.450% 2014/05/22 2014/10/22 153

107 000 000 100 000 000

STANDARD BANK 12 000 000 12 000 000 5.600% 2013/12/04 2014/06/04 182

STANDARD BANK 10 000 000 10 000 000 5.600% 2014/01/16 2014/06/04 139

STANDARD BANK 10 000 000 10 000 000 5.700% 2014/01/24 2014/06/17 144

STANDARD BANK 12 000 000 12 000 000 5.700% 2014/01/16 2014/06/23 158

STANDARD BANK 10 000 000 10 000 000 5.700% 2014/01/23 2014/06/23 151

STANDARD BANK 8 000 000 8 000 000 5.925% 2014/03/26 2014/07/07 103

STANDARD BANK 10 000 000 10 000 000 6.137% 2014/03/06 2014/07/23 139

STANDARD BANK 15 000 000 15 000 000 6.275% 2014/04/08 2014/09/04 149

STANDARD BANK 10 000 000 6.200% 2014/05/06 2014/09/22 139

87 000 000 97 000 000

TOTAAL/TOTAL 467 000 000 468 000 000

INTEREST RECEIVED AS AT 31 MAY 2014 3 141 403.30

PERIOD:

22

INVESTMENTS AS AT 31 MAY 2014 (SECTION 13 MFMA)

CALL ACCOUNT: Opening Interest Admin Cost: Closing

Balance: Received: Balance:

4065815428 0.00 - - - 0.00

DEPOSITOR PLUS: Opening Interest Admin Cost: Closing

Balance: Received: Balance:

9293079132 19 139 796.43 7 000 000.00 -9 500 000.00 84 509.19 16 724 305.62

TOTAL INVESTMENTS FOR PREVIOUS 12 MONTHS :

APRIL 434 000 000

MAY 410 000 000

JUNE 414 000 000

JULY 482 000 000

AUGUST 485 000 000

SEPTEMBER 466 000 000

OCTOBER 449 000 000

NOVEMBER 430 000 000

DECEMBER 477 000 000

JANUARY 464 000 000

FEBRUARY 457 000 000

MARCH 491 000 000

APRIL 467 000 000

MAY 468 000 000

INVESTMENT POLICY:

The CWDM cash management & investment policy was approved by Council on 5 October 2006, Resolution C.14.3

and revised by Council on 26 August 2010 per resolution C.14.4

This policy gives effect to Section 13(2) of MFMA (Act 56 of 2003) ; the Municipal Investment Regulations

(No. R. 308) dated 1 April 2005, as well as Section 60 (2) of the Systems Act (Act 32 of 2000)

The Accounting Officer - Mr M Mgajo shall be responsble for investing the surplus revenues of the CWDM

and shall manage such investments in consultaion with the Chief Financial Officer or Mayoral Committee,

according to the following policy:

1. On-Call deposits and short-term investments with a maturity date of less than one year, with

banks with an A.1-grading.

2. A list of investments to be submitted to the Financial Committee or the Executive Committee

on a monthly basis.

Movement for the month:

Movement for the month:

23

Name of the Person/Organisation to

whom the award was made:

Amount The reason why the award was made: Procurement Method

Followed:

Commodity Description Comments:

1 CORPORATE SERVICES & GOVERNENCE

CORPORATE SERVICES

1010 Public Relations Cllr. (Dr) H. Von Schlicht

SOUTHERN AFRICAN DIRECTORY

COM

19 995.00 CWDM LISTING IN GOV HANDBOOK 2014/2015 DEV-REG.36(1)(a)(ii)Sol ADVERTISING -

EXPOSURE/PROMOTIONAL

Sole Supplier: Supplier is the agent for the specialised product

1020 Internal Audit Cllr. (Dr) H. Von Schlicht

IGNITE ADVISORY SERVICES

(PTY)

57 250.80 IMPLEMANTATION OF COMPLIANCE MODULE &

DISBURSEMENT

DEV-REG.36(1)(a)(ii)Sol SOFTWARE (SPECIFIC) Sole Supplier: Supplier is the agent for the specialised product

IDI TECHNOLOGY SOLUTIONS

(PTY)

182 400.00 BAROWL RISK MANAGEMENT SOFTWARE DEV-REG.36(1)(a)(ii)Sol SOFTWARE (SPECIFIC) Sole Supplier: Supplier is the agent for the specialised product

1511 Performance Management Cllr. (Dr) H. Von Schlicht

KPMG SERVICES (PTY) LTD 91 200.00 REVIEW OF PERFOMANCE MANAGEMENT FRAMEWORK DEV-REG.36(1)(a)(ii)Sol CONSULTANTS -

PROFESSIONAL SERVICES

Supplier selected on previous engagement and knowledge of the

work to be preformed.

