Onehospice thanks to Dr.Ryan Liebscher, April 2010 Ethics, Decision Making and Dilemmas.
Monday, November 23rd, 2015 @ 5:00 pm - Langfordand~Minutes/Parks... · 2017-08-17 · AGENDA Page...
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CITY OF LANGFORD PARKS, RECREATION, CULTURE AND BEAUTIFICATION COMMITTEE Monday, November 23rd , 2015 @ 5:00 pm Council Chambers AGENDA Page 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA 3. ADOPTION OF THE MINUTES a) Parks, Recreation, Culture & Beautification Committee Meeting — August 24 th, 2015 001 4. PRESENTATION a) Jimmy Miller, Chairperson, Westshore Skate Park Coalition 003 5. REPORTS a) Parks OPERATIONS Budget — 2016-2020 Five Year Financial Plan 004 - Staff Report (Parks) b) Parks CAPITAL Budget — 2016-2020 Five Year Financial Plan 016 - Staff Report (Parks) c) Park Washrooms — Hours of Operation 029 - Staff Report (Parks) 6. ADJOURNMENT I
Transcript of Monday, November 23rd, 2015 @ 5:00 pm - Langfordand~Minutes/Parks... · 2017-08-17 · AGENDA Page...
CITY OF LANGFORD
PARKS, RECREATION, CULTURE AND BEAUTIFICATION COMMITTEE
Monday, November 23rd, 2015 @ 5:00 pm
Council Chambers
AGENDA
Page 1. CALL TO ORDER
2. APPROVAL OF THE AGENDA
3. ADOPTION OF THE MINUTES
a) Parks, Recreation, Culture & Beautification Committee Meeting — August 24th, 2015 001
4. PRESENTATION
a) Jimmy Miller, Chairperson, Westshore Skate Park Coalition 003
5. REPORTS
a) Parks OPERATIONS Budget — 2016-2020 Five Year Financial Plan 004 - Staff Report (Parks)
b) Parks CAPITAL Budget — 2016-2020 Five Year Financial Plan 016 - Staff Report (Parks)
c) Park Washrooms — Hours of Operation 029 - Staff Report (Parks)
6. ADJOURNMENT
I
CITY OF LANGFORD
MINUTES OF THE PARKS, RECREATION, CULTURE AND BEAUTIFICATION COMMITTEE
Monday, August 24th, 2015 @ 5:00 pm
Council Chambers
PRESENT
Councillor: L. Seaton (Chair), R. Wade (Vice-Chair); Members: N. Arden, G. Brownlow, M. Stearns, R. Prettie, A. Sturgeon K. Reece, and VCMMC Rep. M. Gibbins.
ATTENDING
Parks Planner, J. Waters, Planner II, G. Liebscher
1. CALL TO ORDER
The Chair called the meeting to order at 5:00 p.m.
2. APPROVAL OF THE AGENDA
MOVED BY: COUNCILLOR WADE SECONDED: N. ARDEN
That the Parks, Recreation, Culture and Beautification Committee approve the Agenda as presented.
CARRIED.
3. ADOPTION OF THE MINUTES
a) Parks, Recreation, Culture & Beautification Committee Meeting —June 22", 2015
MOVED BY: K. REECE SECONDED: COUNCILLOR WADE
That the Minutes of the Parks, Recreation, Culture and Beautification Committee meeting of June 22", 2015 be adopted as circulated.
CARRIED.
4. PRESENTATION
a) Royal Roads Students Study — Western Painted Turtle
The invited speakers from the Royal Roads Students Study, Will Kendon, Dan Beckman, Danielle Spence, and Grace Brower, provided a presentation to the Parks, Recreation, Culture and Beautification Committee on the Western Painted Turtle. A question and answer period followed and the Committee thanked the students for their presentation.
P1
Minutes of the PRC&B Committee August 24th, 2015
Page 2 of 2
5. REPORTS
a) Alton Lane, Harrow and Stone Gates Resident Playground Petition - Staff Report (Parks & Recreation)
MOVED BY: COUNCILLOR WADE SECONDED: K. REECE
That the Parks, Recreation, Culture and Beautification Committee recommend to Council:
That Council receive for information the staff report dated August 24th, 2015 regarding Alton Lane, Harrow and Stone Gates resident petition for new playground equipment.
