MMPD Business Plan Continuity

STRATEGY & PROCEDURES UNDERTAKEN IN THE EVENT OF A CATASTROPHIC EVENT OCCURRING.

CONT

ROL

MMPD

BUSINESS CONTINUITY

PLAN

COURSE OF ACTION

This document contains vital information and step by step instruction in the event of a major unplanned incident or accident occurring within the MMPD workplace or immediate region. By implementing the recommendations and procedures outlined within this manual our business will be able to quickly identify and calculate the true costs suffered and the length of days it will take to return to normal business capacity and allow MMPD to communicate accurately with our Industry partners and clients.

MMPD

CONTINUITY

PLAN

23rd January 2013

Simon is 38 years old, married to wife Michelle Coulter He is the Director and the major shareholder of MMPD which he and Michelle have owned and operated since 2006. He has:

One Distribution Centre.

= (2) retail stores (Jindalee and Middle Park) plus online sales

(4) depots available for daily/weekly work in Sydney ,Melb Adelaide and Perth.

= 8 mid size vans

10 staff (10 full-time and 44 subcontractors)

revenue $350,000 per month

Confidential

document.docx

Last printed 4/1/2004 3:16:00 AM

Project Risk Management Plan

Risk Assessment.

Project Name: Risk Assessment document detailing course action ,Department: MMPD Executive TeamProject Manager: Simon CoulterDate: 23rd January 2013

Prepared By

Document Owner(s) Project/Organization Role

S.Coulter MD

Katrina Roberts Accounts Management

Confidential Page 3 4/8/2023


Project Closure Report Version Control

Version

Date Author Change Description

1.0 12/07/11 SC Created document.

2.0 10/08/12 SC Updated document

3.0 01/01/13 SC T2020 Update included.



ID

Risk Identification Yes No Mitigation Assigned To

1 Has upper management approved of and committed to the project?

[Document Reviewed/Additional Information Recorded]

Tina Moore

2 Is your organization’s current structure adequate to support this initiative?

Improved HR Katrina Roberts

3 Is the organizational morale good?

Strong Jonn Northcott

4 Are the necessary funds available and approved to make this project a success?

YES SC

5 Has a Corporate Sponsor been identified?

Working with C.A and DIITi

SC

6 Has a full-time Project Manager (Project Owner/Leader) been identified?

Yes and has delivered beyond expectations to date

Ken Wilshire

7 Is there a good working relationship between the Corporate Sponsor and the Project Leader?

Yes SC



ID


8 Does the Project Leader have a good knowledge of both the business and the scope of the project?

Experience and highly motivated.

Ken Wilshire

9 Have the scope of the project and the duration of the project been clearly defined?

Yes SC

10

Have the project deliverables been clearly identified?

Yes SC

1 Have all managers for the project been designated?

Yes Katrina Roberts

2 Have management authority and responsibilities been clearly defined and accepted?

Yes SC

3 Do all managers communicate in a timely and effective manner both up and down the organizational structure?

Ok but needs improvement

SC

4 Have the project team and their responsibilities been clearly defined and accepted?

Yes Katrina Roberts



ID


5 Do other projects or systems depend on this project?

No SC

6 Have all conflicting organizational objectives been identified and resolved?

ID not resolved. SC

7 Is historical information available for project estimates?

Yes SC

8 Are the current support facilities and infrastructure sufficient for successful completion of the project?

Relocation required to sustain growth currently @ 80% capacity

SC

Overall Risks:

High Medium Low

Comments Current business is strong with plenty of growth opportunities across the business and have completed consolidation and ready to commence next projects in SA.QLD.



Risk Assessment.

Project Name: [Replace with project name] (Risk Assessment)

Department: MMPD Executive TeamProject Manager: Simon CoulterDate: 12th Dec 2012

Prepared By


S.Coulter MD



Version Date Author Change Description






ID Risk Identification Yes No Mitigation Assigned To



Tina Moore






YES SC



SC



Ken Wilshire


Yes SC



Ken Wilshire


Yes SC

10


Yes SC




11

Have all managers for the project been designated?

Yes Katrina Roberts

12

Have management authority and responsibilities been clearly defined and accepted?

Yes SC

13

Do all managers communicate in a timely and effective manner both up and down the organizational structure?


SC

14

Have the project team and their responsibilities been clearly defined and accepted?

Yes Katrina Roberts

15

Do other projects or systems depend on this project?

No SC

16

Have all conflicting organizational objectives been identified and resolved?

ID not resolved. SC

17

Is historical information available for project estimates?

