Monthly Progress Report No....

$: Monthly Progress Report No. 9103.211.51.154/storage/data/C2_Implementation-Support/C2.02_CTC/C2.02... · PT.PERENTJANAOJAJAinsubconsultancywith 1;1,\ Yongma Engineering Co.ltd and$
Monthly Progress Report No. 9Covering Project Activities During

September 2013

PT. PERENTJANAOJAJAin subconsultancywith 1;1,\ Yongma Engineering Co. ltd and 5iPT, Epadascon Pennata Engineering ConsultanteTCOffice: JI. Ciniru VII No, 25, Kebayoran saru, Jakarta Selatan, 12180

Phone !Fax: (021) 7229823

Cc:1, Acting Director of Planning, DGH2, Head of Sub Directorate of Financing and Foreign Cooperation3. Kasatker Pernbinaan Administrasi dan Pelaksanaan Pengendalian PHLN4, Head of Section for Foreign Cooperation, Sub Directorate Financing and Foreign Cooperation

Directorate of Planning, Directorate General of Highways (Bina Marga), Ministry of Public Works5, File

Thank you for your kind attention.

:~Hereby we submit September Monthly Progress Report WINRIP Loan IBRD No 8043-10

(document attached) ..It;

Dear Sir,

Subject :' Submission of September Monthly Progress Report; WINRIP Loan IBRD No. 8043-10

....'.Attention: Ir. Agusta Ersada Sinulingga , MT

Officer In Charge PMU WINRIP

Directorate General of HighwaysDepartment of Public WorksJI. Patimura 20 Kebayoran BaruJakarta SelatanIndonesia

Jakarta, October 10, 2013Our Ref.No . : 03_02/PWP/O/M-9.2013Enclosure : 20 (twenty) sets

MIN 1ST R Y 0 F P U '8 LIe W 0 R K SDIRECTORATE GENERAL OF HIGHWAYS

DIRECTORATE OF PLANNINGCore Team Consultant for

Western Indonesia National Roads Improvement Project (WINRIP)IBRDLoan No. 8043-10

Monthly Progress Report September 2013

Western Indonesia National Roads Improvement Project

Table of Contents

1 EXECUTIVE SUMMARY..................................................................................................................... 1

2 PROJECT DESCRIPTION................................................................................................................... 42.1 Background......................................................................................................................................... 4

2.2 Project Development.............................................................................................................................. 4Project Component 3 : Road Sector Institutional Development........................................................... 8

2.3 Project Objective................................................................................................................................. 83 CONSULTANCY SERVICES ................................................................................................................ 9

3.1 CTC Consultants.................................................................................................................................... 93.1.1 Scope of Services ....................................................................................................................... 9

3.1.2 CTC Manning ......................................................................................................................... 103.1.3 CTC Contract.......................................................................................................................... 11

3.2 DSC Consultants .............................................................................................................................. 114 CIVIL WORKS....................................................................................................................................13

4.1 Detailed Design Preparation .................................................................................................................. 134.2 Procurements ......................................................................................................................................13

4.3 Civil Works Implementation .............................................................................................................. 144.4 Civil Works Progress............................................................................................................................ 14

4.5 Quality Assurance............................................................................................................................. 144.6 Environmental and Social Considerations........................................................................................ 15

4.6.1 Current Overall Situation.............................................................................................................. 154.6.2 Monitoring of Environmental Aspects During Construction..................................................... 16

4.6.3 Design Integration, Road Safety aspects and Monitoring of Environmental Studies............... 164.6.4. CTC Site Visit : Public Consultation of LARAP Studies ...................................................... 17

4.7 Anti Corruption Issues ...................................................................................................................... 17

4.7.1 Anti‐Corruption Action Plan (ACAP)........................................................................................ 174.7.2 Community Representative Observers (CRO) ......................................................................17

4.7.3 Publication / Disclosure ........................................................................................................... 184.7.4 Complaints Handling Mechanism (CHS) ............................................................................... 22

4.7.5 Third Party Monitoring (TPM)..................................................................................................234.8 Road Safety Audit...................................................................................................................... 23

5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS.............................................................. 245.3 Management Information System .............................................................................................. 24

5.3.1 General Overview .................................................................................................................. 246 PROJECT PERFORMANCE.............................................................................................................. 29

6.1 World Bank and GOI Compliance ....................................................................................................296.1.1 World Bank Missions ............................................................................................................. 29

6.1.2 Performance Indicators.......................................................................................................... 296.2 Implementation Support Components .............................................................................................. 29



6.2.1 Core Team Consultant (CTC) ............................................................................................... 29

6.2.2 Design and Supervision Consultant (DSC) .......................................................................... 306.2.3 Road Sector Institutional Development ................................................................................ 30

6.3 Training ............................................................................................................................................. 31

6.4 Anti‐Corruption Issues ...................................................................................................................... 326.4.1 Anti Corruption Action Plan (ACAP) ........................................................................................ 32

6.4.2 Community Representative Observers (CRO) ........................................................................ 336.4.3 Third Party Monitoring (TPM) ..................................................................................................33

6.4.4 Complaint Handling System (CHS) ......................................................................................... 346.4.5. Publication / Disclosure ............................................................................................................ 35

6.5 Road Safety Audit ............................................................................................................................ 356.5.2 Current status of the project for technical field as of 30 September 2013. ......................... 37

6.6 Environmental and Social Impact Issues......................................................................................... 386.6.1 LARAP Study Report for Package No. 01 : Krui – Biha...................................................... 38

6.6.2 LARAP Study Report for Package No. 05 : Sp. Rampa – Poriaha............................................... 386.6.3 LARAP Study Report for Package No. 06: Ps. Pedati – Kerkap .................................................. 38

6.6.4 LARAP Study Report for Package No. 07 : Indrapura – Tapan under preparation by Balai II ......396.6.5 LARAP Study Report for Package No. 08 : Bts Kota Pariaman – Manggopoh............................. 39

6.6.6 LARAP Study Report for Package No. 09 : Rantau Tijang – Kota Agung.....................................396.6.7 LARAP Study Report for Package No. 10 : Sp. Empat – Air Balam............................................. 39

6.6.8 LARAP Study Report for Package No. 12 : Kambang – Indrapura .............................................. 396.6.9 LARAP Study Report for Package No. 15 : SP. Gunung Kemala – Pg. Tampak.......................... 39

6.6.10 LARAP Study Report for Package No. 20 : Lubuk Alung – Sicincin ............................................. 396.6.11 LARAP Study Report for Package No. 20: Lubuk Alung – Kuraitaji ............................................. 39

6.7 Management Information Systems...................................................................................................396.8 Quality Assurance............................................................................................................................. 40

6.9 Project Risks and Mitigation Measures ............................................................................................ 406.9.1 Risks Related to Delays ........................................................................................................ 40

6.9.2 Financial Risks ....................................................................................................................... 406.9.3 Risks Related to Quality ........................................................................................................ 40

7 ISSUES and RECOMMENDATIONS.................................................................................................417.1 Current Situation............................................................................................................................... 41

7.2 Action Required ................................................................................................................................ 41



ABBREVIATIONS AND ACRONYMS

ACAP : Anti-Corruption Action Plan

AER : Application Evaluation Report

AIP : Australian Indonesia Partnership

AMDAL : Environmental Management (Analisis Mengenai Dampak

Lingkungan)

ANDAS : AnalisisDampakSosial

AWPs : Annual Work Programs

Balai : Regional Office for National Roads Implementation

BAPPENAS : Badan Perencanaan Pembangunan Nasional (National

Development Planning Agency of GOI)

Bappedalda : Regional Environmental Impact Agencies

BBPJN : Balai Besar PelaksanaanJalanN asional (Regional Office for

National Roads Implementation)

BER : Bid Evaluation Report

BLH : Badan Lingkungan Hidup

BPK : Badan Pemeriksaan Keuangan (Audit Board of the

Government of Indonesia)

CAD : Computer Aided Design

CHS : Complaint Handling System

CTC : Core Team Consultant

CHU : Complaint Handling Unit

CRO : Community Representative Observer ( = WPM)

DIA : Directorate of Implementing Affairs

DOP : Directorate of Planning

DGH : Directorate General of Highways

DMS : Document Management System

DTA : Directorate of Technical Affairs

DGH : Directorate General of Highway

DMS : Document Management System

DSC : Design and Supervision Consultants

EA : Executing Agency

EINRIP : Eastern Indonesian National Roads Improvement Project

EIRTP-1 : Eastern Indonesia Regional Transport Project First Project)



ESAMP : Environmental and Social Assessment Plan

ESS : Environmental and Social Safeguards

FMIS : Financial Management Information System

FIDIC : Federation Internationale des Ingenieur Conseils

FMIS : Financial Management Information System

GIS : Geographic Information System

GOI : Government of Indonesia

IA : Implementation Agency

IBRD : International Bank for Reconstruction and Development

IFR : Internal Financial Report

IRMS : Integrated Road Management System

Kabupaten : Regency

KPIs : Key Performance Indicators

LAN : Local Area Network

LARAP : Land Acquisition and Resettlement (Rencana Tindak

Pengadaan Tanah dan Pemukiman Kembali)

MIS : Management Information System

MOF : Ministry of Finance

MPW : Ministry of Public Work

MPRs : Monthly Progress Reports

P2JN : Perencanaan Pengawasan Jalan dan Jembatan Nasional

PDF : Portable Document Format

PMU : Project Management Unit

PAPs : Project Affected Peoples

PMM : Project Management Manual

PMU : Project Management Unit (WINRIP)

POKJA : Bina Marga Project Managers and Procurement Committes

PPC : Project Preparation Consultants

PP3 : Pemantau Pihak ke 3

PPK : Sub Project Manager

PPR : Project Progress Report

QPRs : Quarterly Progress Reports

RKL/RPL : Rencana Pengelolaan/Pemantauan Lingkungan

RS : Road Safety

Satker : Satuan Kerja (Work Unit for Road Project Implementation)

SPPL : Surat Pernyataan Pengelolaan Lingkungan



SRIP : Strategic Road Infrastructure Project

TA : Technical Assistance

TOR : Terms of Reference

UKL/UPL : Upaya Pengelolaan Lingkungan dan Upaya Pemantauan

Lingkungan (Site Specific Environmental and Monitoring Plan)

WINRIP : Western Indonesia Roads Improvement Project

WB : World Bank

WP : Work Program

WPs : Works Programs

WPM : Wakil Pengamat dari Masyarakat (or Community

Representative Observer / CRO )



APPENDICESAppendix A : Overall Loan Progress

Appendix B : Highway Design Progress

Appendix C : Financial Progress

Appendix D : Quality Assurance Progress

Appendix E : Environmental and Social Progress

Appendix F : Procurement Plan and Progress

Appendix G : WINRIP Website Progress

Appendix H : ACAP Training/Dissemination Progress

Appendix I : Performance Indicator

Appendix J : Correspondences


Western Indonesia National Roads Improvement Project 1

1 EXECUTIVE SUMMARY

Loan 8043-ID Progress

Loan Allocation and Disbursement % to Date

The total disbursement from the loan to the end of September 2013 was USD2,207,915.00 equivalent to approximately 0.88% of the loan funds. The following tablesummarizes the individual disbursements as calculated by CTC but retaining the totaldisbursement from Client Connection at the end of September 2013.

Category Description Loan RestructuringAmount US$

Totals Disbursed toEnd September in US$

%Disbursed

1Part 1 Betterment andCapacity Expansion of

National Roads.220,400,000.00 0 0

2Part 2

ImplementationSupport

16,000,000.00 714,755.81 4.47

3

Part 3Road SectorInstitutional

Development

1,000,000.00 0 0

4

Part 4Contingency for

Disaster RiskResponse

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 1,493,159.19 0

Original Loan Amount 250,000,000.00 2,207,915.00 0.88

1.454.35 4.35

0.00

10.00

20.00

30.00

40.00

50.00

60.00

70.00

80.00

90.00

100.00

Month

% C

ompl

ete

Actual Expenditure USD2.20 mil (0.88 %)

WINRIP ACTUAL PROGRESS UP TO SEPTEMBER 2013 AND FORECAST UP TO DECEMBER 2017

ACTUAL September 2013

Forecast September 2013Forecast Expenditure USD

68.87 mil (27.55%)Deviation = 26.67%



Project Status to End September 2013

World Bank Missions

No World Bank missions visited Indonesia during September 2013.

Procurement

The Bank has received as well as reviewed all the proposed Bid Evaluation Reports (BER).Approval of the BERs was issued by the Bank on 18September 2013. Next step, the

Length WidthEE (PIP Mar

2012)(excl. VAT)

OE(excl. VAT)

DED

(Km) (m) (Rp Juta) (Rp Juta) StatusDoc

Requirement

StatusDoc

Requirement

StatusBudget

AllocationStatus Start

Duration(months)

SUMATERA UTARA

5 Sp. Rampa - Poriaha Sumatera Utara 11.1 6 55,126.60 75,000.00 FinalRevisi

UKL/UPLOK

BBPJN I2011

LARAP

Prosespreparation by

consultant(50%)

Satker PJNII Sumut

inventory X Dec-13 18.00

15 Sibolga - Bts Tap Sel Sumatera Utara 36 7 129,228.00 293,000.00Final

Revisi tgl 5Juli 2013

UKL/UPLOK

BBPJN I2011

LARAP

Prosespreparation by

consultant(60%)

Satker PJNII Sumut

inventory X Apr-14 21.00

SUMATERA BARAT

Padang Sawah - Sp Empat 40.9 7

Including Air Gadang Bridge 100 m 7

3 Manggopoh - Padang Sawah Sumatera Barat 32 7 152,434.90 OK SPPLOK

P2JN2010

1. LARAP2. LARAP.Mon rpt.

1. NOL WB 13Des 122. NOL WB 18April 2013

Dinas PUProp

100%PengumumanHasil PQ 17Mai 2013

Oct-13 24.00

7 Indrapura - Tapan Sumatera Barat 19.5 7 96,921.00

DSC kirimke CTC tgl

30 Juli2013

AMDAL 95% (diBLH)

SLARAP

Provide byP2JN, 2011 but

not yet submit toCTC

Satker PJNII Sumbar

0% X Feb-15 21.00

8 Bts. Kota Pariaman - Manggopoh Sumatera Barat 46.8 7 183,268.80

DSC kirimke CTC tgl

20 Juli2013

AMDAL 98% LARAP



Satker PJNII Sumbar

0% X Dec-14 24.00

10 Sp Empat - Sp Air Balam Sumatera Barat 61.7 7 241,617.20

DSC kirimke CTC tgl

20 Juli2013

AMDAL 98% LARAP



Satker PJNII Sumbar

0% X Dec-14 24.00

12 Kambang - Indrapura Sumatera Barat 55.2 7 171,948.00

DSC kirimke CTC tgl

30 Juli2013

AMDAL 95% (diBLH)

SLARAP

ProcessPreparation by

ConsultantBBPJN II

Satker PJNII Sumbar

0% X Feb-15 24.00

14 Painan -Kambang Sumatera Barat 31.5 7 118,993.00

DSC kirimke CTC tgl

15 Oct2013

AMDAL 95% (diBLH)

SLARAP


ConsultantBBPJN II

Satker PJNII Sumbar

0% X Jul-15 21.00

20 Lubuk Alung - Sicincin Sumatera Barat 14.6 7 54,557.00

DSC kirimke CTC tgl

15 Oct2013

UKL/UPLOK

TLKJ2011

SLARAP


ConsultantBBPJN II

Satker PJNII Sumbar

0% X Oct-15 18.00

21 Lubuk Alung -Kurataji Sumatera Barat 16.8 7 65,788.00

DSC kirimke CTC tgl

15 Oct2013

UKL/UPLOK

TLKJ2011

SLARAP


ConsultantBBPJN II

Satker PJNII Sumbar

0% X Oct-15 18.00

BENGKULU

4 Ipuh- Bantal Bengkulu 42.4 7 226,275.10 230,635.10 OK SPPLOK

P2JN2010

1. LARAP2. Lap MonLARAP

1. NOL WB 10Des 122. Belum

Satker PJN IBengkulu

Administration

process

PengumumanHasil PQ 17Mai 2013

Oct-13 24.00

6 Ps Pedati - Kerkap Bengkulu 25 7 72,018.80Review CTC

30 Aug2013

UKL/UPLOK

TLKJ2011

LARAP

Revised byLARAP

consultant(40%)


0% X Apr-14 18.00

11 Bantal - Mukomuko Bengkulu 50.1 6 157,820.00Review CTC

18 July2013

AMDAL

SKKelayakan

by BLH(95%)

LARAP

Revised byLARAP

consultant(40%)


0% X Apr-14 24.00

13 Sp Rukis - Tj Kemuning Bengkulu 56.3 7 225,481.50Review CTC

18 July2013

UKL/UPLOK

P2JN2011

LARAP

Revised byLARAP

consultant(40%)


0% X Apr-14 21.00

Seblat - Ipuh including 34.5 6

Air Lalang & Air Guntung Bridge 64 m 6

18 Mukomuko - Bts. Sumbar Bengkulu 25.8 6 69,233.00 Review CTC UKL/UPLOK

TLKJ2011

SLARAPUnder

preparation bylocal consultant


0% X Oct-15 18.00

19 Lais- Bintunan Bengkulu 11.6 7 37,558.00Review CTC

30 Aug2013

UKL/UPLOK

TLKJ2011

LARAP

Revised byLARAP

consultant(40%)


0% X Oct-15 18.00

LAMPUNG

1 Krui - Bha Lampung 25 7 146,668.00 148,668.05 OK SPPLOK

P2JN2010

1. LARAP2. Lap MonLARAP

1. NOL WB 4 Jan132. NOL WB 18Apri l 2013

Satker PJNII Lampung

100%PengumumanHasil PQ 17Mai 2013

Oct-13 24.00

36.8 6

30 m 6

9 Rantau Tijang - Kota Agung Lampung 42 7 149,831.50 P2JN 2012Review CTC

UKL/UPLOK

TLKJ2011

LARAPUnder


Satker PJNII Lampung

0% X Jul-15 21.00

2,776,633.60

LARAPReview CTC (30

%)Satker PJNII Lampung

Landmeasurenent by BPN

X Apr-14 21.0017 Lampung 104,238.00

OKPrepared

by PPCWINRIP

AMDALOK

TLKJ2012

16 Bengkulu 110,237.00

KonsultanP2JN mulai

Maret2013

AMDAL

SKKelayakan

by BLH(95%)

SLARAPUnder


Satker PJN IBengkulu 0% X Jul-15 21.00

Oct-13 24.002 Sumatera Barat 207,390.20 OKSPPL&UKL/UPL Bridge

1. LARAP2. LARAPMon rpt

1. NOL WB 13Des 122. Proses submitto WB

Dinas PUProp 92%

PengumumanHasil PQ 17

Mai 2013

ImplementationPlan

WP1/WP2/WP3

Sp.Gunung Kemala - Pg. Tampak

NoPkt

Loan Package Name PROVINSI

Environment SOCIAL Land AcquisitionProcuremen

t Status

OKP2JN2010



proposed contract awards must be approved by the Ministry of Public Work when the value ofthe contracts is more than IDR 100 billion as according to Perpres 70, 2013.

Potential Problems

The existing road conditions of the four packages under AWP-1, which are predicted beingdeteriorated rapidly by the traffic during almost a year, shall be anticipated.

Action Required

Draft Bid Evaluation Reports (BER) for Packages 1 and 4 have been unofficiallyreceived by the CTC. The completion of the BERs for Packages 2 and 3 should bespeeded up.



2 PROJECT DESCRIPTION

2.1 BackgroundThe Government of Indonesia wishes to continue the strengthening of the NationalRoad system in Indonesia while the Eastern Indonesia National Roads ImprovementProject (EINRIP which is assisted by AusAID through the Australian IndonesiaPartnership or AIP), is providing support program of National road and bridgeimprovement works in Eastern Indonesia. The Western Indonesia National RoadImprovement Project (WINRIP) will provide similar support for National road and bridgein the Sumatra region of Indonesia. The focus of WINRIP will be roads administereddirectly by the National Government, including those currently classified as Provincial,Kabupaten (District) or non-status roads which are in process of being reclassified asNational roads. In addition, provision will be made for major bridge repair works,rehabilitation, duplication and replacement as necessary to complement the roadbetterment works.

