Monitoring & Evaluation

2

Oversight, Monitoring & Evaluation Of the One Program

• High Level Committee/Executive Committee

• UNCT

• Joint Programme Steering Committee (JP Level)

• Task Forces (JPC Level)

• Thematic Working Groups/Participating Agencies

Supported by Monitoring & Evaluation Network of the One Program comprising of M&E specialists of Participating Agencies

3

Principles of M&E of Joint Programmes

• All partners are jointly responsible for the M&E framework and plan

• Implementation of M&E Framework is shared among Agencies according to thematic and geographic presence/capacity, suited to the purpose

• UNDG and UNEG guidelines are followed for M&E of all Pilot countries

4

Strategic Frameworks and Tools for M&E of Results

Results and Outcomes Framework of One Program Document

Five Joint Programs have their respective Result Frameworks

21 Joint Program Component Documents have their respective detailed Results Frameworks

M&E Plans developed to monitor the Joint Annual Work plan

M&E plan schedules all major M&E activities and articulate how, when and by whom the results will be monitored

Periodic narrative and financial progress reports

Program Reviews

Program evaluations

5

M&E requirements of Headquarters & Key Partners

• UN Agencies reporting to their respective Boards/headquarters

• Reporting by AA for One Fund

• One UN Report, reporting on Core, pooled and parallel funding

• Individual Donors Reporting Requirements

• Joint Reviews of JPs and JPCs

• External Evaluation of DaO pilots

6

Steps involved in M&E of One ProgrammeM&E Activities Time involvedStep 1: Joint Annual Work Plan Developed Last quarter of each calendar

year

Step 2: Joint Monitoring Plan Developed December-January ( based on the AWPs)

Step 3:Implementation and monitoring Throughout the year

Step 4: M&E data generated in the field Through out the year

Step 5: Reports shared with Country Offices April/ July/October/January

Step 6: Half Yearly and Annual Reports consolidated by CAs

August/ February

Step 7: Reports shared with donors, Govt. & other partners

August/ February

Step 8: Feedback on reports incorporated for improvement

As and when received

Step 9: Joint Annual Review conducted October-December

Step 10: Joint evaluations, mid term reviews planned and conducted

2nd year of implementation

7

Programs funded by One Fund & Status of Progress Reports

JP/JPC Funded Donor Report Status

JP Health & Pop. JPC1 NPPI

Norway Report submitted to donors

CCI - Gender Spain In process

JP Health & Pop. JPC6 Census

DFID & AusAID, SDC

Report produced

JP H&P JPC3 Nutrition & Health Promotion

DFID In process

JP Edu JPC 1 AusAID Report Produced

JP Edu JPC 3 AusAID In process

All JPCs EFW, Core, parallel &

pooled funding

One UN Report in Process

8

Status of Report 2009 and Annual Work Plan 2010

Joint Programmes

Half yearly Report Annual Work plan 2010

Submitted by JPC

In process by JPC

Status Expected date for finalization

H&P

1, 4 & 6 2, 3 & 5 Input from one PA awaited

 End of January

Environment

1, 2, 4 & 5 JPC 3  AWP presented to Donors on 14th Jan 2010

To be endorsed by JPSC/TF in Feb-March

Education 1, 4 & 6 2, 3 & 5  AWP prepared and shared with Joint TF

To be endorsed by JPSC in February 2010

ARP None  JPC 1 & 2, 3, 4

 In process To be presented to TF by end of Feb.

DRM None JPC 1 & 2  JPC 1 AWP Final, JPC 2 in process

 

9

M&E Achievements 2009

• Process for One UN Report of One Programme Initiated.

• Standardized templates for Joint Annual Work Plan, Joint Monitoring Plan, Joint progress Reporting used by all JPs.

• Joint Annual Work Plans and Joint Reports produced at JPC level

• Annual Work Plan for Operation Management Team developed with indicators and baselines.

• DaO-MIS created for tracking financial information of one budgetary framework and UNs support in humanitarian, Development and stand alone activities.

10

Joint Annual Work 2010Process

• Discussions held to develop a draft Joint Annual Work plan at Inter Agency Working Group level through a prioritization exercise in addition to carrying forward the unimplemented activities of 2009 workplan.

• Draft JPC level workplan discussed in Task Force meetings chaired by Government Counterparts with provinces represented through senior Govt. officials.

• Provincial Coordination Teams (PCTs) were established in Punjab and Sind to coordinate the Joint UN support at provincial level with key development partners. The provincial consultations for AWP were facilitated by PCTs for a more meaningful and comprehensive engagement of provincial partners in the process.

