MITESIPROCEEDINGS

LOS N~GELES COUNYMETROPOLITAi~ TRA'\SPORTATION AUTHORITY

Called to order at 9:54 A.M.

REGULAR BOARD MEETINGBOARD OF DIRECTORS

NIT A Headquarters3rd Floor - Board Room

One Gateway PlazaLos Angeles

January 28,1999

Directors Present:

Richard Riordan. Chair

Yvonne Brathwaite Burke, First Vice ChairJames Cragin, Second Vice ChairRichard AlatorreMichael AntonovichHal BernsonJohn FasanaDon Knabe

Jose LegaspiGloria MolinaJ enn y Oropezalev Yaroslavsky

Lar laranTony V. Hars, Ex Offcio

Chief Executive Offcer - Julian BurkeBoard Secreta - Georgia Hamlton

Inspector General - Arur SinaiGeneral Counel - County Counsel

NOTE: Members voting are reflected on the attached "RECAP OF PROCEEDINGS" matrix.

1. APPROVED Consent Calendar Items 2, 8, 9*,17,18,21,23*.28,41,42.43,45,46,48, 51, 55, and 56.

*2/3 vote of the full Board

Noted Items Approved Under Committee Authority: Items 11 through I-t. 22, and 52.

2. APPROVED ON CONSENT CALENDAR Minutes of Regular Board Meeting held onNovember 19,1998 and Special Board Meeting held on December 9,1998.

3. Chief Executive Officer's Report

· Introduced Richard Brubaugh, Chief Financial Offcer

· Reported on sale of Revenue Bonds

4. Chair's Report

· Reported on trip to Brazl

2

5. APPROVED, AS AMENDED, changes íòr Metro Red Line, North Hollywood Corrdor,Segment 3, Contract No. E0070 with Engineering Management Cons4Jtant (EMC) asfollows:

A. Ratification of Revision No.1 to CWO No. 71 for Preliminary Design Servicesfor the Metro Red Line North Hollywood Corridor, Universal City Station, inthe amount of $171 ,484, which increases the authorized amount to $256.480;

B. Execution of Revision No.2 to CWO No. 71 íòr Final Design Services íòr theMetro Red Line North Hollywood Corridor, Universal City Station, in the amountof $609,993 5559,096 which increases the currently authorized amount to$866,'173 5815,576; and

C. An increase to the Authorization for Expenditure (AFE) for the North HollywoodCorridor. in the amount ofS896,173 5845,776 which increases the total AFE to$92.769,163 $91,923,887.

8. APPROVED ON CONSENT CALENDAR MOLINA/BURK motion authorizing theCEO to begin discussions with the municipal operators with the objective of developingconsensus for a package of policy changes that wil improve and enhance regionaltransit services for bus riders; increase effciency and provide better regional

coordination for all Los Angeles County operators and labor. Elements to be discussedshould include:

Concerted efforts to improve regional mobility through compatible fare technology,reciprocal fare media and a regional pass.

Develop a pilot project to divest up to ten MT A intra-communty routes to municipaloperators.

Development of a countywide tranit public information and marketing program.

Improvements in the schedule and service integration process, using the varous transitrestructuring study tìndings as a staring point.

Additional areas of improvement as proposed by the municipal operators.

All discussions should address both the financial and operational feasibility of potentialimprovements and provide an implementation plan for items deemed feasible.

..:)

9. APPROVED ON CONSENT CALENDAR BY 2/3 VOTE:

A. Awarding a five year, single source contract to Unique ManufactungCorporation (UMC), Anaheim, for repair and maintenance of bus revenuecollection equipment, for a total contract value not to exceed $2,625,000,inclusive of tòur one-year options;

B. Finding that the purchase of these services may include the purchase of

proprietary material and pars to effect the repair and upgrade of revenuecollection equipment, and that such purchase is for the sole purpose of replacingsupplies, equipment, or materials already in use, thereby requiring a two-thirdsvote for the purchase of material on a single source basis under PUC Section130237.

10. APPROVED BY 2/3 VOTE a non-competitive contract with Bob McAllster of StrategiesTraining System (STS), Seattle, Washington to implement the training course"Strategies for Dealing with Diffcult People" for Bus and Rail Operators. in the amount

of $150,000.

1 1. APPROVED UNER OPERATIONS COMMITTEE AUTHORITY award of a contractto Lincoln Composites, Lincoln, NE, the lowest responsive, responsible bidder, for theprocurement of 400 (200 base and 200 option) Large and Small Fuel Tanks andBrackets for the Neoplan CNG bus fleet, for a fi fixed price of$388,789.