KPMG SERVICES (PTY) LTD 62 700.00 QUATERLY REVIEW OF PMS DEV-REG.36(1)(a)(ii)Sol CONSULTANTS -




KPMG SERVICES (PTY) LTD 51 300.00 IDENTIFICATION OF KEY CONTROLS (WORKSHOPS) DEV-REG.36(1)(a)(ii)Sol CONSULTANTS -




4 LOCAL ECONOMIC DEVELOPMENT AND RURAL DEVELOPMENTAL SERVICES

1004 Local Economic Development Cllr. J.J. Du Plessis

IHS INFORMATION AND INSIGHT

(P

184 680.00 RENEWAL SUBSCRIPTION DETAIL DEV-REG.36(1)(a)(ii)Sol RENEWAL: SOFTWARE

LICENSE

Sole supplier. The information system was acquired some years

back and the licence is renewable annually.

FRONTLINE EVENT HIRE 3 415.50 FLOWER ARRAGEMENTS & PLANT HIRE :NAMIBIA EXPO DEV-REG.36(1)(a)(ii)Sol RENTAL - OTHER Supplier is the accredited convenor at the expo to assist with the

hiring of all needed accessories.

NINETY NINE FM (PTY) LTD 12 500.00 PROPOSAL ADVERT (NAMIBIA EXPO) IN RADIO DEV-REG.36(1)(a)(ii)Sol SINGLE PROV. SABC &

OTHER COMM.


FREIGHTIT (PTY) LTD 9 950.56 CUSTOM CHARGES:NAMIBIA EXPO DEV-REG.36(1)(a)(ii)Sol MISCELLANEOUS Custom charges paid by the supplier engaged for the exporting

of materials to Namibia expo.

1477 Rural Development Cllr. (Dr) H. Von Schlicht

THE PRESIDENTS BREWERIES

RESTA

4 076.73 CATERING :EDUCATIONAL TOUR ROBEN

ISLAND:21/05/2014

DEV-REG.36(1)(a)(ii)Sol BREAKFAST/LUNCH/SUPP

ER-OTHER

The educational tour also visited parliament where lunch was

provided. Supplier is the only accredited caterer on the premises.

POCKETMEDIA SOLUTIONS (PTY)

LT

37 734.00 POCKET CARD 11 PANEL DIE CUT COVERS & DESIGN &

LAYOUTS

DEV-REG.36(1)(a)(ii)Sol PRINTING &

PUBLICATIONS

Supplier is the only company in the country who has the patent

rights to do the specific broacher printing required.

BOLAND CRICKET BOARD 45 000.00 CATERING :COACHING CLINICS :19-23/05/2014 DEV-REG.36(1)(a)(ii)Sol EDUCATIONAL/SOCIAL/RE

CREATION

The institution is the only organisation to perform / supply the

specific service required.

Cape Winelands District Municipality

REPORT IN TERMS OF PROCUREMENT SECTION 36 DEVIATIONS - ACQUISITIONS MADE IN MAY 2014

24




Followed:


5 TOURISM AND PLANNING SERVICES

1103 Tourism Cllr. J.J. Du Plessis


LT

16 872.00 Z CARD : UNDER 18 ACADEMIC WEEK DEV-REG.36(1)(a)(ii)Sol MISCELLANEOUS Supplier is the only company in the country who has the patent



LT

5 187.00 Z-CARD DESIGNING & LAYOUT UNDER 18 ACADEMY

WEEK :REF TO ORDER NO 407195

DEV-REG.36(1)(a)(ii)Sol PRINTING &

PUBLICATIONS

Supplier is the only company in the country who has the patent


PAARL WIJNBOUERS (SEC.21) 3 420.00 STAFF EDUCATIONAL DRAKENSTEIN :13/06/2014 DEV-REG.36(1)(a)(ii)Sol EDUCATIONAL/SOCIAL/RE

CREATION

Supplier is the only accredited organisation in the region that can

perform the work required and guarantee a positive outcome for

the project.

1331 Working for Water (DWAF) Cllr. J.J. Du Plessis

J H H VAN DER WESTHUIZEN t/a A 24 411.78 WATERWEEDS DEV-REG.36(1)(a)(ii)Sol SERVICES - SPECIFIC

SUPPLIER


INSURANCE

SHARON ROSE TRADING CC 3 990.00 REPAIR VIBRACRETE FENCE DAMAGED BY FIRE DEV-REG.36(1)(a)(ii)Sol MISCELLANEOUS Supplier is the original contractor of the work. Selected in order

to have the repairs matching the original.

VEHICLE & PLANT ACCOUNTS

BABCOCK EQUIPMENT 5 112.26 WATER PUMP KIT VOE21727935 QUOTE 08/05/14 DEV-REG.36(1)(a)(ii)Sol VEHICLE - PARTS Sole Supplier: Supplier is the agent for the specialised product

BABCOCK EQUIPMENT 424.62 V-BELT VOE978722 DEV-REG.36(1)(a)(ii)Sol VEHICLE - PARTS Sole Supplier: Supplier is the agent for the specialised product

CADER`S AUTO ELECTRIC 3 478.21 OVERHAUL STARTER DEV-REG.36(1)(a)(v)Impr STRIP & REPAIR WORK -

MECHANICAL/Etc.