• Provincial visits were conducted to discuss Education JPAWP. Ministry of Education, Policy and Planning wing, Curriculum Wing, Projects wing, Training wing, National Commission for Human Development, NEVTEC, NARC, Ministry of Health, Directorate/Department of Education of all Provinces were consulted.

• Task force meetings are being for H&P work plan finalization. Ministry of Health, Ministry of Health and Ministry of population Welfare, Department of Health, National MNCH Programme, Planning Department, Ministry of Youth Affairs, National Nutrition Wing.

11

JAWP Process Cont.• Environment JAWP to be presented to 6 Provincial Implementation Committees.

Ministry of Environment, Environment Protection Department, Planning and Development, Sind Environment Protection Agency, Ministry of Science and Technology, Planning Commission, Federal Bureau of Statistics, Ministry of Education Curriculum Wing, Population Census Organizations, Forest Department, Ministry of Agriculture and Livestock water JPC 1 of DRM developed with NDMA and JPC 2 developed with Provincial Committees. NDMA, PDMAs, DDMAs, Ministry of Health, Ministry of Population Welfare, Planning Commission, Civil Defense Department, TEVTA, Provincial Home Departments, Irrigation Departments, Youth Affairs Department

• Provincial consultation ensured through the presence of provincial representatives in ARP Task Forces. Ministry of Food and Agriculture, Ministry of Livestock, SMEDA/TUSDEC, GoAJK, Planning and Development Departments, Federal/Provincial Chamber of Commerce and Industries, Ministry of Finance,TEVTA, were consulted

• All JPs have two versions of JAWP for Funded and Unfunded results.

• All work plans clearly reflect geographic locations against activities.

12

Progress in DRM• Six Provincial Disaster Risk Management Plans prepared and two plans launched,• Earthquake Risk Assessment of 28,000 buildings conducted in Earthquake prone

areas, • Hazards Livelihoods Vulnerability Assessments and Contingency Plans for droughts,

cyclones, floods, earthquakes, landslides, GLOFs launched,• Module on Disaster Risk Reduction and Emergency Response Management included

in the course curriculum of the Civil Services Academy for sensitization of Civil Servants.

• National Emergency Guideline and Standards finalized for Health Emergency and Preparedness Cell at Ministry of Health, Contingency planning for Cholera, ARI , H1N1, bird flu completed,

• Two mobile response teams set up under NDMA, Community Based Disaster Assessment and Response Teams established, Established 6 community and district rapid response teams,

• Mangrove Plantation on 100 hectares in Tsunami prone areas, Early Warning System for droughts, Tsunami and communicable disease monitoring in high risk districts completed,

• Training courses on DRM conducted in 66 districts out of 126, 80 Masons & 90 Engineers trained in Earthquake Safer Construction & Retrofitting Techniques, Strengthened local DRM networks of NGO's, CBO's, and community leaders in earthquake-affected areas for experience sharing,

• 14 projects completed related to Hosting Areas especially in the areas of Health, Education and WASH

• Refugee Affected areas, management structures put in place, PMUs established, District Coordination Committees established and RAA networks established including UN agencies, district, provincial and federal level Government counterparts and local communities.

13

Progress in Environment • National Drinking Water Policy developed aiming at improvement in the quality of life by

reducing incidence of death and illness caused by water-borne diseases, • National Climate change policy formulation initiated • Final Draft of National Wetland Policy developed, • Final Draft of National Forestry Policy 2009 Developed,• National Sustainable Development Strategy (NSDS) launched on World Environment

Day,• Environmental education in school curricula completed,• GIS Database of Wetlands Completed in all provinces of Pakistan,• Mass Awareness on Water Conservation (MAWCD) project launched and implemented,• National Behavioral Change Communication Strategy and Action Plan (NBCCS&AP) for

watsan sector developed, • MoEnv supported to develop these standards under the framework of National Policy on

Safe Drinking Water. • Disaster Risk Management: Two RAHA Regional Offices in disaster prone provinces,

housed in the respective Government Departments are functioning with Provincial Task Forces nominated and District Coordination Committees notified. All forums are functional and contributed to the preparation of AWP 2010. Ownership of Government ensured through regular coordination meeting with Water and Sanitation, Irrigation, Planning and Development, and Livestock Department.