12. APPROVED UNER OPERATIONS COMMTTE AUTHORITY use of an off-siteauction for disposal of 60 surplus/obsolete buses for a total estimated revenue of $20,000,less towing fees of approximately $7,000, for a total net revenue of $13.000.

13. APPROVED UNDER OPERATIONS COMlIITTE AUTHORITY award of a tive yearcontract to Pestnaster Services Inc., Bishop, the lowest responsive, responsible bidder, toprovide herbicide application services for MT A propertes, for a contrct value of$1.1 10.753 inclusive of two option years.

4

14. AUTHORIZED UNDER OPERATIONS COMMITTEE AUTHORITY additionalfunding on an incremental basis as needed to Contract PS-5720-0063 ~ith PoisonLabIncorporated, to provide clinical laboratory drug testing services for an amount not toexceed $409,500 tòr the remaining three years of a five-year contract.

17. APPROVED ON CONSENT CALENDAR execution of Change order No. 30.00 toContract B6 i 0 with Morrson Knudsen Corporation, to reduce the amount of track to beinstalled on the Metro Red Line, Vermont/Hollywood Corrdor (Segment 3) and NorthHollywood Extension (Segment 3) for a credit of($97,914), decreasing the Total ContractValue for Segment 2 from $16,636,1 06 to $ 1 6,538, 1 92: and a credit of ($ 1 ,003,492),decreasing the Total Contract Value tòr Segment 3 from $3,216,012 to $2,212,520 for a totalcredit of ($1,101,406).

18. APPROVED ON CONSENT CALENDAR:

A. Increasing and Executing Work Authoriation Change Notice (W ACN) 36.00 to

Contract C1610 with Herzog Contracting Corp., from $195,000 to $500,000 to coredril preparatory holes required for the supplemental formation groutingthrough the C0311 tunnels, in an amount not to exceed $500,000, increasing thetotal contract value from $21,343,985 to $21,844,985;

B. Negotiation and Execution of Change Order No. 15.00, if it is with the NTEamount approved for ths W ACN; and

C. Increasing the Authorization for Expenditue (AFE) in the amount of $500,000,

increasing the APE from $22,436,743 to $22,936,743.

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19. APPROVED:

A. Negotiation and Execution of subsequent Change Order No. 117 to Contract No.

B252 with Kiewit-Shea, N., on the Metro Red Line, Vermont/ollywood Corrdor,Segment 2. for Settlement of Claim No.5, Contaminated Soils at theVermont/Santa Monica Station, for an amount not-to-exceed (NTE) $570,600which increases the Total Contract Value from $56.085.295 to $56,655,895,subject to verification of soil quantity by Management Audit Services;

B. .Ä.n increase in the Authorization tòr Expenditue (AFE) by $570,600 from

$57,470,794 to $58,041,394.

20. APPROVED:

A. Change Order No. B281 T -CO- 1 0 1.00 under Contract No. B281 T with KajimaiRayWilson, a N, on the Metro Red Line, Vermont/oll)rI;vood Corrdor, Segment 2,

for Miscellaneous Street Restoration on Hollywood Boulevard in the amount of$479,409 (incorporating W ACN 040.98 for 5455.000 which was previouslyapproved by the Board), increasing the Total Contract Value from $49,716,010 to$50,195,419; and

B. An increase in the Authorization tòr Expenditue (AFE) of$24,409 from$51,511,670 to $51,536,079.

21. APPROVED ON CONSENT CALENTIA.R an increase to the Authorization forExpenditue (AFE) for Contract EOl12 with INCA Engineers. Inc., for Design andEngineering Services, for Metro Red Line, Nort Hollywood Corrdor (Segment 3), toprovide funding for pending and future changes that are with Board delegatedauthority in the amount of $50,000, increasing the curent Contract i\FE from $677,886 to$727.886.

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22. APPROVED UNDER CONSTRUCTION COMMITTEE AUTHORITY:

~A. Negotiation and execution of Change Order No. 46 to Contract B641 with Ame1co

Electric to provide and install train borne voice radios plus spare parts andancilary equipment for fort-one (41) mared pairs of vehicles íòr an amount not

to exceed $1,125,747, increasing the Segment 2 portion of the contract from$11,501,193 to $12,626,940; and

B. An increase in the Segment 2 portion of the Authorization for Expenditure (AFE) inthe amount of$1,458,63l to $13,014,139.

j"_.J . APPROVED ON CONSENT CALENDAR BY 2/3 VOTE the solicitation, negotiation. andaward of contract for variable message signs and related softare and spares for an amountnot to exceed $1,500,000 and an Authorization for Expenditure of $1 ,650.000.

