Record Keeper

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1

Model Curriculum

Record Keeper

SECTOR: SUB-SECTOR: OCCUPATION:

REF ID: NSQF LEVEL:

Apparel, Made-ups and Home Furnishing Apparel, Made-ups and Home Furnishing Boutique Operations AMH/Q1920, v1.0 4

Record Keeper

Record Keeper

TABLE OF CONTENTS

1. Curriculum 01

2. Trainer Prerequisites 06

3. Annexure: Assessment Criteria 07

Record Keeper

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Record Keeper CURRICULUM / SYLLABUS

This program is aimed at training candidates for the job of a “Record Keeper”, in the “Apparel, Made-Ups and Home Furnishing” Sector/Industry and aims at building the following key competencies amongst the learner

Program Name Record Keeper

Qualification Pack Name & Reference ID

AMH/Q1920, v1.0

Version No. 1.0 Version Update Date 02/05/2019

Pre-requisites to Training

Preferably Standard X

Training Outcomes After completing this programme, participants will be able to:

Plan to identify recording needs and assign a unique identification to

records.

Establish and maintain records as an evidence to process

performance.

Maintain health, safety and security in the record keeping work area.

Comply with industry, regulatory and organizational requirements.

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This course encompasses 4 out of 4 National Occupational Standards (NOS) of “Record Keeper” Qualification Pack issued by “Apparel, Made-Ups and Home Furnishing Sector Skill Council”.

Sr. No.

Module Key Learning Outcomes Equipment Required

1 Introduction and Orientation Theory Duration (hh:mm) 02:00 Practical Duration (hh:mm) 00:00 Corresponding NOS Code Bridge Module

Describe the size and scope of the apparel industry.

Explain the roles and responsibilities of a ‘Record Keeper’.

Describe various employment opportunities for a ‘Record Keeper’ in the apparel industry.

Describe the apparel production process and the role that the ‘Record Keeper’ plays in the process.

Training kit (Trainer guide, Presentations).

2 Plan to identify record needs and assign a unique identification to records Theory Duration (hh:mm) 25:00 Practical Duration (hh:mm) 75:00 Corresponding NOS Code AMH/N1920

Describe scope and sensitivity of data types like data related to production, quality, design, R&D etc.

Identify the need for accounting of materials at different process stages as per quality plan like cutting, stitching, finishing, etc.

Identify needs for recording data related to HR, stores, etc.

Identify needs for recording data related to quality parameters and inspection/testing results like fabric inspection, stitching defects, colour fastness, etc.

Identify the mode of data collection with respect to cost, time, precision and accuracy related to the overall organization.

Describe the record-keeping methods used in the organization.

Define codes and naming criteria for quality records at different stages of organization processes.

Identify the mode of collecting data for records like direct measurement, offline data collection, online data collection, data collection for sampling etc.

Explain sampling methods related to data collection.

Describe the flow-chart of the organization’s manufacturing processes.

Identify data collection procedure and practices.

Computer With Computer Table And Chairs and peripherals, software’s, Printer , Photocopier/Projector/Photocopier, Table Big, Basic stationary, Calculator, Company Quality Standards Handbook/ Guidelines, Fabric/Accessories/trims Swatch File, Trainees stools, Students manuals/notes, Teachers table and chair, Students chairs with table arms, White /Black Board /Marker/duster, Buyer Requirement/Comment Sheet, Documents set(Tech Pack Sheets, size chart, trim card ,fabric worksheet, style confirmation sheet, Specification Sheet, fabric consumption chart, record maintenance sheet etc.), First Aid, Fire Extinguisher & Dustbin, Apparel, Made-ups and Home Furnishing samples.

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Sr. No.

Module Key Learning Outcomes Equipment Required

3 Establish and maintain records as evidence to process performance Theory Duration

(hh:mm)

25:00

Practical Duration (hh:mm)

75:00 Corresponding NOS Code

AMH/N1921

Collect data as per defined procedure like measurement data of panels, fabrics, inspection data of quality, etc.

Describe the quality plan of the organization defined for garment styles, buyer class, market types, compliance etc.

Describe the quality management system and procedures related to record keeping.

Maintain records for final garments issued to washing, received from vendors, etc.

Identify the organisational procedure of providing a unique numbering system to records.

Assign unique identification numbers for records.

Describe how to maintain old records.

Dispose old record as per the organisation's laid down procedure.

Report to the record keeping supervisor/manager about handling inventory and day-to-day activities.

Training kit (Trainer guide, Presentations), Data collection and recording equipment.