14

One Fund – Information FlowSteps CommentsStep 1 – Funds received in the One fund

Step 2 – Deduction of AA fee

Step 3 – RC requests AA to release the funds

- As per agency allocations provided by the co-chairs

Step 4 – AA transfers the funds to the agency HQs

-The process takes 4 to 5 days

- PAs to follow up with their respective HQs and track the funds

- AA to provide the requisite tracking documents

Step 5 - Agency HQs transfers funds to the country office of the PA

AA to obtain confirmation of receipt of funds

Step 6 - Implementation as per workplan - Completion of documents

Step 7 - Reporting

(Responsibility of PAs and CAs)

(Monitoring by CAs)

- As per donor specific SAA

- AA reporting

- Joint reporting

15

One Fund Status (2009-10)Donor JP/JPC Funded Commitment

(USD)Total JPC Need

(USD)

Norway JP Health & Pop. JPC1 NPPI

34,997,646.86 82,300,000.00

Spain CCI - Gender 8,000,000.00  

DFID JP Health & Pop. JPC6 Census

1,512,859.30 12,290,000.00

AusAID JP Health & Pop. JPC6 Census

784,929.36 12,290,000.00

DFID JP H&P JPC3 Nutrition & Health Promotion

1,608,280.25 54,900,000.00

AusAID JP Edu JPC 1 & 3 2,233,905.81 188,800,000.00

SDC JP Health & Pop. JPC6 Census

960,000.00 12,290,000.00

EFW All JPCs 10,000,000.00  

Netherlands Un-earmarked 6,099,397.59  

Total 66,197,019.17  

16

One Program Budgetary (US$ million)

 

Determined Needs

Funded Budget Gap

 

Agriculture, Rural Development and Poverty Reduction 332.74 25.74 307

JPC-1 (Pro-Poor Sustainable Agriculture & Rural Development) 162.12 14.91 147.21

JPC-2 (Decent Employment & Poverty Alleviation) 70.62 1.78 68.84

JPC-3 (Empowerment, Mobilization & Protection of Poor & Vulnerable Groups)

65 6.05 58.95

JPC-4 (MDG-Driven Pro-Poor Policy Framework) 35 3 32

Disaster Risk Management 206.4 77.77 128.63

JPC-1 (DRM: Disaster Risk Management ) 66.4 4.43 61.97

JPC-2 (RAHA: Refugees Affected Hosting Areas) 140 74.54 65.46

Education 260.8 56.98 203.82

JPC-1 (Pre- and Elementary Education) 116.8 42.676 74.12

JPC-2 (Adult Literacy and Non-Formal Basic Education) 48 3.752 44.25

JPC-3 (Education System Strengthening) 72 6.790 65.21

JPC-4 (Secondary Education, TVET & Life Skills) 24 3.765 20.24

17

Environment 76.40 24.33 52.07

JPC-1 (Strengthened And Operational Institutional Mechanisms For Integrated Environmental Management)

22.3

5.85

16.45

JPC-2 (Integrated Programme on Access To Safe Water & Improved Sanitation)

28

7.77

20.23

JPC-3 (Integrated Natural Resource Management in Demonstration Regions)

6.2

4.39

1.81

JPC-4 (Sustainable Urbanization) 9.5

3.18

6.32

JPC-5 (Support for Green Industries, Waste Management, Energy & Jobs)

10.4

3.14

7.26

Health and Population 385.69 136.34 249.34

JPC-1 (MNCH and FP/RH in the context of PHC) 82.30 19.00 63

JPC-2 (Communicable Disease Control) 207.40 95.80 111.6

JPC-3 (Nutrition & Health Promotion) 54.90 13.50 41.4

JPC-4 (Health System Development) 12.60 2.90 9.7

JPC-5 (HIV and AIDS) 16.20 2.20 13.9

JPC-6 (Population Census) 12.29 2.94 9.34

TOTAL 1,262.03 321.16 940.86

18

DAO Overview: Business Harmonization

Area Date Impact

One UN Portal April 2009 Harmonization of business processes

Development of intranet December 2009 Harmonization of business processes

Harmonization of one voice with MOFA

October 2009 One Voice – more efficient communication

Procurement single LTA In progress

HR DAO indicators April 2009 Harmonization of business processes

HR harmonization of UN contracts

July 2009 Harmonization of business processes

HACT Update In progress

19

M&E Plan 2010

• Enhanced capacity of UN staff on Results Based Monitoring

• M&E Network is strengthened to address the M&E needs of Joint programmes through enhanced coordination with Donors and Government

• DaO-MIS functional as a robust planning and reporting tool for DaO results

• Monitoring and reporting of one Programme through standardized M&E tools

• Mid term review of One Programme and external evaluation missions of DaO launched