MLK Mentoring Day Organizing Guide

7/26/2019 MLK Mentoring Day Organizing Guide

1/27

2015

Black Male AchievementMLK Mentoring Day

Organizing Guide

Inspired, Directed and Encouraged by

The Black Star Project

3509 South King Drive, Suite 2B

Chicago, IL 60653

Phone: 773-285-9600

Email:[email protected]

www.blackstarproject.org
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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Table of ContentsIntroduction to the Black Male Achievement Initiative- MLK Mentoring Day ............................................. 3

Goals and Objectives ................................................................................................................................. 4

How to use this guide ............................................................................................................................... 5

Establishing Effective Mentoring Programs .................................................................................................. 5

What type of Mentoring model? .............................................................................................................. 5

Setting up your long-term mentoring program ........................................................................................ 6

Recruiting Mentees ....................................................................................................................................... 8

Recruiting Mentors ....................................................................................................................................... 8

Profile of a Mentor .................................................................................................................................... 8

How to engage mentees ........................................................................................................................... 9

Mentor Training ............................................................................................................................................ 9

Logistics and Other Mentor Training Preparation .................................................................................. 10

Tips for Preparing and Delivering Training Sessions ............................................................................... 11

Mentor Do's and Donts .......................................................................................................................... 12

New Mentor Orientation Checklist ......................................................................................................... 14

Planning Mentoring Sessions ...................................................................................................................... 15

Mentoring Activities ................................................................................................................................ 15

Sample Agenda for MLK Mentoring Day..................................................................................................... 17

Evaluating your program............................................................................................................................. 18

Organization Evaluation .......................................................................................................................... 18

Mentor Program Evaluation Form .......................................................................................................... 19

Mentee Program Evaluation ................................................................................................................... 20

FAQ .............................................................................................................................................................. 21

Forms .......................................................................................................................................................... 22

Parent Consent Form .............................................................................................................................. 23

Mentor Registration Form ...................................................................................................................... 25

Contact Information .................................................................................................................................... 27


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Introduction to the Black MaleAchievement Initiative - MLK Mentoring

Day

TheBlack Male Achievement Initiative - MLK Mentoring Dayis part of a nationwide

movement (during January 2015National Mentoring Month) designed to ensure that the

mentoring needs of young Black men and boys are effectively addressed at the scale needed for

this brilliant population to heal, develop and thrive.

This effort is designed to re-energize and re-launch The Black M ale Achievement Mentoring

Initiativewith strong commitments and structured actions to fulfill its intention for full-scale,

efficacious mentoring support that meet the growing needs of young Black men and boys

nationwide.

In this spirit, we must connect young Black men and boys with positive Black men who will:

Inspire and motivate them to do well in life and in school.

Expose them to various college and career options.

Encourage them towards healthy habits and positive life styles.

Help them create viable life plans and make good choices. Mentor youth of all ethnic, racial and faith backgrounds, with special emphasis on young

Black men and boys.

The Black Male Achievement Initiative - MLK Mentoring Day effortwill work with

individuals, non-profit organizations, faith institutions, government agencies, schools, fraternities

and social service agencies to make mentoring a national priority.

Mentors talk with youth about their jobs, the preparation necessary for their jobs including

college or other post-secondary training and development, and most importantly, their attitudesand actions (how youth need to be and what youth need to do in and out of school to prepare for

a successful life in the world of work). Additionally, mentors offer advice on how to make good

basic life choices. When young people see examples of what they can become, they are morelikely to take school seriously, to excel in school academically and to graduate from elementary

and high school with college aspirations.

We have declared January 19, 2015 as Black Male Achievement MLK Mentoring Dayand

January through February as Black Male Achievement Mentoring Months. While we

certainly encourage all of our participating organizations and individuals to continue doing whatthey already know works best for their communities, we also urge participants to plan and carry


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out a mentoring event on Monday January 19, 2015 to demonstrate the commitment that Black

Men all over this country are making to build positive futures for their communities.

Although we cannot perceive every situation that may arise, the start-up information presented in

this organizing guide includes the basic information you need to set up your own mentoring

system, recruit and prepare mentors, facilitate good-quality experiences for mentees, andcontinuously evaluate, learn and improve your efforts.The Black Male Achievement

Mentoring Initiative (TBMAMI) will provide all of the assistance you need to make your

mentoring program the most effective your city has seen.