2.2 Project DevelopmentThe Loan Effectiveness Date for the WINRIP is 12 March 2012 and the key project datais shown in the following detail.

Key Project Data WINRIP Loan No. 8043-IDProject Cost US$350 millionOriginal Loan Amount US$250 millionRevised Loan Amount N/ABoard Approval Date 26 May 2011Loan Signing Date 14 December 2011Effectiveness Date 12 March 2012Disbursement (as of 30 April 2013) US$ 0.69 million (0.28%)Original Closing Date 31 December 2017Environmental Category B-Partial Assessment

The IBRD Loan amount is US$250 million. The Project is intended to finance a part ofthe DGH investment program for national roads with a particular focus on the Westerncorridor of Sumatra. The corridor is one of the three main corridors in Sumatra andconnects the city of Padang (with a population of around one million) to major townsalong the west coast (Bukittinggi, Sibolga and Bengkulu). It also connects throughconnector roads on the West coast to Medan in the northeast and to Pekanbaru in thecentre of the island. The project has four components:

Project Component 1 : Betterment and Capacity Expansion of National Roads

According to the Loan Agreement, this component will cover three work programs ofbetterment and capacity expansion of approximately 715.6 km including replacement of194 meters of bridges. This civil works program will be executed in three Annual WorkPrograms (AWP), as summarized in Table 2.1. The table shows the IBRD assistedscope and costs of civil works at estimated current (year of implementation) prices,excluding taxes.



Table 2.1 Proposed Physical Works by DGH Program

Type of WorksAWP-1 AWP-2 AWP-3

Km US$mill Km US$

mill Km US$mill

Road Betterment - - 53.10 22.77 - -Capacity Expansion 137.10 79.70 314.60 127.67 207.60 74.58Bridge works 0.100 1.94 - - 0.08 2.06TOTAL(excluding tax @ current prices) 137.20 81.64 367.70 150.45 207.68 76.65

* Contingency costs not included - ** including 194 meters of bridges

The batches of projects are termed Annual Work Programs (AWPs) in line withterminology used in other Bina Marga projects. They are not in fact “annual” programsas such but rather a series of multi-year programs, each commencing in consecutiveyears. Hence, hereinafter it will call as just Work Programs (WPs). It is expected thatimplementation of the first Works Program (WP-1) will commence in the third quarter of2013 and be completed by third quarter or late 2015. The second Work Program (WP-2)is expected to commence in early 2014 and be completed by late 2015 or middle 2016.The third Work Program (WP-3) is expected to commence in early 2015 and becompleted by mid 2017. The loan will be closed on December 2017.

Table 2.2 presents details of the First Works Program (WP-1). The four packages in thisgroup should have been free from any land acquisition issues, but in fact two packages(Krui – Biha and Manggopoh – Padang Sawah) had land issues which were solved bythe DGH properly. Thus, there are no foreseeable impediments to implementation.

Table2.2 IBRD Assisted WINRIP Civil Work WP-1

No Province LinkNo.

LinkName

Cla

ss

Roa

d Ty

pe

Road Works Bridge Works Total Cost

From

To Leng

th

Trea

tmen

t

Cos

t (20

10)

No

Leng

th

Cos

t (20

10)

2010

Pric

es

Equi

vale

nt

Km Km Km Rp mill m Rpmill Rp mill US$ mill

1 Lampung 053.0 Krui –Biha K1 IU 221.5 246.5 25.0 Bett’nt

to 7 m. 148,668 148,668 16.52

2 WestSumatra 047.2

PadangSawa –SimpangEmpat

K1 IU 0.0 40.9 40.9 Bett’ntto 7 m. 189,810 189,810 21.09

2a WestSumatra 34.1 AirGadan

gBridge K1 IU NewBridge 1 100 17.580 17,580 1.95

3 WestSumatra 047.1

Manggopoh –PadangSawah

K1 IU 102.2 134.2 32.0 Bett’ntto 7 m. 152,435 152,435 16.94

4 Bengkulu 015.3 Ipuh -Bantal K1 IU 0.0 49.7 49.7 Bett’nt

to 7 m. 226,275 226,275 25.14



It should be noted that all road sub-projects have been subject to economic appraisaland have estimated Economic Internal Rates of Return (EIRR) in excess of 15%. Thesewere selected for inclusion and are subject to completion of environmental and socialscreening, to confirm that there is no land acquisition or resettlement requirementsremain outstanding.

Final Engineering Designs, Engineer’s Estimates and bidding documents have beencompleted for all projects proposed for WP-1.

Sub-projects to be included in WP-2 and WP-3 have also been determined as listed inTable 2.3. Final Engineering Designs and Engineer’s Estimates for all WP-2 and WP-3proposed works require preparation or finalization. In the cases of some projects,preliminary Engineering Designs were prepared during Project preparation which willrequire review and possible amendment by the Design and Supervision Consultant priorto procurement.

The costs presented in Table 2.1 are planning estimates only, and the overall scopeand contents of WP-2 and WP-3 may need to be revised as when revised costs andbudgets are determined.

Table2.3 : IBRD Loan WINRIP Civil Work WP-2 and WP-3

NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM)

COST(RP. MILL)

WIDTH(M)

IMPLEMENTATION PLAN

START DURATION(MONTHS)

WP-2

5. Sumut : Link No. 015.xx,Sp. Rampa – Poriaha 11.1 55,126.6 6.0 May 2013 18

6. Bengkulu : Link No. 010.0,Ps. Pedati – Kerkap 25.0 72,018.8 7.0 May 2013 18

7. Sumbar : Link No. 019.0,Indrapura – Tapan 19.5 96,921.0 7.0 Oct.2013 21

8. Sumbar : Link No. 024.0,Bts. Pariaman – Manggopoh 46.8 183,286.8 7.0 Oct. 2013 24

9. Lampung : Link No. 026.1,Rantau Tijing - Kota Agung 42.0 149,831.5 7.0 Oct. 2013 21

10. Sumbar : Link No. 034.1,Sp. Empat - Sp. Air Balam 61.7 241,617.2 7.0 Oct.2013 24

11. Bengkulu : Link No. 015.2,Bantal – Mukomuko 50.1 157,820.0 6.0 Dec. 2013 24

12. Sumbar : Link No. 017.2,Kambang – Indrapura 55.2 171,948.0 6.0 Dec. 2013 24

13. Bengkulu : Link No. 006.1,Simpang Rukis - Tanjung Kemuning 56.3 225,481.5 7.0 Dec. 2013 21

WP-3

14. Sumbar : Link No. 017.1,Painan – Kambang 31.5 118,993.0 7.0 March. 2014 21

15. Sumut : Link No. 016.0,Sibolga - Bts. TapSel 36.0 129,228.0 7.0 March 2014 21



NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM)

COST(RP. MILL)

WIDTH(M)

IMPLEMENTATION PLAN

START DURATION(MONTHS)

16.Bengkulu : Link No. 009.4,Seblat – Ipuh, including Air Galang and AirGuntung Bridges

34.50.052 110,237.0 6.0 March 2014 21

17. Lampung : Link No. 061.1,Sp. Gunung Kemala - Pugung Tampak

36.80.03 104,238.0 6.0 March 2014 21

18. Bengkulu : Link No. 015.3,Mukomuko - Bts. Sumbar 25.8 69,233.0 6.0 May 2014 18

19. Bengkulu : Link No. 009.1,Lais – Bintuan 11.6 37,558.0 7.0 May 2014 18

20. Sumbar : Link No. 002.0,Lubuk Alung – Sicincin 14.6 54,557.0 7.0 May 2014 18

21. Sumbar : Link No. 027.0Lubuk Alung – Kuraitaji 16.8 65,788.0 7.0 May 2014 18

Project Component 2 : Implementation Support

This component provides consulting services to support project management andimplementation so as to ensure implementation efficiency and overall quality of theworks. It also includes funds for a small amount of training of DGH staff and forincremental operating costs for the project. This will provide support to the MPW for theimplementation of the civil works, including: (a) provision of Core Team Consultants(CTC), Design and Supervision Consultants (DSC) and road safety audits; (b) Projectmanagement support and technical audits. This is directly related to the implementationof the civil works and covers consulting services for design and supervision of the civilworks in Component 1; management support and technical audits to help improve thequality of construction and support to governance improvements during procurementand implementation; and a series of systematic road safety audits of road designs for allproject roads in Component 1. This is to ensure compliance with road safety standardsand regulations, identify road hazards and undertake remedial treatments for safetyimprovements.

Project Management Core Team Consultants (CTC). The CTC will provide support tothe PMU and DGH in the management of the Project, based in Jakarta. Their tasksinclude financial and progress monitoring and reporting, information management anddissemination, quality assurance and performance review for the Design andSupervision Consultants, implementation and monitoring of the anti-corruption actionplan, support for project monitoring and evaluation, and support for implementation of atraining program to support project management and implementation. The CTC contractNo. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November 2012 by both DGH and aJoint Venture of PT. PerentjanaDjaja, Yongma Engineering Co,Ltd, and PT.Epadascon Permata Engineering Consultant.

Design and Supervision Consultants (DSC). A Design and Supervision Consultant(DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of allcivil works. They will have the role of ‘Engineer’ under a FIDIC-type contract. The tasks



include the preparation and maintenance of a quality assurance plan, validation andupdating of designs, supervision of all civil works, environmental and social monitoringand management, and support for financial and progress monitoring and reporting. TheDSC will also be responsible for quality assurance of materials and workmanship,certifying whether or not contractors have achieved the required results, as well asdocumentation and reporting based on the financial management plan. They will preparea Quality Assurance system covering all subprojects, and continuously monitor theeffectiveness of their supervision procedures. The team will be contracted and managedby DGH through the Bina Marga Regional Office (Balai II), and will be based in Padang,West Sumatra.

Project Component 3 : Road Sector Institutional Development

This component will provide technical assistance and support to strengthen disaster riskmitigation in the road sector, including capacity building support for the newenvironment/risk mitigation and road safety unit of DGH to conduct disaster riskassessments and planning, risk mapping of land-slides, coastal erosion, earthquake andfloods, and analysis of alternative designs for road segments that pass through criticalenvironmental assets and vulnerable areas. The procurement for consultants under thiscomponent has not yet been started. Preparation for the procurement would becoordinated soon by the PMU WINRIP, the CTC and the DGH.

Project Component 4 : Contingency for Disaster Risk Response

This special component will provide preparedness and rapid response to disaster,emergency and/or catastrophic events as needed. This provisional zero dollarcomponent will be added under this project to allow for rapid reallocation of loanproceeds from other components under streamlined procurement and disbursementprocedures.

2.3 Project ObjectiveThe main objective of the program will be to increase the effective use of selectedsections of National roads along the Western Sumatra Corridor by reducing roaduser costs, through improving the National road network especially in 4 (four)Provinces of Sumatra (North Sumatra, West Sumatra, Bengkulu and Lampung) and,where desirable, raise the road standard to that set by the Directorate General ofHighways. This will contribute significantly to ensuring that the National road network inthe region provides acceptable standards of service and accessibility, and is capable ofsupporting local and regional economic development.



3 CONSULTANCY SERVICES

3.1 CTC Consultants3.1.1 Scope of Services

The CTC contract services originally were structured in its different project managementelements.

Inception Phase

A key activity during the inception phase will be to establish lines of communicationwith PMU-WINRIP and DSC’s Team Leader as well as with all Provincial ProjectManagers (Satkers) where the first works are to be constructed under WP-1.

Project Management and Support to PMU, including acting DSC until the DSC isestablished

The Terms of reference identify a number of sub-items to be performed by CTC. Thekey factor that will ensure success is that the CTC must work pro-actively andalongside PMU counterparts and with DSC team in a professional manner based onmutual respect and trust.

Preparation of Work Programs

The tendering process for WP 1 sub-projects began as soon as procurementcommittees have been formed and received appropriate training in the procurementprocedures required. The indicative work programs and cost estimates identified forWP-2 and WP-3 are subject to verification, and are likely to change following moredetailed investigations. Further preparation for WP-2 and WP-3 will be managed bythe PMU supported by the CTC.

Financial Monitoring

It will be the role of the CTC to first assess the level of understanding of the financialmanagement, monitoring and reporting procedures by the finance staff at theprovincial and central level and subsequently devise an appropriate training programand assist the PMU in training delivery.

Project Progress and Performance Monitoring

CTC will monitor the loan project progress and prepare the report in monthly basis. Inthe meantime, GOI and the World Bank have agreed on a set of Key PerformanceIndicators (KPIs) to measure the project’s performance in achieving its stateddevelopment objectives. CTC will therefore first concentrate on the establishment ofprecise definitions, calculation methods and data collection procedures to monitor theKPIs.

Support for the Implementation of the ACAP

The CTC will assist PMU be responsible for ensuring the ACAP is properlyimplemented and for revising the Project Management Manual on an annual basis toincorporate necessary improvements to processes and procedure.

ESAMP and LARAP Implementation Monitoring



CTC will closely work with BLH and DSC and will monitor and report the action of theEnvironmental Management Plan on a periodical basis and/or as required.

Training to Support Project Implementation

CTC is responsible for preparation and management of all training program requiredunder WINRIP.

Reporting

CTC is responsible for all reports required under the contract agreement withstandardize forms, charts and tables.

3.1.2 CTC Manning

CTC professional staffs involved in the project as at the end of September 2013are listed in the following table:

Position MM NameAssignment Time Used

to End ofSeptember

2013

ContractTime

RemainingStart End

Team Leader 40 Mahbub ur Rahman - - - * -35.25 Per Weiss Pedersen Apr-2013 Mar-2016 5.90 29.35

Senior Highway Eng. 8 Moon, Sung Hyun Mar-2013 Oct-2013 6.23 1.77Senior Road SafetyAudit Engineer 6 Cho, Woo Sung Jun-2013 Nov-2013 3.57 2.43

Senior ProcurementSpecialist 18 Wasim ur Rahman - - - ** 18.00

Assistant Team Leader 40 Besar Afiat Bowo Nov-2012 Sept-2013 9.67 30.3326 Agus Setiawan Sept-2013 Oct-2015 0.67 25.33

Highway Engineer 36 Whiliyanto Nov-2012 Jun-2013 7.37 28.6336 Lebiyartono Jul-2013 Nov-2015 2.97 33.03

Quality AssuranceEngineer 36 Uray Abdul Manaf Jul-2013 Jun-2016 2.97 33.03

Financial ManagementSpecialist 36 Uus Martawijaya Nov-2012 Sept-2013 10.37 25.63

EnvironmentalSpecialist 30 Leti Hermawati Dec-2012 Jun-2015 9.43 20.57

Social ImpactSpecialist

36 M. Sutopo Nov-2012 Aug-2013 9.33 25.6725.70 Witono Sept-2013 Oct-2015 0.93 25.07

ProcurementSpecialist-1

12 Darmansiri - - - * 12.0012 Muhdi - - - *** -

ProcurementSpecialist-2

12 Rudi Rungkat Nov-2012 Mar-2013 4.10 * -17 M. Edi Fachri Mar-2013 Aug-2014 6.17 10.83

ManagementInformation Specialist

30 Agung Lukito - - - * 30.0025 Sony Thamrin May-2013 Apr-2015 4.97 20.03

CommunityDevelopment Officer 36 Yakobus Jan-2013 Dec-2015 8.90 27.10Notes: * : Resigned ** : Not yet mobilized *** : Proposed replacement

Replacement has been approved by the Bank as follows :

1. The Co-Team Leader on 10 September 2013.2. The Social Impact Specialist on 1 September 2013



In parallel with the instruction to speed up the process, detailed engineering design(DED) of some subprojects of WP-2 and WP-3 were prepared and completed byrespective P2JN. The CTC has been instructed by DGH to review the DED of sevenpackages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). Theseconditions imply to the need of changing the CTC scope of works which will beincluded in CTC contract amendment and the need to extend the Senior HighwayEngineer assignment.

3.1.3 CTC ContractThe CTC contract for “Western Indonesia National Roads Improvement Project”(Contract No. 06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012. Thecontract is between the Government of Indonesia represented by Directorate Generalof Highways in the Ministry of Public Works and PT. Perentjana Djaya in joint venturewith Yongma Engineering Co.Ltd. and PT. Epadascon Permata EngineeringConsultant.

The notice to proceed was issued by letter dated 6 November 2012 from the PPK,and the official starting date of the contract was set at 6 November 2012.

The following table shows a list of contract amendment for the CTC contract withDGH.

Contract Date USD (Excl. VAT) IDR (Excl. VAT)

Original Contract 5-Nov-2012 1,276,700 21,415,400,000Draft Amendment No.1 - 1,324,725 23,885,900,000

The draft Amendment No.1 is still under preparation by CTC and reflects currentrequirement of the CTC services as summarized below.

Replacement of the Team Leader. Extending the assignment of the Senior Highway Engineer. Extending the assignment of the Senior Road Safety Audit Engineer. Extending the assignment of the Procurement Specialist. Adding the new position of Bridge Engineer. Adding the new position of Training Specialist, and Adding the new position of Road Safety Engineer (local staff).

3.2 DSC Consultants

A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 andWP-3 civil works and supervision of all civil works. They will have the role of ‘Engineer’under a FIDIC-type contract. The tasks include the preparation and maintenance of aquality assurance plan, validation and updating of designs, supervision of all civil works,environmental and social monitoring and management, and support for financial andprogress monitoring and reporting. The DSC will also be responsible for qualityassurance of materials and workmanship, certifying whether or not contractors haveachieved the required results, as well as documentation and reporting based on thefinancial management plan. They will prepare a Quality Assurance system covering all



subprojects, and continuously monitor the effectiveness of their supervision procedures.The team will be contracted and managed by DGH through the Bina Marga RegionalOffice (Balai II), and will be based in Padang, West Sumatra.

DSC has been established in Balai II Padang following the contract signing on 11 June2013 between Balai II and Renardet SA in joint venture with PT. Cipta Strada, PT. DayaCreasi Mitrayasa, PT. Seecons and PT. Yodya Karya. The Notice To Proceed wasissued by the Balai II on 19 June 2013.

During the month of September 2013, the DSC activity was design preparation for 4packages under AWP-2 (package #7, #8, #10 and #12).

Formally, there was no report for DSC activities received by CTC.



4 CIVIL WORKS4.1 Detailed Design Preparation

Final Engineering Designs, Engineer’s Estimates and bidding documents have beencompleted for all projects proposed for WP-1.

WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by DSC and theconstruction supervision of all the works programs will be performed by the DSC. Inparallel with the instruction to speed up the process, detailed engineering design (DED)of some subprojects of WP-2 and WP-3 were prepared and completed by respectiveP2JN. The CTC has been instructed by DGH to review the DED of seven packagescompleted by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). These conditions imply tothe need of changing the CTC scope of works which will be included in CTC contractamendment.

The Technical Design and Road Safety Review reports For Package No.5 Sp.Rampa-Poriaha, Package No.6 Ps.Pedati-Kerkap, Package No.15 Sibolga-BTS.Tapsel, PackageNo.19 Lais-Bintuan are submitted on 17 Sepetember and on 18 September after postreviewing Drawings and Engineer’s Estimation, and discussing The reports with BINTEKand DED Consultants on 18 September.

The Technical Design and Road Safety Advisories for the Design Review Reports byDSC team for Package No.7 Indrapura-Tapan, Package No.8 Bts. Kota Pariaman-Manggopoh, No.10 Sp.Empat-Sp.Air Balam and No.12 Kambang-Indrapura aresubmitted after post reviewing Drawings and Engineer’s Estimation on 27 September.

The Revision of the design management in Project Mangaement Manual is submitted on20 September after post updating the guidelines and design manuals in Indonesia.

4.2 Procurements

Procurement shall be conducted under the Bank’s Procurement Procedures asmentioned in the Loan Agreement. The International Competitive Bidding (ICB) will applyto the packages with the construction estimated cost more than US$ 10 Million to complywith the Bank’s threshold for ICB. According to the GOI regulation, a prequalification shallbe applied for the packages with the construction estimated cost more than IDR 10 Billion.