Impractical to source more than one quote: Supplier must

disassemble the part to quote and it is not feasible to repeat with

another supplier. Normally an agent or original supplier is used.

HITACHI CONSTRUCTION

MACHINERY

5 377.61 FH 85824197 STEERING SHOCK DEV-REG.36(1)(a)(ii)Sol VEHICLE - PARTS Sole Supplier: Supplier is the agent for the specialised product


MACHINERY

268.58 FH 81867742 BELLOWS DEV-REG.36(1)(a)(ii)Sol VEHICLE - PARTS Sole Supplier: Supplier is the agent for the specialised product


MACHINERY

4 908.45 FH 85801938 INDICATOR SWITCH DEV-REG.36(1)(a)(ii)Sol VEHICLE - PARTS Sole Supplier: Supplier is the agent for the specialised product


MACHINERY

402.94 FH 85801804 HANDLE DOOR QUOTE 15/05/14 DEV-REG.36(1)(a)(ii)Sol VEHICLE - PARTS Sole Supplier: Supplier is the agent for the specialised product

WYNLAND AUTO ELECTRICAL CC 3 488.40 ATTEND TO HARD STARTING. REPLACE IGNITION

SWITCH A

DEV-REG.36(1)(a)(v)Impr REPAIRS: OTHER

(ELECTRONIC/MECH/Etc.)


HYDRABERG HYDRAULICS CC 8 800.80 STRIP HYDRAULIC PUMP TO EXPENSIVE TO REPAIR

REPLACWITH NEW PUMP QUOTE 113835

DEV-REG.36(1)(a)(v)Impr STRIP & REPAIR WORK -

MECHANICAL/Etc.




HYDRABERG HYDRAULICS CC 2 539.67 REPAIR HYDRAULIC OF CRANE QUOTE 20/05/14 DEV-REG.36(1)(a)(v)Impr STRIP & REPAIR WORK -

MECHANICAL/Etc.




IMPERIAL GROEP (EDMS) BPK H/A 1 138.54 BUSH FRONT QUOTE 08/05/14 DEV-REG.36(1)(a)(ii)Sol VEHICLE - PARTS Sole Supplier: Supplier is the agent for the specialised product

IMPERIAL GROEP (EDMS) BPK H/A 1 360.42 BUSH REAR DEV-REG.36(1)(a)(ii)Sol VEHICLE - PARTS Sole Supplier: Supplier is the agent for the specialised product

IMPERIAL GROEP (EDMS) BPK H/A 1 087.22 PIN SPRING FRONT DEV-REG.36(1)(a)(ii)Sol VEHICLE - PARTS Sole Supplier: Supplier is the agent for the specialised product

IMPERIAL GROEP (EDMS) BPK H/A 793.70 PIN SPRING REAR DEV-REG.36(1)(a)(ii)Sol VEHICLE - PARTS Sole Supplier: Supplier is the agent for the specialised product

BOLAND TACHO SERVICES 3 800.00 SUPPLY AND FIT NEW SPEEDO DEV-REG.36(1)(a)(v)Impr STRIP & REPAIR WORK -

ELECTRONIC/Etc.




FREIGHT BODY ENGINEERING CC 5 928.00 REPLACE DAMAGED TAIL GATE.REPLACE WORN

BUSHES. AND SPRAY QUOTE 15/5/14


MECHANICAL/Etc.




NTT VOLKSWAGEN

STELLENBOSCH

4 249.46 75 000KM SERVICE DEV-REG.36(1)(a)(ii)Sol VEHICLE - REPAIRS-

MECH./SERVICE


25




Followed:


BARLOWORLD TOYOTA

STELLENBOSCH

6 686.33 ATTEND TO POWER STEERING LEAKING QUOTE 15/05/14 DEV-REG.36(1)(a)(v)Impr STRIP & REPAIR WORK -

MECHANICAL/Etc.




NU POWER AUTOMOTIVE

ENGINEERIN

119 644.14 OVERHAUL ENGINE QUOTE 15/05/14 DEV-REG.36(1)(a)(v)Impr STRIP & REPAIR WORK -

MECHANICAL/Etc.




HENNING TRUST T/A

WORCESTER RA

5 301.00 CLEAN AND REPAIR RADIATOR: REPLACE WITH NEW

UNREPAIRABLE


MECHANICAL/Etc.




SCANIA SOUTH AFRICA (PTY) LTD 1 710.00 U JOINT DEV-REG.36(1)(a)(ii)Sol VEHICLE - PARTS Sole Supplier: Supplier is the agent for the specialised product

NDA AUTOLEC 5 130.00 STRIP STARTER UNREPAIRABLE SUPPLY NEW STARTER

QUOTE 08/05/14


MECHANICAL/Etc.