Goals and Objectives

What are the short-term goals and objectives of the 2015 Black Male Achievement MLK

Mentoring Dayand The Black Male Achievement Mentoring Months?Short-term goals:

1. Re-energize the Black Male Achievement Initiative to meet young Black men and boysvast mentoring needs.

2. Partner with mentoring efforts in 200 cities in the United States (and worldwide) in

January and February 2015.

Short-term objectives:

Establish criteria for effectivementoring efforts by potential participants.

Identify, recruit and support prospective mentor participating organizations andindividuals.

Offer and facilitate support to ensure good-quality mentoring experiences for 50,000young Black men and boys on Monday January 19, 2015 and during Mentoring Months

in January and February 2015.

Widely promote the initiative to recruit and train upwards of 5,000 new Black malementors.

What is the long-term goal of the 2015 Black Male Achievement MLK Mentoring Dayand

The Black Male Achievement Mentoring Months?

Long-term goal:

Builda strong, effective national infrastructure to the scale of need for mentoring youngBlack men and boys.

.

Long-term objectives:

Create a national directory of 1,000 effective mentoring organizations and mentoringprograms that exist for young Black men and boys in the United States.

Develop and promote uniform training standards and background-check protocols for use

by all participating organizations and programs nationwide.

Design and implement an information/referral/feedback mechanism to connect families

and communitiesthat request or need effective mentoring serviceswith organizations

and mentoring programs that meet good-quality criteria.


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Recruit, train, and manage 50,000 Black male mentors in America.

How to use this guideThis guide serves two primary purposes.

Outlines how to organize MLK Mentoring Day and (Jan./Feb.) Mentoring Months.

Guides participants on elements of how to set up and sustain a long-term mentoring

program.

Please use this guide as a tool rather than as a strict handbook.

(Specific lesson plans will be available to participants as addenda to this guide.)

Establishing Effective Mentoring

Programs

What type of Mentoring model?

One-on-One Mentoring:

Mentees benefit from the individualized attention available in one-on-onementoring sessions during which individual mentors also work closely with the

mentees parents to support and strengthen his academic success.

Small-Group Mentoring:

TBMAMIfavors small-group mentoring, which makes efficient use of the

mentors time while enabling some individualized mentee attention by pulling a

student aside as needed. Students in this model interact with various mentors andmentees during each activity.

Large-Group Mentoring:

Large Group Mentoring is best facilitated in a classroom-style setting that featuresone mentor speaking with an entire group of 20-35 students. Limited dialogue is

facilitated using raised-hand question/answer format. Over time, students in this

model are exposed to a variety of mentors, one-at-a-time.

Venus for Mentoring:

Mentor youth in schools

Mentor youth in community centersMentor youth in faith-based organizations

Mentor youth living in foster care

Mentor youth of incarcerated parents


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Mentor youth on the streets and blocks of their communities

Mentor youth in the juvenile justice system

Mentor youth in their homes with their parents present

E-mentor with computers over the internet

Advantages of Small- and Large-Group Mentoring (over one-on-one mentoring)1. Larger mentor-mentee ratio maximizes use of qualified mentor pool.

2. Opportunities exist for mentees to bond and network.

3. Repeated exposure to the same basic themes from multiple mentors, (in the whole classroommodel and through small-group sessions), can powerfully reinforce essential messages.

4. Promoting group mentoring to organizations is a recruitment tool that can be marketed as

participants contributions to community development.

Disadvantages of Small- and Large-Group Mentoring (over 1-on-1 mentoring)1. Confidentiality can be an issue. Even though the group agrees to keep all exchanges within its

confines, information and gossip can slip out.2. Introverted young people may feel uncomfortable and shy away from participating, i.e.,

speaking up about setting goals, sharing their progress, or even asking questions.

Many organizations offer both small- and large-group mentoring opportunities as well as one-on-one mentoring pairs. Mentees can benefit greatly from approaches that combine models, for

example, small-group mentoring before, after, or during one-on-one mentor sessions, with

occasional, large-group classroom-style mentoring sessions.

Setting up your long-term mentoring programPreliminary Steps for all Mentoring Models

Conduct outreach to recruit male mentors and mentees.

Collect the name, address, phone numbers and personal references for all interested,potential mentors.

Perform a background check on all mentors before they begin any work with children.Background check procedures and fees vary by city and state.

