MONITORING FUND

MANAGEMENT

SCHEME

Today’s Software for tomorrow

YOJNA

“Yojna” is not an accounting software but it’s a tailor made physical and

financial monitoring software specially designed and developed to meet the

requirements of agencies implementing the projects in development

sector. “Yojna” software encompasses the feature of accounting and

monitoring both physical and financial at one place. It rests on the

philosophy that no monitoring can be successful unless it is integrated with

the financial books of accounts.

Yojna software

Why “Yojna” software for Sarva Shiksha Abhiyan ?

• Sarva Shiksha Abhiyan is an effort to universalise elementary education by community-ownership of the school system. The community is the key in the planning, implementation and monitoring of SSA. The program involves community ownership of school- based interventions through effective decentralisation. The program has a community-based monitoring system.

• Under the program all funds to be used for up gradation, maintenance, repair of schools and Teaching Learning Equipment and local management to be transferred to VECs/ School Management Committees/ Gram Panchayat/ or any other village/ school level arrangement for decentralisation adopted by the State.

• As per the terms and conditions and guidelines of Govt. of India Separate books of accounts are required to be kept for SSA, NPEGEL and KGBV fund . Books of accounts should be kept on double entry system and reporting formats prescribed in Manual on Financial Management and Procurement should be prepared and submitted timely .

• Community is accountable to keep the record of fund provided to them and utilized by them. The success of Sarva Shiksha Abhiyan will depend on the quality of the community based monitoring process.

• At most of the places manual accounting on single entry system. Or

• Branded softwares having facility for financial accounting only .

• No Provision for monitoring physical progress.• No scheme/yojna wise accounting.• No component/head wise monitoring.• No Budget Monitoring• No online/web based accounting.• Separate accounts required to be kept for ZSK,JPSK and JSK this

makes the reporting very tedious and lengthy, since we have to consolidate data of several companies again and again.

• No facility for integration of financial books with other MIS softwares.• No Facility for monitoring the attendance and also consumption of

meals at schools.

EXISTING SYSTEM/SOFTWARES

SPECIAL FEATURES OF PROPOSED ‘’YOJNA’’ SOFTWARE

Online/Web Based Accounting – All Zila Shiksha Kendra (ZSK) Janpad Shisksha Kendra (JPSK), Jan shiksha Kendra (JSK) can be connected to the STATE OFFICE and online accounting, monitoring and supervision can be done.

Maintenance of books of accounts on the basis of Double Entry System for each scheme like SSA,KGBV etc.

Component And Head Wise Physical And Financial Monitoring.

Double Column Cash Book for each Schemes.

Facility for Preparation of Annual Work Plan.

SPECIAL FEATURES OF ‘’YOJNA’’

Annual/periodical Statements of Receipt and Payment Account, Income and Expenditure Account and Balance Sheet for All units.

Online consolidated Monthly Expenditure Report With Budgets for monitoring both physical and financial progress .

Report on Financial Position of ZSK,JPSK etc

Separate Utilization Certificate for SSA, KGBV etc from PTA level showing amount received, spent and unspent at any particular time .

Schedule of assets created during the year.

Facility for Automatic Bank Reconciliation .

SPECIAL FEATURES OF ‘’YOJNA’’

HR Module with the facility for transfer, posting, seniority list, pay bill, increment service book etc

Grain register for day boarding schools and hostels

Module for Monitoring Capacity Building Programs

Office File Movement Module

For Chartered Accountants purposes we have given Pivot Table to view all the Data at their end without any requirement for actually having the software. Software has also the facility for putting up Audit Tick.

Integration of accounts with the other softwares of NIC. Software has inbuilt tools for MIS e.g. Monitoring of construction work expenditure according to work wise with deviation from AS/TS.

CONSOLIDATED OR INDIVIDUAL ACCOUNTS UPTO PTA LEVEL

Budget Creation

Reports

Trial Balance (Group)

Trial Balance (Component/Category )

Graphical Data

Three pronged budget monitoring system

Availability of budget can be verified at voucher entry level by pressing F4 .

Budget, actual and unspent balance report can be viewed as well as directly modified from report itself .

Monthly or quarterly budget expenditure report in format prescribed by Govt. of India can be generated ( Annexure IX)

Trial Balance Budget Report

Budget Expenditure Report

Scheme Wise Double Column Cash Book

Fixed Assets Register

REGISTER OF FUND DISBURSED TO BRC/CRC/VEC

Scheme Wise Payment Register For BRC/CRC/VEC

Scheme Wise Summarised Payment Register For BRC/CRC/VEC

BRC/CRC/VEC Wise Payment Register For All Schemes

BRC/CRC/VEC Wise Summary Register For All Schemes

Receipt and Payment Account

Income And Expenditure Account

Balance Sheet

Quarterly fund flow and cash forecast

Details of fund released to districts/blocks

Districts/blocks wise expenditure statement

Report on Financial Position

Utilization Certificate

Plan for Capacity Building Programs can be prepared with facility for obtaining technical & administrative sanction for programs.

Funds received and Expenditure incurred can be tracked according to plan.

A plan wise report can be obtained having details of administrative and technical sanction, expenditure incurred, sponsor details, number of trainees, etc.

MONITORING AND ACCOUNTING OF CAPACITY BUILDING PROGRAMS

MONITORING AND ACCOUNTING OF CAPACITY BUILDING PROGRAMSVarious head

of expenses with qty and

rate Payment Schedule

Name of sponsor and sponsored

amt.

Own Contribution, Contribution from sponsor and from

others

Proposed amount from

field and sanctioned by

HO

MONITORING AND ACCOUNTING OF CAPACITY BUILDING PROGRAMS

Proposed Contribution from various

sources

Scheme

Received amount

Expenditure incurred

• Plan/project for groups can be prepared with facility for obtaining technical, administrative sanction on work plan/projects.

• Funds received and Expenditure incurred can be tracked according to work plan.

• A work wise report can be obtained having details of work status, installments received from various sources, valuation, own contribution, etc.

MONITORING AND ACCOUNTING ACCORDING TO SUBMITTED SUB ROJECT/WORK PLAN OF GROUPS

Preparation of work plan/sub projects

Technical, administrative

sanction

Material detail

Source of finance e.g.

own contribution,

grant etc

Payment

schedule

Labour Detail

Work detail

Work Plan Report

Report for Consumption of Meal

HR MODULE

• Employee Data Base and facility for maintaining Service Book

• Facility for creating pay scale• Facility for automatic increment,

increment withheld• Promotion and Transfer• Leave Management• Pay Bill Design and Generation • Facility for integration of pay bill with

accounts books.• Generation of PF Challans and reports.

Pay Bill

EDGE OVER OTHER SOFTWARES Real time online & Web Based accounting no data

synchronization is required. Accounts maintenance of various branches up to village

level Integrated module for Group accounting and monitoring. Physical and Financial both accounting is possible in

other popular software only financial accounting is possible. Reporting as per the Budget line i.e component wise as

required by the Funding agencies Report on financial Position from  grass root level. Pay Bill and HR Management including service book,

promotion, transfer posting and leave management. Preparation of Work Plan of construction work and its

integration with the books of accounts. Preparation of plan for Capacity Building Programs

having details of sanctions, expenditure incurred, sponsor details, number of trainees, etc.