All subprojects for WP-1 have been started with prequalification since 30 December 2011for ICB multiple contract. This was an advanced procurement action agreed by both DGHand the World Bank prior to the CTC establishment. The Bank approved the AERs withissuance letter Ref. No. WINRIP/122 dated May 1st, 2013.

Notification of Pre-Qualification Results had been announced to all PQ participants on Mei17, 2013 and then invitation to bid was sent to to pre-qualified Bidder and issued of thebidding document on May 27, 2013. Pokja had conducted the Pre-Bid Meeting and SiteVisit on June 2013. The last date for submission the bids and the bids opening was onJuly 18, 2013.

The Bank had received as well as reviewed all the proposed BER. Approval for BERissued by the Bank on September 18, 2013. Next step, the proposed of the winner mustbe approved by the Ministry of Public Work because the value of contract more than IDR



100 billion based on Perpres 70, th. 2013,

DGH has also completed the draft of consolidated multiple contract ICB Standard BiddingDocument for four (4) packages under AWP-1. The draft had been submitted to the Bankon 8 March 2012. The Bank’s comments had been issued on 12 March 2012. The draft ofconsolidated SBD was revised by DGH accommodating the Bank’s comments andsubmitted to the Banks on 27 June 2012. Second revision of the draft consolidated SBD,as requested by the Bank regarding synchronization between drawings and Bill ofQuantities by letter dated 1 August 2012, was then concurred by the Bank on 31 October2012.

CTC had also involved in Selection of DSC WINRIP since March 2013, started by attendthe opening of Financial Proposal on March 5, 2013. Procurement committee forSelection of DSC had sent Technical Evaluation Report (TER) to the Bank on December20, 2013 and had received the approval from the Bank on February 21, 2013. The FinalEvaluation Report including Technical and Financial Evaluation and completed withNotice of Negotiation and Draft Contract then was sent to Bank by the committee on April3rd, 2013. NOL from the Bank was received on April 19, 2013 to Renardet, SA(Switzerland) cs as the first rank of technical and financial evaluation result. Finally thecontract for this assignment was sign on June 11, 2013.

The WINRIP Procurement Plan is shown in Appendix F.

4.3 Civil Works ImplementationUntil the end of September 2013, there was no subproject contracted.

4.4 Civil Works ProgressNo civil works progress can be reported since there was no subproject contracted untilthe end of September 2013.

4.5 Quality AssuranceThe DSC will be responsible for quality assurance of materials and workmanship,certifying whether or not contractors have achieved the required results, as well asdocumentation and reporting based on the financial management plan. They will preparea Quality Assurance system covering all subprojects, and continuously monitor theeffectiveness of their supervision procedures.

On July 01, 2013 Quality Assurance Engineer of the CTC already mobilization.

Quality Assurance Engineer has been submitted “guidelines for use of Quality AssurancePlan to DSC Padang (on September 10, 2013)

In according with activity of Quality Assurance Engineer in September 2013, there aresome comment for Quality Assurance Engineer, during site visit to Banadar Lampung,Lampung Province package Krui - Biha, about as:

Explain the Quality Assurance Report who responsibility to made, preparing,checking and approval with PPK Krui – Biha and explains the mean and purpose ofvisit.

CTC explain, the most important Quality Assurance Report must comply with



Standard Operation Procedure (SOP) both for administration and technical works. Comment CTC after visit:

o There are urgent need for drainage construction including culverto Retaining walls should be constructed at landslide – prone areao Routine Maintenance should be carried out

4.6 Environmental and Social Considerations

4.6.1 Current Overall SituationA project category is assigned to each package as either Category A, B or Cdepending on the likely degree of influence on environmental issues with a briefexplanation as follows (Appendix E).

Category A project is one which will have a significant negative impact on theenvironment and may have an influence on areas outside the actual project area. Aproject classified as such requires an AMDAL (ANDAL, RKL/RPL) study.

Category B project is one which affects the people or the environment to some extentbut with a smaller impact than a Category A. The required environmental analysis is aUKL/UPL study only.

Category C project has minimal effect on the people or environment and anenvironmental analysis is not required. Standard operational procedures (SOP orSKPPL) are used to handle any minor problem which may arise.

Details of packages that require environmental safeguards are given in Appendix E.

The following table provides a summary of the work involved are 21 packages.

WorksProgramme

No ofPackages

No of Investigations Approval by RemarksBLH World Bank

AWP-1 4 8 SPPL x 4Full LARAP x 4

4(SPPL)

4(Full LARAP)

Approved – NOL issuedby WB, except for SPPL

AWP-2 8 17

Simple LARAP x 1Full LARAP x 8AMDAL Study x 4UKL&UPL x 4

4 UKL&UPL2

AMDAL

1SLARAP

1 (one) Study AMDAL forthrees packages, arePackages No.7, 12 and 14/packages on AWP2&AWP3.

1 (one) Study AMDAL fortwo packages, arePackages No.11 & 16./packages on AWP2&AWP3.

AWP-3 9 14 Full LARAP x 8AMDAL Study x 1UKL/UPL x 5

5 UKL&UPL 1Full LARAP

Approved – NOL issuedby WB, except for AMDALand UKL/UPL

Total 21 39 15 6

Out of 21 packages, have required environmental impact investigation. All 39 studies (18environmental studies) are requiring approval of the Environmental Agency (BLH) and 21



social studies (LARAP) requiring approval of the World Bank. Now there are 15 packages(83%) has received BLH approval then the current have 6 of 19 social studies (LARAP) or29% has received approval from World Bank.

Those packages that require action at present with respect to environmental or socialconsiderations are:

Environmental studies for packages No.1,2 and 3 was issued approval by BLH on 2010,packages No.4.5,8,9,10, 13.18,19,20 and 21 was approved on 2011 and BLH approvedon 2012 for package No.7.

Social studies (LARAP and Monitoring) was issued NOL WB for packages No.5:Sp.Rampa-Poriaha and package No.17 Sp.Gunung Kemala-Pugung Tampak on 16September 2013, those sub projects can started for bidding process.

4.6.2 Monitoring of Environmental Aspects During Construction

CTC will circulate monitoring form to DSC. This set of forms focused on environmental andsocial impacts, and amounted to 7 pages. These forms were intended to be used everymonth by the DSC Environmental Specialist.

CTC’s environmental staff actively advises DSC on environmental monitoring, but have notdirectly carried out monitoring, despite the CTC TOR requirement to “to implement theEnvironmental and Social Analysis Management Plan for WINRIP”, which involvesmonitoring of environmental plans and studies.

After finalizing the Standard Environmental Clauses, CTC assisted Subdit EnvironmentalAffairs to produce monitoring forms covering all aspects of the technical specifications, andintroduced them to participants of environmental training including P2JN, Project Manager,DSC, Contractors, Pokja etc. There are 69 pages of forms, covering all aspects ofconstruction.

4.6.3 Design Integration, Road Safety aspects and Monitoring of EnvironmentalStudies

Task 5.8.0 of CTC-2 TOR (Implement the Environmental and Sosial Analysis ManagementPlan/ESAMP) and Para 10.9 of the PMM requires ensuring that environmental managementaspects of contracts have been implemented in accordance with AMDAL, UKL&UPL, SPPLstudies and Environmental issues will integrated to design, Prepare environmental mitigationon construction stage for contractor (Contractor Program for Executing EnvironmentalManagemen Plan CPEMP/RKPPL). Therefore CTC will proposed that staff visit the site ofprojects subject to studies or issues, and ensure that the plans are being implemented. Aschedule for these visits on process.



4.6.4. CTC Site Visit : Public Consultation of LARAP StudiesCTC, project (BBPJN & PJN) and the local consultant was conducted sozialitation of LARAPto PAPs in package No 17: Sp.Gunung Kemala-Pugung Tampak in Lampung Province andPackages No.6:Sp.Pedati-Kerkap, No.11: Bantal-Muko-Muko, No 13; Sp.Rukis-TanjungKemuning, No.16. Seblat-Ipuh and package No. 19: Lais-Bintunan in Bengkulu Province onSep 2013. In the forum CTC explain concerning WB LARFramework, procedures,mechanism, LARAP process & compensation for lands asset of PAPs,

4.7 Anti Corruption Issues

4.7.1 Anti‐Corruption Action Plan (ACAP)ACAP for WINRIP was developed from the previous SRIP experiences. Basically,it has the same main components of involving the Community RepresentativeObservers (CRO) in the bid opening and Third Party Monitoring (TPM) during theconstruction supervision although modification was made on the selection process ofthe CROs for SRIP. Within this plan there are four main pillars as indicatedseparately below

a) Community Representative Observers (CRO)b) Publication / Disclosurec) Complaints Handling System (CHS)d) Third Party Monitoring (TPM)

4.7.2 Community Representative Observers (CRO)The Community Representative Observers, required to observe the actual bid opening,were appointed for WP-1 group. All of the CROs were university staff, selected inaccordance with the World Bank suggestion to request assistance from localuniversities.

CRO is the independent observer who is not related directly or indirectly to theContractors, Consultants, and Suppliers or not be part of the WINRIP’s management,and not a member of any political party.

CROs selection procedures:

a. Review the criteria and qualifications of candidates for the CRO.b. Director of Planning, DGH/ as Chairman of the Project Management Unit,

delegated of the authority to the selection of the CRO to the Head of NationalRoads Implementation Agency (BBPJN) / Head of Procurement Services Unit(Unit Layanan Pengadaan - ULP), hereinafter referred to as Head of Balai.

c. Head of Balai invited CRO candidates from the local universities or colleges.d. Selection of CRO facilitated by Balai (BBPJN) / Procurement Services Unit (Unit

Layanan Pengadaan - ULP).e. Elected CRO and substituted CRO must follow the one day training held by the

PMU / CTC WINRIP.



f. Head of Balai reported the result of CRO selection by attaching the Minutes ofElection Meeting and send an approval application letter of the CRO to Directorof Planning DGH as the Chairman of PMU.

g. Based on the report and a written request from the Head of Balai above, theDirector of Planning DGH as the Chairman of PMU signed a Letter of Agreementand the Decree of the Establishment of CROs.

The duties and obligations of CRO are:

a. CRO must be present in any procurement activity (Pre-Bid Meeting + Site Visit,Bids Submission and Opening of Bids, and Announcement of Bids Winner) byinvitation of the Procurement Committee, and are required to sign the attendancelist

b. If the elected CRO unable to attend on procurement activities, then SubstitutedCRO appointed have to attend these activities.

c. In discharging the Substituted CRO have the same responsibilities as electedCRO.

d. The CRO / Substituted CRO, after attending the Procurement activities, requiredto make a report of his/her activities and submit them to the PMU and CC to therelated Head of Balai.

CRO as the representative of the community is to be independent observers and inperforming their duties voluntarily and not demanding benefits of their works.

In the performance of its duties, the CROs receive transportation cost from their home/ office to the location of procurement meeting, and also he / she also receives perdiem or Out Station Allowance (OSA) and hotel accommodation if necessary to stay.CROs also got additional charged for their reporting costs. The financing standardsadjusted to the General Cost Standard (Standar Biaya Umum) issued by the Ministryof Finance.

The CRO’s financing charged to the Contract for Consulting Services for TechnicalAssistance for Core Team Consultants (CTC) No: 06-20/CTC/TA/LN/8043/1112, dated5 November 2012.

4.7.3 Publication / DisclosureThe second task under ACAP is publication of related ACAP documents for publicdisclosure with easy access to the general public and this is mainly manifest in theACAP segment of the WINRIP website. This ACAP section has been being designedto attain the best possible transparency of the project.

Ministry of Public Work (MPW) will provide necessary information in the ProjectImplementation Plan (PIP), Project Management manual (PMM) on its website, and inthe bidding documents, such as contact point for complaint (mail and e-mail address,phone, fax, text message). The contact will also include the Bank’s Fraud andCorruption Hotline. MPW will hold Annual Accountability Meetings to enhanceaccountability and project information sharing with civil society. The PMM will provideguidelines on disclosure of information related to the project. MPW official website willdisplay critical information on WINRIP to enhance both internal and external



monitoring of the project:

Work Plan and Procurement Plan.

Quarterly newsletter containing information on the list of contracts,implementation progress, projects related activities, number, types and statusof complaints in each location. The newsletter will also be made available tocivil society in hard copy and through electronic mailing system.

Mid-Term Review Report, promptly after completion of the mid-term reviewimplementation support is carried out in accordance with the loan agreement;

All final audit reports (financial or otherwise, including qualified audit reports)prepared in accordance with the loan agreement and all formal responses ofthe government in relation to such reports. The publication should be donewithin one month after the report is accepted as final.

Contracts awarded with information on general scope of work (with location),value, and summary information of the awarded firms/ contractors. Thepractice in other projects demonstrates that disclosure of contracts awardedwill help in reducing fraudulent practices

Ministry of Public Works (PU) maintains a website: http://www.pu.go.id/, with a link to'eproc.pu.go.id' for information on semi e-procurement or e-procurement. PMUWINRIP supported by CTC will develop his own website: http://www.winrip-ibrd.com,and with it all the information and data about WINRIP be inputted or uploaded on thissite.

In the application of one of the components of ACAP, the public disclosure andtransparency, it is necessary to spread information and increase the capacity of allstakeholders involved in the implementation of this WINRIP project, through a varietyof relevant training. The trainings have been expressed in the ToR of CTC WINRIPand described in the Project Implementation Plan (PIP).

One of the major risks to effective project implementation and management derivesfrom the likelihood that project management staff does not have adequate training in orexperience of the management of large-scale projects.

Procedures to mitigate these risks include the need to conduct comprehensive trainingof staff in all participating entities involved with the procurement, financial managementand supervision of the project.

In response to this need, an Annual Training Program has been prepared, whichidentifies the major training requirements to be addressed. This program builds onprevious training programs prepared and implemented by DGH to strengthenmanagement staff and support the implementation of loan programs like WINRIP.

Activity of training will be carried out and supported in CTC contract, including thebudget which use provisional sum budgets

Internal training of central and regional government staff will be required to supportand strengthening administration and management of the project throughout itsimplementation. This will help ensure that procedures for procurement, project



implementation and monitoring are well understood, to explain the safeguard aspect ofthe project including the Anti-Corruption Action Plan (ACAP) and the Environmentaland Social safeguards (ESS), and to reinforce technical guidelines as required.

Training will be provided an extension of normal DGH training program as outlined intable below:

No Training Topic Purpose Target Agencies/Units

EstimatedTrainees/

Year

1 Procurement Training(Including Provision of ACAP)

Special Training in procurementfor members of ProcurementCommittees Detailed provision of ACAP

ProcurementCommittees atProvincial Level

30

2 Training In ProjectManagement

Required civil service training Prospective staff forSatker (Work Units)

20

3 Refresher Training in ProjectManagement

Feedback to Projectmanagement staff from widerexperience

Satker (Work Units) inProvinces

60

4 Application of PMM(including other provisions ofACAP)

Familiarization with ProjectManagement requirements Awareness of particular

requirements of ACAP

Senior Staff ofProvincial Agencies Administrative Staff Technical Staff

60

5 Financial ManagementReporting Training (IFR)follows on from PMMTraining

Procedures for monthly datacollection, consolidation andreporting for procurement,Disbursment; Physical Progress

Staff of Satker Staff of Provincial

Financial Agencies Technical Staff

30

6 Environmental MonitoringWorkshops

Review of Results ofEnvironmental Special Clauses(ESCs) to be provided by DSC

Provincial WorksAgencies Supervision

Consultants Contractors

30

7 Training of Treasurers(Bravate A Cource)

Basic civil service training frofinancial officers

Project Units (Satker) inProvinces

20

Total Trainees Estimated 250

WINRIP project implementation is planned for 3 (three) years (2013 -2015), thenumber of trainees is 3 x 250 = 750. It is also possible on the way of time, type orduration of training may change tailored to the needs.

The Training Program summarized and described below:

1. Procurement Training: For the Procurement Working Group Committees(POKJA Pengadadaan) of each entity.

To make sure that members of Procurements Committees in each participatingentity are fully familiar with requirements of Presidential Regulation (Perpres)54/2010 and Presidential Regulation (Perpres) 70/2012 and the World BankProcurement Guidelines, plus provisions of Project Management Manual (PMM)regarding procurement (including the Anti-Corruption Action Plan, ACAP).

The intention is to provide in-depth training once a year, before the maintendering activity, and timed to ensure that this is not delayed.



2. Training in Project Management: Annual course for prospective key staff.

Purpose of Training is to train the candidates for future appointments as keyproject staff in all aspects of Project Management.

Prospective key staffs (Heads of Work Units, Commitment Officers andTreasury), who were do not yet have a certificate in project management. Thecandidates will be selected from officials of the public works agencies(National/Provinces) in the 3 / 4 provinces with WINRIP Subprojects

3. Refresher Training in Project Management: Annual refresher course for keystaff of project units.

Training purpose is to give staff currently occupying key position in Work Units abrief updating in latest developments in project management.

Training target is Key staff: Heads of Work Units, Commitment Officers andTreasurers.

4. Project Management Manual (PMM) Training: Initial training / annual refreshertraining in use of PMM.

To introduce provisions in the PMM to all the elements that are responsible forthe implementation of WINRIP, in order to carry out their duties in accordancewith the need to properly and fully observed during project implementationWINRIP.

All groups participating in project implementation should be included in theaudience addressed by this component

5. Training in Reporting for FMR: Initial training / subsequent refresher training inthe details of monthly financial and other reporting requirements for FMR andother financial management aspects of the project.

The purpose is to provide staff at project level with training in the preparation andsubmission of monthly reports on disbursements, procurement activities andproject progress.

The recipients of this training will include but not limited Staff of the units involved in recording and reporting project performance

information of each project (2 persons per project).

The Chief Financial Officer (Kepala Bagian Keuangan) in each Province (2per entity).

6. Environmental Workshop: Annual workshops to disseminate environmentalmanagement and monitoring procedures to contractors, consultants and keyproject staff.

The training is intended to provide staff and consultants with information on theEnvironmental Special Clauses in works contracts and to enhance theirawareness of their responsibilities both under the project and in the wider contextof all works implementation.



7. Training in Treasury (Brevet A): Annual training for financial staff of projectunits.

To provide staff currently occupying key financial positions in Work Units with fullunderstanding of financial record keeping and compliance with Ministry ofFinance and Treasury standards and procedures.

The training target is the key financial staffs (Treasurers, SPM Issuing Officers,and Accountants).

4.7.4 Complaints Handling Mechanism (CHS)

The ACAP as adopted by the Ministry of Public Works for WINRIP states on thesubject of “Complaints handling system”. The Community Development Specialist andthe Management Information Specialist will play a crucial role in the set-up of theComplaints Handling System (CHS) within PMU, in cooperation with the PMU officer(s)in charge of the Complaints Handling Unit (CHU).

CHS essentially has four main components as follows:

Data Entry.

All complaints were expected to be submitted through the WINRIP websitebut in fact, to date, most complaints have been received by letter, eitherdirectly or indirectly, although a few were sent by fax or email. However, toattain the best possible transparency of the project, complaints submittedmanually through letter, facsimile, telephone, e‐ mail or visit to the PublicWorks regional offices will be entered in the WINRIP website by the CHSteam of CTC. The possibility of using the ‘short message service’ (SMS)from a cell phone for complaints was considered and it was decided that allSMS messages, although not treated as formal complaints, will be recordedas additional information.

Complaint Registration.

Every submitted complaint is registered and stored into the CHSdatabase, categorized, and sent to the correlated expert for futureconsultation in order to formulate a response.

Complaint Assessment.

The CHS Team assesses the urgency and complexity of allcomplaints. Simple complaints are followed by the formulation of aresponse for PMU’s approval before uploading the formal response intothe WINRIP website. Complex complaints are followed by a thoroughinvestigation.

Field Investigation and Analysis.

In the case of an investigation being required, the CHS team will makefield visits and take necessary action such as discussion with relatedinstitutions (Satker, Dinas, Supervision Consultant, etc); invite thecomplainer; interview the contractor; etc. Findings will be used for analysis



to formulate a conclusion, solution, next action and any further decision.