Design and facilitate mentor orientation and training sessions. Inform participants aboutthe goals and objectives of your program, establish and convey clear expectations forinvolvement (verbally and with take-home written handouts). Training topics to consider

include, but are not limited to: how to establish rapport with mentees; how to maintain

positive mentor/mentee communications; Mentoring Dos and Donts; Introduce the

specific mentoring model(s) used by your organization [one-on-one, small group, wholeclassroom, or combination(s)].

Develop, schedule and facilitate mandatory follow-up session(s) for mentors on how touseand help mentees develop and practiceeffective conflict-resolution skills and any

other such essential skill building. [Support prospective mentors to understand themultiple ways such training sessions constitute powerful value-added opportunities in

their own lives!]


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Develop, collect (from mentees) and file signed parental/guardian consent forms frommentees before mentoring begins.

Design individual mentee needs assessment, intake forms, and support mentees (orparents of young boys) to timely complete the assessment forms so mentors can better

understand how to effectively serve these young Black men and boys.

Confirm that all new mentors complete a one-on-one orientation with an assigned, vettedmentor to review: overall expectations, recommended activities, establish time

commitments, and understand and agree to all written program rules and guidelines,

especially for any contact with mentees and for home visits.

Additional Steps for Specific Mentoring Models

One-on-One Mentoring.

Match mentors with mentees who have similar interests or backgroundsto the extent

possible.

Small-Group Mentoring

Identify and secure a space to convene small-group mentoring events (such as a church or

community center).

Schedule a weekly or monthly small-group mentoring session.

Assign mentors to small clusters of mentees by matching mentor/mentee experiences,interests, or backgroundsto the extent possible.

Generate and distribute a mentoring program activity schedulefor group outings tomovies, plays, museums, college fairs, cultural events, goal-planning meetings, andfollow-up discussions. Be sure to include (on the schedule) a significant doing

component that actively engages mentees. (This can help mentees develop fullyparticipate and even help develop their critical thinking skills rather than simply andpassively consuming information.)

Keep track of students achievements and acknowledge them forthose achievements.

Ask mentors to follow up with mentees in-between sessions, especially to remind them ofthe next scheduled session.

NOTE: Mentors should NOT follow up with mentees in-between sessions unless the signedparent/guardian consent document is on file. Without written consent, only the mentor

organization staff should coordinate any follow up/notification with mentee.

Large-Group Mentoring Sessions

Connect with schools, faith-based organizations, social services organizations, or juvenile

corrections facilities that have groups of students with whom mentors could conduct hour to 1 hour sessions.

Collect availability times from all mentors and generate a mentor availability schedule.

Perform an orientation with the mentors outlining what their classroom-style topic shouldbe about. Highlight ways mentors can actively engage students in a lecture-style


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discussion. Outline expectations and boundaries for mentors. (Mentors must not give

students their contact information and must not contact students.)

Dispatch available mentors to mentoring opportunities.

Conduct follow-up feedback (calls or forms) with the organization about its experiencewith and impressions of the large group mentoring session and what about it could be

improved.

Recruiting MenteesReach out to the followingand provide some incentive for prospective participants, such as food:

Local schools

Faith-based institutions

Youth that already come to your organization

Recruiting Mentors

Profile of a Mentor

Any man can be a mentor if he is willing to make a commitment of his time and patience to

impart his years of knowledge and experience to one or more mentees. Above all he must wantto help his mentee(s) identify and work toward his goal(s).

A mentor is a man who:

Facilitates learning through conversation rather than lecture.

Is flexible and open with youth about their feelings.

Shares information about his life experience(s) with the real world of work.

Listens activelyand is not negatively judgmental of mentees points of view.

Emphasizes the value of doing ones best academically, socially, emotionally, and in allaspects of life.

Inspires and motivates by facilitating small groups or presenting/interacting with a largegroup, or through individual consultation(s).

Imparts information and counsel on choice-making, career opportunities, starting or

managing a business, personal finance, healthy lifestyle habits, etc. Encourages mentees to do and be their best and offers alternatives to drugs and violence.

Brings creativity and initiative to mentor activities.

Keeps all mentor commitments, keeps his word, and is honest.

Builds success into each session and interaction with every mentee.

Understands that some improvements come slowly.

Offers reliable, relevant and timely information or advice.


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Aspires to develop youthsleadership skills, and rouse their interest, understanding andcivic pride about the value of community service.

