Module 1-E Emergency Preparedness

7/30/2019 Module 1-E Emergency Preparedness

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Module 1-E

EMERGENCY PREPAREDNESS

AND RESPONSE EPR Organization


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Qualification of Members

Your employee

Voluntary

Allowed by immediate superior - issuedmemorandum by the Department

Physically fit

Trained/To be trained - willing to learn


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Roles and Responsibilities

1. CHAIRMAN

Roles and Responsibilities:

1. Shall be ultimately responsible in the companys overallemergency preparedness and response, including the provision ofadequate resources to ensure competency and effectiveness ofEmergency Preparedness and Response Team and the companyscompliance to applicable legal requirements concerning

Emergency Preparedness and Response.

Training Needs:

Common Skills: EPR Course


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2. EMERGENCY PREPAREDNESS AND RESPONSE (EPR)

TEAM LEADER


1. Shall be mainly responsible for building-wide emergency

planning and evaluation; assists the President and heads the

team in the absence of the president.

2. Responsible for the execution of plans and procedures incase of emergency and sees to it that these are reported to the

President and other Management Teams relayed to all

employees.


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3. Responsible for organizing, selecting, and training of themembers of the organization through various accreditedseminar/training provider companies.

4. Sees to it that fire fighting, first aid and all other emergency

equipment are existing and maintained operational at all times. 5. Assures that the organization operates safely and efficiently

during emergencies.

6. Exercises full responsibility during fire fighting and disastercontrol, rescue and evacuation of personnel, and first aidoperations.

7. Assesses the nature and extent of damage resulting from thedisaster and reports to the President.

Training Needs:



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3. DEPUTY MERGENCY PREPAREDNESS AND RESPONSE(EPR) TEAM LEADER

Roles and Responsibilities: 1. Assists the EPR Leader and acts for her/him in her/his absence

when emergencies occur.

2. Assists in the organization of the various EmergencyPreparedness and Response Teams and subsequently theirtraining which include making arrangement for assistance in getting

resource speakers, scheduling, and obtaining appropriate trainingmaterials.

3. Reports incidents or accidents and provides recommendations tothe EPR Leader and concerned Manager.


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4. Arranges periodic emergency drills and reports to the EPRLeader who secures approval from the President and otherManagement Team.

5. Coordinate and works with EPR members for the planning and

implementation of emergency preparedness and responseprograms

6. Review and/or updates EPR table of organization

7. Develops emergency preparedness and response plan andmakes arrangements with proper authorities, agencies andorganizations to ensure that appropriate training courses andemergency drills are set up.

8. Conducts inspection of Fire Detection and Alarm System (FDAS)and Fire Fighting System and Equipment to ensure its availabilityshould the need arises.


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9. Conducts EPR trainings and/or assists in the trainings given tothe EPR Team and conducts drills and training for skillenhancement of EPR Team members.

10. Conducts safety awareness training for employees and

contractors. 11. Organizes meetings for the EPR Team to convene, practice

and be updated on emergency response techniques.

12. Assumes the responsibility of the Deputy EPR Leader in thelatters absence.

13. Conducts investigation of accidents and incidents and promptlyreports to the EPR Leader.

Training Needs:



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4. MEDICAL TEAM


1. Shall be mainly responsible for plant-wide cases that needimmediate medical attention and setting-up of first-aid treatment

facilities

Training Needs:

Standard First Aid and Basic Life Support



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Company Physician / Doctor


1. Responsible for the provision and control of emergency medicalsupply and equipment stored at the clinic and to safeguard against

deterioration of drugs and medicines including the supply of oxygenand the breathing apparatus.

2. Treats the patient or victim in his/her full capacity as a physician.

Company Nurse


1. Assumes responsibilities of the physician/doctor in the lattersabsence.

2. Assists and coordinates with the First Aiders in conducting first-aid treatment.


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3. Promptly notifies Safety Manager or Safety Engineer, shouldanybody have been treated for his/her injury arising fromincident/accident that occurred within the premises for the former tobe able to conduct investigation.

4. Coordinates with General Affairs and/or Security for the use ofemergency vehicle should a patient/victim needs to be immediatelytransported to the hospital.