MARCE FIRE FIGHTING

TECHNOLOGY

3 438.24 REPAIR TO SIREN QUOTE 543 DEV-REG.36(1)(a)(v)Impr STRIP & REPAIR WORK -

MECHANICAL/Etc.




1 011 151.96

5.86% of expenditure excluding salaries.

PPPFA SEC.2(1)(f) 0.00

DEV-REG.36(1)(a)(i) Emergency 0.00

DEV-REG.36(1)(a)(ii) Sole

Supp/Agent

( 30 Exceptions = 83.36% )

842 917.17

DEV-REG.36(1)(a)(iii) Art 0.00

DEV-REG.36(1)(a)(iv) Animals 0.00

DEV-REG.36(1)(a)(v) Impractical

( 11 Exceptions = 16.64% )

168 234.79

DEV-REG.36(1)(a)(v) Impossible 0.00

DEV-REG.36(1)(b) 0.00

EXPEND.APPROVED BY COMM 0.00

EXPENDITURE TO BE APPROVE 0.00

1 011 151.96

SUMMARY OF EXCEPTIONS / DEVIATIONS:

Preferential Procurement Policy Framework Act, 2000. Sec 2. Framework for implementation of preferential procurement policy.—

(1) An organ of state must determine its preferential procurement policy and implement it within the following framework:

( f ) the contract must be awarded to the tenderer who scores the highest points, unless objective criteria in addition to those

contemplated in paragraphs (d) and (e) justify the award to another tenderer;

SCM Reg.36. Deviation from, and ratification of minor breaches of, procurement processes.—

(1) A supply chain management policy may allow the accounting officer—

(a) to dispense with the official procurement processes established by the policy and to procure any required goods or services

through any convenient process, which may include direct negotiations, but only—

(i) in an emergency;

(ii) if such goods or services are produced or available from a single/agent provider only;

(iii) for the acquisition of special works of art or historical objects where specifications are difficult to compile;

(iv) acquisition of animals for zoos; or

(v) in any other exceptional case where it is impractical to follow the official procurement processes;

(v) in any other exceptional case where it is impossible to follow the official procurement processes; and

(b) to ratify any minor breaches of the procurement processes by an official or committee acting in terms of delegated powers or duties which are purely of a technical nature.

(2) The accounting officer must record the reasons for any deviations in terms of subregulation (1) (a) and (b) and report them to the next meeting of the council, or board of directors in the

case of a municipal entity, and include as a note to the annual financial statements.

Unauthorised, Irregular or Fruitless and Wasteful Expenditure approved by Council

Expenditure incurred where the prescribed legislation were not complied to - to be investigated by MPAC

26




Followed:


BREAKDOWN OF PROCUREMENT PER CATEGORY:

No.

Trans.

517 <R2000-NO PROCUREMENT: 311 061.27

157 3rd PARTY PAYMENT: 4 328 977.17

23 COUNCIL POLICY: 432 110.75

0 DEV-PPPFA SEC.2(1)(f) -

0 DEV-REG.36(1)(a)(i) Emergency -

30 DEV-REG.36(1)(a)(ii) Sole

Prov./Agents842 917.17

0 DEV-REG.36(1)(a)(iii) Art -

0 DEV-REG.36(1)(a)(iv) Animals -

11DEV-REG.36(1)(a)(v) Impractical

168 234.79

0 DEV-REG.36(1)(a)(v) Impossible -

0 DEV-REG.36(1)(b) Minor Breaches -

1 DWAF: PRE-PROCURED 10 261.32

0 PAWC: PRE-PROCURED -

20 PETTY CASH: 567.25

135 QUOTATION PROCESS: 1 745 170.71

48 REG.16(c) < 3 WQ 129 803.39

23 REG.17(1)(c) < 3 FWPQ 447 150.33

0 REG.31 SITA -

0 REG.32 ORGANS OF STATE: -

177 SERVICE ACCOUNTS: 722 683.00

612 SERVICE PROVIDERS: 1 108 919.41

15 STATUTORY PAYMENTS: 1 709 023.39

2 SUBSCRIPTIONS: 26 050.00

0 SUBSIDY: -

297 TENDER PROCESS: 5 262 941.20

0 EXPEND.APPROVED BY COMM -

0 EXPENDITURE TO BE APPROVED -

2 068 SUB-TOTAL: 17 245 871.15

CAPITAL: Included in Total

Procurement1 845 139.11

DECLARATIONS IN TERMS OF:-

Regulation 44. Prohibition on awards to persons in the service of the state

Creditor

Number

091241 ELIZMA GOLTZ CC T/A SAFETECH 16 917.60

091241 ELIZMA GOLTZ CC T/A SAFETECH 18 810.00

TOTAL: 35 727.60

Mainly small out of pocket refunds

Acquisitions made in terms of a full quotation process up to R 200,000 - minimum three quotes

Acquisitions where it was not possible to obtain at least three quotations up to R 10,000

Acquisitions where it was not possible to obtain at least three quotations between R 10,000 - R 200,000

Where SITA assists with acquisitions of IT related goods or services.