How to engage mentees

Suggestions for how to engage mentees:

Be yourself; be natural

Open with a splash

Use energizers and icebreakers humor, tempo change, and reinforcements

Stick to the point

Avoid jargon and archaic slogans

Employa variety of delivery styles e.g. audio, visual, kinesthetic for the broadest impact

Show interest and enthusiasm

Be aware of and use appropriatecommunication zones:

20ft public5-10ft social

2-5ft personal1-2ft intimate

peer relationships

resiliency

integrity

images in the media

lessons from history

choosing your personal values

making priorities

the importance of attitudes

Mentor Training

Effective mentor preparation, training and support are essential to preparing good-qualitymentors and outcomes. The most effective trainers (skilled facilitators) can quickly establish

rapport and engage prospective mentors in a spirit of collaboration. Make sure your trainers are

experts in best practices for mentors.

In addition to protocols, forms and general program expectations, successful mentor/mentee

relationships depend on 3 vitally important skills. Mentors must understand:

how to actively listen and powerfully hear mentees concerns

how to effectively (compassionately/respectfully) speak with mentees; and

More than anything, these young Black men and boys need great examples of men with

integrity to emulate.


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Principles of learning and behavior change:

Most people need compelling reasons to be open enough to assimilate new learning and grow.

People are largely practical and goal oriented and will, for the most part, tend to focus on parts of

training sessions that seem most useful to them. Many people are better able to incorporate new

learning when understood in a work-related or other responsibility context. Some peoplesuccessfully incorporate lessons more easily in the context of a potential solution to a current or

future problem.

Effective teaching must relate to the learners experiences. An individuals prior knowledge and

experience are a useful foundation for sharing information and building new concepts. However,

effectively speaking to peoples listening requires a great deal beyond lecture format(whichonly gets through to audio learners). Successful teaching and learning must incorporate all three

major learning stylesaudio, visual and kinestheticor risk not reaching some participants.

People learn best in a supportive environment. No one likes to feel like they are being tested or

put on the spot. Take the approach of a guide rather than instructor.

Design mentor training to address the specific needs of your prospective mentors and the young

Black men and boys they will mentor.

Logistics and Other Mentor Training Preparation

Space

Churches, community colleges, and nonprofit community-based organizations are ideal places torequest donated space. Be sure to secure a large enough room (at least two weeks ahead of time)to accommodate small break-out group work or with additional access to other nearby available

rooms.

For Novice FacilitatorsIf you cannot afford a skilled facilitator, consider doing the following one or two weeks before

the training session:


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1) Align on training content

2) Develop an outline

3) Select or develop material handouts4) Develop a one-page, post-session qualitative evaluation/feedback form for participants.

Remember to prepare a simple ice-breaker/introductory opening exercise for the session and touse a script and a watch to guide the training and prevent digression. Recruit someone to take

notes to permit the facilitator to focus on content and process during the mentor training session.

Day Before the Training

Copy all materials (sign-in forms, evaluation forms, training handouts) and prepare name tags;

gather extra pens and notepaper for participants; bring felt pen and tape for signs; and purchaseany refreshments (coffee, tea, bottled water, etc.).

Day of TrainingArrive at least one hour before training is scheduled to begin to 1) Post signs that point to the

training room(s) and rest room(s). 2) Set up the training session space by arranging tables andchairs so that participants can all see and hear one another (Circle or square arrangement issuggested over standard classroom set up.). 3) Lay out pens and note paper around the table.

Remember to greet trainees as they arrive.

Tips for Preparing and Delivering Training SessionsTraining sessions are often one of your first opportunities to demonstrate the qualities requiredfrom mentors. Use active listening, feedback, and problem solving. Listen to and keep eye

contact with anyone who is speaking.


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Keep in mind that people remember 20% of what they hear, 40% of what they hear and see, and

80% of what they discover for themselves. Structure the activities so that trainees end with a

sense of accomplishment or discovery.

Keep the environment and discussion comfortable. Allow trainees to be taken seriously when

they speak, but make room for a little humor. When people feel like they can laugh they also feel

like they can present ideas without fear of making a mistake or incurring a rebuke.

Maintain appropriate pace. Balance your training to make time for sufficient discussion and

understanding, and cover all of your topics without digressing. Plan time for questions, while

being mindful of which ones require discussion and which are best answered quickly.

Be yourself and acknowledge when you dont know an answer. People will respect you if you

tell them you dont know the answer to their question that you will get back to them when you

find it. Perhaps someone else in the room knows.

Keeping notes throughout the session is a good way to keep track of information you need to

gather and of any parts of the training that seemed ineffective perhaps because trainees appeared

to be bored, distracted, etc. (However, designating one non-trainee note taker is even better

because it permits the facilitator to fully focus on content and process.)

