MONDAY, SEPTEMBER 9, 2013E.Q. WILL I EVER USE BUSINESS LETTER FORMATS IN REAL LIFE?

Introduction to Business and Technology

TODAY’S AGENDA

• Activator

• Review Memo and Personal Business Letter Format

• Introduce Business Letter Format

• Create a Letterhead

• Type/Complete Business Letter Format Document

• Correct Business Letter Mess Up

• Summary: The Important Thing

CURRENT EVENT

•See Current Event Document

REVIEW

PERSONAL BUSINESS LETTER PARTS

• ___________: name and address of the business to whom you are writing

• ___________: current date written out as month, day, and complete year

• ___________: letter’s greeting – you use the same name you used in the Inside Address – using Dear Mr./Mrs./Ms./Miss

• ___________: message or ‘meat’ of the letter

• ___________: letter’s goodbye – using phrases such as Yours truly and Sincerely yours

• ___________: writer's handwritten signature

• ___________: writer’s typed name and address

PERSONAL BUSINESS LETTER ORDER AND SPACING

• ______” Top margin

• Inside Address and then Date – QS (press Enter _____ times)

• Salutation – DS (press Enter _____times)

• Body – _____ the text within the paragraph and ___ between the paragraphs

• Complimentary Closing – ____

• Writer’s ID (name and address)

PERSONAL BUSINESS LETTER STYLES AND PUNCTUATION

•There are three types of letter styles that are acceptable in business:• ________________– all lines in the letter begin at the left margin (no tabbing or indenting)• ________________– date line, complimentary closing and writer’s identification begin at midpoint• ________________ - date line, complimentary closing and writer’s identification begin at midpoint and all body paragraphs are indented (or tabbed over) ½”

WHAT IS A ________?

•Used to communicate information quickly throughout a business or organization• ___________ parts:• TO: - to whom the memo is written• FROM: - who the memo is from•DATE: - current date of memo• SUBJECT: - precise, short point of memo

MEMO SPACING

•_________” top margin•Each of the four headings are (_______) and keyed in all ________ followed by a _________ (:)•After the colon, the Tab key is pressed to line up the text that follows

BUSINESS LETTERS

WHAT IS A BUSINESS LETTER?

•Represents a company not an individual•Usually prepared on company letterhead•Company letterhead is official company stationery that often contains a logo along with the name, address, phone and fax number•Follow this link to look at sample letterheads

WHAT ARE THE DIFFERENCES BETWEEN A PERSONAL BUSINESS AND BUSINESS LETTER?

• Writer’s company name and address should appear in the letterhead, so there is no need to type it again at the bottom of the letter• Writer’s business title is usually keyed under the name• Reference initials are added a DS (press Enter 2 times) after

the Writer’s ID – Reference Initials• These initials are of the person who types the letter• Used to easily locate who typed the letter

ENCLOSURES

•Enclosure or Attachment notations are added a DS below the This is a special section that is only added if something else is either physically attached to the letter or accompanying the letter in the same envelope

HOW DO I CREATE A LETTERHEAD?

WHAT DO I DO NEXT???

1. Complete Letterhead Assignment

2. Type Business Letter Format Document

3. Print Personal Business Letter Format and Business Letter Format and insert formatting marks. (Keep in your folder as notes)

4. Correct Business Letter Mess Up – SaveAs: BLMessUp