5. Monitors condition of patients confined in the hospital as a resultof injury or illness acquired while on-duty.

Other Task / Reports Needed:

1. Prepares and submit medical reports.

2. Provides injury/illness report form for injuries treated and submitsto Safety Group.


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5. COMMUNICATION TEAM (Security CMS)


1. Mainly acts as the central window for communication duringemergency; gather necessary information about an emergency

and relay to the EPR Leader and Department EPR Leaders for

appropriate decisions and actions; and responsible for

protecting company properties against trespassing, vandalism,

theft and other forms of malicious mischief by employees oroutsiders during emergencies.

2. Conducts patrols, security checks and enforcement of plant

rules and regulations.


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3. Maintains operation of the teams communication equipment.

4. Monitors CCTV for suspicious activities concerning safety andreports to the Safety Manager and the concerned ManagementTeam.

5. Investigates accidents/incidents of which he/she is a witnessand other incidents he/she is instructed to investigate andprepares report for submission to management.

6. Must be familiar with the operation of fire alarm control panel.

7. Answers Emergency hotline telephone located in the Security

Office and relays immediately to the SecurityManager/Supervisor, Security-In-Charge/DetachmentCommander for coordination with the OMR and/or Deputy OMRwhoever is easily accessible.


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8. Assists in communication within the plant in case of emergenciesand with external authorities such as Laguna Technopark and FireDepartment upon instruction from the OMR and/or Deputy OMR.

9. Secures and barricades the area of incident/accident, fire,

chemical spills, etc. to prevent people from doing irresponsible actsand congesting the area.

Training Needs:

Main Skills: Incident Reporting

Secondary Skills: Fire Fighting



1. Prepares and submit incident reports as necessary.


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6. Emergency Preparedness and Response (EPR)

Team


1. Responsible in responding to emergency situations

inside the building.


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7. DEPARTMENT EPR LEADER


1. Selects the personnel of the Dept EPR Team and determines thenumber of persons to be assigned in the various sections of theDept;

2. Initiates & coordinates for the training needs of the EPR Teammembers, including the procedures and techniques for fire fightingand other identified emergency

3. Has overall command in his area of responsibility.

Training Needs:



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8. DEPUTY DEPARTMENT EPR LEADER


1. Assist Dept. EPR Leader and acts in his/her absence.

Training Needs:



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9. DEPARTMENT SAFETY OFFICER (DSO)


1. Mainly responsible in the safety & health of personnel in theDept/assigned areas; Ensuring that works under his supervision

are performed properly and safely;

2. Conducts regular inspection of the workplaces and safety

devices and applying and enforcing safety rules, regulations and

precautions. 3. Conducts safety meetings/orientation/training to educate the

personnel on proper and safe manner of working, drills and

emergency procedures.


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4. Regular inspection and monitoring of the condition of safety

devices and equipment ensuring that these are operational at

all times, and reporting problems

Training Needs:



1. Prepares and submit safety device inspection report

2. Prepares and submit incident report


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10. FIRST AID TEAM


1. Responsible in giving immediate and temporary treatment to

injured victim(s) or sudden illness before service of

physician/doctor can be obtained.

2. Assists rescuers in locating trapped or injured persons and

moving them to a safer place and administer on the spot first aidtreatment.

3. Bring injured/patient to the Clinic or hospital, if necessary.


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4. Coordinates closely with the Searchers/Rescuers.

5. When above services are not required, first aiders who havebeen trained in other skills such as rescue and evacuation or firefighting may help other teams.

6. Assist in the inspection of stretcher/s in area of responsibility asper existing procedure (if available)

Training Needs:

Main Skills: First Aid/CPR

Secondary Skills: Fire Safety





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11. SEARCH AND RESCUE TEAM


1. Responsible for searching people in areas like toilets or locker rooms

where they might not have heard the alarm during emergency drills oractual emergencies.

2. During actual emergencies, he/she looks for people who may havepanicked and became hysterical and fainted, injured, or trapped and movesthem to a safer place where they can be taken cared of by the first aiders.

3. Coordinates closely with the first aiders.

Training Needs:

Main Skills: First Aid/CPR; SCBA




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12. EVACUATION AND CROWD CONTROL TEAM


1. Shall be mainly responsible for the orderly exit, assembly and

accounting of all persons in their area.

2. Saves as much valuable company properties as possible

during the emergency, without putting himself/herself in any

imminent danger.

3. After the emergency, salvages other equipment that may still

be of use.