Pass out evaluation forms and request participants supportto help you improve future training

sessions by filling out and turning in their evaluative feedback forms before leaving the session.This will help you assess the strengths and weaknesses of your training program. Remember that

what works well is great, while knowing what to improve is essential information.

Always thank your trainees for their commitment and for contributing their time to participate.

Mentor Do's and Donts

Some of the following suggestions apply to large group or other institutional mentoring although

many are simply useful tips for mentoring generally.

Do


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Do be Punctual.Early is on time and on time is late!

Do check in with the office or administrator first when mentoring in an institutionalsetting.

Do keep your distance from the private sphere of students (3 feet).

Do share your resources with the class if you wish (i.e. Invite the class to visit your

worksite or show them your tools or equipment). Do speak audibly.

Do dress in a professional manner.

Do remember that whenever your mentees can see you, you are mentoring. Set anexample at all times.

Do focus on the positive.

Do acknowledge and congratulate youth when they are right or add value.

Do treat all youth fairly and respectfully.

Do lead the youth into the future.

Do let youth know that they can change; they can control changes in their attitudes andbehavior; their changes can produce positive results.

Do let youth know that you have made mistakes; everyone has, and that mistakes can becorrected.

Do teach youth about personal responsibility.

Do communicate to youth with compassion.

Dont Dont mentor without a signed parental consent form.

Dont contact any student personally by phone, email, text, etc. without parental consent.

Don't raise your voice excessively.

Dont touch or enter any studentsprivate sphere.

Dont make promises to the group that you may not keep. Dont contradict your own advice. If you tell your mentors you value responsibility, show

it and dont let them see you blow off your duties.

Dont make promises to any individual youth or ask any of the youth to make promises toyou.

Dont raise your voice in anger or frustration or threaten youth.

Dont put down mentees communities or environments.

Don't pretend that you are perfect;no one is.


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New Mentor Orientation Checklist

Use this checklist when reviewing your mentoring techniques with new mentors!

Mentor has completed and turned in the Mentor Registration form.

The mentoring organization has a resume on file for the prospective mentor.

Mentor has been vetted through professional and personal reference checks. Mentor has completed and passed a criminal background check.

Staff from the organization has reviewed itsorganization-specific policies and procedures

with prospective mentor.

Mentor has reviewed the approved mentoring activities. Mentor has reviewed and signed agreement to comply with all Mentor Training Manual

requirements.

Staff has explicitly reviewed, discussed and aligned with prospective mentor on: All elements of the MLKMDPolicy Page and Dos and Donts.

List of discussion topics (for large-group mentors).

Staff answered mentors questions about the MLKMDand January-February Mentoring

Months.

Mentor was assigned to a mentee or group of mentees.

Staff reviewed time commitment with the mentor.


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Planning Mentoring Sessions

Mentoring ActivitiesOne-on-One Sample Mentoring Activities

Activities a single mentor can facilitate with one mentee:

Recreational outings: ice skate, bike, fish, play catch, attend sporting events and movies. Educational or cultural outings: visit museums, go on a nature hike, attend a cultural

presentation or a musical performance, andexplore your city on an architectural or

historical tour.

Homework or tutoring activities: visit a library, share and discuss a short story or article,play educational games (Scrabble, etc.)

Share your hobbies or interests: car maintenance, playing a musical instrument, drawing,

painting, writing, dancing, martial arts, woodworking, recycling, etc.

Small-Group Mentoring Sample Activities

Activities a group of mentors can facilitate with 5-8 mentees each.

Any of the 1-on-1 activities can also be used with small groups.

Host a film and follow-up discussion: Show the mentees a film or documentary and then

discuss it in small or large groups. (Teaching guides to facilitate discussion exist for some

documentary-style films.)

Conduct a life planning session: Talk with mentees about their future life visions andgoals and their plans to achieve them. Ask mentees to share their visions, goals and plan


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with the group. Throughout the year, revisit this exercise to determine and note any

changes or progress.

Facilitate a group discussion: Ask mentees to vote on topics to discuss from a prepared

list of themes relevant to lessons or habits you want to emphasize or re-enforce.

Large-Group Mentoring Sample Discussion Topics

Discussion topics for use by a single mentor with a group of 15 or more students. (Be sure to

elicit ideas, questions and responses from students to avoid lecture format.)