Services contracted through Contracts from Other Organs of State

Contracts with service providers - Telkom / Vodacom / municipal services / copy machines / etc.

Payments made in terms of contracts/agreements with long-term service providers – SAMRAS/VIP/etc.

Prescriptive payments made in terms of legislation - licensing / taxes / membership fees / etc.

Service provider is selected for the specific service and cannot be procured - sole providers

Mainly seed funding for small farmers / SMMEs / PDIs per pre-qualification

Acquisitions made in terms of a full tender process on amounts above R 200,000

Unauthorised, Irregular or Fruitless and Wasteful Expenditure approved by Council

Acquisitions less than R 2,000 - no procurement process is followed for small purchases

Transactions where procurement plays no role - contribution payments / S&Ts / etc.

Study Bursaries / Sponsorships / Donations / etc.

The supplier selected for the contract/tenderer did not score the highest points

Transactions where no procurement process were followed (Emergencies)

Transactions where no procurement process were followed (Sole Providers/Agents)

Acquisitions for special works of art or historical objects where specifications are difficult to compile

Acquisition of animals for zoos

Transactions where no procurement process were followed (Impractical to obtain quotations - e.g. Strip & repair))

Transactions where no procurement process were followed (Impossible to obtain quotations - e.g. Spesific suppliers)

Ratifying minor breaches of the procurement processes which are purely of a technical nature.

DWAF (Closed tender process) Contracts where the CWDM did not do the procurement.

PAWC (Per instruction by Principal) Contracts where the CWDM did not do the procurement.

Expenditure incurred where the prescribed legislation were not complied to - to be investigated by MPAC

Creditor's Name Amount Comments

This is a first time occurrence: The incident is in respect of the supply of first aid level 3 training in July and December of this financial year. The supplier did not declare his/her employment

status. All business activities were terminated.

This is a first time occurrence: The incident is in respect of the supply of first aid level 3 training in July and December of this financial year. The supplier did not declare his/her employment

status. All business activities were terminated.

27




Followed:


Regulation 45. Awards to close family members of persons in the service of the state

Creditor Total Payments

Number Current Year

004192 AJEE CONSULTANCY CC SPOUSE STATE - DID NOT SPECIFY 32 250.00

003769 BK ENTERPRISES SPOUSE MRS KRUGER - DEPT. AGRICULTURE 9 850.00

002613

COSMIC SECURITY AND

CLEANING SERVICES SPOUSE WORK FOR CORRECTIONAL SERVICES 62 523.30

000435

HUGHIE AVONTUUR

CONSTRUCTION CC SPOUSE TEACHER - WCED 485 776.02

090352 J WALTERS T/A JC TRAVEL SPOUSE WORK FOR WESTERN CAPE EDU 41 250.00

003081 KEVHEC CC T/A WHILE IT'S DAY SPOUSE CHARLOTIE HECTOR - NHBRC 3 180.60

070453 KLEINPLASIE RESTAURANT SPOUSE JOHAN BOTHA - CWDM 17 384.71

093905 L S BUSHWANA TAXI SERVICES PARENT L BUSHWANA - BREEDE VALLEY MUN 2 400.00

003421 MAS CATERING SPOUSE HAWEQUA PRISON 96 285.00

002686

SIPHAKAME SKILLS

DEVELOPMENT CC SPOUSE WORK FOR DRAKENSTEIN CORR/SERV 8 758.00

004729 SULAIMAN PIETERSEN PARENT COUNCILLOR AT DRAKENSTEIN MUN 37 197.00

000772

THE BUSINESS ZONE 932 CC T/A

JLM24 SERVICE SPOUSE TEACHER: WCED 23 097.00

005101

WITZENBERG CONCRETE (PTY)

LTD SPOUSE TEACHER: DEPT. OF EDUCATION 23 100.00

843 051.63

Creditor's Name Relationship Related to

28

DIRECTORATE BUDGET JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN

ECONOMIC DEVELOPMENTAND TOURISM - - - - - - - - - - - - -

ENGINEERING ANDINFRASTRUCTURE SERVICES 1 586 968 - - 146 968 - 545 000 505 000 315 000 - - 75 000 - -

ROADS: AGENCY 1 464 316 - - - - 808 966 - - - - - 655 350 -

COMMUNITY ANDDEVELOPMENTAL SERVICES 1 530 592 - 12 538 953 440 - - 4 131 - - - 295 339 265 144 -

RURAL and SOCIAL DEVELOPMENT - - - - - - - - - - - - -

GOVERNANCE and COUNCILOR SUPPORT 13 777 - - - - 13 777 - - - - - - -

CORPORATE SERVICES - - - - - - - - - - - - -

OFFICE of the MUNICIPAL MANAGER 3 603 170 - - 2 234 403 - 40 489 - - 300 000 - - 1 028 278 -

FINANCIAL SERVICES 63 261 - - - - 63 261 - - - - - - -

Expected Monthly Capital Expenditure 8 262 083 - 12 538 3 334 811 - 1 471 492 509 131 315 000 300 000 - 370 339 1 948 772 -