CARRIED.
6. CORRESPONDENCE
a) CRD Regional Parks Re: Regional Parks Land Acquisition Fund Bulletin 1—June 2015
MOVED BY: COUNCILLOR WADE
SECONDED: M. STEARNS
That the Parks, Recreation, Culture and Beautification Committee receive the CRD Regional Parks Land Acquisition Fund Bulletin 15 dated June 2015.
CARRIED.
b) CRD Regional Parks Re: Land Acquisition Strategy 2015 - 2017
MOVED BY: K. REECE
SECONDED: COUNCILLOR WADE
That the Parks, Recreation, Culture and Beautification Committee receive the CRD Regional Parks Land Acquisition Strategy 2015 — 2017 approved by the CRD Board July 8th, 2015.
CARRIED.
7. ADJOURNMENT
The Chair adjourned the meeting at 5:43 p.m.
CHAIR CERTIFIED CORRECT
(Administrator)
P2
WESTSHORE SKATEPARK COALITION
November 12, 2015
RE: Request to speak to Council
Attention: Jim Bowden, CAO
The Westshore Skatepark Coalition (WSC) is a non-profit society dedicated to the creation of a new Westshore based
skatepark as the previous park was demolished on October 13, 2015.
The Westshore Skatepark Coalition wishes to speak with the City of Langford Mayor and Council around the issues for
relocating the skatepark on the Westshore. Our presentation will take approx. 15 min including time for questions.
WSC Vision
Through strong partnerships and leadership, the Westshore Skatepark Coalition fosters and supports the growth of
skateboarding on the Westshore. Providing access to free world-class facilities where skatepark users can participate
safely, develop their skills and enjoy skate-related events.
WSC Contact Information:
Chairperson: Jimmy Miller
Organization: Westshore Skatepark Coalition
Contact Number: (778) 533-4444
Email address: westshoreskateboardingPgmailcom
We appreciate both council's consideration and time regarding this matter.
Thank you,
Jimmy Miller, WSC Chairperson
1767 Island Highway, Victoria BC V9B 1J1 www.westshoreskateboarding.com [email protected]
P3
City of Langford www.cityoflang ford.ca
Staff Report
to
Parks, Recreation, Culture and Beautification Committee
Date: November 23, 2015
Department: Parks & Recreation
File No.: 1715-01
Subject: Parks Operation Budget— 2016-2020 Five Year Financial Plan
Commentary
The proposed maintenance budgets include all Parks and Recreation maintenance and operational
functions within the City of Langford for the 2016 budget year. The table below summarizes the 2016
proposed budget in relation to the approved 2015 budget
Each major category is described in detail below:
2015-2016 Operations and Maintenance Budget Summary
Summary 2015
Budget 2016
Proposed $
Increase % Increase
ADMINISTRATION $183,600 $186,350 $2750 1.5
PARKS, PLAYGROUNDS and OPEN SPACE $1,247,200 $1,265,800 $18,600 1.5
BOULEVARDS $1,689,200 $1,714,700 $25,500 1.5
TRAILS $228,900 $232,200 $3300 1.5
TREE MAINTENANCE $107,000 $108,600 $1600 1.5
NATURAL AREAS MANAGEMENT $45,600 $46,300 $700 1.5
PARKS SERVICES $3,501,500 $3,553,960 $52,450 1.5
RECREATION (Revenues not included) $400,900 $415,100 $14,200 3.5
2nd Floor • 877 Goldstream Avenue • Langford, BC Canada • V9B 2X8 T • 250-478-7882 F • 250-478-7864 P4
Parks Operating 201-2020 Budget Report November 23, 2015
Page 2 of 3 Administration: The Administration category involves general management and operation of the Parks and Recreation Department. In 2016, the Parks Department will have 4 full time employees. Increase of 1.5% is consumer price index.