4.7.5 Third Party Monitoring (TPM)

All WINRIP packages are designed to have external parties involved inconducting an independent assessment of the project throughout construction.Project information is accessible through the WINRIP website (under construction),project information booth which is normally maintained in the PPK/Satker/Dinasoffice or, project announcement (billboard) at each site. ACAP requires a third party,from outside the project, to independently monitor the progress of construction work ofeach link and these personnel are provided by universities nearby each package.

It was decided that the best method of recruitment for TPM was through theuniversities closest to each package and PMU mailed invitations asking them toexpress their interest in forming independent monitoring teams of Third PartyMonitors. This concept is based on the fact that Universities/Technical Facultieshave the engineers available for recruitment and Universities could use thisopportunity to be involved in public service. It is hoped that this concept will be moreeffective and more efficient in getting legitimate, competent, independent ThirdParty Monitoring (TPM).

The duties of a TPM included:

a) Report to the PPK for his intended package and obtain copies of alldrawings and contract documentation.

b) Make at least three (3) separate visits to site, with each visit up to four (4)days long, and ascertain that the works are being carried out incompliance with the drawings and documentation.

c) Prepare and submit a report for the PMU following each visit with their lastreport post PHO.

4.8 Road Safety AuditSince the Senior Road Safety Audit Engineer has been mobilized on 1st May 2013,technical design review which is AWP2 and AWP-3 sub-projects in aspect of road safetyhas been implemented. After completing of technical design review, the report of RSAwhich is to identify the road safety weaknesses in design during the design and actualconstruction and make recommendations for realistic improvements, has been made inresponse to recommendation of the links for betterment and their implementation underAnnual Works Programs(AWP-2,3), through site visiting, review of prepared drawing &report, had an official meeting with stakeholder which is for Full design review andtechnical advisory. The CTC technical design team(highway & road safety audit) shallcompile all the road safety recommendations in the Road Safety Audit Reports whichshall be part of the technical reports. The RSA report has to be disseminating inparticular to the audited packages.

The details of Civil Work in aspect of road safety audit are mentioned in “Chapter 4.1Detailed Design Preparation” combined with highway part for the Design Stage.



5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS5.1 Draw‐Downs and Future Costs

Details of the disbursements already made from the loan are listed in the following sub‐section.

5.2 Disbursement

The total disbursement from the loan to the end of September 2013 was USD2,207,915.00 equivalent to approximately 0.88% of the loan funds.

The total expenditure to date measured in the term of the World Bank commitment,not including the Special Account advance, is shown in Appendix C. The followingtable summarizes the individual disbursements as calculated by CTC but retainingthe total disbursement from Client Connection at the end of September 2013.

Category Description

LoanRestructuringAmount US$

TotalsDisbursed to

End Septemberin US$

%Disbursed

1

Part 1 Bettermentand CapacityExpansion of

National Roads.

220,400,000.00 0 0

2Part 2

ImplementationSupport

16,000,000.00 714,755.81 4.47

3

Part 3Road SectorInstitutional

Development

1,000,000.00 0 0

4

Part 4Contingency for

Disaster RiskResponse

0 0 0

Unallocated 12,600,000.00 0 0

LN 8043 DA-A 1,493,159.19 0

Original LoanAmount 250,000,000.00 2,207,915.00 0.88

5.3 Management Information System

5.3.1 General Overview

After WINRIP website is completed, we just started to create many web-based applications to support the provision of data and information. Westarted working on the Website Geographic Information System (WebGIS) inSeptember – October, 2013. This web-based application built and displayedon WINRIP website, so we called it the WebGIS application. We canaccessed that application on URL: http://gis.winrip-ibrd.com.



6.7.1 WebGIS

1. What is WebGIS?Website Geographic Information System (WebGIS) is a web-based informationsystem that can collect, store, process, manage, and displaying spatial data intothematic maps that related to highways. The thematic maps and other projectinformation then overlayed in the Google Maps. And users can accessed it oninternet with URL http://gis.winrip-ibrd.com.

2. Objectives

To trace the highways alignment to conform with Detailed Engineering Design(DED).

Displaying location and others project information on maps that is more easilyseen and understood by users.

Knowing natural and geographical conditions around highways like rivers,forests, mangroves and beaches that have an impact on highways. So that itrequires the construction of bridges, retaining landslides and abrasion.

Knowing highways have crossed over the protection forest area that needs afeasibility study of environmental impacts.

Knowing social conditions of communities and settlements around highwaysfor preliminary information in land acquisition activities.

3. GIS Concept

Data sources for GIS derived from images data, field data, field survey, socio-economic maps, and GPS (Global Positioning System). All further processed andanalyzed with specific software as needed to produce output of the thematic maps.

GIS comprised of 2 types of data, namely:

1. Spatial data, ie the data that pertaining to spatial aspects such asgeographical conditions on surface of earth. Generally in form of geographicalmaps in a digital format that has coordinates x, y and z.

2. Non-spatial data, ie attribute data that is related to characteristics anddescriptions of geographical objects. For examples: street name, roads lengthand elevation, place name and others project information.

To design and process maps, we used popular GIS software like MapInfo or ArcGIS.These software server as a tool to visualize, explore and analyze spatial data andnon-spatial data into a thematic map. This thematic map is then displayed onwebsite.



4. Spatial Data and Layers

Spatial and non-spatial data that use in WebGIS application is divided into severallayers as follows:

Highways AlignmentOutline polygons that displaying highways alignment of the WINRIP project. Redlines for packages of AWP 1, orange lines for packages of AWP 2 and yellowlines for packages of AWP 3.

Protection ForestsShape polygons that displaying the protected forest areas on the Sumatra island.

FloodsShape polygons that represent areas of potential flood affected on the Sumatraisland.

LandslidesShape polygons that represent areas of landslides on the Sumatra island.

Project InformationAttribute data of project such as package number, length of roads, procurementmethod and cost estimates.

Physical Progress PhotoPhotos that shows of physical progress of each package in the field.

Physical Progress ChartCharts that shows of physical progress of each package in the field.

Financial Progress ChartCharts that shows of financial progress of each package.

5. Technical Information

Base Map, is the base map as a place to put all of maps and information.Here we use the Google Maps as a base map of WebGIS application.

Maps Framework, is a server machine where to process map using GoogleMaps Engine.

Integration with WINRIP Website, WebGIS applications will embedded inWINRIP website that users can easily to remember and accessing theapplication.



6. Time Schedule

No. Activities

Time Schedule

September October

I II III IV I II III IV V

1 Preparation

2 Data Collection

3 Map Analysis

4 Develop WebGIS

5 Test System

6 Integration with WINRIPWebsite

7. Activities Status on September

No. Activities Status1 Preparation Hosting, sub-domain name and storage is

set up in online server of WINRIP website.The sub-domain names used link URLhttp://gis.winrip-ibrd.com.

2 Data Collection The data we have collected are as follows: WINRIP roads alignment are taken from

PMM and DED. Maps of protection forests sourced from

the Ministry of Forestry, edition 2011. Map of potential flooding across

Indonesia from LAPAN, edition 2013. Project information taken from

procurement and highway reports.

3 Map Analysis We have analyzed and processed data into.kml files. That files will be used as metadatain WebGIS application. And we will continueto update the map with new data and fromcomment that we received.

The Management Information System tasks will include the followings:

1) Information Systema. Develop and manage a database system to store soft copy documents

into a file storage server.b. Establish a Document Management System (DMS) to provide:



Letter Database System, used to record all information of incomingand outgoing letter.

Document Library System, used to record all information of hard copydocuments then store it into library shelves.

c. Create and maintain a WINRIP official website.d. Develop and update a Geographic Information System (GIS) of spatial

and roads information that overlay into Google Maps.e. Develop and manage a Financial Management Information System

(FMIS), the web based application to monitoring financial progress.f. Develop and manage a Progress Monitoring System (PMS), the web

based application to monitoring physical progress.g. Provide a Complaint Handling System (CHS), used and support the ACAP

activities to accommodate complaints from the public via sms gateway,email and website.

2) Data Collection and Document Uploada. Collecting data and updating list of data catalog every month.b. Uploading documents into a file storage server.

3) Technical and Computer Troubleshootinga. Setting up and manage cablenetwork of local area network and internet

connection.b. Setting up and manage hardware problem of the computer, printer, copier

and phone.c. Software installation and cleaning up of computer virus.



6 PROJECT PERFORMANCE6.1 World Bank and GOI Compliance

6.1.1 World Bank Missions

No World Bank missions visited Indonesia during September 2013.

6.1.2 Performance IndicatorsGOI and the World Bank have agreed on a set of Key Performance Indicators (KPIs)to measure the project’s performance in achieving its stated development objectives.These KPIs are provided in the World Bank’s Project Appraisal Document (PAD),together with baseline data and targets.

The annual targets for KPIs that are indicated in the Project Appraisal Document arebased on the initial Project Implementation Schedule as shown in Appendix I.

The CTC is concentrating on the establishment of precise definitions, calculationmethods and data collection procedures to monitor the KPIs.

6.2 Implementation Support Components

6.2.1 Core Team Consultant (CTC)

The CTC is responsible to provide support to the PMU and DGH in the managementof the Project, based in Jakarta. The CTC tasks include financial and progressmonitoring and reporting, information management and dissemination, qualityassurance and performance review for the Design and Supervision Consultants(DSC), implementation and monitoring of the anti-corruption action plan, support forproject monitoring and evaluation, and support for implementation of a trainingprogram to support project management and implementation.

The CTC contract No. 06-20/CTC/TA/LN/8043/1112 was signed on 5 November2012 by both DGH and a Joint Venture of PT. PerentjanaDjaja, YongmaEngineering Co.Ltd., and PT. EpadasconPermata Engineering Consultant.

The main CTC activities during September 2013 included:

Continue assistance to PMU as and when required. Prepare and submit Monthly Progress Report for August 2013. Monitor WINRIP Procurement Plan and Progress. Review and submit updating PMM (Project Management Manual) regarding

Financial Management aspects. Submission LARAP Report of Packages No.17 : Sp. Gunung Kemala-Pugung

Tampak In Kabupaten Lampung Barat, Lampung Province Submission LARAP Report of Packages No.5 : Sp. Rampa-Poriaha in

Kabupaten Tapanuli, North Sumatera Province Submission of Bid Evaluation Report (BER) and Recommendation for Award

Contract of AWP-1 Package



WINRIP Increased Threshold for Prior Review by the Bank of ProcurementTransaction

Mobilization the Social Impact Specialist.

The following table summarized the CTC personnel field activities during September2013.

.Date Position Destination Purpose

16-18 September Environmental Specialist LampungLARAP Socialization for PackageNo. 17 : Sp Gunung Kemala –Pugung Tampak

16-20 September Social Impact Specialist Bengkulu

LARAP Socialization for PackageNo. 6 : Kerkap –Ps PedatiPackage No. 13 : Sp. Rukis –Tanjung KemungingPackage No. 11 : Bantal Mukomuko

16-18 September Quality AssuranceSpecialist Lampung Orientation Project and Discussion

with PPK Package NO. 1 :

24-27 September Social Impact Specialist Bengkulu

Socialization Residents inKecamatan Pondok Hijau andKecamatan Lais for LandAcquisition Jalan Nasional RuasBinturan Lais and Pondok Hijau

6.2.2 Design and Supervision Consultant (DSC)

The Design and Supervision Consultant (DSC) will be responsible for design of WP 2and WP 3 civil works and supervision of all civil works. They will have the role of‘Engineer’ under a FIDIC-type contract. The tasks include the preparation andmaintenance of a quality assurance plan, validation and updating of designs,supervision of all civil works, environmental and social monitoring and management,and support for financial and progress monitoring and reporting.

The DSC will also be responsible for quality assurance of materials andworkmanship, certifying whether or not contractors have achieved the requiredresults, as well as documentation and reporting based on the financial managementplan. They will prepare a Quality Assurance system covering all subprojects, andcontinuously monitor the effectiveness of their supervision procedures. The team willbe contracted and managed by DGH through the Bina Marga Regional Office (BalaiII), and will be based in Padang, West Sumatra.

DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II (Balai-II)of DGH. The negotiation result and draft contract have been sent to WB on 25 March2013 for review and approval. The Bank issued no objection letter on the negotiationresults and draft contract with letter dated 19 April 2013.

6.2.3 Road Sector Institutional DevelopmentThis component consists of technical assistance for capacity building for the newenvironment/risk mitigation and road safety unit to enhance its capacity for disasterrisk assessment and planning, risk mapping of land-slides, coastal erosion,earthquake and floods, analysis of alternative road designs for road segmentspassing through critical environmental assets and vulnerable areas.



It is planned so far that there will be three (3) consultants services for:

Capacity Building of Disaster Risks Reduction Capacity Building for Environmental Management Capacity Building for Road Safety

Draft of the respective Terms of Reference has been being finalized by the Sub-Directorate of Environment and Road Safety outlining the proposed scope activitiesfor the component.

During preparation of this Report, the procurement for consultants under thiscomponent has not yet been started. Preparation for the procurement would becoordinated by the PMU, the DGH Procurement Team and the CTC.

6.3 TrainingThe Annual Training Program to support WINRIP will include intensive courses andrefresher training and workshops, highlighting new and poorly-understood aspects of theprocedures and safeguards. It includes a limited range of technical topics, other thanenvironmental management (see Table 4.7.1 WINRIP Training Program).

There is a possibility of this training program to be changed with the real needs of theproject, such as training in Project Management is a certified training for aspiring ProjectManager (PPK or Head of Unit/Satker) with the duration of about one month, it may notbe too relevant to the implementation of this project.

Some training is necessary but not yet be covered in this WINRIP’s training program oflikes:

1. Workshop on Contract Administration based on FIDIC

Although WINRIP is not used FIDIC Contract, but used Multilateral DevelopmentBanks (MDB) Harmonized Edition 2005 (amended 2006), FIDIC MDBHarmonized Edition 2010. MDB is very close to FIDIC Red Book that hasmodified, thus WINRIP Contracts are based on the same philosophy of QualityAssurance in FIDIC.

2. Workshop on Quality Control and Quality Assurance,

General Condition of Contract (GCC) WINRIP clause 4.9: “The Contractor shallinstitute a quality assurance system.” And General Specification (GS) clause1.21.2: Contractor have to implement the Quality Control Plan (QCP) and GSclause 1.21.3 - Engineers/Supervision Consultants have to establish the QualityAssurance Plan (QAP).

3. Workshop on Works Planning and Programming

Annual workshop to prepare and update 3 year rolling programs of civil works.

4. Workshop on Road Safety Engineering and Audit.

Proposed changes in the types of training or other required additional training needs tobe discussed and approved by the PMU WINRIP. It was no training activity duringSeptember, 2013.



6.4 Anti‐Corruption Issues

6.4.1 Anti Corruption Action Plan (ACAP)

The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance asrequired with the establishment of anti-corruption measures necessary to support theproject, and monitor and report their effectiveness based on the Anti-CorruptionAction Plan (ACAP) agreed between the World Bank and the DGH.

The following tasks particularly need to establish procedures to be undertaken:

Selection of Community Representative Observers (CROs) of civil societygroups to attend the procurements process on key procurement steps includingpre-bid meeting and site visit, bids submission and bids opening, and theannouncement of the bid winner. These CROs will be invited from localuniversities or other selected independent institutions, and will sign theattendance list for the procurement/selection process.

Establishment of a Third Party Monitoring (TPM) mechanism, whereby themedia and civil society groups can become involved in monitoring the progressof the project. This mechanism will include regular sharing of information withthe media.

Establishment and Management of a Complaints Handling Mechanism (CHM),which includes maintaining project complaint log and filing to monitor status offollow-up of each complaint. This mechanism will include provision for follow upinvestigations of substantial complaints by the Inspectorate General of Ministryof Public Works or third party audit to ensure independence and reliability of thesystem. The CTC assignment concerns the monitoring of the aspects of Anti-Corruption Action Plan (ACAP) implementation and where required act pro-active in resolving issues when such a matter arises. The CommunityDevelopment specialist has a major role in monitoring performance and assistsPMU in the set-up and follow-through of the Complaints Handling Unit (CHU)for the ACAP related incidents

Enhanced Disclosure Provisions and Transparency, Ministry of Public Work(MPW) will provide necessary information in the Project Implementation Plan(PIP), Project Management manual (PMM) on their website, and in the biddingdocuments, such as contact point for complaint (mail and e-mail address,phone, fax, text message). The contact will also include the Bank’s Fraud andCorruption Hotline. MPW will hold Annual Accountability Meetings to enhanceaccountability and project information sharing with civil society. The PMM willprovide guidelines on disclosure of information related to the project. MPWofficial website will display critical information on WINRIP to enhance bothinternal and external monitoring of the project



6.4.2 Community Representative Observers (CRO)

The Anti-Corruption Action Plan (ACAP) activities on Community RepresentativeObservers (CROs) during September 2013, was adjusted and supported theprogress of procurement activities.

There was no activity on Community Representative Observers (CROs) duringSeptember 2013.

The Progress of Community Representative Observers (CROs) activities fromJanuary 2013 and Works Plan is shown in Appendix F1.

6.4.3 Third Party Monitoring (TPM)

Selection of TPMs will be done by invite the Universities/Colleges who interested toparticipate in Third Party Monitoring. The TPMs for the first four AWP-1 packages arenow being preparing, and will elected before signing the construction contracts.

Some steps of the selection of TPM activities have been done and the activities willbe done for future time, are as follow:

Preparation the initial draft of ToR of selection the TPM.

Providing the TPM selection guidelines.

Providing the Training Materials for the TPM.

Sending the official letter from the Director of Planning as Chairman of PMU toHead of BBPJN II & III, about the Selection of TPM + TOR and GuidelinesDocument

Help the PMU on formulating the TPM Evaluation Team.

Socialization of the TPM selection for AWP-1 packages.

Implementation of selection of the TPM for AWP-1 packages by TPMEvaluation Team

Delivery of the Training for elected TPM.

Approval process of elected TPM

Signing of TPM contracts and mobilization of TPM.

During of September, 2013 the activities on TPM was focus on completed theguidelines / manual of TMP selection, as well as the continuing development oftraining materials for the TPM and preparation of the official letter from the Director ofPlanning as Chairman of PMU to Head of BBPJN II & III, about the Selection of TPM.

The progress on these activities, as shown in table 6.4.1 below:



Table 6.4.1

The activities progress of TPM up to August, 2013

No

Subject of ActivitiesActualStatus

Completed

Target

1.Preparation the initial draft of ToR of selection theTPM

100%August, 2013,On schedule

2 Providing the TPM selection guidelines. 100%Sept., 2013On schedule

3. Providing the Training Materials for the TPM 75% Sept., 2013

4

Preparing the official letter from the Director ofPlanning as Chairman of PMU to Head of BBPJN II &III, about the Selection of TPM + TOR and GuidelinesDocument

50 % November, 2013

The Progress of Third Party Monitoring (TPM) Activities up to April 2013 and worksplan is shown in Appendix F2.

6.4.4 Complaint Handling System (CHS)

The implementation of these activities will collaborate with MIS Specialist to developthe system to the WINRIP website. The web is being developing by MIS Specialist.These activities will be done about the end of the year 2013 until the beginning ofyear 2014.

Establishment of Management of a Complaints Handling Mechanism System (CHS)which includes several components that needs to be prepared in connection with themanagement of CHS as follows:

Formation of the Complaints Handling Unit (CHU).

Preparation of Complaints Register and the complaints address.

Preparation of Complaint Handling Procedure.

The completion of the Initial investigation of a complaint Procedure, and theprocedure for the investigation of Complaints, as well as the conclusion ofinvestigation.

The establishment of the Complaint Handling Commission (Executing Agency).

Preparation of the device for Executing Agency.

The development of a code of conduct and actions for ImplementingInstitutions/ Implementing Agency (Bidders, Suppliers, contractors and



Consultants).

Support the PMU in the Management and Monitoring of the implementationpolicy in handling public complaints

In the implementation of Complaint Handling System (CHS) essentially there arefour main components as follows:

Data Entry.