ECONOMIC DEVELOPMENTAND TOURISM 13 267 480 1 022 920 1 099 667 921 206 1 146 931 1 284 279 1 093 075 1 094 261 1 041 913 1 369 074 1 208 836 2 328 605 -343 287

ENGINEERING ANDINFRASTRUCTURE SERVICES 12 214 529 718 678 845 628 1 384 869 968 457 856 793 951 357 1 480 874 432 230 1 037 849 602 344 1 264 524 1 670 926

ROADS: AGENCY 82 695 698 5 236 803 4 675 890 5 867 294 5 433 946 8 299 717 8 733 275 4 870 847 11 490 190 9 459 601 3 902 772 8 601 083 6 124 280

COMMUNITY ANDDEVELOPMENTAL SERVICES 78 565 122 4 829 205 4 662 437 5 245 375 5 080 189 6 557 291 5 821 692 10 146 872 7 846 289 7 957 388 6 228 528 7 344 257 6 845 599

RURAL and SOCIAL DEVELOPMENT 8 391 160 573 691 492 409 687 723 656 095 760 350 787 481 699 812 567 620 655 331 644 751 802 810 1 063 087

GOVERNANCE and COUNCILOR SUPPORT 50 451 452 23 467 909 2 006 302 2 090 047 2 707 900 4 693 737 2 741 395 2 083 914 2 125 719 2 067 042 4 503 819 2 549 917 -586 249

CORPORATE SERVICES 24 231 700 1 361 672 3 153 244 2 625 607 2 218 560 3 155 947 777 612 2 921 010 1 465 496 3 306 123 2 482 081 -1 919 874 2 684 222

OFFICE of the MUNICIPAL MANAGER 8 725 860 523 828 543 132 617 740 687 801 653 236 772 928 767 144 725 269 546 545 562 926 979 957 1 345 354

FINANCIAL SERVICES 18 722 205 1 062 759 1 253 781 1 308 755 1 112 816 1 603 261 1 362 654 2 149 844 2 034 654 1 304 995 1 238 980 2 144 933 2 144 773

Expected Monthly Operating Expenditure 297 265 206 38 797 465 18 732 490 20 748 616 20 012 695 27 864 611 23 041 469 26 214 578 27 729 380 27 703 948 21 375 037 24 096 212 20 948 705


ECONOMIC DEVELOPMENTAND TOURISM 10 222 988 355 630 291 448 688 139 787 811 543 679 1 065 600 438 934 450 285 1 095 760 949 965 1 661 551 1 894 186

ENGINEERING ANDINFRASTRUCTURE SERVICES 43 343 418 3 802 613 572 941 5 798 792 3 239 960 4 961 196 6 962 465 1 379 745 1 311 034 1 032 061 3 610 476 5 548 400 5 123 735

ROADS: AGENCY - - - - - - - - - - - - -

COMMUNITY ANDDEVELOPMENTAL SERVICES 3 926 953 137 416 48 815 133 567 279 500 204 655 80 100 44 795 252 525 977 870 1 119 057 198 377 450 276

RURAL and SOCIAL DEVELOPMENT 8 948 300 55 346 581 426 694 159 2 201 904 2 285 581 761 190 327 942 708 410 251 162 391 450 230 764 458 966

GOVERNANCE and COUNCILOR SUPPORT - - - - - - - - - - - - -

CORPORATE SERVICES - - - - - - - - - - - - -

OFFICE of the MUNICIPAL MANAGER - - - - - - - - - - - - -

FINANCIAL SERVICES - - - - - - - - - - - - -

Expected Monthly Projects Expenditure 66 441 659 4 351 005 1 494 630 7 314 657 6 509 175 7 995 111 8 869 355 2 191 416 2 722 254 3 356 853 6 070 948 7 639 092 7 927 163

PROJECTION OF CAPITAL EXPENDITURE FOR THE REST OF THE 2013/2014 FINANCIAL YEAR

PROJECTION OF OPERATING EXPENDITURE* FOR THE REST OF THE 2013/2014 FINANCIAL YEAR

PROJECTION OF PROJECTS EXPENDITURE FOR THE REST OF THE 2013/2014 FINANCIAL YEAR


29

CONTRACT SERVICE PROVIDER VOTE NO. STRATEGIC OBJECTIVE CONTRACT

VALUE 2011/2012 2012/2013 2013/2014 2014/2015 2015/2016 AMOUNT

Agreement between Telkom SA Limited and CWDM Telkom SA Limited Various Corporate Services R38 033.33 Monthly

cost 442 341.09 456 399.61 38 033.33 357 264.73 - 395 298.06

Agreement of Lease between Stellenbosch Municipality and

CWDMStellenbosch Municipality Various Corporate Services

110 770.92 19 958.40 21 954.00 6 037.41 29 447.84 - 35 485.25

Agreement of Lease between Witzenberg Municipality(Tulbagh

offices) and CWDMWitzenberg Municipality Various Corporate Services

R1 851.23 Monthly rent - 22 215.00 1 851.23 - - 1 851.23

Agreement of Lease between Witzenberg

Municipality(Wolseley offices) and CWDMWitzenberg Municipality Various Corporate Services