4 Maintain health, safety and security in the record keeping work area Theory Duration (hh:mm) 07:00 Practical Duration (hh:mm) 13:00 Corresponding NOS Code AMH/N1922

Explain various health and safety hazards and potential threats and their causes like fire due to short circuit, chemical leakage, etc.

Identify potential risks and threats associated with workplace and equipment that are of electric or chemical nature, etc.

Check the workplace and work processes for potential risks and threats such as fire, chemical leakage, etc.

Identify personal protective equipment and safety measures as applicable to the collection of data for a process or machine.

Describe how to use personal protective equipment’s like nose mask, hand gloves, gumboots, as applicable to data collection for processes.

Ensure handling of tools and equipment’s like cutter, scissors, etc. safely and securely.

Identify health and safety signage put in the organization.

Participate in mock-drills/evacuation procedures

Training kit (Trainer guide, Presentations), personal protective equipment (PPE), first aid kit.

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Sr. No.

Module Key Learning Outcomes Equipment Required

organized at the workplace.

Undertake first-aid, fire-fighting and emergency response training.

Demonstrate basic first aid.

Demonstrate basic CPR.

5 Comply with industry, regulatory and organizational essentials Theory Duration (hh:mm) 08:00 Practical Duration (hh:mm) 05:00 Corresponding NOS Code AMH/N0104

State the importance of having an ethical and value-based approach to governance.

State benefits to self and the organisation due to practice of values and ethics.

State the importance of punctuality and attendance.

Interpret correctly legal, regulatory and ethical requirements specific to the apparel industry.

Identify procedures to follow if legal, regulatory and ethical requirements of the organisation are not met.

Carry out work functions in accordance with legislation and regulations, organizational guidelines and procedures.

State customer specific requirements mandated as a part of the work process.

State country/customer specific regulations for the apparel sector and their importance.

State reporting procedure of the organisation in case of deviations.

State limits of personal responsibility.

Identify and report any possible deviation to regulatory requirements.

Seek and obtain clarifications on policies and procedures, from the supervisor or other authorized personnel.

Apply and follow the organisational policies and procedures within limits of self-authority.

Provide support to the supervisor and team members in enforcing the organisational considerations.

Training kit (Trainer guide, Presentations), computer, computer peripherals

7 Soft Skills Theory Duration (hh:mm) 03:00 Practical Duration (hh:mm)

Explain the importance of effective communication.

Communicate effectively with others.

Identify and follow personal grooming and hygiene.

Follow organization procedures and maintain personal health and

White /blackboard with marker & chalk, duster.

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Sr. No.

Module Key Learning Outcomes Equipment Required

02:00 Corresponding NOS Code Bridge Module

hygiene and avoid habits like ghutka, tobacco etc.

Interact effectively in a group.

Manage time effectively.

Explain the importance of resume and prepare your resume.

Prepare for interviews.

Total Duration 240:00 Theory Duration 70:00 Practical Duration 170:00

Unique Equipment Required: computer with computer table and chairs and peripherals, software’s, printer, photocopier/projector/photocopier, table big, basic stationery, calculator, company quality standards handbook/ guidelines, fabric/accessories/trims swatch file, trainees stools, students manuals/notes, teachers table and chair, students chairs with table arms, white /blackboard /marker/duster, buyer requirement/comment sheet, documents set(tech pack sheets, size chart, trim card ,fabric worksheet, style confirmation sheet, specification sheet, fabric consumption chart, record maintenance sheet etc), first aid, fire extinguisher & dustbin, apparel, made-ups and home furnishing samples.

Grand Total Course Duration: 240 Hours, 0 Minutes (This syllabus/ curriculum has been approved by Apparel, Made-Ups and Home Furnishing Sector Skill Council)

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Trainer Prerequisites for Job role: “Record Keeper” mapped to Qualification Pack: “AMH/Q1920, v1.0” Sr. No.

Area Details

1 Description To deliver accredited training service, mapping to the curriculum detailed above, in accordance with Qualification Pack “AMH/Q1920”

2 Personal Attributes

The candidate should have an aptitude for conducting training, pre /post work to ensure competent, employable candidates at the end of the training. Strong communication skills, interpersonal skills, ability to work as a team; diligent and is passionate for maintaining the quality in content and training delivery methodology. Candidate should have a basic understanding of the English language; however, this should not be a restrictive criterion as long as the candidate is willing and open to learning. He/she must be able to speak, read and write in the local language.