Parks, Playgrounds and Open Space: This includes all relevant maintenance required within the City of Langford Parks; minor park improvements, vandalism, supplies and sundry, janitorial services and utilities such as hydro, gas and water for the City's parks and boulevards. The 2016 park maintenance budget increase of $18,600 is due to:
• consumer price index increases of 1.5% for items within the VCMMC maintenance contract; • $21,000 for new park inventories as identified in the 2016 Operating Budget; • decrease of $21,400 for elimination of Ponds Landing and some additional areas on Bear
Mountain.
• Increase in janitorial costs are offset by non-contract funds transferred to contract funds.
Boulevards:
This section includes fully developed boulevards complete with landscaping located within the downtown core, or, developed collector road such as VMP, Millstream Road and Bear Mountain Parkway. In addition to maintaining the boulevards, the budget includes other boulevard maintenance items such as: (i) supply of hanging baskets, (ii) seasonal plantings, (iii) irrigation and well maintenance, and (iv) vandalism. The 2016 boulevard maintenance budget increase of $25,500 includes:
• consumer price index increases of 1.5% for items within the VCMMC maintenance contract; • $2500 increase for new areas has been absorbed in the existing budget.
Trails:
This includes the City's current trails maintenance contracts with VCMMC and ensures that the City's trails are maintained in a safe manner. The proposed 2016 trails maintenance budget has increased by $3300 for the consumer price index of 1.5%.
Tree Maintenance:
Tree maintenance includes management, assessment, tree care (pruning, watering) and removal of all City-owned non-ornamental and ornamental trees located in parks, boulevards and trails. The 2016 tree maintenance budget has increased approximately $1600 for the cost of living.
Natural Areas Management: This involves the City's Integrated Pest Management Program, broom removal and working with community groups to enhance natural areas. The bullfrog eradication partnership with CRD Water Services is also identified in this section. The 2016 natural maintenance budget has increased approximately $700 from 2015 for the cost of living.
Recreation: This includes the North Langford Recreation Centre, Dry Floor Arena, Artificial Fields 1 & 2, the Playzone, Langford Lanes, Water Park/Skating Rink, Westhills Ice Arena, Miniature Golf, Stadium and General Facility Rental. An increase of $14,100 or 3.5% is proposed but will most likely be offset by revenue. Revenue projections are not included in this report.
P5
•
/11/
Fia4thew Baldwin, MCIP, RPP Director of Planning
Mike Leskiw Parks & Recreation Manager
• Steve Ternent Director of Finance
-001- ichelle Mahovlich, P. Eng
Director of Engineering Bob Beckett Fire Chief
me Fl cher Mana Enforcement
wden dministrator
Parks Operating 201-2020 Budget Report
November 23, 2015 Page 3 of 3
Options
That the Parks and Recreation Committee recommend to Council that:
1. Council approves in principle the 2016-2020 Parks Operating Budget and refer it to the Treasurer for inclusion in the budget.
OR
2. Council approves in principle the 2016-2020 Parks Operating Budget and refer it to the Treasurer for inclusion in the budget with the following amendments:
Respectfully submitted,
Don Pedde Chief Building Inspector
M
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City of Langford wwwcityoflang ford.ca
SCANN -f p
Staff Report
to
Parks and Recreation Committee
Date: November 23, 2015
Department: Parks & Recreation
Application No.: 1705-20
Subject: Parks Capital Budget — 2016-2020 Five Year Financial Plan
Background
The 2016 budget includes several new projects and ongoing capital improvements throughout the City.
Commentary
The Parks and Recreation Department is proposing a total of 24 Capital projects in 2016 as identified in the 5-year projected capital projects budget. It is important to note that the projects are not listed in priority order and several require additional funding from other sources.
Staff is seeking the approval of the Parks, Recreation, Culture and Beautification Committee to bring these projects forward for consideration, by Council for the 2016 budget year.
The capital projects are presented in the following order;
a) Recreation — City Centre Park b) Recreation — City wide projects, and c) Parks/Greening Initiatives
The following are descriptions of each capital project: (Please also see attachment)
Recreation — City Centre Park Total: $3,870,000
1. Reclamation of Pipeline Area for Parking and BC Hydro Line Relocation: $1,200,000
2nd Floor • 877 Goldstream Avenue • Langford, BC Canada • VgB 2X8 T • 250-478-7882 F • 250478-7864 P16
Subject: Parks Capital Budget Report November 23, 2015
Page 2 of 4
The City continues to work with BC Hydro to move the one transmission tower across Langford Parkway. Moving the tower would then allow Langford complete use of the area between the field and Langford Parkway. Additional seating, parking and lighting could be installed to host larger Rugby venues.