24. Closed Session - Conference with Le¡ml Counsel - Existing Litigation - G.c. 54956.9 (a)

A. Steiny and Company, Inc. v. MTA, Case No BC1740n

APPROVED settlement tòr the total amount of $850,000, less $200,000 retention

B. Labor Community Strategy Center v. MT A, Case No. CV94-5936TJH

Instructed CEO and Attorney for the MT A regarding proposal to the Special Masteron the five year plan.

C. Fourh Main Ass. V. MTA, Case No. BCl78294

APPROVED statutory settlement amount

D. Sanders v. MTA, Case No. BC175338

APPROVED settlement of$317,292

E. MTA v. Sumtomo Corporation, Case No. BC136375

APPROVED settlement

7

25. Conference with Legal Counsel - Anticioated Litigation - G. C.54956,9(b):

Morrison-Knudsen - APPROVED settlement of $950,000

Regional Water Quality Control Board - APPROVED settlement

27. APPROVED KNABE MOTION to:

A. acquire the services of outside vendors to meet identified project planrequirements;

B. acquire the services of either existing State or County contracts that were

competitively bid. if this would expedite the process;

C. allow the Y2K project team the latitude to acquire resources, programing

services. softare, hardware and consultants to streamline and to deal with themany tasks required to be successful:

D. make Y2K compliance a priority in every division of the MT A; and

E. develop contingency plans to susn critical services as backup course of action,in the event computer systems, control equipment or other unanticipated eventsimpact their ability to fuction on and after January 1, 2000.

28. APPROVED ON CONSENT CALENDAR purchase of personal computers at fairmarket value in an amount not to exceed $280,000 to close out thee year computerhardware lease agreements with IBM Corporation.

30. WITHDRA WN BY STAFF mid-year budget changes for the Fiscal Year ending June30. 1999.

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31. APPROVED BY 2/3 VOTE:

A. Adoption of revised MT A Investment Policy;

B. Delegation of authority to invest MT A fuds for a one year period to the MT A

Treasurer pursuant to California Governent Code Section 53607.

32. APPROVED settlement up to $175,000 as settlement of condemnation proceedings forParcel C3-795 owned by the Albert & Lia Sharaf Trust (APN 2366-022-018).

33. APPROVED AS AMENDED, the Proposed 1999-2000 Legislative Programamending the first proposed activity for Goal #2 of 1999 State Program to 'Monitorand report to the Board of Directors immediately for direction' instead of staffrecommendation to 'Actively oppose.'

34. REFERRD TO EXECUTIVE MANAGEMENT COMMITTEE adoption of anamendment to MT A Rules and Procedures establishing a special procedure for theconsideration and approval of Board agenda items under certn limited circumstances to

become effective immediately.

41. APPROVED ON CONSENT CALENDAR, AS CORRCTED:

A) Scheduling a public hearing for Saturday, March 6, 1999 at 10:00 a.m. to receivepublic comment on service changes implemented as par of the Consent DecreePilot Program, and service modifications proposed for MOS-2B of the Metro RedLine Inferface Plan;

B) publication of the legal notice; and

C) Designation of the CEO, or his appointee, as the Public Hearing Offcer.

47 APPROVED ON CONSENT CALENDAR finding all 88 cities of Los Angeles County andthe County of Los Angeles in conformance with the Congestion Management Program

(CMP).

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43. APPROVED ON CONSENT CALENDAR the 1999 Americans with Disabilities Act

(ADA) Complementary Paratransit Plan Update.

45. APPROVED ON CONSENT CALENDAR support ofCa1trans' request to the CaliforniaTransportation Commission (CTC) for supplemental fuds in the amount ofS477,900 (7%increase in the project fuding) to complete construction of bus transit stations on the 1-110 Harbor Freeway Transitway at Pacific Coast Highway and Carson Street.

46. APPROVED ON CONSENT CALENDAR Caltrans request tòr a State TransportationImprovement Program (STIP) amendment to transfer $2,500,000 from Route 30Freeway roadway construction in Claremont Project - (STIP Project Number1264U1) to Baseline Road widening Project (STIP) Project Number lOSOE4) to allow

Caltrans to fund a tour lane detour tòr Baseline Road under a contract change order.