Your career, the education it required, and obstacles you overcame

Your hobbies and any education or skills needed to enjoy them

Money management and the importance of financial literacy

Cultural pride

Hard work and dedication

Goal-setting

Decision-making skills

Overcoming barriers

Time management and study skills

Sample Outline for a Group Mentoring Event

1. Introduce yourself and your topic: name, title, occupation, background info.2. Conduct abrief ice breaker: Inspire enthusiasm while helping students

understand why you want to engage them; what they need to learn and how.

3. Begin discussion of your topic: Share a bit about yourself or tell a brief story

that incorporates your education, training, special skills, experience, pay,lessons learned, benefits, inspirations, opportunities, etc.

4. Group interaction: Ask open-ended questions to involve mentees(rather

than close-ended questions that only elicit yes and noresponses), and askthem write down their answers.

5. Questions and Answers (Q&A): Help all students take a turn to speak and

sensitively support shy youth to find their voice.

6. Review: Who am I, what am I, how I am, and why am I here. Repeat someinformation to reinforce important messages.

7. Incentive: announce additional visits by your team or others; distribute any

gifts you've bought, and give final words of inspiration.


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Sample Discussion Topics:

stay in school

study daily

work smart fortitude

patience

setting goals

staying focused

self-reliance

family unity

cultural pride

dignity

helping others

respect for girls, women and elders

health, nutrition and exercise college and vocational training

friends

getting organized

work and play

relating to elders

overcoming barriers

getting a job

money management

conflict resolution

Sample Agenda for MLK Mentoring Day(3-hour session) Feel free to revise and change this sample agenda to fit your needs. Specific

lesson plans and curriculum materials will be available to participants as addenda to this guide.

Pre-registration for 30 minutes before the session begins.

10 minutesMake quick Mentor/Mentee Introductions

5 minutesOpen with a ritual or a short video clip

15 minutesWhat Is the Black Male Achievement Movement?

30 minutes100 Black Male Achievers

30 minutesGuest speaker, discussion and Q&A


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15 minutesLunch or Snack break

30 minutesHow to Survive a Police Stop

20 minutesIncreasing Black Male Achievement in your community

10 minutesFinal Remarks

5 minutesRead Black Male Achievement Creed or close with a Ritual

1 minuteRequest that all mentors and mentees fill out and hand in evaluation forms before

leaving.

Evaluating your programThe Black Male Achievement Mentoring Initiative requests your cooperation in making this

national day of mentoring even better.

After MLK Mentoring Day, the contact person for your organization will receive an email link toa survey to fill out, which will support ongoing program improvements. The questions are listed

below. Please keep these questions in mind as your plan your day of mentoring.

Please collect, tabulate and consolidate the data from the Mentor and Mentee Evaluation surveyforms and return the results as soon as possible by fax or email to The Black Male Achievement

Mentoring Initiative.

Organization Evaluation1. How many youth participated in MLK Mentoring Day? _________

2. How many mentors took part in MLK Mentoring Day? ________

3. What topics were covered during your mentoring session?

Black Male Achievement

100 Black Male Achievers

How to Survive a Police Stop

Other (Please detail) _______________________4. What ages and grade levels of youth did you serve on this day?5.

What were the results or outcomes of this effort?

6. Did the mentor program turn out as you planned? (Please explain.)

7. What are the strengths of your program?

8. What areas of your program need improvement?9. How could your school/business/community partner further assist you to coordinate the

mentor program?

10.Did you have an established mentoring program before MLK Mentoring Day?


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11.Were you mentoring young Black men and boys before MLK Mentoring Day?

12.Will you continue to mentor young Black men and boys after MLK Mentoring Day?

13.How has this guide helped you to establish a long-term mentoring program?

NOTE: Please use the back of this form and any additional pages to fully respond to the

questions above, and feel free to include any additional comments, questions or concerns.

Mentor Program Evaluation Form

Your feedback matters. Please help us improve initiative by sharing your best thoughts in

response to the following questions. After completing your responses to the questions below

please return this survey to the program coordinator. (Please circle your response)

1. How would you rate the mentor program?excellent very good good fair poor

2. How would you describe the quality of your experience as a participant in the program?excellent very good good fair poor

3. Would you volunteer to serve as a mentor again next year or in the future?yes possibly not sure no

4. Did the mentor training help you prepare for your mentoring experience?

yes somewhat not sure no

5. Would you have liked additional training (or other topics covered) for mentors?

yes maybe probably not no

6.