Complaint Registration.

Complaint Assessment.

Field Investigation and Analysis.

Problem Solving and taking the Decision

The activities of Complaint Handling System (CHS) in September, 2013 wascontinued in provided input to the Management Information System Specialist indeveloping the framework of a complaint on the web site of WINRIP. In a furtherdevelopment the discussion will be carried out continuously when needed.

The Works Plan Activities for CHS is shown in Annex F3.

6.4.5. Publication / Disclosure

Activities for Public Disclosures and Transparencies will be done in lines onthe training of Project Management Manual (PMM) and Financial MonitoringReport (FMR) or other relevant trainings. And inputting the data or upload thearticles will be done to website of WINRIP, now position is not yet developingby Management Information System Specialist.

Progress of publication /disclosure and transparency activities partly beendone through training, as has been reported in section 6.3 above.The WorksPlan Activities for Publication / Disclosure is shown in Annex F4.

6.5 Road Safety AuditSince the Senior Road Safety Audit Engineer has been mobilized on 1st May 2013,technical design review which is AWP2 and AWP-3 sub-projects in aspect of road safetyhas been implemented, and then Comment and Recommendation for the DED whichwere prepared and completed respectively by P2JN or DSC, have been made inresponse to recommendation of the links for betterment and their implementation underAnnual Works Programs(AWP-2,3), and consists of Quality Assurance & Road SafetyAudit of Technical Assistance for National Highway through site visiting, review ofprepared drawing & report, had an official meeting with stakeholder which is for Full



design review and technical advisory.

The CTC shall compile all the road safety recommendation in the road safety auditreports which shall be part of the technical reports.

Project performance of road safety audit is as following component.

All activities which have undertaken during this month.- Post Review, Site Visiting and Full Design Review for the DED(Detailed

Engineering Design) which is prepared by P2JN and BINTEK.- Presentation & meeting with the P2JN, PPK, BINTEK officials.- Technical Review and Road Safety Review Report for 7 Packages to Full-Review

and Technical Assistance.- Technical Advisory for the DED which is 10 Packages prepared by DSC.

Current status of the project for technical field as of the end of this month.

6.5.1 All activities which have undertaken during this month

Date Activity

5 September 2013

Attendance the Meeting for WINRIP technical discussion regarding DED which is package11&13 of AWP-2 in Benglkulu province, at Ministry of Public Workss office.

The CTC team(senior highway engineer, senior road safety auditor, highway engineer) joinedthe Ministry of Public Works meeting with the BINTEK to discuss about package 11&13 ofAWP-2 in Benglkulu province regarding DED(Detailed Engineering Design) which isinsufficient drawing in terms of details (construction amount, some plan of cutting slope,draingage, earthwork,etc.). Project List for Technical Preview (2 Pacakges in Bengkulu)

- No.11 BANTAL - MUKOMUKO (Link No.015.2), Bengkulu Province- No.13 SP.RUKIS - TJ.KEMUNING (Link No.006.0) , Bengkulu Province

from 1 September2013

to 30 September2013

Technical Advisory for DED which is 4 packages of AWP-2 in West Sumatra provinceand completed & prepared by DSC

Design Technical Review of 4 packages which are WINRIP AWP-2 in west sumatra provincehas carried out by the CTC technical review team(senior highway engineer, senior road safetyauditor, highway engineer) ) in order to assess and identify major issues in aspect of highway &road safety for the DED which has prepared by DSC team. and then CTC team has preparedTechnical Design & Road Safety Advisory Reference and Checklist in response torecommendation of the links for betterment and their implementation under second year AnnualWorks Program (AWP-2, AWP-3), and consists of Quality Assurance Road Safety Audit ofTechnical Assistance for National Highway. These Advisory Reference and Checklist will besubmitted and hand it over until 30th September 2013 Project List for Technical Preview (4 Pacakges in Bengkulu)

- No.8 BTS.PARIAMAN - MANGGOPOH (Link No.024.0), West Sumatra Province- No.10 SP.EMPAT - SP.AIR BALAM (Link No.034.1) , West Sumatra Province- NO.7 INDRAPURA - TAPAN (Link No.019.0) , West Sumatra Province- No.12 KAMBANG - INDRAPURA (Link No.017.2) , West Sumatra Province

from 16 September2013

to 17 September2013

Attendance the Meeting for WINRIP Contract Amendment of Civil Works at the Swiss-Bell Hotel

The CTC team(Team leaders, senior highway engineer) joined the Ministry of Public Worksmeeting with the PMU to discuss about WINRIP Contract Amendment of Civil Works at theSwiss-Bel Hotel on 16th~17th September 2013 in Jakarta.



Date Activity

18 September 2013

Attendance the Meeting for WINRIP technical discussion regarding DED which is package6&11&13&19 of AWP-2 in Benglkulu province, at Ministry of Public Workss office.

The CTC team(senior highway engineer, senior road safety auditor, highway engineer) joinedthe Ministry of Public Works meeting with the BINTEK, P2JN, to discuss about package11&13&6&19 of AWP-2,3 in Benglkulu province regarding DED(Detailed Engineering Design)in order to finalize about identify major issues in aspect of highway & road safety for the DED,and then so as to make a decision for construction amount & FED through final reporting. Project List for Technical Discussion Meeting (4 Pacakges in Bengkulu)

- No.11 BANTAL - MUKOMUKO (Link No.015.2), Bengkulu Province- No.13 SP.RUKIS - TJ.KEMUNING (Link No.006.0) , Bengkulu Province- NO.6 PS.PEDATI - KERKAP (Link No.010.0) , Bengkulu Province- No. 19 LAIS - BINTUAN (Link No.009.1) , Bengkulu Province

6.5.2 Current status of the project for technical field as of 30 September 2013.The details of Progress of Technical Design Reviewing in aspect of road safety audit asof the end of September 2013 is included as Appendix B.

Technical Design Review & Road Safety Audit Report Status

Group PackNo. Name of Sub-project

Technical Design Review & Road Safety AuditSubmitted to

PMUPost-Review

SiteVisting

Full-Review

TechnicalReport

AWP-2

5 Sp.Rampa – Poriaha(Link No.015.xx) completed completed completed completed

Final Technical Report isresubmitted

on 17th September 2013

6 PS.Pedati - Kerkap(Link No.010.0) completed completed completed completed

Final Technical Report issubmitted


7 Indrapura – Tapan(Link No.019.0)

-(By DSC)

-(By DSC

-(By DSC

TechnicalAdvisory

Final Technical Advisory issubmitted


8 Bts.Pariaman – Manggopoh(Link No.024.0)

-(By DSC

-(By DSC

-(By DSC

TechnicalAdvisory



9 Rantau Tijang – Kota Agung(Link No.026.1)

10 Sp.Empat – Sp. Air Balam(Link No.034.1)

-(By DSC

-(By DSC

-(By DSC

TechnicalAdvisory



11 Bantal - Mukomuko(Link No.015.2) completed completed completed completed


on 16th August 2013

12 Kambang – Indrapura(Link No.017.2)

-(By DSC

-(By DSC

-(By DSC

TechnicalAdvisory



13 SP.Rukis - TJ.Kemuning(Link No.006.0) completed completed completed completed


on 16th August 2013

AWP-3

14 Painan – Kambang(Link No.017.1)

15 Sibolga – Bts TapSel(Link No.016.1) completed completed completed completed



16 Seblat – Ipuh(Link No.010.0)



Group PackNo. Name of Sub-project

Technical Design Review & Road Safety AuditSubmitted to

PMUPost-Review

SiteVisting

Full-Review

TechnicalReport

17 Sp.Gng Kemala–Pg.Tampak(Link No.061.1)

18 Mukomuko – Bts.Sumbar(Link No.015.3)

19 Lais - Bintuan(Link No.009.1) completed completed completed completed



20 Lubuk Alung – Sicincin(Link No.009.1)

21 Lubuk Alung – Kuraitaji(Link No.009.1)

NEW1 Jalan Sebelat – Ketahun

(Link No.013.005)

2 Betungan – Tais(Link No.013.018)

6.6 Environmental and Social Impact Issues6.6.1 LARAP Study Report for Package No. 01 : Krui – Biha

The report was concurred by the World Bank on 4 January 2013. The draftMonitoring LARAP Report was prepared and submitted by the CTC to PMU on 27March 2013. The report was then submitted to the Bank on 10 April 2013 andapproved by the Bank on 18 April 2013. The package is ready for civil works contractimplementation.

The CTC was revised Monitoring LARAP Report and submitted to PMU on 18 June2013 and to the Bank on 21 June 2013 then the Bank approval on 26 June 2013.

The SPPL report was submit to the Bank on 30 September 2013.

6.6.2 LARAP Study Report for Package No. 05 : Sp. Rampa – Poriaha

The CTC was revised LARAP Report and submitted to PMU on 30 August 2013 andto the Bank on 10 September 2013 then the Bank approval on 16 September 2013.The bidding process can start for this package.

6.6.3 LARAP Study Report for Package No. 06: Ps. Pedati – Kerkap

The CTC was revised the LARAP report and submit to PMU on 29 October 2013,PMU will process the report to Bank.

The UKL/UPL was submit to Bank on 30 September 2013



6.6.4 LARAP Study Report for Package No. 07 : Indrapura – Tapan under preparation byBalai II

6.6.5 LARAP Study Report for Package No. 08 : Bts Kota Pariaman – Manggopoh

The CTC was revised the LARAP report and submit to PMU on 9 September 2013,PMU requested to Balai II/the LARAP consultant to review the report based on CTCcomments.

6.6.6 LARAP Study Report for Package No. 09 : Rantau Tijang – Kota Agung

6.6.7 LARAP Study Report for Package No. 10 : Sp. Empat – Air Balam

The CTC was revised the LARAP report and submit to PMU on 9 September 2013,PMU requested to Balai II/the LARAP consultant to review the report based on CTCcomments

6.6.8 LARAP Study Report for Package No. 12 : Kambang – Indrapura

The CTC was revised the LARAP report and submit to PMU on 9 September 2013,PMU requested to Balai II/the LARAP consultant to review the report based on CTCcomments.

6.6.9 LARAP Study Report for Package No. 15 : SP. Gunung Kemala – Pg. Tampak

The CTC was revised LARAP Report and submitted to PMU on 30 August 2013 andto the Bank on 10 September 2013 then the Bank approval on 16 September 2013.The bidding process can start for this package.

The AMDAL has submit to the Bank on 30 September 2013 and approved

6.6.10 LARAP Study Report for Package No. 20 : Lubuk Alung – Sicincin

The UKL/UPL has submit to the Bank on 30 September 2013

6.6.11 LARAP Study Report for Package No. 20: Lubuk Alung – Kuraitaji

The UKL/UPL has submit to the Bank on 30 September 2013

6.7 Management Information SystemsThe Information Management Specialist has been mobilized. The activity formanagement information system will be reported on appendix G.



6.8 Quality AssuranceQuality Assurance Engineer has been mobilized now. But the quality assuranceactivities for the project cannot be reported due to the end of September 2013, therehas been no work activity at the beginning.

6.9 Project Risks and Mitigation Measures

6.9.1 Risks Related to DelaysSince the detailed engineering design (DED) is under responsibility of the Design andSupervision Consultant (DSC), delay on DSC establishment affected to theprocurement of AWP-2 and AWP-3 sub-projects. As discussed previously above, theDED of several subprojects of WP-2 and WP-3 were prepared and completed byrespective P2JN. The CTC has then been instructed by DGH to review the DEDs ofseven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19).

6.9.2 Financial RisksThe following factors will be monitored during implementation of the loan project.

Loan Amount Actual Tender Prices Price Adjustment Currency Fluctuation Current Estimated Situation

No risk was detected until preparation of this report since the main program of theloan (civil works implementation) has not yet been started with contract sign.

6.9.3 Risks Related to Quality

The quality of work is inherently tied to the competence of the Contractors and thediligence of the Supervision Teams. The competence or otherwise of contractorsshall be considered at the time of bid evaluation and prior to the award of anycontract.

The quality of supervision however is influenced by the following factors:

Ensuring that supervision staff levels are fully manned with competent,honest, qualified and experienced personnel.

The provision of properly equipped laboratories with properly trainedoperators for each package.

Package supervision comes under the responsibilities of the immediate supervisionteams and the relevant DSC but the Quality Assurance Engineer from CTC, whenmobilized, will periodically monitor their performance.

Until now, the performances have not been reported by the Quality AssuranceEngineer from CTC, because the works activity has not started.



7 ISSUES and RECOMMENDATIONS7.1 Current Situation

The main issue during September 2013 is the NOL Bank for BER of 4 Packages hadbeen approved. The Ministry of Public Work through BAPEKON still review the BER forapproval. The issues was there is one bidder proposed to award contract in 3 packages.

The existing road conditions of the four packages under AWP-1, which are predictedbeing deteriorated rapidly by the traffic during almost a year, shall be anticipated.

Another issue is establishment and mobilization of the Design and SupervisionConsultant (DSC) especially the Design Team. The DEDs for AWP-2 and AWP-3packages, including the 7 packages under CTC review at the current time, shall becompleted soonest and the procurement can be started immediately.

7.2 Action RequiredBased on the past experience when the Pokja need long time to prepared the AER, forthis bidding stage hopefully the POKJA could be finalized the Bidding Evaluation Report(BER) in sufficient time as scheduled with full support from CTC WINRIP.

It is required to immediately mobilize the Design Team of DSC contract signing processfollowing up the contract signing on June 11, 2013.



Appendix AOverall Loan Progress

Exchange Rate : $1 equal to IDR 9,750 30 September 2013

Estimated Contractor(s) or Total Est. BudgetStarting Completion Consultant(s) Man-Month WB + GOI Remarks

Date Date Name (Excl. the (PIP) Original Revised Physical Man-Month Physical Man-Month Physical Man-MonthSupp. Staff) (USD, Excl.VAT) (Excl. VAT) (Excl. VAT) ( % ) ( MM ) ( % ) ( MM ) ( % ) ( MM )

1 Betterment and Capacity 314,900,000.00Expansion of NationalRoads

1.A AWP-1 ICB DGH 81,630,000.00 Procurement process (prequalification).

1.B AWP-2 and AWP-3 ICB & NCB DGH 227,100,000.00 Detailed Engineering Design preparation.

1.C Contingency - DGH 6,170,000.00

2 Implementation Support 16,000,000.00

2.A Core Team Consultants (CTC) QCBS DGH 6-Nov-12 15-Feb-16 PT. Perentjana Djaja 556 5,000,000.00 $1,276,700.00 31.826% 176.95 27.330% 151.95 -4.496% -25.00 Supporting PMU. Joint Venture with Rp21,415,400,000.00 Yongma Engineering Co.Ltd. Or US$ equivalent total : PT. Epadascon Permata $3,473,151.28

2.B Design & Superv. Consultants QCBS DGH 19-Jun-13 18-Nov-16 Renardet S.A. 1,068 10,000,000.00 $820,600.00 2.091% 22.33 1.529% 16.33 -0.562% -6.00 Design preparation (package #7, #8, #10 and #12). Joint Venture with Rp51,818,705,000.00 PT Cipta Strada Or US$ equivalent total : PT. Daya Creasi Mitrayasa $6,135,338.97 PT. Seecons PT. Yodya Karya

2.C Incremental Operating Cost Varies PMU 1,000,000.00Including Technical Audits

3 Road Sector Institutional 1,000,000.00Development

3.A Capacity Building for NCB DGH 350,000.00 Preparation of TOR.Disaster Risks Reduction

3.B Capacity Building for NCB DGH 350,000.00 Preparation of TOR.Environmental Management

3.C Capacity Building for NCB DGH 300,000.00 Preparation of TOR.Road Safety

4 Contingency for Disaster DGH -Risk Response

5 Unallocated DGH 18,100,000.00

Total 350,000,000.00 9,608,490.26 0.352% 176.95 0.298% 151.95 -0.054% -25.00

PROGRESS

Respon-sibility

Contract Value/BudgetTotal ( WB + GOI )

Appendix - AOVERALL PROGRESS STATUS

Description

WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)IBRD LOAN No. 8043-ID

Proc.MethodCategory

Planned Actual Balance

CTC30-Nov-12 31-Dec-12 31-Jan-13 28-Feb-13 31-Mar-13 30-Apr-13 31-May-13 30-Jun-13 31-Jul-13 31-Aug-13 30-Sep-13 31-Oct-13 30-Nov-13

Team Leader 25-Mar-13 0.25 1.25 2.25 3.25 4.25 5.25 6.25 7.25 8.25Senior Highway 1-Feb-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00Senior ProcSenior Road Sft 1-May-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00Ass. TL 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Highway Eng 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Qualty Ass. Eng 1-Jul-13 1.00 2.00 2.82 3.82 4.82Financial 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Enviro 17-Dec-12 0.45 1.45 2.45 3.45 4.45 5.45 6.45 7.45 8.45 9.27 10.27 11.27Socio 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.15 11.15 12.15Proc. Speclt-1Proc. Speclt-2 19-Nov-12 0.33 1.33 2.33 3.33 4.35 5.35 6.35 7.35 8.35 9.35 10.35 11.35 12.35MIS 1-May-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00Comm.Devlp. 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00

Total Prof 1.65 7.10 14.10 22.10 30.37 39.37 50.36 61.36 73.36 85.36 96.29 108.29 120.29

Ass. HighwayAss. Financial 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.33 11.33 12.33Ass. Env/Socio 19-Nov-12 0.33 1.33 2.33 3.33 4.33 5.33 6.33 7.33 8.33 9.33 10.33 11.33 12.33Ass. MIS 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00Ass. Comm. Dev 1-Feb-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00Ass. Proc-1 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00Ass. Proc-2 3-Jan-13 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00

Total Sub Prof 0.66 2.66 7.66 13.66 19.66 25.66 31.66 37.66 43.66 49.66 55.66 61.66 67.66

Grand Total 2.31 9.76 21.76 35.76 50.03 65.03 82.02 99.02 117.02 135.02 151.95 169.95 187.95

Mobilized Total Manmonth Up To

28-Feb-02

ContractPackage Original Add Actual To Original To Add

(days) (days) (days) (%) (%) Constr. % Escalation %

T O T A L #DIV/0! - #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0!

109,670.00

Appendix - A1

IBRD LOAN No. 8043-ID

ScheduledTIME Contract Sum (Incl. Tax)(in Rp Million) Last Month

SUMMARY OF OVERALL PHYSICAL PROGRESS OF CIVIL WORK AWP-1WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)

Const.PeriodAccumulate Progress of Civil Works

(%)(%)Original

30 September 2013

To dateAddendum

(Eq.Rp.Million) (Eq.Rp.Million) (Eq.Rp.Million)

To date

(%)Total (%)Contractor's Time Elapsed This Month

(Eq.Rp.Million)

30 September 2013

NO LINK NAME PACKAGECODE

EFFECTIVELENGTH

(KM)CONTRACTOR ORIGINAL CONTRACT

PRICE (incl. TAX)

CONTRACT PRICE AFTERADDENDUM (Incl. TAX, Excl.

Prc.Escalation)

CONTRACTSIGNED DATE START DATE

ORIGINALCONTRACTDURATION

(DAYS)

CONTRACT DURATIONAFTER ADDENDUM

(DAYS)

PLANNEDPROGRESS

(%)

ACTUALPROGRESS

(%)

CERTIFICATE OFCOMPLETION

ISSUEDCOMMENTS

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Total for AWP-1 - - #DIV/0! #DIV/0!