3 Minimum Educational Qualifications

The candidate should be 10th pass with six years of supervisory experience in relevant trade Or

Certificate in relevant trade of minimum 6 months duration Or

Diploma of minimum 1-year duration in the relevant trade Or

ITI in relevant trade Or

Graduate in the relevant trade

4a Domain Certification

Certified for Job Role: “Record Keeper” mapped to QP: “AMH/Q1920, v1.0” Minimum accepted score is 80%

4b Platform Certification

Recommended that the Trainer is certified for the Job Role: “Trainer”, mapped to the Qualification Pack: “MEP/Q2601” with a scoring of minimum 80%.

5 Experience The candidate should be 10th pass with six years of supervisory experience in relevant trade

Certificate of minimum six months duration in relevant trade with 4 years of work experience in relevant trade

Diploma of minimum 1-year duration in the relevant trade with 2 years of work experience in relevant trade

ITI in relevant trade with minimum 2 years of work experience in relevant trade

Graduation in relevant trade with minimum 2 years of work experience in relevant trade,

He should be able to communicate in English and local language. He should have knowledge of equipment, tools, material, Safety, Health and Hygiene.

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Annexure: Assessment Criteria

Criteria For Assessment Of Trainees

Job Role Record Keeper

Qualification Pack AMH/Q1920, version 1.0

Sector Skill Council Apparel, Made-up’s and Home Furnishing

Marks Allocation

Total Marks

Out Of

Theory

Skills

Practical

Viva

1.AMH/N1920

Plan to identify record needs and assign unique identification to records

PC1. Define codes and naming for Quality records at different stages of organization processes

85

17

5

10

2

PC2. Identify needs for accounting of materials at different process stages as per quality plan like cutting, stitching, finishing, etc.

15

4

9

2

PC3. Identify needs for recording data related to HR, stores, etc.

17

4

12

1

PC4. Identify needs for recording data related to quality parameters and inspection/testing results like fabric inspection, stitching defects, colour fastness, etc.

15

5

9

1

PC5. Identify mode of collecting data for records like direct measurement, offline data collection, online data collection, data collection for sampling etc.

21

8

12

1

Guidelines for Assessment 1. Criteria for assessment for each Qualification Pack will be created by the Sector Skill Council. Each Performance Criteria (PC) will be assigned marks proportional to its importance in NOS. SSC will also lay down proportion of marks for Theory and Skills Practical for each PC. 2. The assessment for the theory part will be based on knowledge bank of questions created by the SSC. 3. Assessment will be conducted for all compulsory NOS, and where applicable, on the selected elective/option NOS/set of NOS. 4. Individual assessment agencies will create unique question papers for theory part for each candidate at each examination/training center (as per assessment criteria below) 5. Individual assessment agencies will create unique evaluations for skill practical for every student at each examination/training center based on this criteria 6. To pass the Qualification Pack, every trainee should score a minimum of 70% aggregate in QP 7. In case of unsuccessful completion, the trainee may seek reassessment on the Qualification Pack

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Total 85 26 52 7

2. AMH/N1921 Establish and maintain records as evidence to process performance

PC1. Assign unique identification numbers for records

115

10 0

24

8

14

2

PC2. Collect data as per defined procedure like measurement data of panels, fabrics, inspection data of quality, etc.

21

7

12

2

PC3. Maintain records for final garments issued to washing, received from vendors, etc.

23

8

13

2

PC4. Handling day-to-day activities, inventory and reporting to the record keeping supervisor/manager

24

7

16

1

PC5. Disposal of old record defined as per organisation's laid down procedure

23

6

15

2

Total 115 36 70 9

3.AMH/N1922 Maintain health, safety and security in the record keeping work area

PC1. Keep vigilance for potential risks and threats associated with workplace and equipment’s that are of electric or chemical nature, etc.

65

15

5

8

2

PC2. Ensure handling of tools and equipment’s like cutter, scissors, etc. safely and securely

15

5

8

2

PC3. Monitor the workplace and work processes for potential risks and threats such as fire, chemical leakage, etc

11

3

7

1

PC4. Participate in mock-drills/evacuation procedures organized at the workplace

12

3

8

1

PC5. Undertake first-aid, fire-fighting and emergency response training

12

3

7

2

Total 65 19 38 8

4. AMH/N0104 Comply with industry , regulatory and organizational requirements

PC1. Carry out work functions in accordance with legislation and regulations, organizational guidelines and procedures

7

2

4

1

PC2. Seek and obtain clarifications on policies and procedures, from your supervisor or other authorized personnel

5

1

3

1

PC3. Apply and follow these policies and procedures within your work practices

35 7

2

4

1

Record Keeper

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PC4. Provide support to your supervisor and team members in enforcing these considerations

8

2

5

1

PC5. Identify and report any possible deviation to these requirements

8

2

4

2

Total 35 9 20 6

Grand Total

300

90

180

30