R1 179.02 Monthly rent - 14 148.00 1 179.02 - - 1 179.02

Agreement of Lease between Drakenstein Municipality(Saron

offices) and CWDMDrakenstein Municipality Various Corporate Services

R11 856 Bi-annual rent - 23 712.00 11 856.00 - - 11 856.00

Outstanding Transfer fees- Hermon Various Projects and Housing 98 000.00 - - 98 000.00 - - 98 000.00

Meerlust Housing: Planning Various Consultants Various Projects and Housing 1 050 000.00 - 555 217.44 396 284.20 - - 396 284.20

Nieuwedrift housing: Planning Kayad Consulting Various Projects and Housing 392 938.30 - 42 938.30 315 712.79 - - 315 712.79

T2010/313 Planning: regional Landfill site Jan Palm Consulting Engineers Various Projects and Housing 1 688 301.54 - 888 301.54 75 207.96 - - 75 207.96

T 2011/404- Provision of Banking Services for the period

01/07/2012 to 30/06/2017 ABSA Bank Limited Various Finance

- - 10 512.71 11 563.98 12 720.38 - 24 284.36

T2012/416 Worcester Transport Precinct Jakupa Architects & Urban Designers 116155132 Public Transport Regulation 3 981 698.88 - 1 052 333.62 2 909 313.54 - - 2 909 313.54

T 2012/418 - Internet Services for the period 01 July 2012 to 30

June 2014Adept Internet (Pty) Ltd 112100195 ICT

639 200.00 - 332 326.17 24 657.00 - - 24 657.00

T 2012/420- Short-term insurance broker for the period

01/072012 to 30/06/2015 AON South Africa (Pty) Ltd Various Finance

- - 831 713.48 - 1 006 373.31 - 1 006 373.31

T 2012/455- Training and mentorship development

development

Stellenbosch Entrepreneur and Enterprise

Development TrustVarious

Regional Development and

Planning 3 820 005.00 - 1 154 080.00 1 197.49 1 396 437.00 - 1 397 634.49

T 2012/457 - Chemical toilets, Sandhills - Provision and

Maintenance for a three year periodWaco Africa (Pty) Ltd T/A Sanitech 113305164 Engineering and Infrastructure

- - 462 873.44 56 175.03 60 107.28 - 116 282.31

T 2012/462- Printing, packaging and distribution of quaterly

grapevine newspaper for period 01/09/2012 to 30/06/2014 Tredcor Marketing Consultants CC 110100244 Communications

994 000.00 - 478 000.00 121 260.00 - - 121 260.00

T 2012/472 - Upgrading of existing divisional and minor roads Entsha Henra CC 11330 (0213/0151) Engineering 26 334 000.00 - 3 678 237.69 4 092 244.50 - - 4 092 244.50

T2012/ 483 - Off-site Storage Metrofile (Pty) Ltd Various ICT 149 922.60 - 46 618.80 11 666.56 53 373.72 - 65 040.28

T2012/485 Lease agreement for office accomodation,

WellingtonLSW Eiendomme Various Corporate Services

524 649.34 - 95 503.50 - 252 559.44 176 586.40 429 145.84

T2013/490 - Upgrading of pedestrian infrastructure to Drostdy

Primary Schools CA Holdings 116155017 Engineering and Infrastructure

2 303 043.11 - - 400 729.51 - - 400 729.51

T2013/494- Security and access control services, Worcester for

period 01/07/2013 to 30/06/2014

Silver Solutions 2616 CC T/A Star Security

ServicesVarious Corporate Services

171 594.24 - - 26 597.11 - - 26 597.11

T2013/495- Security and access control services, Paarl for

period 01/07/2013 to 30/06/2014Trident Security Services (Pty) Ltd Various Corporate Services

222 984.00 - - 18 582.00 - - 18 582.00

T2013/496- Security and access control services, Stellenbosch

for period 01/07/2013 to 30/06/2014Franschhoek Farmguard Security Services Various Corporate Services

871 174.66 - - 62 842.50 - - 62 842.50

T2013/500- Supply, Delivery and Installation of Samras Server Brainwave Projects 2375 CC 570024001 Finance 527 582.20 - -

509 582.20 - - 509 582.20

T2013/504- Security Roads Department COS-SEC Security 113610410 Engineering and Infrastructure 151 680.00 - - 39 270.35 - - 39 270.35

T2013/505 - Group Life Insurance for the Group Life Insurance

Scheme for the period 01/10/2013 to 30/06/2016 Verso Financial Services (Pty)Ltd

line item number 0008.