How clearly defined were your mentor responsibilities?

very clear moderately clear a little unclear very unclear

7. The mentor program coordinators were accessible and easy to talk with and seek timely

advice from.

always somewhat not much never

8. Was the time allotted for the mentoring session sufficient?

yes almost not really no too long/too much time

9. Do you think that the time you spent together was helpful for your mentee?

yes somewhat not really no

10.Did you gain personally from this mentoring day?

yes somewhat not much no

11.Have you mentored in the past?yes no

12.Will you continue to serve as a mentor in the future?


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yes no

13.What was most satisfying about the mentor program?

14.

What was least satisfying about the mentor program?

15.What would you suggest to improve the mentor program?

Mentee Program Evaluation

Your feedback matters. Please help us improve initiative by answering the following questions.

After completing your responses, please return this survey to the program coordinator. (Please

circle your response)

1. How would you rate the mentor program?excellent very good good fair poor

2. Did you enjoy being part of this program?yes somewhat not much no

3.

Would you like to participate next year?yes probably not really no

4. Did you like the mentors?

yes somewhat not much no

5. Did you have fun?

yes somewhat not really no

6. How useful was the information that was presented on MLK Mentoring Monday?

Extremely Very useful Somewhat Useful Not very useful Not at all

7. What was your favorite activity?

8. What did you like best about MLK Mentoring Monday?

9. How many Black Male achievers could you name before this day?


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10.What did you not like about MLK Mentoring Monday?

11.

How will this affect how you conduct yourself in the future?

12.What did you learn today?

13.What do you think we should change or do differently next year?

FAQ

What is mentor ing?

In African and African American communities, mentoring has risen to the level of critical social

infrastructure. Mentoring is a structured system of personal and social development that can be

described as the systematic transmission of knowledge, skills, values, culture and history throughdirect interpersonal communication and association from a more knowledgeable person to a less

knowledgeable person. The person providing the guidance is a mentor. The person receiving

the guidance is a mentee. This guidance happens organically in successful cultures worldwide.

What is the 2015 Black Male Achievement M LK M entoring Day?

The Martin Luther King Mentoring Day (MLKMD) works to ensure that Black boys and

young Black men are connected to effective mentoring services. MLKMDtrains, coordinates,and supports partner organizations and connects youth and families that request and need

mentors with good-quality mentoring organizations nationwide. We also help guide and support

cities, communities, faith and community organizations, schools and others who want to create

and maintain effective mentor programs. The MLKMDhosts a mentoring day to promote andpopularize mentoring in Black communities and to encourage mentors and mentoring

organizations in every state to mentor Black boys and young Black men.

What about Black gir ls and youth of other races?

All children and youth deserve great mentors. While our initiative focuses on young Black men

and boys between 5 and 18 years old, Black girls and children of all races should also bementored on this day. Please use Dr. Martin Luther Kings birthday and the sameprincipals as

MLKMDto set up mentoring programs for Hispanic, White, Asian and Native Americanchildren of all genders.

How often does a mentor need to contact hi s mentee?

Although this is a one-day initiative, we encourage continued mentoring interactions betweenmentors and mentees. This guide provides tools and guidance for establishing and organizing


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long-term mentoring programs to achieve optimal impact and produce the best outcomes.

During Mentoring Months (January and February 2015), we are asking you to contact your

mentee at least once each month. We recommend that mentors seek out their mentees at leastonce a month for at least one year. That is a minimum of 12 contacts per year for at least two

hours per contact. Best practices show that weekly or even daily mentor/mentee contact nets

optimal results. Although not practical for some, well-structured monthly efforts can also makea significant impact.

Can someone who has not passed the criminal background check sti l l mentor?

That depends on the nature of the crime. Any infractions related to child abuse, pedophilia,

sexual assault, or other youth harm-related crimes are absolutely unacceptable. However, manyex-offenders can offer potentially valuable, unique insight and perspective to benefit young

Black men and boys.

FormsPlease adapt the following forms for your use.


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2015 Black Male Achievement

MLK Mentoring Day

Parent Consent Form

Mentoring organization: ______________________________ Date of intake: ___________________

1. Student Name________________________________________

2.

Date of Birth____________________

3.

Gender______________________

4. Grade level_______________

5. Name of parent/guardian _________________________________________________________

6.

Address _______________________________________________________________________

7.