CIVIL WORKS PROGRESS STATUS OF AWP-1WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT (WINRIP)

IBRD LOAN No. 8043-ID

Appendix - A2



Appendix BHighway Design Progress

Appendix B. Technical Design Reviewing and Road Safety Audit Progresss September 2013,

Amendment 9.7 6 126,219 Date 01-Feb-13 08-May-1304-Apr-1301-May-1315-Jul-13

17-Sep-13

Amendment 20.9 7 83,752 Date 02-May-13 18-Jul-13 18-Sep-13 17-Sep-13

Amendment 19.5 7 184,714 Date 12-Aug-13 27-Sep-13

Amendment 46.8 7 161,963 Date 24-Jun-13 27-Sep-13

Amendment Date

Amendment 61.7 7 252,629 Date 24-Jun-13 27-Sep-13

Amendment 50.1 6 224,090 Date 18-Mar-13 18-Jul-13 18-Sep-13 18-Jul-13

Amendment 55.2 7 316,306 Date 12-Aug-13 27-Sep-13

Amendment 56.3 7 287,549 Date 18-Mar-13 18-Jul-13 18-Sep-13 18-Jul-13

Amendment Date

Amendment 36 7 353,956 Date 28-Mar-1308-May-1321-Aug-13

04-Apr-1301-May-13

23-Sep-13

Amendment Date

Amendment Date 26-May-13

Amendment Date

Amendment 10.8 7 32,623 Date 02-May-13 18-Jul-13 18-Sep-13 17-Sep-13

Amendment Date

Amendment Date

ApprovalBy BINTEC

Total Process(%)

RemarkStatus

ReceivedDatum

Post-Review Site Visting Full-ReviewGroup

PkgNo.

Name of Sub-project ECLLength

(km)Width

(m) RSAAudit

Presentation&Discussion

TechinicalReport

Submission

QualityAssurance

AWP-2

5Sp.Rampa – Poriaha

(Link No.015.xx)

Original 11.1 6

EstimatedCost /

Excl.VAT(mil. RP)

Technical Design Review Process for Design Stage

55,126 Process

80%TechnicalReviewby CTC

6PS.Pedati - Kerkap

(Link No.010.0)Original 25 7 72,019 Process 90%

TechnicalReviewby CTC

7Indrapura – Tapan

(Link No.019.0)Original 19.5 7 96,921 Process 80%

TechnicalReviewby DSCProcessed by DSC

8Bts.Pariaman – Manggopoh



9Rantau Tijang – Kota Agung

(Link No.026.1)Original 42 7 149,831 Process

10Sp.Empat – Sp. Air Balam



11Bantal - Mukomuko


Processed by DSC

13SP.Rukis - TJ.Kemuning

(Link No.006.0)Original 56.3 7 225,481.5 Process


12Kambang – Indrapura


TechnicalReviewby DSC


AWP-3

14Painan – Kambang

(Link No.017.1)Original 31.5 7 118,993 Process

15Sibolga – Bts TapSel

(Link No.016.1)

Original 36 7 129,228 Process


16Seblat – Ipuh


Process 100%TechnicalReviewby PPCProcessed by Project Preparation Consultant

18Mukomuko – Bts.Sumbar

(Link No.015.3)Original 25.8 6 69,223

17Sp.Gng Kemala–Pg.Tampak

(Link No.061.1)Original 36.8 6 104,238

Process

19Lais - Bintuan



20Lubuk Alung – Sicincin


21Lubuk Alung – Sicincin




Appendix CFinancial Progress

Appendix C : Financial Progress

The table below shows total expenditure to date measured in the terms of WorldBank Commitment, not including the special account advance.

DatePercentage

Completion oftime

WBExpenditureCommitment

Percentage ofAvailable

ExpenditureSource

31/03/2012 1.45% - - -30/04/2012 2.90% - - -31/05/2012 4.35% - - -30/06/2012 5.80% - - -31/07/2012 7.25% - - -30/08/2012 8.70% - - -30/09/2012 10.15% - - -31/10/2012 11.60% - - -30/11/2012 13.05% - - -31/12/2012 14.50% 800,000 0.32% Actual31/01/2013 15.95% 800,000 0.32% Actual28/02/2013 17.40% 800,000 0.32% Actual31/03/2013 18.85% 2,207,915 0.88% Actual30/04/2013 20.30% 2,207,915 0.88% Actual31/05/2013 21.75% 2,207,915 0.88% Actual30/06/2013 23.20% 2,207,915 0.88% Actual31/07/2013 24.65% 2,207,915 0.88% Actual31/08/2013 26.10% 2,207,915 0.88% Actual30/09/2013 27.55% 2,207,915 0.88% Actual31/10/2013 29.00%30/11/2013 30.45%31/12/2013 31.90%31/01/2014 33.35%28/02/2014 34.80%31/03/2014 36.25%30/04/2014 37.70%31/05/2013 39.15%30/06/2014 40.60%31/07/2014 42.05%31/08/2014 43.50%30/09/2014 44.95%31/10/2012 46.40%30/11/2014 47.85%31/12/2014 49.30%31/01/2015 50.75%28/02/2015 52.20%31/03/2015 53.65%30/04/2015 55.10%

DatePercentage

Completion oftime

WBExpenditureCommitment

Percentage ofAvailable

ExpenditureSource

31/05/2015 56.55%30/06/2015 58.00%31/07/2015 59.45%31/08/2015 60.90%30/09/2015 62.35%31/10/2015 63.80%30/11/2015 65.25%31/12/2015 66.70%31/01/2016 68.15%28/02/2016 69.60%31/03/2016 71.05%30/04/2016 72.50%31/05/2016 73.95%30/06/2016 75.40%31/07/2016 76.85%31/08/2016 78.30%30/09/2016 79.75%31/10/2016 81.20%30/11/2016 82.65%31/12/2016 84.10%31/01/2017 85.55%28/02/2017 87.00%31/03/2017 88.45%30/04/2017 89.90%31/05/2017 91.35%30/06/2017 92.80%31/07/2017 94.25%31/08/2017 95.70%30/09/2017 97.15%31/10/2017 98.60%30/11/2017 99.05%31/12/2017 100.00%



Appendix DQuality Assurance Progress

Appendix D: Quality Assurance Progress

September 2013

No Activities has been done

Status/condition

Date of Finish/completed

1. Prepare for PCM document September 02 toSeptember 06, 2013

2. Make resume PCM document September 09September 10,2013

3. Make request site visit to Lampung, Lampung Province September 11, 2013

4. Prepare site visit document September 12, 2013

5. Final document site visit September 13 , 2013

6. Site visit to package Krui – Biha, Lampung Province September 16 to 18September, 2013

7. Make site visit for invoice report September 19, 2013

8. Make draft site visit report September 20 , 2013

9. Make draft site visit report September 23 toSeptember 25, 2013

10. Make site visit report September 26 toSeptember 27, 2013

11. Improvement site visit report September 30, 2013



Appendix EEnvironmental Progress and Social Progress

Roads(Km)

Bridges (m)

1 2 3 4 5 6 7 8

2 Padang Sawah - Sp Empat 40.49 100 West

Sumatera Completed / Bintek

NOL LARAP was issued on 13 Jan 2013. NOL Monitoring LARAP on 19Juli 2013. (Remaining issues of the Larap Implementation will be sentto WB once the activities are completed)

SPPL completed (P2JN 2010)

3 Manggopoh - Padang Sawah 32 West

Sumatera Completed / Bintek

NOL LARAP was issued on 4 Jan 2013, NOL WB for Monitoring LARAPon 18 April 2013 and NOL review on 26 June 2013. (Remaining issues ofthe Larap Implementation will be sent to WB once the activities arecompleted)


4 Ipuh - Bantal 42.40 Bengkulu Completed / Bintek NOL LARAP was issued on 10 Des 2012. The project not yet realize ofpayment for land asset. The current status on going measurement byBPN (Land Agency)


1 Krui - Bha 25 Lampung Completed / Bintek

NOL LARAP was issued 4 Jan 2013, NOL WB for Monitoring LARAP Tgl18 April 2013 and NOL review on 26 June 2013. (Remaining issues ofthe Larap Implementation will be sent to WB once the activities arecompleted)


8 Bts. Kota Pariaman - Manggopoh 46.80 West

Sumatera Inventaritation (Stock), P2JN

Under revision by the P2JN / LARAP consultant (base on CTC comment.

AMDAL,Completed /BBPJN II, 20113

10 Sp. Empat - Air Balam 61.70 West


Unde rrevision by the P2JN / LARAP consultant (base on CTC comment.

AMDAL,Completed /BBPJN II, 20113

12 Kambang - Indrapura 55.20 West


Under revision by the P2JN / LARAP consultant (base on CTC comment.

AMDAL : Letter of DecreeEnvironmental Feasibility from BLH still

in Process (Progress 90%)

7 Indrapura - Tapan 19.50 West

Sumatera Inventaritation (Stock), P2JN Simple LARAP under preparation by the local consultant /BBPJN II



6 Ps. Pedati - Kerkap 25 Bengkulu Completed / P2JN Prov Bengkulu

/under review by CTC Under revision by the LARAP consultant (base on CTC comment . UKL/UPL, Completed / Bintek,2011

11 Bantal - Mukomuko 50.10 Bengkulu Completed / P2JN Prov

Bengkulu/under review by CTC Under reviewing by the LARAP consultant (base on CTC comment

AMDAL : Letter of Decree EnvironmentalFeasibility from BLH still in Process (Progress

90%)

13 Sp. Rukis - Tj. Kemuning 56.30 Bengkulu Completed / P2JN Prov Bengkulu

/under review by CTC Under revision by the LARAP consultant (base on CTC comment UKL&UPL, Completed / P2JN, 2011

Status per 30 September 2013

Appendix E : ENVIRONMENTAL AND SOCIAL SAFEGUARD ON WINRIP PROGRESS

WP - 2

DED SOCIAL SAFEGUARD (LARAP)ENVIRONMENTAL SAFEGUARD (AMDAL

and UKL/UPL)PACKAGESNUMBER

PACKAGES NAME PROVINCES

WP - 1

LENGTH

Roads(Km)

Bridges (m)

1 2 3 4 5 6 7 8

DED SOCIAL SAFEGUARD (LARAP)ENVIRONMENTAL SAFEGUARD (AMDAL

and UKL/UPL)PACKAGESNUMBER

PACKAGES NAME PROVINCESLENGTH

9 Rantau Tijang - Kota Agung(Replace) 42 Lampung Completed / P2JN Prov Lampung

/under review by CTC LARAP under revision by P2JN, based on CTC comments (progress40%)

UKL/UPL, Completed / P2JN, 2011

Betungan - Tais (New package) 43.42 Bengkulu Not available (Design provide by

DSC) on process assessment for project feasibility by CTC

5 Sp. Rampa - Poriaha 11.10 North

Sumatera Completed / P2JN NorthSumatera/ Final revision

NOL LARAP was issued on 16 September 2013. Preparation LARAPImplementation.

UKL&UPL, Completed / BBPJN l (2011)

14 Painan - Kambang 31.50 West

Sumatera Inventaritation (Stock), P2JN LARAP under preparation by the local consultant /BBPJN II



21 Lubuk Alung - Kuraitaji 16.80 West

Sumatera Inventaritation (Stock), P2JN LARAP under preparation by the local consultant / BBPJN II UKL/UPL, Completed / Bintek,2011

20 Lubuk Alung - Sincincin 14.60 West

Sumatera Inventaritation (Stock), P2JN LARAP under preparation by the local consultant / BBPJN II UKL/UPL, Completed / Bintek,2011

16 Sebelat-Ipuh Inc.Air Lalang & Air Gunung Bridges 34.50 52 Bengkulu on Preparation by P2JN

(consultant), started on March2013

LARAP under revision by BBPJN III Under revision after presentation ofAMDAL comission /Bintek, 2011(Progress 90%)

18 Mukomuko - Bts. Sumbar (Replace) 25.80 Bengkulu Completed / P2JN Prov

Bengkulu/under review by CTC LARAP under preparation by the local consultant / BBPJN III UKL/UPL, Completed / Bintek,2011

Seblat - Ketahun (New package) 25 Bengkulu Not available (Design provide by

DSC) on process assessment for project feasibility by CTC

19 Lais- Bintunan 11.60 Bengkulu Completed / P2JN Prov Bengkulu

/under review by CTC LARAP under revision by BBPJN III UKL/UPL, Completed / Bintek,2011

17 Sp. Gunung Kemala-Pg. Tampak, Inc Way TauuBridge

36.80 30 Lampung Completed / PPC WINRIP Bengkulu

/under review by CTC AMDAL Completed/Bintek 2012

15 Sibolga - Bts. Tapsel 36 North

Sumatera Completed / P2JN North

Sumatera/ under review by CTC LARAP under preparation by the local consultant /Balai l UKL&UPL, Completed / BBPJN l (2011)

Keterangan : 1 Doc Amdal study

1 Doc Amdal study

WP - 3



Appendix FProcurement Plan & Progress

Civil Work

Length WidthIndicative Cost(PAD Apr 2011)

(excl. VAT)

OE/EE(excl. VAT) DED

(Km) (m) (Rp Juta) (Rp Juta)1.Kegiatan2.Posisi3.Target

Dokumen1.Kegiatan2.Posisi3.Target

Dokumen1.Kegiatan2.Posisi3.Target

AlokasiDana

1.Kegiatan2.Posisi3.Target

Tandatangankontrak

SPMK Duration(months)

TOTAL(Rp. juta)

PHLN(Rp. juta)

PDP(Rp. juta)

TOTAL(Rp. juta)

PHLN(Rp. juta)

PDP(Rp. juta)

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

AWP - 1 71,608.68 49,053.86 22,554.82 106,652.25 33,227.86 73,424.39

1 Krui - Bha Lampung 25 7 148,668.00 148,668.05

DED SiapPPC WINRIP

Nov, 2010

SPPL OKP2JN2010

A. LARAPB. Lap. MonLARAP

A. NOL WB04Jan2013B. NOL WB18Apr2013

APBN, SatkerPJN II

Lampung

1.Pembayaran2.1 (satu) Mesjid3.Konstruksi wktpelaksanaan

1.Bidding2.PembahasanBPKon 27/09/133.Kontrak Nov 13

a.Usulanpersetujuanpemenang ke PA

14-Nov-13 06-Dec-13 21.00 13,796.13 9,336.09 4,460.04 15,519.60 9,519.60 6,000.00

ICB/Pre

Padang Sawah - Sp Empat 40.9 7

Including Air Gadang Bridge 100 m 7

3 Manggopoh - Padang Sawah Sumatera Barat 32 7 152,434.90 190,155.45

DED SiapPPC WINRIP

Nov, 2010

SPPL OKP2JN2010


A. NOL WB04Jan2013B. NOL WB18Apr2013

APBD Prop.Sumbar,Dinas PU

1.Pembayaran2. Sisa 16 WTP3.Sebelum kontrak


a.Usulanpersetujuanpemenang ke PA

14-Nov-13 06-Dec-13 24.00 15,243.49 10,670.44 4,573.05 21,197.16 2,904.97 18,292.19

ICB/Pre

4 Ipuh- Bantal Bengkulu 42.4 7 226,275.10 230,635.10

DED SiapPPC WINRIP

Nov, 2010

SPPL OKP2JN2010


A. NOL WB10/12/2012B. -

APBN, SatkerPJN I

Bengkulu

1.Pembayaran2. Realisasi 0%3.Sebelum kontrak


Lahan belumbebas saat kontrak

14-Nov-13 06-Dec-13 24.00 21,449.06 14,530.01 6,919.05 29,725.59 5,480.21 24,245.38

ICB/Pre

AWP - 2 dan AWP - 3 118,058.92 78,615.41 39,443.51 144,337.42 65,980.01 78,357.41

17 Sp.Gunung Kemala - Pg. Tampak Lampung 36.8 6 104,238.00 232,063.00

DED SiapPPC WINRIP

Nov, 2010

AMDAL OKTLKJ2012


A. NOL WB 16Sep 2013B. -PersiapanimplementasiLARAP

APBN, SatkerPJN IILampung

1. Koordinasi dgnPemda utkpembentukan TimApraisal2. PersiapanPengukuran

1. Final PQDocument2. NOL ke WB10Okt20133. PQ Nov 2012

Increased cost,Dok LARAP,PembebasanLahan, SBD

May-14 Jun-14 24.00 12,566.53 9,439.39 3,127.14 23,046.87 5,446.87 17,600.00

ICB/Pre

5 Sp. Rampa - Poriaha Sumatera Utara 9.7 6 55,126.60 132,355.40

PersetujuanSubdit T JalanBintek T Jalan 17 Okt 2013

UKL/UPL OKBBPJN I

2011

A. SimpleLARAPB. Lap. MonLARAP

A. NOL WB 16Sep 2013B. -PersiapanimplementasiLARAP

APBN, SatkerPJN II Sumut

Pemindahanbangunan 1 kiospremium (1 WTP)paralel Pek.Fisik

1. PQ Document2. Kirim ke WBOkt 20133. PQ Nov 2012

Increasedcost,NOL DED,Dok. LARAP, LBD

May-14 Jun-14 21.00 8,659.00 5,284.00 3,375.00 11,915.99 3,647.00 8,268.99

ICB/Pre

11 Bantal - Mukomuko Bengkulu 50.1 6 157,820.00 216,685.52


AMDAL Proses IzinLingkungan dariGubernur (92%)

LARAP A. Reviewterakhir LARAP o/CTC.B.