Yes SC

18

Are the current support facilities and infrastructure sufficient for successful completion of the project?


SC



Overall Risks:

High Medium Low


Risk Assessment.

Project Name: [Replace with project name] (Risk Assessment)

Department: MMPD Executive TeamProject Manager: Simon CoulterDate: 12th Dec 2012

Prepared By


S.Coulter MD



Version Date Author Change Description









Tina Moore






YES SC



SC



Ken Wilshire


Yes SC



Ken Wilshire


Yes SC

10


Yes SC




11

Have all managers for the project been designated?

Yes Katrina Roberts

12

Have management authority and responsibilities been clearly defined and accepted?

Yes SC

13

Do all managers communicate in a timely and effective manner both up and down the organizational structure?


SC

14

Have the project team and their responsibilities been clearly defined and accepted?

Yes Katrina Roberts

15

Do other projects or systems depend on this project?

No SC

16

Have all conflicting organizational objectives been identified and resolved?

ID not resolved. SC

17

Is historical information available for project estimates?

Yes SC

18

Are the current support facilities and infrastructure sufficient for successful completion of the project?


SC



Overall Risks:

High Medium Low




Business Continuity Management

The key assets ofthis businesses are:

stock/Inventory/machinery

intellectual property (newsprint distribution model and FLATWRAP)

factory premises.

Vehicles.

IT components.

Warehouse infrastructure

Admin infrastructure

The main sources of income for this business are:



Consultancy.

Distribution contracting services.

Retail account management services.

Sale of consumables/parts.

Sale of machines and associated equipment .

Service Division.

Promotional activities incl supply of promotional personnel.

Supply of delivery personnel and vehicles.

MMPD: Key resources are:

factory equipment



handling materials.

Listed below are three risks to his business that can be prevented:

loss of production

loss of key supplier

insufficient cash to meet expenses.

Listed below are three risks that cannot be prevented:

loss of staff

natural disaster

loss of on-site records.

Looking at the identified risks to MMPD business, the consequence and likelihood of each risk would be: Identified risk

Likelihood Consequence



1. Loss of production

Low Medium

1. Loss of key supplier

Low Low

1. Insufficient cash to meet expenses

medium High

1. Loss of staff

Low Medium

1. Natural disaster

Low Medium

Loss of on-site records

Low Medium




Department: Time Critical Distribution of National Title in 4 Capital Cities

Product or Process: Collation of Data for each city, communication from print site to freight ensuring communication to all drivers responsible is clear and concise

Document Owner:

Project or Organization Role:

Version

Date Author Change Description



Project Risk Management Plan Purpose

This Project Risk Management Plan is a controlling document that incorporates the goals, strategies, and methods for performing risk management on a project. The Project Risk Management Plan describes all aspects of the risk identification, estimation, evaluation, and control processes. The purpose of developing such a plan is to determine the approach for cost-effectively performing risk management on the project.

Stakeholder Roles and Responsibilities

RoleRisk Management Responsibility

Assignment

K.Wilshire

S.Coulter

The Project Manager is responsible for the Project Risk Management Plan being implemented and for reporting to the Project Sponsor and Management Group.

Ensure all new product entering MMPD facility is recorded, checked and packed ready for timely dispatch and arrival into all capital cities

Risk Management Process and Activities

Risk Management Activity

Risk Management Task Description

Ownership (Participants)



Risk Identification

3 Print Facilities working to the same Print Schedule.

High Volume of stock that requires delivery to market within a very short time frame.

Securing the reqd skill set within such a short time frame.

To ID the techniques avail and risk factors that may occur during the initial stages of the project and continue this process and consider ongoing.

Engage all involved with a brainstorming session and during each milestone being reached then conduct another formal risk assessment workshop and interviews 1 on 1 at the commencement of the next milestone phase.

K.Wilshire.

R.Green.

N.Hamstead.

L.Maplyton.

Print Schedule

Road weather conditions

Risk Management Plan Audit Log

Record Name ResponsibilityApproval Authority

Distribution

TMR K.Wilshire Tier 1.



Risk Assessment and Management Table

Risk TypeRisk and Description

Risk Chance

Risk Impact

Risk Priority

Risk Owner

[Project Management Risks]

[Inadequate project definition

Stakeholders uncertain of project scope]

[Medium] [Medium] [Medium] [Project

Team Member]

Risk Management Plan Approvals

Prepared by:

Project Manager

Approved by:

Project Sponsor



Executive Sponsor

Client Sponsor


MMPD Business Plan Continuity

Technology

Transcript of MMPD Business Plan Continuity