MODUL 4 : CREATING A CHART

Computer Science Learning Module

Microsoft Excel 2007

1 MARA Junior Science College

MODUL 4 : CREATING A CHART

Prepared by:

Johan Johari bin Mohd Tukiran




TOPIC : Microsoft Excel

FORM : 1

SEMESTER : 2

MODULE 4 : Creating A Chart

DURATION : 80 minutes

GENERAL OBJECTIVE :

i) Student should understand the function of chart to represent the data.

ii) Know various types of charts and how to choose suitable chart for the data.

LEARNING OUTCOME:

Student will be able to :-

i) Understand the function of chart and rename the chart type

ii) Create a Column Chart using Chart Wizard

iii) Create a Pie Chart using Chart Wizard

iv) Modify the chart

a. Scale / Size

b. Type / Subtype

c. Pattern

d. Label & Legend

ASSESSMENT

i) Add Chart Title

ii) Modify Chart Type & Chart Layout

iii) Insert Legend and Data Label

HOMEWORK

i) TASK 4 Handout




INDUCTION SET

This is the sample data of that you have in Microsoft Excel and you were asked to present the

data. Which way will you choose? Data table or chart? Which one is more understandable and

interesting?

1) Data table

Exam : Final Examination Semester 1 2011

Subject: Mathematic

KELAS A % B+ % B % C+ % C % D % F % TS TOTAL

A 9 32.1 3 10.7 4 14.3 5 17.9 6 21.4 1 3.6 0 0.0 0 28

B 8 27.6 4 13.8 6 20.7 4 13.8 4 13.8 1 3.4 2 6.9 0 29

C 11 36.7 5 16.7 6 20.0 4 13.3 3 10.0 1 3.3 0 0.0 0 30

D 14 50.0 3 10.7 4 14.3 2 7.1 4 14.3 0 0.0 1 3.6 0 28

E 11 39.3 3 10.7 10 35.7 1 3.6 3 10.7 0 0.0 0 0.0 0 28

JUM 53 37.1 18 12.6 30 21.0 16 11.2 20 14.0 3 2.1 3 2.1 0 143

2) Chart

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A B+ B C+ C D F

PE

RC

EN

TA

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GRADE (PNG)

FINAL EXAMINATION SEMESTER 1 2011

MATHEMATIC FORM 1

A

B

C

D

E




4.1 WHAT IS A CHART?

A chart is a graphic representation of worksheet data. It is linked to the worksheet data they

are created from and are updated when you change the worksheet data. Values from

worksheet or data points are displayed as bars, lines columns, pie slices, or other shapes in the

chart. Data points are grouped into data series, which are distinguished by different colors or

patterns. We can create charts from cells or ranges that are not text to one another. Showing

your data in a chart can make it clearer, more interesting and easier to read. Charts can also

help you evaluate our data and make comparisons between different worksheet values.

There are various types of charts. Figure 1 below shows you types of chart that you can choose.

To select the chart that you want to create, go to Insert > Chart

Figure 1

In this lesson you will learn how to create a Column Chart and a Pie Chart.




4.2 CREATING A COLUMN CHART USING WIZARD

1. Open a new MS Excel 2007 File (Start > Microsoft Excel 2007 > New > Blank Document)

2. Rename Sheet 1 as “Column Chart”.

3. Type in the sample data as shown below.

This data shows the marks of four students in Physics,

Chemistry and Biology. We want to make a Column Chart

to see who the Top Scorer for each subject is.

4. Highlight cell A1 to D5

5. Go to Insert > Chart > Column Chart > Clustered Column (As Figure Below)

In this sample of data, Clustered Column is the

sub-type of Column Chart.

Clustered column is used to compare values in

categories.

This chart will show the comparison of Physics,

Chemistry and Biology marks between 4

students that is Syamri, Johan, Izatul and

Sharipa.

**Column wizard commonly used to show

numbers of the data

6. This is the created Column Chart after you click “Clustered Column”

In this chart, you can know

who the top scorer is for

Physics, Chemistry and

Biology.

Who is the top scorer for

Physics?


Chemistry?


Biology?