APBN, SatkerPJN I

Bengkulu

1. Sosialisasi2. Proses3. 20Sep 2013

1. PQ Document2. Kirim ke WB

Okt 20133. PQ Nov 2012

Review DED, DokLARAP,PembebasanLahan, SBD

May-14 Jun-14 24.00 9,881.14 6,120.00 3,761.14 18,721.11 9,251.91 9,469.20

ICB/Pre

13 Sp Rukis - Tj Kemuning Bengkulu 56.3 7 225,481.50 282,113.69


UKL/UPL OKP2JN2011


APBN, SatkerPJN I

Bengkulu


1. PQ Document2. Kirim ke WB

Okt 20133. PQ Nov 2012

Review DED, Dok.LARAP,PembebasanLahan, SBD

May-14 Jun-14 21.00 15,116.99 9,529.00 5,587.99 28,234.41 17,284.74 10,949.67

ICB/Pre

6 Ps Pedati - Kerkap Bengkulu 20.9 7 72,018.80 88,541.26


UKL/UPL OKTLKJ2011


A. Reviewterakhir LARAP o/CTC.B.

APBN, SatkerPJN I

Bengkulu


1. Finalisasi NCB2. Revisi3. 30 Okt2013

NOL DED, Dok.LARAP,PembebasanLahan, LBD

Mar-14 Apr-14 18.00 6,697.74 4,537.18 2,160.56 10,937.19 7,480.29 3,456.90

NCB/Post

19 Lais- Bintunan Bengkulu 10.8 7 37,558.00 33,515.22


UKL/UPL OKTLKJ2011


APBN, SatkerPJN I

Bengkulu

PembebasanSatker PJN-1 1

Pebr. 2015

1. Finalisasi NCB2. Revisi

3. 30 Okt2013

Review DED, DokLARAP,PembebasanLahan

Feb-15 Mar-15 18.00 - - - - - -

NCB/Post

15 Sibolga - Bts Tap Sel Sumatera Utara 36 7 129,228.00 272,551.18

Final RevisingConsultant P2Jn

UKL/UPL OKBBPJN I

2011


A. ProsespenyerahanLARAP ke WBB. -

APBN, SatkerPJN II Sumut

1. PenyusunanDoc.LARAP2. Proses3. 7 Oct 2013diproses utk dikirimke WB

1. PQ Document(tunggu FinalDED)2. Kirim ke WBSep 20133. PQ Nov 2012

Cost increase, 160Bilion, ReviewDED, Dok.LARAP,PembebasanLahan, SBD

May-14 Jun-14 21.00 6,000.00 4,000.00 2,000.00 15,154.73 7,354.73 7,800.00

ICB/Pre

8 Bts. Kota Pariaman - Manggopoh Sumatera Barat 46.8 7 183,268.80 161,963.37

Review CTCSelesai 27 Sep

2013Selanjutnya

proses approvalBintek T Jalan

AMDAL OKBBPJN II

2013

LARAP A. Revisi LARAPoleh P2JN sesuaiReview CTCB. -


PembebasanPemda Tk.I 15

Mei 2014

Revisi Dok PQ &Dok Lelang

DED, Dok LARAP,PembebasanLahan, SBD

May-14 Jun-14 24.00 17,043.99 11,545.93 5,498.06 11,819.91 6,321.85 5,498.06

ICB/Pre

10 Sp Empat - Sp Air Balam Sumatera Barat 61.7 7 241,617.20 252,629.98


2013Selanjutnya


AMDAL OKBBPJN II

2013

LARAP A. Revisi LARAPoleh P2JN sesuaiReview CTCB. -



Mei 2014


DED, Dok LARAP,PembebasanLahan, Dok Lelang

May-14 Jun-14 24.00 21,970.40 15,221.88 6,748.52 11,782.39 4,533.87 7,248.52

ICB/Pre

7 Indrapura - Tapan Sumatera Barat 19.5 7 96,921.00 184,714.97


2013Selanjutnya



SLARAP A. Revisi LARAPoleh Balai II PdgB. -



Mei 2014



May-14 Jun-14 21.00 8,632.68 6,106.02 2,526.66 3,600.65 693.02 2,907.63

ICB/Pre

12 Kambang - Indrapura Sumatera Barat 55.2 7 171,948.00 316,306.66


2013Selanjutnya



LARAP A. Revisi LARAPoleh Balai II PdgB. -



Mei 2014



May-14 Jun-14 24.00 11,490.44 6,832.00 4,658.44 9,124.16 3,965.72 5,158.44

ICB/Pre

14 Painan -Kambang Sumatera Barat 31.5 7 118,993.00

PenyelesaianDED oleh DSCOct 15, 2013





Juli 2014


DED, Dok LARAP,PembebasanLahan

Jul-14 Aug-14 21.00 - - - - - -

ICB/Pre

Seblat - Ipuh including 34.5 6

Air Lalang & Air Guntung Bridge 64 m 6

20 Lubuk Alung - Sicincin Sumatera Barat 14.6 7 54,557.00


UKL/UPL OKTLKJ2011




Pebr. 2014

Penyiapan Dok.Lelang NCB


Feb-15 Mar-15 18.00 - - - - - -

NCB/Post

21 Lubuk Alung -Kurataji Sumatera Barat 16.8 7 65,788.00


UKL/UPL OKTLKJ2011




Pebr. 2014

Penyiapan Dok.Lelang NCB


Feb-15 Mar-15 18.00 - - - - - -

NCB/Post

18 Mukomuko - Bts. Sumbar(rencana diganti dengan Seblat -Ketahun)

Bengkulu 25.8 6 69,233.00

PenyelesaianDED oleh DSC

UKL/UPL OKTLKJ2011

SLARAP A. PenyusunanLARAPB. -


0% Penyiapan Dok.Lelang NCB

Review DED, DokLARAP,PembebasanLahan

Feb-15 Mar-15 18.00 - - - - - -

NCB/Post

9 Rantau Tijang - Kota Agung(rencana diganti dengan Tais -Betungan)

Lampung 42 7 149,831.50


UKL/UPL OKTLKJ2011

LARAP A. LARAP belumdisusunB. -

Satker PJN IILampung

0% Revisi Dok PQ &Dok Lelang

Review DED, Dok.LARAP,PembebasanLahan

Jun-15 Jul-15 21.00 - - - - - -

ICB/Pre

2,776,633.60 189,667.60 127,669.27 61,998.33 250,989.67 99,207.87 151,781.80

Notes : = Readiness 1 (DED telah tersedia dan DSC belum terkontrak sehingga pengkajian/review dilaksanakan oleh CTC).

= Readiness 2 (DED telah tersedia dan DSC telah terkontrak sehingga pengkajian/review dilaksanakan oleh DSC).

= Kondisi ruas jalan saat ini baik sehingga penanganan konstruksi diusulkan untuk ruas yang lain.

PAKET WINRIP, IBRD LOAN NO. 8043-ID STATUS DAN JADWAL PELAKSANAAN

STATUS : 18 October 2013

No.Pkt Loan Package Name PROVINSI

LINGKUNGAN SOSIAL PEMBEBASANLAHAN

ProcurementStatus

1.Kegiatan2.Posisi3.Target

Masalah danSolusi

Rev. DIPA TA. 2013(versi penghematan) Indikatif DIPA TA. 2014 2017

ProcurementMethod

2 Sumatera Barat 207,390.20 266,531.82

DED SiapPPC WINRIP

Nov, 2010

2013


a.UsulanPersetujuanpemenang ke PAb.pembebasanlahan(21 WTP)

06-Dec-13 24.00

AMDAL

14,517.31 6,602.68 40,209.90 15,323.08SPPL&UKL/UPLBridge

OKP2JN2010


A. NOL WB13Jan13B. NOL WB19Jul13


1.Pembayaran2. Sisa 21 WTP3.Sebelum kontrak

-Proses IzinLingkungan dariGubernur (92%)

SLARAP A. Reviewterakhir LARAP o/CTCB. -

APBN, SatkerPJN I

Bengkulu16 Bengkulu 110,237.00


Dec 2013

PembebasanSatker PJN-1 1

Sept. 2014



Oct-14 -

ICB/Pre

14-Nov-13

Sep-14

Implementation PlanWP1/WP2/WP3

21.00 - - - -

24,886.82

ICB/Pre

21,120.00

2014 2015 2016

Appendix F : Procurement Plan of Civil Works

Western Indonesia National Roads Improvement Project (WINRIP)Name of Executing Agency: Directorate General of Highways , Ministry of Public Works. Updated September 30, 20139750 Edit 250112

Qualification Schedule Submission Notification

Sub - Project Link No. Length Criteria Actual of of(Km) IDR (x10⁶) USD million IDR (x10⁶) (Pre/Post) Application Qualification

A W P - 11 Krui - Biha Lampung 053.0 25.00 ICB 148,668.00 15.25 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 640

Revised 17-May-13 27-May-13 08-Jul-13 10-Sep-13 24-Sep-13 14-Nov-13 06-Dec-13 07-Sep-15Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-13 18-Jul-13 10-Sep-13 18-Sep-13

2 Padang Sawah - Sp.Empat West Sumatera 047.2 40.90 ICB 266,531.82 27.34 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 730Including Air Gadang Bridge 0.10 Revised 17-May-13 27-May-13 08-Jul-13 10-Sep-13 24-Sep-13 14-Nov-13 06-Dec-13 06-Dec-15

Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-13 18-Jul-13 10-Sep-13 18-Sep-133 Manggopoh - Padang Sawah West Sumatera 047.1 32.00 ICB 190,155.45 19.50 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 730

Revised 17-May-13 27-May-13 08-Jul-13 10-Sep-13 24-Sep-13 14-Nov-13 06-Dec-13 06-Dec-15Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-13 18-Jul-13 10-Sep-13 18-Sep-13

4 Ipuh - Bantal Bengkulu 015.1 42.40 ICB 226,275.10 23.21 Pre Schedule 12-Jan-11 09-Feb-11 09-May-11 07-Aug-11 15-Dec-11 09-Feb-12 13-Sep-12 28-Feb-13 01-Mar-13 07-Mar-13 18-Apr-13 05-May-13 19-May-13 18-Jun-13 730Revised 17-May-13 27-May-13 08-Jul-13 10-Sep-13 24-Sep-13 14-Nov-13 06-Dec-13 06-Dec-15Actual 25-Jan-11 21-Feb-11 02-Nov-11 28-Dec-11 30-Dec-11 28-Feb-12 25-Jan-13 28-Mar-13 17-May-13 27-May-13 18-Jul-13 10-Sep-13 18-Sep-13

Sub Total AWP - 1 831,630.37 85.30A W P - 2 and 3

19517 Sp.Gng Kemala - Pugung Tampak Lampung 061.1 36.80 NCB 232,063.00 23.80 Pre Schedule 11-Sep-13 25-Sep-13 02-Oct-13 16-Oct-13 23-Oct-13 04-Dec-13 03-Jan-14 17-Jan-14 18-Jan-14 23-Jan-14 06-Mar-14 23-Mar-14 6-Apr-14 6-May-14 3-Jun-14 720 23-May-16

RevisedActual

5 Simpang Rampa - Poriaha North Sumatera 015. 9.70 NCB 132,355.40 13.57 Pre Schedule 30-Sep-13 14-Oct-13 21-Oct-13 04-Nov-13 11-Nov-13 23-Dec-13 22-Jan-14 05-Feb-14 06-Feb-14 11-Feb-14 25-Mar-14 11-Apr-14 25-Apr-14 25-May-14 22-Jun-14 630 13-Mar-16RevisedActual

6 Ps. Pedati - Kerkap Bengkulu 010.0 20.88 NCB 88,541.26 9.08 Post Schedule 30-Sep-13 14-Oct-13 21-Oct-13 04-Nov-13 08-Dec-13 12-Jan-14 11-Feb-14 25-Feb-14 18-Mar-14 1-Apr-14 540 23-Sep-15Bank Post Review Revised

Actual15 Sibolga - Batas Tapsel North Sumatera 016.1 36.00 ICB 272,551.18 27.95 Pre Schedule 30-Sep-13 14-Oct-13 21-Oct-13 04-Nov-13 11-Nov-13 23-Dec-13 22-Jan-14 05-Feb-14 06-Feb-14 11-Feb-14 25-Mar-14 11-Apr-14 25-Apr-14 25-May-14 22-Jun-14 720 11-Jun-16

RevisedActual

11 Bantal - Mukomuko Bengkulu 015.2 50.10 NCB 216,685.52 22.22 Pre Schedule 30-Sep-13 14-Oct-13 21-Oct-13 04-Nov-13 11-Nov-13 23-Dec-13 22-Jan-14 05-Feb-14 06-Feb-14 11-Feb-14 25-Mar-14 11-Apr-14 25-Apr-14 25-May-14 22-Jun-14 720 11-Jun-16RevisedActual

13 Sp Rukis - Tj Kemuning Bengkulu 006.1 56.30 ICB 282,113.69 28.93 Pre Schedule 30-Sep-13 14-Oct-13 21-Oct-13 04-Nov-13 11-Nov-13 23-Dec-13 22-Jan-14 05-Feb-14 06-Feb-14 11-Feb-14 25-Mar-14 11-Apr-14 25-Apr-14 25-May-14 22-Jun-14 630 13-Mar-16RevisedActual

8 Bts.Kota Pariaman - Manggopoh West Sumatera 024.0 46.80 NCB 161,963.37 16.61 Pre Schedule 30-Sep-13 14-Oct-13 21-Oct-13 04-Nov-13 11-Nov-13 23-Dec-13 22-Jan-14 05-Feb-14 06-Feb-14 11-Feb-14 25-Mar-14 11-Apr-14 25-Apr-14 25-May-14 22-Jun-14 720 11-Jun-16RevisedActual

10 Simpang Empat - Sp.Air Balam West Sumatera 034.1 61.70 ICB 252,629.98 25.91 Pre Schedule 30-Sep-13 14-Oct-13 21-Oct-13 04-Nov-13 11-Nov-13 23-Dec-13 22-Jan-14 05-Feb-14 06-Feb-14 11-Feb-14 25-Mar-14 11-Apr-14 25-Apr-14 25-May-14 22-Jun-14 720 11-Jun-16RevisedActual

7 Indrapura - Tapan West Sumatera 019.0 19.50 NCB 184,714.97 18.95 Pre Schedule 30-Sep-13 14-Oct-13 21-Oct-13 04-Nov-13 11-Nov-13 23-Dec-13 22-Jan-14 05-Feb-14 06-Feb-14 11-Feb-14 25-Mar-14 11-Apr-14 25-Apr-14 25-May-14 22-Jun-14 630 13-Mar-16RevisedActual

12 Kambang - Indrapura West Sumatera 017.2 55.20 ICB 316,306.66 32.44 Pre Schedule 30-Sep-13 14-Oct-13 21-Oct-13 04-Nov-13 11-Nov-13 23-Dec-13 22-Jan-14 05-Feb-14 06-Feb-14 11-Feb-14 25-Mar-14 11-Apr-14 25-Apr-14 25-May-14 22-Jun-14 720 11-Jun-16RevisedActual

14 Painan - Kambang West Sumatera 017.1 31.50 NCB 118,993.00 12.20 Pre Schedule 31-Oct-13 14-Nov-13 21-Nov-13 05-Dec-13 12-Dec-13 23-Jan-14 22-Feb-14 08-Mar-14 09-Mar-14 14-Mar-14 25-Apr-14 12-May-14 26-May-14 25-Jun-14 23-Jul-14 630 13-Apr-16RevisedActual

16 Seblat - Ipuh, Including Bengkulu 009.4 34.50 NCB 110,237.00 11.31 Pre Schedule 06-Jan-14 20-Jan-14 27-Jan-14 10-Feb-14 17-Feb-14 31-Mar-14 30-Apr-14 14-May-14 15-May-14 20-May-14 01-Jul-14 18-Jul-14 1-Aug-14 31-Aug-14 28-Sep-14 630 19-Jun-16Air Lalang & Air Guntung Bridge 0.052 Revised

Actual19 Lais - Bintunan Bengkulu 009.1 10.80 NCB 33,515.22 3.44 Post Schedule 30-Sep-13 14-Oct-13 21-Oct-13 04-Nov-13 07-Nov-14 12-Dec-14 11-Jan-15 25-Jan-15 15-Feb-15 1-Mar-15 540 22-Aug-16

Bank Post Review RevisedActual

20 Lubuk Alung - Sicincin West Sumatera 002.0 14.60 NCB 54,557.00 5.60 Post Schedule 31-Dec-13 14-Jan-14 21-Jan-14 04-Feb-14 07-Nov-14 12-Dec-14 11-Jan-15 25-Jan-15 15-Feb-15 1-Mar-15 540 22-Aug-16Bank Post Review Revised

Actual21 Lubuk Alung - Kuraitaji West Sumatera 027.0 16.80 NCB 65,788.00 6.75 Post Schedule 31-Dec-13 14-Jan-14 21-Jan-14 04-Feb-14 07-Nov-14 12-Dec-14 11-Jan-15 25-Jan-15 15-Feb-15 1-Mar-15 540 22-Aug-16

Bank Post Review RevisedActual

18 Mukomuko - Batas Sumbar ** Bengkulu 015.3 25.80 NCB 69,233.00 7.10 Post Schedule 31-Jan-14 14-Feb-14 21-Feb-14 07-Mar-14 07-Nov-14 12-Dec-14 11-Jan-15 25-Jan-15 15-Feb-15 1-Mar-15 540 22-Aug-16Bank Post Review Revised

Actual9 Rantau Tijang - Kota Agung ** Lampung 026.1 42.00 NCB 149,831.00 15.37 Pre Schedule 30-Nov-13 14-Dec-13 21-Dec-13 04-Jan-14 21-Jul-14 01-Sep-14 01-Oct-14 15-Oct-14 16-Oct-14 21-Oct-14 02-Dec-14 19-Dec-14 02-Jan-15 01-Feb-15 1-Mar-15 630 20-Nov-16

RevisedActual

Sub Total AWP - 2 & 3 2,290,952.25 234.97

Total AWP - 1 , 2 & 3 3,122,582.62 320.26

Note: 223,093.22** : indicate sub-projects proposed to drop from the Work Programs (WP's) of WINRIP

1 USD =

Commencement DateRef. No. Province Procureme

nt Method

Estimated CostEE / OE

(Excl. VAT)

EstimatedCost

ContractAmount

Design Bidding Document(including qualification) Invitation for

Pre-qualification

Rp9,750.00

Construction

Period(day)

CompletionDateSubmission

Date NOL Date SubmissionDate NOL Date Submissio

n Date NOL Date Submission Date NOL Date

Evalt.QualificationReport Invitation

for BidsDate

BidOpening

Date

Bid Evaluation Report ContractSignature

Date

Procurement Plan of Implementation Support and Road Sector Institutional DevelopmentWestern Indonesia National Roads Improvement Project (WINRIP)Name of Executing Agency: Directorate General of Highways , Ministry of Public Works. Updated September 30, 2013

Ref.No. Contract Description Project Cost (US$) Procurement

Method

Review byBank

(Prior/Post)Schedule

WB provideagreement

to REOI

EOIadvertised innewspaper

SubmissionRFP to WB WB NOL to RFP

Date ofReceipt ofProposals

Opening ofFinancialProposal

FinalEvaluationReport

ContractSign

Service Startdate

Period(Month)

Completion Date Remarks

Allocated Contract Actual Submission WB NOL Submission WB NOL Submission Submission WB NOL

2 Implementation Support

Schedule 14-Nov-10 05-Dec-10 23-Jan-11 12-Feb-11 12-Mar-11 02-Apr-11 23-Apr-12 04-Jun-12 22-Jul-12 05-Aug-12 12-Aug-12 15-Sep-12 29-Sep-12 22-Oct-12 12-Nov-12

Actual 26-Nov-10 7-Jun-11 30-Jan-12 7-Mar-12 9-Dec-11 6-Mar-12 30-Apr-12 14-Jun-12 29-Jun-12 27-Aug-12 3-Sep-12 21-Sep-12 12-Oct-12 5-Nov-12 16-Nov-12 40 Feb-16

Schedule 11-Dec-11 08-Jan-12 27-Feb-12 26-Mar-12 07-May-12 28-May-12 08-Oct-12 22-Oct-12 05-Nov-12 12-Nov-12 19-Nov-12 26-Nov-12 01-Apr-13 18-Apr-13 02-May-13

Actual 26-Nov-10 7-Jun-11 4/2/2012 10-Aug-12 20-Jan-12 23-May-12 23-Oct-12 20-Dec-12 21-Feb-13 5-Mar-13 13-Mar-13 25-Mar-13 19-Apr-13 11-Jun-13 25-Jun-13 42 Dec-16

3 Road Sector Institutional Development (DGH)

Capacity Building for DGH Environment/Risk Mitigation and Road Safety Unit(developing roadmap, norm, standard, procedure,criteria for disaster risk management in road sector, riskanalysis and standad implementation)Peningkatan Kapabilitas Penanggulangan Bencana,Ditjen Bina Marga. Schedule 15-Sep-13 29-Sep-13 27-Oct-13 10-Nov-13 10-Nov-13 24-Nov-13 29-Dec-13 19-Jan-14 02-Feb-14 16-Feb-14 23-Feb-14 09-Mar-14 23-Mar-14 06-Apr-14 20-Apr-14

Capacity Building for Disaster Risk Reduction in DGH ActualPeningkatan Kapabilitas Pengelolaan Lingkungan HidupDitjen Bina Marga Schedule 15-Sep-13 29-Sep-13 27-Oct-13 10-Nov-13 10-Nov-13 24-Nov-13 29-Dec-13 19-Jan-14 02-Feb-14 16-Feb-14 23-Feb-14 09-Mar-14 23-Mar-14 06-Apr-14 20-Apr-14

Capacity Building for Environmental Management inDGH ActualPeningkatan Kapabilitas Keselamatan Jalan Ditjen BinaMarga Schedule 15-Sep-13 29-Sep-13 27-Oct-13 10-Nov-13 10-Nov-13 24-Nov-13 29-Dec-13 19-Jan-14 02-Feb-14 16-Feb-14 23-Feb-14 09-Mar-14 23-Mar-14 06-Apr-14 20-Apr-14

Capacity Building for Road Safety in DGH Actual

Note: TOR of packages for Part 3 of Loan Agreement (Road Sector Institutional Development DGH) will send for approval to WB on end of September 2013.

T O T A L

b. QCBS Prior

c. QCBS Prior

1,000,000

a. QCBS Prior

Prior

Evaluation and Short List Technical EvaluationReport Negotiation & Draft Contract

aCore Team Consultant (Project Management,Technical Assistant, Enviromental & Social Aspectand Road safety Audit)

5,000,000 3,497,984 QCBS Prior

bDesign and Supervision Consultant (DesignAWP-2 & 3 and Construction Supervision of CivilWorks Project)

10,000,000 6,079,247 QCBS



Appendix GWINRIP Website & Application Progress

MIS ACTIVITIES STATUS

NO. ACTIVITIES STATUS PROBLEM ACTION PLAN

1 Geographic Information System (GIS)

The spatial and roads information thatoverlay into the Google Maps.

The map embedded tothe front page of theWINRIP website.

The URL map:http://gis.winrip-ibrd.com

Adding the chart ofthe physical andfinancial progress,upload photos andother information.

