MONITORING PROJECTS: QUALITY AND RESULTS
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Transcript of MONITORING PROJECTS: QUALITY AND RESULTS
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MONITORING PROJECTS:QUALITY AND RESULTS
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DAY ONE
ASSESSMENT
DAY TWO
DESIGN
DAY THREE
MONITORING
MORNING
Intro. Training
Intro. Assessment
Intro. Design Intro. Monitoring
Assessment process and components
Relevance of the design (activity vs. result/ quality)
Monitoring an intervention
Components of monitoring
AFTERNOON
Analyzing problems (problem tree)
Designing a Log-frame
Monitoring content and process in CCA
Conclusion
The assessment process in CCA
Conclusion
The project design in CCA
Conclusion
Training closure
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Monitoring vs evaluation
• Is it the same thing?• If no, what are the differences?similarities?• What are the objectives of monitoring?
Evaluation?• Why is monitoring important? Why is
evaluation important?• What kind of informations do we need to
monitor a project?
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Monitoring vs evaluation
What are the differences? similarities?Monitoring is a long term process / on going in order to ensure activities are taking place according to standarts
and to find out weaknesses and gaps within the projectMonitoring involve the team that is implementing the project Monitoring is activity based (??)
Evaluation: after the end of the project (or at mid term) to find out the weaknesses and the results of the project(positive outcomes) evaluation can be used as a point of reference for futur projects (measure outputs, outcomes
and impacts)Evaluation involves external peopleEvaluation is a one time event (happens at the end of the project)Evaluation is result based (???) measures the results through indicators
What are the objectives of monitoring? Evaluation?Gather informations for evaluationKnow what are the objectiveHelp you to find the gaps and weaknesses according to the LFAEvaluation helps you figure out if you can carry out the same activities in the future and to establish weaknesses
and strengths
Why is monitoring important? Why is evaluation important?To know how the project is evolvingGather information for evaluationWhat kind of informations do we need to monitor a project?Project documents: LFA, timetable, budget, list of activities, field data
• Activity plans , cost breakdown, specificities of the area
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The Project cycle
ASSESSMENT
IMPLEMENTATION AND
MONITORING
REVIEWAND
EVALUATION
DESIGN
MONITORING
THE PROJECT CYCLETHE PROJECT CYCLE
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Defining Monitoring
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SLIDE 7
Differences and Links between Monitoring and Evaluation
Monitoring Evaluation
A continuous process A specific activity or moment
To provide information to day-to-day decision making (adjustments)
To provide recommendations to strategic decision-making processes
It is carried out by the project team
For the project team (to adapt and improve the impacts) and the donors (to follow the progress)
It is carried out by an evaluation team (internal or external to the project team)
For the project team and the donors (lesson learned)
The monitoring system should provide information for evaluations
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Project CycleJan Davis and Robert Lambert, Engineering in Emergencies,
p.63.
Project CycleJan Davis and Robert Lambert, Engineering in Emergencies, p.63.
ASSESSMENT & PLANNING
EVALUATION & ADAPTATION
IMPLEMENTATION & MONITORING
IMPLEMENTATION & MONITORINGEVALUATION
& ADAPTATION
ASSESSMENT & PLANNING
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MONITORING
MONITORING is the continuous, systematic and critical review of
operations in order to measure their evolution and adjust them according
to circumstances and project’s objectives.
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SLIDE 6
Different steps of the M&E process
Observe
Compare
Have an opinion
Make recommendations
Take actions
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IF A MONITORING DOES NOT LEAD TO
ANALYSIS
AND THEN TO
DECISION MAKINGDECISION MAKING(ADAPTATIONS)(ADAPTATIONS)
IT IS
USELESSUSELESSAIM OF MONITORING
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Building a Monitoring system
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BUILDING A MONITORING SYSTEM
Intervention objectives
BUILDING A MONITORING SYSTEM
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MONITORING SYSTEM
MONITORING SYSTEM
Set of tools to measure indicators.
(observation, sampling, questionnaires, PRA)
•Where
•Who
•When / how often
•To whom.
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1. Collecting data * Preparing the monitoring * Field work
2. Analyzing data * Triangulation of information
3. Writing the report * Summarizing data
4. Adapting the project * Adaptations to the log-frame * New projects or activities
The different steps of a monitoring system
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LOG FRAME 1
Impacts
Outcome
Outputs
Activities
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FAILING TO PLAN
IF YOU FAIL TO PLAN… YOU PLAN TO FAIL!!!
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Monitoring a project
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MONITORING PROCESS
Data about intended achievements and baseline
is compared with … Data on
actual achievements
to identify...
Significant deviations from plan
as a basis for... identification of
problems and opportunities
to identify... Corrective actions
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Taking corrective action
Collecting data Analysis
Taking decisions
Processing data
1 23
4
5
The projectThe project
Different steps of project’s monitoring..
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DESIGNING MONITORING TOOLS
REMEMBER !!!!
• USE THE TOOL ADAPTED TO THE INFORMATION AND CONTEXT
• DEFINE THE METHOD TO USE THE TOOL
• TRIANGULATE MOST RELEVANT DATA
• USE THE EXISTING DATA
• GATHER CAUSES AND CONSEQUENCES OF THE IDENTIFIED PROBLEMS
• GATHER OPINIONS AND SUGGESTIONS TO IMPROVE THE QUALITY OF YOUR PROJECT
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The Monitoring report
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AIM OF MONITORING REPORT
The purpose of monitoring reports is to provide :
-updates on achievements against indicators and milestones,
-guidance on the elements that should be adjusted
THE MONITORING REPORT
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MONITORING REPORT 1
MINIMUM STRUCTURE OF MONITORING REPORT
1. Introduction
2. Monitoring of situation (external factors)
3. Monitoring of objectives and indicators / (+ critical events)
4. Progress of activities
5. Conclusions
6. Recommendations
7. Annexes
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MONITORING REPORT 2
OBJECTIVE / PROGRESS :
INDICATOR BASELINE STANDARD MONITORING OBSERVATIONS
RECOMMENDATIONS :
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MISTAKE OF MONITORING REPORT
MOST FREQUENT MISTAKES IN A MONITORING REPORT
•GO INTO USELESS DETAILS•LACK OF ANALYSIS OF THE DATA•DO NOT SHOW TRENDS AND WARNINGS•LACK OF RECOMMENDATIONS•NO CORRECTIVE ACTIONS ARE TAKEN
•IS PERCEIVED AS A COMPULSORY IS PERCEIVED AS A COMPULSORY USELESS TASKUSELESS TASK
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IF A MONITORING DOES NOT LEAD TO
ANALYSIS
AND THEN TO
DECISION MAKINGDECISION MAKING(ADAPTATIONS)(ADAPTATIONS)
IT IS
USELESSUSELESSAIM OF MONITORING