Monitoring & Evaluation of Integrated Watershed Management Programme (IWMP) in Gujarat
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Transcript of Monitoring & Evaluation of Integrated Watershed Management Programme (IWMP) in Gujarat
Monitoring & Evaluation of
Integrated Watershed Management Programme (IWMP) in Gujarat
Gujarat State Watershed Management Agency
Dt-21-May-2012
Projects under IWMP in Gujarat
S. No.
Item 2009-10 2010-11 2011-12 Total
1 Projects (no.) 151 141 138 430
2Micro-watersheds (no.)
1136 802 881 2819
3 Villages (no.) 1048 1109 1135 3335
4 Area (lakh ha.) 7.08 7.14 7.12 21.41
5Budget allocation (Rs. Cr.)
930 927 922 2779
Strategy for M&E
Mobile Device transmitted the data through the sms
GSM Modem Central Server at State Data Center, Gandhinagar
Access to public domain
Bridging the Websites by linking village census code
Web-GIS MIS
Monitoring & Evaluation SystemMonitoring & Evaluation System
Generation of Hierarchical
Reports
Watershed Work Tracking System (WWTS)
• A complete Decision Support System with virtual database of all necessary layers for watershed.
• Preparation of PPR by providing various data layers like– Eighteen Years Perspective Plan.– Treated area– Area not be treated (Submergence, Assured Irrigation,
Industrial and Settlement)– Online PPR entry.– Aids to select Contiguous and Cluster projects as per
priority.
WWTS cont...
• DPR Preparation :– All topographic layers available at project area.– Integrated Spatial(GIS) and Non-Spatial(MIS) database with
granularity upto survey no. – Details of each beneficiary with socio-economic status with
projection to Google earth– Data pertaining to institution and assets created with
coordinates.• Work Tracking:
– Work status of activity as per Annual Action Plan.– Alerts based system to check the expenditure, work status
and location of the field staff.– Photos of the current status with geo tagging
Impact Assessment & Feedback Impact Assessment & Feedback MechanismMechanism
Annual satellite images to assess the impact
Validation of physical status by independent assessors
Output of the assessment will become input data for the
next project.
Effective Planning
Documentation and development of knowledge base
Research Protocol
Indian Remote Sensing Indian Remote Sensing satellite imagesatellite imageJanuary, 2001January, 2001
DISTRICT: SABARKANTHADISTRICT: SABARKANTHATALUKA : IDARTALUKA : IDAR Mini Watershed : 5F2D4b4Mini Watershed : 5F2D4b4Project Name : IWDP Project Name : IWDP Project Year - 2002;Project Year - 2002;
Indian Remote Sensing Indian Remote Sensing satellite imagesatellite imageJanuary, 2009January, 2009
Empanelment of Agencies for
Third Party Monitoring
Selection Procedure
Eligibility CriteriaCriteria Description
TypeGovernment Undertaking / Registered Company / Registered Consultancy Farm / Registered Non-Government Organization / Academic Agency
Establishment At least five years back from the date of advertisement
ExperienceMinimum 5 years’ experience in M&E or Research assignments (for third party) relating to watershed development projects
TurnoverMinimum annual average turnover of Rs. 10.00 lakhs and positive net worth in the last three years ending 31st March 2010
Team
• A lead researcher with minimum 3 years’ experience• An Engineer with at least 3 years’ experience• A Livelihood Expert with minimum 3 years’ experience• At least two data collectors/enumerators for field survey
work
Technical Evaluation CriteriaSr. No. Parameters Marks
I Organization Credibility 301 Areas of activity 102 Audited Financial Accounts 53 Funding Source 54 Composition of Governing Board 10
II Past Work Experience 201 Watershed Project Implementation 52 Watershed Project- Monitoring and Evaluation 103 Other projects- Monitoring and Evaluation 5
III Technical Aspects 501 Physical Infrastructure 202 Staff details
a)Number of qualified staff (Monitoring, Research and Documentation)b)Number of years in the organization
30
Sub- Total 100IV Presentation before High Power Committee 50
Grand Total 150
Final Selection
Empanelled Agencies1. Consortium:
Aga Khan Rural Support Programme Gujarat Institute of Development Research Development Support Centre COHESION NM Sadguru Water & Development Foundation
2. Bhopal Yuva Paryavaran Shikshan & Samajik Sansthan (BYPASS), Bhopal, MP
3. Rural Development & Management Institute, Ahmedabad
4. Consortium : Society For Environment Protection (SEP) Center For Integrated Development (CFID), Ahmedabad
5. State Institute of Rural Development (SIRD), Ahmedabad
Scope of WorkSr. No. Evaluation Component Description
1 Process Evaluation Inception of project, Community Mobilization, DPR preparation process, Annual Action Plan, etc
2 Administration and Human Resource Management
Man power deployed at district and project levels, Remunerations, capacity development process
3 Financial Management Grants received and disbursement, fund utilization
4 Institution Building at different levels
DWDU, PIA, Village Watershed Committee, Executive Committee, Self Help Groups and User Groups, etc: whether they are in place, functioning, effectiveness, etc
5 Information, Education and Communication activities
Types of IEC activities; impact of such activities
6 Capacity Building of various stakeholders