2. Landscaping and Pathways: $50,000
The City is to complete installation of soft-landscape features which includes additional work along Hulls Trail, the Storm-water Ponds, and Langford Parkway.
3. Rugby Canada Fitness Centre: $2,500,000
The City and Rugby Canada have plans to construct a 2 storey training facility on Glen Lake Road across from the Rugby Canada offices. The funding is to be shared by the City and Rugby Canada.
4. Equipment: $70,000
There is a requirement to replace small equipment at City Centre Park and the associated facilities. This relates to AC/heating, plumbing, Zamboni, etc. Work is only carried out if so required.
5. Poles and Netting: $50,000
Present netting behind the goals on Fields 1 (w-side) & 2 has been damaged by recent wind storms and needs to be repaired. One pole on Field one has been replaced to protect the new video board. Staff are working with structural engineers to determine what work needs to be done.
Recreation — City Wide Projects Total: $3,605,000
6. Langford Lake — Flute Lane Beach Improvements: $50,000
The existing dock is in disrepair and needs to be replaced with a dock similar to those recently installed at Glen, Florence and Langford Lake boat launch.
7. Glen Cove Beach Improvements: $25,000
It would be best to move the fishing dock by Glen Cove to the new beach area at Glen Cove. The present location is secluded and a hangout for unwanted behavior. The dock could be anchored off the beach and used as a swinging platform similar to the one at Langford Lake. Work will be done to restore the present dock access to native growth.
8. Langford Lake Boat Ramp: $10,000
Some additional work will be done in 2016 to the ramp and the adjacent waterfront. This will allow better access for boaters and provide better habitat.
9. Florence Lake Beach Improvements: $100,000
Improvements to the beach will include a swimming area, some furniture and a parking area.
10. E&N Trail Connection: $3,000,000
The CRD has identified a future connection between Savory School and the Galloping Goose as part of the Westshore Connection. This is a significant connection for Langford so it may be possible that the City completes the work under an agreement that the CRD repays the City.
P17
Subject: Parks Capital Budget Report November 23, 2015
Page 3 of 4
11. Running/Walking Paths and Hiking Trails: $100,000
Funding is required for new trails and upgrades that are associated with new development occurring throughout the year.
12. Ed Nixon Trail/Boardwalk Retention/Upgrade: 100,000
The trail bank along the NW section of the lake is eroding and requires armoring. Additional work is required to secure the boards on the boardwalk so this will be done using deck screws.
13. Tennis Court Upgrades: $20,000
Some resurfacing and upgrading is required to keep the tennis courts operational.
14. Disability and Access Improvements: $100,000
This program provides upgrades to existing facilities to improve universal accessibility. Projects will need to be identified for 2016.
15. North Langford Recreation Centre: $100,000
Some funding is required to ensure that the pool and facility continues to operate efficiently. This funding will only be used if required.
Parks/Greening Initiatives Total: $1,720,000
16. Weed Harvester Repairs: $10,000
The weed harvester requires annual mechanical repairs which have been estimated at $10,000. These include pre and post servicing and other minor repairs as needed.
17. Kitty Lequesne Park: $10,000
This includes funding for work on the access and at the fishing platform..
18. Parkland Acquisition: $700,000
The Parks Department identifies funds each year for parkland consideration.
19. Willing Park: $50,000
In addition to the development of the storm drainage pond there is a need to develop a park with some furniture, signage and additional trails.
20. Tree Planting/Landscaping of Neighbourhood Areas: $50,000
One of Council's goals is to continue to install street trees/shrubs within the neighbourhood areas. This work is only done as required and includes the replacement of older street trees.
21. Westhills Trails and Landscaping: $50,000
The Developer is planning to create more trails and landscaping in 2016. This work will be funded through their DCC contributions.
