Monitoring the Improvement Process...Indistar Six-Step Improvement Plan A web-based tool for...
Transcript of Monitoring the Improvement Process...Indistar Six-Step Improvement Plan A web-based tool for...
Monitoring the Improvement Process
Indistar Six-Step Improvement Plan
A web-based tool for assessing, planning, implementing, monitoring progress toward rapid improvement indicators.
Step 1 – Register school
Step 2 – Provide school info & demographics
Step 3 – Form school team – Set agenda
Step 4 – Assess school indicators
Step 5 – Create school plan
Step 6 – Monitor school plan
The Continuous Improvement Cycle
Assess and Diagnose
Plan
Implement Monitor
Adjust
Reflect on the School Plan . . .
Is each indicator written as a SMART goal in "how will it look when fully met"?
Are tasks sequenced appropriately to fully meet the indicator?
Do the selected indicators and tasks address the needs of the school?
Are all members of the faculty aware of and invested in the process of improvement?
The monitoring component of an improvement plan is where the magic happens.
Why? Monitoring allows improvement teams to determine whether
a task (recipe) has been successful.
Begin here
School- and division-level leadership teams will evaluate the efficacy of the tasks included in their respective improvement plans on a quarterly
basis.
Indistar® enables school teams to monitor their improvement plans online.
“Click” on the task to
display monitoring information
Detailed comments regarding
the status of tasks should be entered here on a consistent
basis.
When all tasks associated with an indicator have been completed, the information below will be displayed. School- and division-level
leadership teams will need to select one of these options to complete their work with the indicator.
Focus Questions: Monitoring the Plan
Are the indicators and the resulting tasks included as integral components of staff meeting agendas?
What steps have been developed to monitor plan?
What data will be reviewed? How will the status of interventions for Tier 2 and Tier 3
students be documented?
Who will be responsible for entering monitoring comments into Indistar® Web-based planning tool?
What should a school or division team do if their
monitoring indicates that certain tasks included in their plans are not successful?
Hint: The answer does not involve deleting the task.
After implementing and monitoring a task for a period of time, the school- or division-level team may determine that it is not effective.
There are two available options to address this:
Option A
Option B
The school- or division-level team may revise the task
by adding additional information. This may be accomplished by returning
to the “Create School Plan” component of the
Main Menu.
The school- or division-level team may enter comments regarding their efforts to
implement the task (including related data) and
indicate that it will be discontinued. This may be
accomplished by returning to the “Monitor School Plan”
component of the Main Menu. A new task will need
to be created.
Option 1: Add additional information to an existing task by revisiting the Create School Plan component.
Select the task, and edit the information. Save your work.
Option 2: Revisit the Monitor School Plan component. Enter comments regarding efforts to implement the task (including
related data) and indicate that it will be discontinued.
Throughout the duration of the improvement
plan, school-level teams will enter formative data associated with
specific tasks into the Indistar®
tool.
Information regarding the specific data may be entered by the school leadership team into the Assessment component of the Indistar® Web-
based planning tool.
Additional data (i.e. qualitative measures) may be uploaded into the Filing Cabinet component of the Indistar® Web-based planning tool.
School leadership teams will enter formative data related to at least one
task per indicator into the assessment component of Indistar®. Please do not
enter Virginia Standards of Learning (SOL) data.
Throughout the lifetime of the improvement plan, formative data will
continue to be added by the school leadership
team.
Resources and Reports
Access resources and reports here
•The following rubric is a helpful self-assessment of the process of school improvement. Using
ongoing data to make decisions and being action-oriented are essential criteria for achieving
positive results.
Continuous Monitoring & Modifying . . .
Are agendas and meeting minutes updated monthly?
Are there specific times when task managers report to the school team or entire faculty?
For tasks that are completed, have comments been added? Are comments dated?
For tasks that are ongoing, are comments added periodically (i.e. monthly) to show progress? Are comments dated?
Is at least one assessment included in the assessment chart to represent an indicator?
Is the continual review of data, for possible plan revision, built into the planning process?