Corporate Services - - -

T2013/506 Wan Design Proposal Snowball Effect CC 570023991 ICT 720 770.00 - - - - - -

T2013/516 - Radio High Sites period 01 October 2013-30 June

2015PVR Services and Supplies CC 116200422

Fire Services - - - 11 695.78

84 900.00 87 500.00 184 095.78

T2013/527 - Transport Precint Assesment - Robertson CBD ITS Engineering 116155149Engineering and Infrastructure 663 936.00 - -

140 090.51 84 900.00 87 500.00 312 490.51

T2013/531 - Grass Cutting Ceres Lusassa Construction 113305094 Engineering and Infrastructure 457 180.58 - - 225 647.09 225 647.09

T2013/532 - Grass Cutting Worcester/Robertson Lusassa Construction 113305094 Engineering and Infrastructure 527 595.19 - - 199 056.08 199 056.08

T2013/533 - Grass Cutting Paarl Wessfram Construction 113305094 Engineering and Infrastructure 214 292.00 - - 29 120.00 29 120.00

T2013/534 - Grass Cutting Stellenbosch Wessfram Construction 113305094 Engineering and Infrastructure 218 512.00 - - 23 100.00 23 100.00

Cape Winelands District Municipality

FUTURE COMMITMENTS: MAY 2014

30

CONTRACT SERVICE PROVIDER VOTE NO. STRATEGIC OBJECTIVE CONTRACT

VALUE 2011/2012 2012/2013 2013/2014 2014/2015 2015/2016 AMOUNT

T2013/535 - Maintenance Contract on Colloborater - MHS Business Engineering (PTY) LTD 111020404 Corporate Services 900 000.00 - - 31 920.00 300 000.00 300 000.00 631 920.00

T2013/537 - Transport month (3 year contract) Tiger Eye Trading 116155018 Engineering and Infrastructure 1335000.00 - - 0.00 450 000.00 475 000.00 925 000.00

T2013/538 - Review the district integrated transport plan (1

Year) ITS Engineering 116155135 Engineering and Infrastructure 498450.44 - - 26417.89

26 417.89

T2013/539 - Design & Construction of an impoundment facility

(1 Year) Aurecon 116155145 Engineering and Infrastructure 475000.00 - - 279000.02 - - 279 000.02

T2013/545 - Witzenberg Storm water Master plan Element Consulting Engineers 113305185 Engineering and Infrastructure 337 326.00 - - 75 126.00 - - 75 126.00

T2013/547 - Training on how to conduct an Investigation Nelson Mandela Metropolitan University 111100273 Municipal Health Services 199 584.00 - - 199 584.00 - - 199 584.00

T2013/548 - Rehabilitation of Tennis Courts Protea Sports Cours KZN 113309195 Engineering and Infrastructure 600 600.00 - - 37 340.00 - - 37 340.00

T2013/549 - Sewerage Package Plant - Wakkerstroom Primary,

Bonnievale Sannitree International CC 113305155 Engineering and Infrastructure 267 854.40 - - 12 452.22 - - 12 452.22

T2013/550 - Industrial Relations Skills Training Programme Tariq Jamodien & Associates 111100273 Corporate Services 496 440.00 - - 423 822.00 - - 423 822.00

T2013/552 - Sportfields at Groenheuwel Primary H20 Consult CC 113309195 Engineering and Infrastructure 526 209.75 - - 263 104.87 - - 263 104.87

T2013/558 - Ignite Compliance Model Ignite Advisory Services 110200213 Corporate Services 49 675.50 - - - - - -

T2013/559 - Evaluation of posts on CWDM Staff

Establishments Deloitte Consulting (PTY) LTD 110020341 Corporate Services 463 136.40 - - 463 136.40 - - 463 136.40

Q2013/997 Cleaning Services Worcester Admin Offices Cosmic Security & Cleaning Services 111640314 Corporate Services 36 320.40 - - 3 026.70 - - 3 026.70

Q2013/998 Cleaning Services Paarl Admin Offices J&M Cleaning Services 111640314 Corporate Services 59 343.29 - 4 945.27 - - 4 945.27

Q2013/999 Cleaning Services Bird Street Office, Stellenbosch J&M Cleaning Services 111640314 Corporate Services 105 749.41 - 8 812.45 - - 8 812.45

Q2013/1017 Cleaning Services Robertson Stores Langeberg Glass & Aluminium Glasers 113630403 Engineering and Infrastructure 27 600.00 - 2 300.00 - - 2 300.00

Q2013/1026 Education Sessions on Farms Sulaiman Pietersen 114415210 Municipal Health Services 42 240.00 - 22 706.00 - - 22 706.00

Q2013/1092 Cleaning Services Worcester Stores Cosmic Security & Cleaning Services 113630403 Engineering and Infrastructure 25 611.04 - 3 211.38 - - 3 211.38

Total 15 485 687.18

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Monthly report May 2014 (2) Re… · 1.4.3 Statement of Financial Performance (expenditure and...

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