Types of programmes; whether following state norms; benefits; issues; new initiatives; future course
7 Entry Point Activities Works selection process; Site selection; Execution process; Technical soundness, Current condition; Impact
8 Convergence Whether convergence taking place at grass root level; benefits there in; issues, etc
Number of Surveys
S. No. Survey Purpose Pre-Conditions
1At the End of First
Year
Monitoring + Preliminary Evaluation
20% of Project funds spent
2At the End of
Third YearMonitoring +
Midterm Evaluation50% of Project
funds spent
3
At the End of Fifth/Sixth Year,
depending on project period
Final Evaluation
100% of Project funds spent or
Project Completion
certificate issued
Sampling
Sample Method
At least one village or 10% of the villages of the project
Simple Random Sampling method (As the focus is on processes and institution building, the sample size is enough)
EPAs, at least 10% of structures
Stratified Random Sampling Method (from project area)
2 number of UGs Purposive/Stratified Sampling Method, as per requirement (from the sample village)
2 number of SHGs Purposive/Stratified Sampling Method, as per requirement (from the sample village)
Tools for Evaluation
• Questionnaire for beneficiaries
• Checklist for PIA interview
• Checklist for FGD- Watershed Committee, SHG
• Questionnaire for village level information
• Participatory Rural Appraisal(PRA) Techniques
Chapters: Report1. Introduction to the project (including PIA)2. Process Evaluation3. Administration and Human Resource Management4. Institution Building at project level5. Information, Education and Communication
activities6. Capacity Building7. Entry Point Activities8. Financial Management9. Convergence10. Issues, Concerns, Suggestions
Process Evaluation
Sr. No. IndicatorObservation
(Assessment: --------)1 Inception of project
2 Community Mobilization3 Base Line Survey
4DPR / Annual Action Plan preparation process- PRA, Net Planning
5Equity aspect in planning (SC/ST; BPL/Asset-less; Women)
Administration and Human Resource Management
Sr. No. IndicatorObservation (Assessment:
-------------)1 Man power deployed at DWDU level
2 Man power deployed at project level3 Remunerations (including TA/DA)
4 Capacity Development
5 Administrative processes
Institution Building at project level
Sr. No. IndicatorObservation
(Assessment: ------)
1Project office (furniture, computer, internet, phone, registers)
2Village Watershed Committee office (phone, furniture, registers)
3 Equity/representation in constitution of VWC
4 Regularity of meetings of VWC
5 Decision Making Process
6 Record keeping at VWC
7 Conflict resolution by VWC
8 Access to information for VWC
9 Use of indigenous knowledge at VWC level
10 Formation of Executive Committee
11 Formation of UGs
12 Formation of SHGs
13 Grading of SHGs
Information, Education and Communication Activities
Sr. No. Indicator Observation (Assessment: --------)
1 Types of IEC activities2 Effectiveness of each type
Capacity Building
Sr. No. IndicatorObservation
(Assessment: ---------)1 Types of training programmes
2 Training for Employees / staff
3 Trainings at Village level
4 Exposure Visits
5 Effectiveness
Entry Point Activities
Sr. No. Indicator Observation (Assessment: --------)
1 Works selection process
2 Site selection
3 Execution process
4Physical Achievement (amount and %)
5 Technical soundness
6 Current condition
7 Impact
Financial ManagementSr. No. Indicator Observation
(Assessment: --------)
1Grants received and disbursement at DWDU level
2Fund utilization at DWDU level (Head wise amount and %)
3Fund utilization at PIA level(Head wise amount and %)
4Fund utilization at village level (Head wise amount and %)
5 Project Account opened at village level
6 WDF Account opened at village level
7 Record and account keeping at VWC level
8 Timeliness of Payments at PIA level
9 Procedure of pre-audit
10 Procedure for auditing
Convergence
Sr. No. Indicator Observation (Assessment: --------)
1Whether convergence taking place
2Schemes / Departments / Private/ any other
2 Mechanism of convergence3 Benefits
Overall AssessmentSr. No.
Assessment Component Total Marks (Weightage)
Marks achieved
Remarks
1 Process Evaluation 10
2Administration and Human Resource Management
10
3 Institution Building at project level 20
4Information, Education & Communication activities
10
5 Capacity Building 106 Entry Point Activities 207 Financial Management 10
8 Convergence 10Overall 100
Assessment criteria•Excellent: >9 (Equal to 9 or more)•Very Good: >7- <9 (Greater than or equal to 7- less than 9)•Satisfactory: >= 6-<7 (Greater than or equal to 6 - less than 7)Bad: <6 (Less than 6)
Thank You!
Members: High Power Committee• Dr. C.N. Pandey
Additional Principal Chief Conservator of Forests, Government of Gujarat.• Shri Milind Torwane
M.D., Gujarat Livelihood Promotion Company, Gandhinagar.• Shri T.P. Singh
Director, Bhaskaracharya Institute for Space Applications and Geoinformatics, Gandhinagar.
• Dr. B.S. DeoraProfessor & Head, Centre for Watershed Management & Rural Engineering, Sardarkrushinagar Dantewada Agricultural University, Banaskantha.
• Dr. Sampath KumarDirector, Central Ground Water Board, Ahmedabad.
• Shri Ram KumarCCF & CEO, GSWMA
• Shri J.S. SolankiProject Coordinator, GSWMA
• Shri A.D. PathanAccounts Officer, GSWMA