Monthly Fund Reviews
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Transcript of Monthly Fund Reviews
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Monthly Fund Reviews
• One of the duties of an accountable officer is to review his or her funds on a monthly basis. The process has been required as a condition of setting up a fund and accountable officers should be performing these reviews.
• UNC General Administration has developed certain financial control standards and processes known as UNC FIT standards which require certain procedures be in place to strengthen the University’s internal control.
• A requirement of UNC FIT is that the monthly fund reviews be documented. • In order to provide documentation, the Controller’s Office has developed a form in a checklist
format to assist accountable officers. • The form should be completed monthly by each fund’s accountable officer.• The completed review forms should be kept on file at the department level for a period of five
years. The forms may be requested for review by external auditors, internal auditors or by UNC GA representatives on a monitoring visit.
• The Controller’s Office is asking for the following activities to be documented as reviewed each month: Non-Salary Expenditures, Revenues, Payroll Activity, Journal Entries, Inter-departmentals, Encumbrances (purchase orders) and P-Card Activity.
• The slides below are designed to give the accountable officers a means to access the information needed to review.
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Access the Banner Portal http://bannerportal/sites/Banner/default.aspx and click “Banner Report Portal to obtain payroll information.
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SELECT “DEPARTMENTAL ADMINISTRATIVE INFORMATION”
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Select “Banner Finance”
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Select “Payroll Reconciliation”
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Select “Payroll Activity and Reconciliation Report”
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Populate the “Trans Start Date” and “Fund Code” boxes. Click “View Report “. The Payroll Activity header will appear and the report will populate.
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Type in “FGITRND” in the go to box in Banner to access “FGITRND”. This process will allow a review of Non-payroll expenditures.
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Populate the “Fund” box and the “Period”, then click in the “Account “ box. Period will be fiscal month, July=01, August=02, etc. Hit the “F8” key.
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The transactions for the month will populate. Scroll as needed to review the transactions.
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To Access P-card Procedures, follow this link
http://www.wcu.edu/11628.asp
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To access the review form, go to http://www.wcu.edu/25985.aspThe form is under “Fund Maintenance.”
Questions or inquiries should be directed to:
David SteinbickerUniversity [email protected]