22. Westhills Park Improvement: $250,000
The Developer has requested that DCC credits be used to design and develop a new facility at the Paradise Falls location. This work will be ongoing and involve various City Departments.
P18
7
Respectfully submitted,
Mike Leskiw Parks & Rec eation Manager
ichelle Mahovlich, P. Eng Director of Engineering
•-•
Steve Ternent Director of Finance
Don Pedde Chief Building Inspector
Bowden dministrator
afthew Baldwin, MCIP, RPP Director of Planning
Bob Beckett Fire Chief
Subject: Parks Capital Budget Report November 23, 2015
Page 4 of 4
23. Bear Mountain Trails and Landscaping: $100,000 The Developer would like to upgrade some of the existing trail and create new trail loops on the mountain. This will be funded through DCC credits.
24. Bear Mountain Park Improvement: $500,000 The City and the Developer are hoping to design and deifelop community playground/spray park with various features for children of all ages. Locations are being considered and the cost would be funded through DCC credits.
Options
That the Parks and Recreation Committee recommend to Council that:
1. Council approve in principle the 2016-2020 Parks Capital projects listed and refer them to the Director of Finance for inclusion in the budget.
OR
2. Council approve in principle the 2016-2020 Parks Capital projects listed and refer them to the Director of Finance for inclusion in the budget with the following amendments:
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City of Langford www.cityoflang ford.ca
Staff Report
to
Parks and Recreation Committee
Date: November 23, 2015
Department: Parks & Recreation
Subject: Park Washrooms — Hours of Operation
Background
Since 2013, the Parks and Recreation Department has installed four new public washrooms at Glen Lake Beach Park, Langford Lake Beach Park, Westhills Park and recently Veteran's Memorial Park (renovated Chamber of Commerce ground level washroom.) The washrooms were installed to provide facilities at these four popular parks.
Veteran's Park washroom was installed in response to the high demand of park users from the Farmer's Market and the new children's playground. They are cleaned regularly by a custodian who reports incidents of vandalism or mischief to Parks staff. The washrooms cost approximately $40,000 each to build. The Veterans Memorial Park renovated washroom cost $10,000 in capital funding. The public washrooms are used year round by park users, with much higher usage during peak summer months and warm weather.
Commentary
At this time, all of the washrooms are open year round from dawn to dusk in winter and 8:00 a.m. to 8:00 p.m. in summer. The washroom doors have electric locks which can be programmed by parks staff.
Recently, there have been several incidents of vandalism and mischief at the Langford Lake Beach Park washroom. Bylaw officers and parks staff have attended, but not been able to charge offenders. The washroom custodian has reported teenagers damaging towel dispensers and lighting fires inside this washroom. Many incidents of graffiti also occur in the washrooms and are regularly cleaned up. The worst and most frequent incidents are occurring at Langford Lake Park washroom.
Recently, Veteran's Memorial Park washroom has had several incidents of a homeless person sleeping overnight and tampering with the lock so that the mechanism was compromised, allowing them to dead bolt the door and sleep overnight in a heated, lit environment. Bylaw officers have reported this to Parks staff.
2nd Floor • 877 Goldstream Avenue • Langford, BC Canada • VgB 2,X8 T • 250-478-7882 F • 250-478-7864 P29
Michelle Mahovlich, P.Geo., P.Eng. Director of Engineering
Steve Ternent Treasurer
w Baldwin, MCIP Director of Planning
owden nistrator
ers Park Planner
20151123 Park Washrooms — Hours of Operation
Page 12
In light of these incidents and the potential to compromise the safety and integrity of these facilities, Staff are seeking direction on hours of operation for these public washrooms in our parks.
Financial Implications
Potential ongoing maintenance costs to the city to clean up after vandalism, such as structural damage and graffiti.
Legal Implications None
Options That Mayor and Council Approve:
1. Reduced daily washroom hours. Or;
2. Weekday closure of washrooms with regular hours on weekends. Or;
3. Close washrooms altogether for the winter months (October to April). Or;
4. Do nothing at this time.
Mike Leskiw Manager of Parks
Lorne e c er Manager of Bylaw Enforcement
JW/
P30
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