LIST OF WEBGIS LAYERS

No. Layer Description Screenshot

1. HighwaysAlignment

Outline polygons that displayinghighways alignment of theWINRIP project. Red lines forpackages of AWP 1, orangelines for packages of AWP 2and yellow lines for packages ofAWP 3.

2. ProtectionForests

Shape polygons that displayingthe protected forest areas onthe Sumatra island.

3. Floods Red dots that represent areasof potential flood affected on theSumatra island.

4. Landslides No data

5. ProjectInformation

Attribute data of project such aspackage number, length ofroads, procurement method andcost estimates.

6.PhysicalProgressPhoto

No data

7.PhysicalProgressChart

No data

8.FinancialProgressChart

No data



Appendix HACAP Training /Dissemination Progress

September 2013

Appendix H.1Activities Progress of Community Representative Observers (CROs) from January 2013

and the Works Plan

No Subject of Activities Date of Finish/completed

1. Orientation and studied of WINRIP documents and Development of Works Plan January 2013

2 Prepared of Workshop of Procurement Document Evaluation. February 2013

3. Conducted Workshop of Procurement Document Evaluation for POKJA, Satker/PPK,Balai BBPJN and PMU.

Febr. 28, 2013 –March 01, 2013

4. Provided of Term of Reference (TOR) of the CRO's Selection and Guidelines for CRO’sSelection

March 1, 2013

5. Provided the Materials (Slide Presentation/Power-point) of General Explanationsabout WINRIP and the CRO’s selection and

March 8, 2013

6. Provided Training Materials for CROs. March 8, 2013

7. Sending an official letter No. Hm.0603/Bp-11/0175/2013, from the Director ofPlanning as Chairman of PMU to Head of BBPJN II & III, about the Selection ofCROs/WPM, + TOR and Guidelines Document

March 11, 2013

8 Preparation of Socialization on CROs selection in BBPJN II Padang for package 02Padang Sawah – Simpang Empat and package 03 Manggopoh - Padang Sawah, andSocialization on CROs selection in BBPJN III Palembang for package 01 Krui – Biha andpackage 04 Ipuh – Bantal.

March 31, 2013

9. Socialization on CROs selection in BBPJN II Padang for package 02 Padang Sawah –Simpang Empat and package 03 Manggopoh - Padang Sawah

April 9, 2013

10 Socialization on CROs selection in BBPJN III Palembang for package 01 Krui – Biha andpackage 04 Ipuh – Bantal.

April 11, 2013

11. Sent the Invitation letter from Head of BBPJN III to Rector of Universities /Head ofColleges in Palembang, about selection of the CROs for package 01. Krui – Biha (Prov.Lampung) and package 04. Ipuh – Bantal (Prov. Bengkulu).

May 17, 2013

12. Sent the Invitation letter from Head of BBPJN II to Rector of Universities /Head ofColleges in Padang, about selection of the CROs for package 02. Padang Sawah –Simpang Empat and package 03. Manggopoh - Padang Sawah (Prov. Sumatera Barat).

May 20, 2013

13. Selection of CROs for Packages Krui – Biha Province Lampung and Ipuh – BantalProvince Bengkulu, and training for selected CROs in BBPJN III Palembang

May 23, 2013

14. Selection of WPM/CROs for Packages Manggopoh – Padang Sawah and Padang Sawah– Simpang Empat, and training for selected CROs in BBPJN II Padang

May 27, 2013

15. Sending an official letter No. Hm.0603/Bp-11/0175/2013, from the Director ofPlanning as Chairman of PMU to Head of BBPJN II & III, about the Selection ofCROs/WPM, + TOR and Guidelines Document

May 28, 2013

September 2013

No Subject of Activities Date of Finish/completed

16. Guiding the Balai Besar Pelaksanaan Jalan Nasional (Balai) II Padang to compose theApplication Letter for Approval of selected CROs for Package 03. Manggopoh – PadangSawah, package 02. Padang Sawah – Simpang Empat, and Balai III Palembang forPackage 01. Krui – Biha Province Lampung and Package 04. Ipuh – Bantal ProvinceBengkulu.

May 29, 2013

17. Compiling summary of the results of Selection the Community RepresentativeObservers (CROs)/ Wakil Pengamat dari Masyarakat (WPM) and the Training activitiesfor selected CROs for four Packages AWP-1

June 1 - 9, 2013

18. Assist PMU to prepare the Approval letter of selected CROs for four AWP-1 Packages,and prepare of the Decree on Establishment the CROs of AWP-1 WINRIP from Directorof Planning DGH, as the Chairman of PMU.

June 1 - 9, 2013

19. Monitor and observation the Pre-Bid Meeting and Site Visit activities of ProcurementProcess that held by the Procurement Committee, in BBPJN II and III, on 10 June 2013by CROs in implementing their tasks on the

June 10 - 16,2013

20. Evaluate of the CROs observation on Pre-Bid Meeting and Site Visit activities June 17 - 23,2013

21. Examine the report of CROs on the monitoring and observation of Pre-Bid Meetingand Site Visit at the packages of Annual Works Program - 1 (AWP-1) WINRIP.

Modify the template of monitoring the report of the CROs, to be more focused andmore systematically

June 24 - 30,2013

22. Monitor /Observe of Bids Submission and Bids Opening for four packages AWP-1 byCommunity Representative Observers (CROs) for Package 01, 02, 03, and 04

July 18, 2013

23. Monitoring and examined of the CRO’s Report on the monitoring and observation ofBid Submission and Bid Opening activities for four packages of Annual Works Program- 1 (AWP-1) WINRIP, which have been carried out on July 18, 2013

August, 2013

Works Plan for the next steps of CROs subject activities

No Subject of Activities Datelines Plan /Actual condition

1. Monitor /Observe of Commencement of Bid Winners for four packages AWP-1 byCommunity Representative Observers (CROs) for Package 01, 02, 03, and 04

October, 2013 ordepends on theprocurementprogress

September 2013

Appendix H.2The Progress of Third Party Monitoring (TPM) Activities from January 2013 and

Works Planning for Next Steps

No Subject of Activities Actual StatusSeptember, 2013

CompletedTarget

1. Preparation the initial draft of ToR of selection the TPM 100% August, 2013On schedule

2 Providing the TPM selection guidelines. 100% Sept., 2013,On schedule

3. Providing the Training Materials for the TPM 75% Oct., 2013

4. Preparing the official letter from the Director of Planning asChairman of PMU to Head of BBPJN II & III, about the Selection ofTPM

50 % Oct., 2013

5. Help the PMU on formulating the TPM Evaluation Team - Nov. 2013

6. Socialization of the TPM selection for AWP-1 packages. - Nov. 2013

7. Implementation of selection of the TPM for AWP-1 packages by TPMEvaluation Team

- Nov. 2013

8 Delivery of the Training for elected TPM - Nov. 2013

9 Approval process of elected TPM - Dec. 2013

10. Signing of TPM contracts and mobilization of TPM - Dec. 2013

September 2013

Appendix H.3

Works Plan on Complaints Handling Mechanism System (CHS) Activities.

No Subject of Activities / Item of Tasks Completion Plan/Progress Condition

1Review of Minister Decree of Public Works No. 323/2005 concerning theprocedures of Handling input from communities on the environment of theMinistry of Public Works

April 18, 2013

2 Formation Of Complaints Handling Unit (CHU) December. 2013

3 Preparation of Complaints Register and the complaints address (developing of website of WINRIP)

Started Incollaboration withMIS Specialist

4 Preparation of Complaint Handling Procedure December. 2013

5The completion of the Initial investigation of a complaint Procedure, and theprocedure for the investigation of Complaints, as well as the conclusion ofinvestigation

December. 2013

6 The establishment of the settlement Commission Handling the Complaint underthe Inspectorate General of the Ministry of Public Works (Executing Agency)

January. 2014

7Preparation of the device for Executing Agency such as: Proceduresannouncement of penalties, procedures for the annual Survey, Procedure AnnualIndependent Review, the process of Auctions

January. 2014

8 The development of a code of conduct and actions for Implementing Institutions/Implementing Agency (Bidders, Suppliers, contractors and Consultants)

January. 2014

9 Support the PMU in the Management and Monitoring of the implementationpolicy in handling public complaints

January. 2014

September 2013

Appendix H.4

Works Plan on Publication / Disclosure Activities

No Subject of Activities / Item of Tasks Completion Plan/Progress Condition

1 Conducted Workshop of Procurement Document Evaluation for POKJA,Satker/PPK, Balai BBPJN and PMU

February 28, 2013– March 01, 2013

2 Conducted Workshop of World Bank Guidelines of Procurement forWINRIP to the POKJA, Satker/PPK, Balai BBPJN and PMU

April 24 – 25, 2013

3 Review training materials on Project Management Manual (PMM),especially CHAPTER XI of the anti-Corruption Action Plan (ACAP)

First updating April 29, 2013Final Update May 17, 2013

4 The implementation of Dissemination/training of the PMM toStakeholders

Early 2014, after signing ofcontract for AWP-1 packages

5 Delivery of PMM Training for PPK, contractors and Supervision Consultants(DSC)

PMM for Project Executorsafter the Work Order to the

Contractors

6. Preparing Method Transparency to the Public, and Improvement theprocedures to the Public Disclosure through information media.

Establishment of InformationSystem (MIS) waiting for

mobilization of the InformationManagement Specialist

7. Delivering the training programs will inline of project implementationprogress.

Depend on projectimplementation progress



Appendix IPerformance Indicator

Project Development Objective: The development objective is to increase the effective use of selected sections of national roads along the Western Sumatera Corridor by reducing

road user costs.

PDO Level Results Indicators*

Co

re Unit of Measure Baseline

(2010)

Cumulative Target Values** Frequency Data Source/

Methodology

Responsibility

for Data

Collection YR 1 YR 2 YR3 YR 4 YR5

Indicator One:

Average passenger travel times reduced by

at least 20% on project roads.

(i) For light vehicles with base year Speed

of 51 km/h

(ii) 46 km/h for large buses

(iii) 40 km/h heavy trucks

Km/h

0 % --- --- 5 % --- 20 % Mid-term

and ICR

Travel speed

survey

PMU/CTC

Indicator Two:

Average vehicle operating cost for a

typical car, bus and heavy truck reduced

by at least 5%, 8%, and 10% respectively,

on project roads

(i) For light vehicles with base year

Vehicle Operating Cost of $US0.19 per

veh-km

(ii) $US0.35 veh-km for large buses

(iii) $US0.65 veh-km for heavy trucks

$US/km

0 %

0%

0%

--- --- 3 %

5%

7%

--- 5 %

8%

10%

Mid-term

and ICR

Road condition

and travel speed

surveys. And

use of HDM-IV

VOC estimation

Model

PMU/CTC

Indicator Three:

Increase of AADT on project road sections

as per forecast

AADT PAD-Annex 7 AADT

Increases

as per

forecast

ICR

Traffic surveys

PMU/CTC

INTERMEDIATE RESULTS

Intermediate Result (Component One): Betterment and Capacity Expansion of National Roads

Intermediate Result indicator One:

Number of kilometers of improved

national roads in the project region as

planned.

km

0 km 50

km

100

km

300

km

500

km

715 km Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result indicator Two:

Number of meters of improved bridges

meter

0 m 0 m 100

m

130

m

160

m

194 m Semi-

Annually

Reports from

PMU

PMU/CTC

Appendix I : WINRIP Performance Indicators

PDO Level Results Indicators*

Co

re Unit of Measure Baseline

(2010)

Cumulative Target Values** Frequency Data Source/

Methodology

Responsibility

for Data

Collection YR 1 YR 2 YR3 YR 4 YR5

Intermediate Result (Component Two): Implementation Support


Satisfactory completion of technical audits

for all road projects of component 1

0 %

20 %

40 %

60 %

80 %

100 %

Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result indicator Two:

Satisfactory completion of road safety

audits for all road projects of component 1

0 %

20 %

40 %

60 %

80 %

100 %

Semi-

Annually

Reports from

PMU

PMU/CTC

Intermediate Result (Component Three): Road Sector Institutional Development


% of Environment unit staff trained and

capacitated to mitigate disaster risk related

to road network

0%

20 %

40 %

50%

75%

100%

Semi-

Annually

Reports from

PMU and Bank

Supervision

PMU/CTC



Appendix JCorrespondence

Appendix J Correspondence during September 2013

Incoming Letter

Date From To Activity

10 September 2013 Secretary of DirectorateGeneral of Highways :Yusid Toyib

Task Team Leader : Mr.Mitsuyoshi Asada

Submission LARAP Report ofPackage No. 5 : Sp. Rampa –Poriaha in kabupaten TapanuliTengah – North SumateraProvince ; WINRIP IBRD LoanNo. 8043-ID

10 September 2013 Secretary of DirectorateGeneral of Highways :Yusid Toyib

Task Team Leader : Mr.Mitsuyoshi Asada

Submission LARAP Report ofPackage No.17 : Sp. GunungKemala-Pugung Tampak inLampung Barat – LampungProvince ; WINRIP IBRD LoanNo. 8043-ID

11 September 2013 Kasubdit Teknik Jalan KasiStandar Teknik Jalan : Ir.Effendi Radia, MT

CTC WINRIP Penyampaian Catatan HasilTinjauan Lapangan PaketSibolga – Bts. Tapsel

13 September 2013 Kepala Bidang PerencanaBBPJN III : Ir. Syarkowi,M.Sc

CTC WINRIP Undangan KegiatanSosialisasi/Rembug Warga diKecamatan Pondok Kelapa :Tanggal 17 September 2013 diAula Kantor KecamatanPondok Kelapa


CTC WINRIP Undangan KegiatanSosialisasi/Rembug Warga diKecamatan Tanjung Kemuning: Tanggal 18 September 2013di Aula Kantor KecamatanTanjung Kemuning



CTC WINRIP Undangan KegiatanSosialisasi/Rembug Warga diKecamatan Air DIkit : Tanggal17 September 2013 di KantorKecamatan Air Dikit

16 September 2013 Task Team Leader : Mr.Mitsuyoshi Asada

Secretary Of DirectorateGeneral of Highways : Mr.Yusid Toyib

Submission LARAP Report ofPackages No.5 : Sp. Rampa-Poriaha in KabupatenTapanuli, North SumateraProvince



Submission LARAP Report ofPackages No.17 : Sp. GunungKemala-Pugung Tampak InKabupaten Lampung Barat,Lampung Province

17 September 2013 Sector ManagerSustainable DevelopmentIndonesia : Nathan M.Belete

Secretary of DirectorateGeneral of Highways : Mr.Yusid Toyib

Transfer Task Team Leadershipfor the WINRIP



WINRIP Loan 8043-IDSubmission of Bid EvaluationReport (BER) andRecommendation for AwardContract of AWP-1 Package


CTC WINRIP Undangan KegiatanSosialisasi/Rembug Warga diKecamatan Pondok Hijau :Tanggal 23 September 2013 diKecamatan Pondok Hijau



CTC WINRIP Undangan KegiatanSosialisasi/Rembug Warga diKecamatan Lais : Tanggal 26September 2013 di KecamatanLais

23 September 2013 Plh Direktur Bina Program: Ir. Yusid Toyib, M.Eng.Sc

Direktur BinaPelaksanaan Wil I

Penyampaian PersetujuanBank Dunia terhadap BiddingEvaluation Report 4 (empat)Paket AWP-1 WINRIP LoanIBRD 8043-ID


Direktur BinaPelaksanaan Wil I,Direktur Bina Teknik,Kepala BPPJN I Medan,Kepala BPPJN II Padang,Kepala BBPJN IIIPalembang.

Penyampaian InformasiPergantian Task Team LeaderWINRIP Loan IBRD 8043-ID


Direktur BinaPelaksanaan Wil I

Penyampaian PersetujuanBank Dunia terhadap LaporanLARAP Paket No. 17 : Sp.Gunung Kemala – PugungTampak di KabupatenLampung Barat, ProvinsiLampung dan Paket No.5 : Sp.Rampa – Poriaha di KabupatenTapanuli, Provinsi SumateraUtara ; WINRIP Loan IBRD8043-ID


23 September 2013 POKJA Sumatera Barat :Ir. Ahmad Fauzi, MT

Menteri Pekerjaan UmumUsulan Penetapan PemenangWINRIP Loan IBRD 8043-IDPaket No.2 : Padang Sawah –Simpang Empat (including AirGadang Bridge), Satuan KerjaPelaksanaan Jalan NasionalWIl I Provinsi Sumatera Barat

23 September 2013 POKJA Sumatera Barat :Ir. Ahmad Fauzi, MT

Menteri Pekerjaan UmumUsulan Penetapan PemenangWINRIP Loan IBRD 8043-IDPaket No.3 : Manggopoh –Padang Sawah, Satuan KerjaPelaksanaan Jalan NasionalWIl I Provinsi Sumatera Barat

24 September 2013 Direktur BinaPelaksanaan Wil I : Ir.Subagyo, CES

Kepala BPPJN II, Padang Rencana Survey PenggantianRuas WINRIP

25 September 2013 Task Team Leader :Elisabeth Goller


WINRIP Increased Thresholdfor Prior Review by the Bank ofProcurement Transaction

26 September 2013 Kepala Bidang PemilihanPenyedia Barang dan Jasa: Ir. RM. DudiSuryobintoro, MM

POKJA Sumatera Barat,POKJA Lampung, POKJABengkulu

Undangan Pembahasan usulanPenetapan Pemenang Paket01 : Biha-Krui, Paket 02 :Padang Sawah-Simpang Empat(Including Air Gadang Bridge),Paket 03 : Manggopoh-PadangSawah, dan Paket 04 : Ipuh-Bantal. Tanggal 27 September2013


30 September 2013 Kasubdit SistemPengendalian Wil I SelakuKetua Pelaksanaan HarianPMU WINRIP : Ir. AgustaErsada Sinulingga, MT

Kepala Balai BesarPelaksanaan JalanNasional II

Permintaan KlarifikasiTerhadap Review LARAPDokumen Paket No. 10 Sp.Empat-Air Balam. Paket No.8 :Bts Kota Pariaman-Manggopoh dan Paket No.12Kambang-Indrapura ; WINRIPLoan IBRD No.8043-ID

Outgoing Letter

Date To From Activity

6 September 2013 Officer In Charge PMUWINRIP : Ir. Agusta ErsadaSinulingga, MT

CTC WINRIP Submission of Consolidated BidEvaluation Report of WINRIP AWP-1PACKAGES; WINRIP Loan IBRD No. 8043-ID


CTC WINRIP Request for Data Collecting and Joint andSurvey for Verification for Replacementroads for WINRIP Packages ; WINRIP LoanIBRD 8043-ID


CTC WINRIP Submission of LARAP Document ofPackages No.1 : Simpang Empat – AirBalam, Packages No.8 : Bts Kota Pariaman– Manggopoh and Packages No.12 :Kambang – Indrapura ; WINRIP Loan IBRDNo.8043-ID.


CTC WINRIP Post-review Submission Technical DesignReview and Road Safety Review ReportWINRIP Loan IBRD 8043-ID WP-2Packages No.5 Simpang Rampa –Poriaham, North Sumatera.


CTC WINRIP Post-review Submission Technical DesignReview and Road Safety Review ReportWINRIP Loan IBRD 8043-ID WP-2Packages No.6 Ps. Pedati-Kerkap andPackages No.19 Lais-Bintunan


CTC WINRIP Monitoring for the Procurement Processand the Project Procurement Team Visit ;WINRIP Loan IBRD No.8043-ID

Date To From Activity


CTC WINRIP Submission of Revision ProjectManagement Manual WINRIP Loan IBRDNo. 8043-ID


CTC WINRIP Post-review Submission Technical DesignReview and Road Safety Review ReportWINRIP Loan IBRD 8043-ID WP-3Packages No.15 SIBOLGA-BTS TAPSEL,North Sumatera


CTC WINRIP Post-review Submission Technical DesignReview and Road Safety Review ReportWINRIP Loan IBRD 8043-ID Packages No.7Indrapura-Tapan, No.8 BTS. KotaPariaman – Manggopoh, No.10 UjungGading (SImpang Empat) – Simpang AirBalam and No.12 Kambang – Indrapura.

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