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4. Assist in the inspection of emergency lighting equipment,evacuation route and condition of the exit doors, stairs andpassageways in area of responsibility.

Training Needs:

Main Skills: Evacuation Plan






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Captain


1. Directs the evacuation of all personnel in his assigned shift andarea.

2. Receives instructions from the Dept EPR Leader or Deputy DeptEPR Leader or Dept Safety Officer and relays such instructions tothe First and Last Man Out in case of drills or actual emergencies.In the absence of the Dept EPR Leader or Deputy Dept EPRLeader or Dept Safety Officer and Superiors, he makes decisionrelevant to the safety of affected employees within his/her area ofcontrol.

3. In actual evacuation, sees to it that the instructions are beingexecuted effectively by his team.


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Captain


4. Sees to it that emergency exit doors in his/her area includingwalkways, doors, stairs, and other escape routes in his/her floorarea are kept free from obstructions at all times and if there besuch, be relayed to the concerned personnel.

5. He is responsible for the evacuation of all occupants in hisassigned area and shift.

6. Waits for the instructions from the Dept EPR Leader or DeputyDept EPR Leader or Dept Safety Officer or Superiors beforeexecuting the planned evacuation procedures and upon receivingthe signal for evacuation, immediately instructs the First Man Outand Last Man Out to execute.


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First Man Out and Last Man Out


1. Leads his group to a safe place or to the evacuation center or to anassembly area as instructed by the Captain.

2. Sees to it that the movement/march from the area to the stairways/exitdoors is orderly, fast without crowding and at uniform pace.

3. He shall be familiar with the location of all emergency exits in his area ofresponsibility

4. Count-off his/her group and check out if any of his/her colleagues ismissing and inform the EPR Team accordingly.

5. Leads back his group to the building once return to work has beendeclared by the President.

6. He shall be responsible to open exit door nearest his area promptly afterthe first signal and keep open until all occupants have left the area andthen it can already be closed.

7. Should discourage occupants to go back to retrieve things duringevacuation.


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13. FIRE BRIGADE TEAM


1. Responds immediately to alarm signals and deploys to fireareas to extinguish or contain fire pending the arrival of otherfire fighting forces and cooperates with such forces upon theirarrival.

2. Responsible not only for fighting and putting out fire but alsoassists in rescue and first aid operations, if qualified to do so, in

case of emergency other than fire. 3. Members should know the exact location of all fire fighting

equipment, fire hoses, fire extinguishers, SCBA and otherrescue equipment.


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4. Should be able to operate all fire fighting equipment.

5. Inspects fire extinguishers in area of responsibility as per

existing procedure

Training Needs:

Main Skills: Fire Safety, 1st Aid/CPR; SCBA

Secondary Skills: Evacuation Plan





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14. COMMUNICATION TEAM


1. Maintains appropriate communication link between the Department andits employees; acts as "Center of Communication" in case of fire and otheremergencies;

2. Receives warning information from authoritative sources anddisseminates such warning to the Department;

3. Assists in monitoring during emergency evacuation, whether real orduring practice/drills.

4. Coordinates with Communication Team (Security CMS)

Training Needs:

Main Skills: Incident Reporting

Secondary Skills: Fire Fighting



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15. TRANSPORTATION TEAM

Membership: Employees who bring cars everyday in going to

and from the company premises, Company Drivers


1. Assists in the transport of employees to nearest hospital

during mass casualty incident

.


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15. TRANSPORTATION TEAM

Company Drivers

Roles and Responsibilities: 1. Conducts regular check-up and maintenance of the company vehicle

and sees to it that the vehicle is in good running condition.

2. Must know the exact locations of all nearby hospitals.

3. Drives the victim safely but fast enough to reach the nearby hospital.

Training Needs:

Main Skills: Defensive Driving

Secondary Skills: Evacuation Plan, 1st Aid



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16. CHEMICAL SPILL RESPONSE TEAM


1. Mainly responsible in containing and collecting spill chemicals andprevent further health and safety hazards.

2. Clean affected area and bring back to normal condition as soon aspossible.

3. Return the containment materials and PPE used to its proper places.

4. Handle and dispose collected spill and contaminated materials properly.

Training Needs: Main Skills: Chemical Safety/ SCBA Operation



Module 1-E Emergency Preparedness

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