47. APPROVED modifYing the business terms and making conforming changes to the existingCooperation Agreement between the CRA and MTA concernng MTA paricipation in ajoint development project at the Hollywood/Western Metro Red Line Station toaccomplish:

A. conveying title of one MTA owned Parcel 5544-21-902 to the CRA at curent fair

market value in retu for a promissory note secured by a letter of credit with thefollowing terms:

1. Curent fair market value of the propert is $193,000;

2. MTA wil consider the note paid if the CRA expends an equivalent level ofpublic fuds on Phase Two of the project;

3. Payment will be due in full, with interest of six percent per anum, if aPhase Two joint development agreement and/or ground lease has not been'negotiated with six month from the date the propert tranfers and theBoard does not extend the negotiating period;

B. entering into an Exclusive Negotiation Agreement, ifmutually ageeable terms can

be reached, with McCormack Baron (Developer) for a six-month period to negotiatea Phase Two joint development project at the Hollywoodlestem site, with the dateof the negotiating period commencing at the date of the Phase One propertconveyance from the MT A to the CRA; and

C. proviàing a report back to the committee at the conclusion of negotiations on Phase

:: or in July. 1999. whichever comes first.

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48. APPROVED ON CONSENT CALENDAR:

A. Reinstating 17 of the 26 Freeway Service Patrol Midday Routes: Beat #'s: 5,6,7,8,10,12.13,14,15,16, l7, 18,20,29,31,40, and 43;

oB. Executing contract amendments to provide funding for this reinstatement through

the term of their contracts at an aggregate amount of $1 ,31 7,694.

50. APPROVED AS ANIENDED, adoption of the proposed plan tor improved administrationof the Contracted Bus Services Program, implement studies to Iind the optimum serviceand equipment schedules for service, and review of opportties tòr better regional

coordination of service statf to provide the Operations Committee and full Board with1) a quarterly status report on the implementation of the recommendations andelements addressed in the report; and 2) a program plan for further improvements tocontracted bus service.

51. APPROVED ON CONSENT CALENDAR award ofa contract to Vapor/WestinghouseAirbrake Company (W ABCO), Sun Valley, the only responsive, responsible bidder, tooverhaul up to 69 Car Sets of Door Control Assemblies for the Light Rail Vehicles(Blue Line and Green Line), for a contract price of $342,516, inclusive of one six monthoption (including sales tax).

52. APPROVED UNER CONSTRUCTION COMMITTEE AUTHORITY:

A. the issuance of Work Authorization Change Notice (W AC)J) No. 89.02 to ContractNo. B620 with Alstom Signaling Inc. Automatic Train Control, on the lYletroRed Line, Wilshire and Vermont/Hollywood (Segment 2), to cover extendedoverhead cost until a Change Order can be negotiated and executed, in anamount not-to-exceed $550,000, increasing the Segment 2 portion of the contractvalue from $19,677.578 to $20.227,578;

B. an increase in the Segment:2 portion of the Authorization for Expenditue (AFE) inthe amount of $550.000 from $20.357.298 to 520.907.298.

11

53. APPROVED AS AMENDED:

A. execution of Contract Work Order (CWO) 62 to Contract E0070 with the

Engineering Management Consultant (EMC) for Final Design Services for theMetro Red Line North Hollywood Corrdor, in the amount of$'15g,580,$410,433 ($336,909 on C0390 and $73,524, negotiated amount on C0352)incorporating the previously authorized amount of $200,000, which increases thatamount by $258,580 $210,433; and

B. an increase to the Authorization for Expenditue (AFE) to Contract E0070 for the

Nort Hollywood Corrdor, in the amount ofS'158,580 5410,433.

54. APPROVED AS AivfENDED:

A. execute Contract Work Order (CWO) 63 to Contract E0070 with the Engineering

Management Consultant (EMC) for Rail Activation/Systems Start-up Servicesfor the Metro Red Line North Hollywood Corridor, in the amount of$1,790,916$1,777,749 incorporating the previously authoried amount of$95,000, whichincreases that amount by $1,695,916 $1,682,749; and

B. increase to the Authorization for Expenditue (AFE) to Contract E0070 for the

Nort Hollywood Corrdor, in the amount of$I,790,916 $1,777,749.

55. APPROVED ON CONSENT CALENAR receipt and tilig of Lobbying Ordinance foraction at the regular Febru Board meeting.

12

56. APPROVED ON CONSENT CALENDAR providing matching funds gf up to 20 percentto each candidate Interregional Transportation Improvement Program (ITIP)project that is selected for funding by the California Transportation Commission (CTC).Said funds wil be allocated from the 1999 Transportation Improvement Program (TIP)Call for Projects Freeway modal category revenues.

Received public comment.

PREPARED BY: Rhodona EnrightRecording Secretar

t-¡I . .l: /J/"-'i '. - ,t-F~:r~ , 'J Æ-r¿l- 6~r-Georgia HamiltonBoard Secretary

13

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