7. As you can see, the chart still doesn’t have title, axis label and data legend. You can also

modify column color as you like. You will learn this at module 4.3.




4.2 CREATING A PIE CHART USING WIZARD

1. On the same document, click on Sheet 2.

2. Rename Sheet 2 as “Pie Chart".

3. Type in the sample data as shown below.

This data shows the number of parents that working in various

fields.

We will make a Pie Chart to see which sector has the most

parents working on.

4. Highlight cell A1 to B7.

5. Go to Insert > Chart > Pie Chart > Pie (As Figure Below)

You can choose which sub-type of

pie chart you want in the future.

6. This is the created Pie Chart after you click “Pie”

In this pie chart, we can see

that most of the parents

working in government

area.

Lowest number of parents

working in army.

7. As you can see, the chart still doesn’t have title, label and data legend. You can also modify

pie color as you like. You will learn this at module 4.3




4.3 MODIFY THE CHART

1. Select “Column Chart” sheet to modify the column chart.

2. Click on the chart, and you can see the “Chart Tool” ribbon will appear (As Figure Below).

There are 3 tools: Design, Layout and Format

3. Design Tool

3.1 Change chart type

3.1.1 Click the chart > Click Change Chart Style > Clustered Cylinder

Chart will look like this. You can also try to change to

the other type! Try it yourself!




3.2 Change chart data

3.2.1 Click on the Chart > Click Switch Row/Column

The chart will look like this

3.2.2 Click on the Chart > Select Data

You can edit series of the data by selecting data

series.

3.3 Change chart layout

Try select layout 2 from the layout list.

Layout 2 view

Your chart will look like this and you can select the layout that you like from the list.




3.4 Change chart style

Select Style 26 from the list and see the chart style will change.

3.5 Move Chart

Click on the chart > Click on Move Chart > Select Sheet 3




4. Layout Tool

You will learn to modify each part of the chart by using the Layout ribbon from the Chart tools.

In this lesson, you will learn how to change:

- Title - Axis Title - Legend - Data Label - Vertical/Horizontal Axis Value

4.1 Chart Title

4.1.1 Click on the chart > Click Chart Title > Click Centered Overlay Title : and see the

changes.

4.1.2 Click on the chart > Click Chart Title > Click Above Chart and see the changes. (this is

default title of the chart)

4.2 Chart Axis Title

4.2.1 Click on the chart > Click Axis Title > Primary Horizontal Axis Title > Title Below Axis /

None : and see the changes

4.2.2 Click on the chart > Click Axis Title > Primary Vertical Axis Title > Rotated Title /

Vertical Title / Horizontal Title / None : and see the changes

Chart Title

Legend

Horizontal

Axis

Horizontal Axis Title

Vertical

Axis

Vertical Axis

Title

Data Lables




4.3 Chart Legend

4.3.1 Click on the chart > Click Legend > Show Legend At Right / Left / Top / Bottom /

Overlay at Right / Overlay at Left : and see the changes

4.4 Chart Data Label

4.4.1 Click on the Column Chart Series (Blue, Red or Green Colour) > Click Data Label >

Click Center / Inside End / Inside Base / Outside End : and see the value of the series

displayed.

4.5 Vertical / Horizontal Axis Value

4.5.1 To change the axis value: Right Click on the Axis > Format Axis

From here, you can format the axis scale, such as 0 – 100/200 and so on. You can

also format the gridlines Major / Minor Gridlines.




5. Format Tool

This tool is a basic tool for you to change:

5.1 Chart Shape Style (Shape Fill / Shape Outline / Shape Effects )

5.2 Chart Word Art Style ( Text Fill / Text Outline / Text Effect )

5.3 Chart Arragement

5.4 Chart Size

Try it yourself! =)




ASSESMENT 4

Based on sheet “Pie Chart” create a chart that looks like the figure below.

You must fulfill all these criteria:

1) You must add chart title.

2) Change chart type to “Exploded

Pie in 3D”.

3) Chart Layout is changed just like

the figure below.

4) Display the data label and legend.

~ Good Luck! ~

MODUL 4 : CREATING A CHART

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