Phone___________________________

8. Email address_________________________________________________

9. Emergency contacts:

Name ___________________________________ Relationship ____________________________

Address____________________________________________________

Phone____________________________

Name ___________________________________ Relationship ____________________________

Address____________________________________________________

Phone____________________________

BRIEF MENTEE HISTORY

10. Is your child currently taking any medication? ______ yes ______ no

If so, list specific medication(s): _________________________________________________

How often is medication taken?_________________________

Does your child have any food or medical allergies or sensitivities? ______ yes ______no

If so, what are they? ______________________________________________________

PARENT QUESTIONAIRE

11.What are your major academic, social, or other concerns about your child?


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12.What is your vision for your child/what do you wish to happen in your childs future?

13.

What are your childs special gifts, talents, strengths or interests?

14.What other information or issues would you like to share with us about your child?

Name of person(s) authorized to pick up child from ________________ mentor program - (Pleasecarefully provide a detailed and complete response to this question because your child will only bereleased to a person whose name is listed below:

1.

____________________________________2. ____________________________________3. ____________________________________

Parent Declaration

I, ___________________________________, (print parent or guardiansfull name) give permission formy child ____________________________(childs full name) to participate in all BMAMI mentoring

activities.

Parent/Guardian Signature___________________________________________

Date________________________

I agree that The Black Male Achievement Initiative MLK Mentoring Day effort may use anyimage, photograph, voice or likeness of my child, in its promotional materials and publicity

without additional compensation. I understand that these photographs, images, video or audio

may be retouched or enhanced and may further be used in publications, print ads, electronic

media (e.g., video, CD-ROM, Internet/WWW), or other media now known or hereafter created,

anywhere in the world. I further understand and release the Black Male Achievement MentoringInitiative and its representatives, licensees, employees, photographers, and their designees from

any and all liability for any violation of any privacy or proprietary rights. I understand and agreethat aforementioned materials will become the property of Black Male Achievement Initiative

MLK Mentoring Day.

Parent/Guardian Signature ____________________________________ Date _______________


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2015 Black Male Achievement MLK Mentoring Day

Mentor Registration Form

Mentor Name: ________________________________ Alias, if applicable: _________________

Address: ______________________________________________________________________

City, State Zip: _________________________________________________________________

Phone number: __________________________________________________ Home/Cell/Work

Alternative Phone: _______________________________________________ Home/Cell/Work

E-mail Address: ________________________________________________________________

Emergency Contact

Name: _______________________________________________________________________

Phone number: ___________________________________________________Home/Work/Cell

E-mail Address: ______________________________________________________________

By signing and submitting this application, I affirm that the facts set forth in it are true and

complete. I understand that if I am accepted as a mentor, any false statements, omissions, or

other misrepresentations made by me on this application may result in my immediate dismissal.

I have read and understand the MLKMDTraining Information. I am aware that I am expected

to be a positive role model for my mentee(s). (Initial: _______ )

I agree to engage parents as much as possible throughout the mentoring process. (Initial:

______ )

I agree to be on time and professional while participating in the MLKMD.(Initial: ____ )

I agree to abide by all rules, policies and protocols and to comport myself in positive manner as a

representative participant of MLKMD(Initial: ____ )

I agree that The Black Male Achievement Initiative MLK Mentoring Day effort may use any

image, photograph, voice or likeness, in its promotional materials and publicity efforts withoutadditional compensation. I understand that these photographs, images, video or audio may be

retouched or enhanced and may further be used in publications, print ads, electronic media (e.g.,

video, CD-ROM, Internet/WWW), or other media now known or hereafter created, anywhere in

the world. I further understand that by participating in the photography or filming, I release TheBlack Male Achievement Mentoring Initiative and its representatives, licensees, employees,


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photographers, and their designees from any and all liability for any violation of any privacy or

proprietary rights.

Signature: ____________________________________ Date: ________________________

Office Use Only

Background Check Received Resume References checked Copy of ID

Assigned Mentee (if applicable):


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Contact InformationPlease call The Black Male Achievement Mentoring Initiative with any questions regarding this

guide or MLK Mentoring Day. The Black Star Project will provide technical assistance and

answer any questions you may have.

The Black Star Project3509 South King Drive, Suite 2B

Chicago, IL 60653

Phone: 773-285-9600

Fax: 773-285-9602

Email:[email protected]
mailto:[email protected]:[email protected]:[email protected]:[email protected]

MLK Mentoring Day Organizing Guide

Documents

Transcript of MLK Mentoring Day Organizing Guide