Missouri State Highway Patrol

Criminal Justice Information Services Division

The CJIS Newsletter Issue 17-1

June 15, 2017

MSHP

Every two years the International Justice and Public Safety

Network (NLETS) hosts the State Training and Auditing Resources

(STARS) workshop. The STARS workshop provides an opportunity

for CJIS trainers and auditors from around the country to get

together and discuss a range of topics related to CJIS training and

auditing on both the criminal and non-criminal side. This years

workshop in San Antonio, Texas put Missouri CJIS staff on the national stage with presentations by Assistant CJIS

Director Patrick Woods and CJIS Program Managers Chris Parr and Kyle

Comer. Patrick’s presentation entitled “Building a Cyber Security Program

Under Protest” educated attendees on the Missouri Highway Patrol’s efforts

to enhance cyber security programs across the state in recent years. Chris

provided a presentation on hosting state CJIS system user conferences, and

Kyle sat on a state audit program expert panel.

While simply attending the STARS workshop is very beneficial to our trainers

and auditors, the opportunity to present is certainly an honor. It’s good to

know that the work we do here in Missouri not only benefits our users but is

also recognized nationally.

CJIS STAFF PRESENT AT NLETS

STARS WORKSHOP

Inside this issue:

The new CJIS 2

NCIC Violent Person File 4

2017 CJIS Conference 6

FastID System 8

AFIS System 9

MACHS and QIMP/QEMP 7

TOU 17-1 10

Patrick Woods Presents at STARS

Welcome to the new CJIS Newsletter! The intent of this publication is to provide the reader with important

updates and reminders about CJIS related topics while also being as interesting and enjoyable to read as possible.

You will notice a few changes like the new design, writer credits, and MULES Technical and Operational Updates

(TOUs). We didn’t change everything though. You’ll still find sections dedicated to MULES/NCIC, Crime Reporting,

Biometrics, and any other info we think you might need or be interested in.

Information in this newsletter is considered MULES policy and may rescind information that is currently shown in

the MULES Manual and other state level policy publications until those publications can be updated. Please ensure

that all CJIS systems operators at your agency review this newsletter.

The CJIS Newsletter Issue 17-1

June 15, 2017

MSHP

In late 2016 the CJIS Division underwent several changes that have had wide

ranging effects. The intent of these changes was to improve the overall efficiency

of both the business and programming aspects of the CJIS Division and ultimately

benefit the end users of CJIS systems. The most notable change was the

reorganization of the Information Communications and Technology Division (ICTD)

and CJIS Division. Prior to the reorganization, Communications had been part of

ICTD and the CJIS Division was separate. Now, The Communications Division is

separate and ICTD and CJIS have been merged. This places both the programming

and business sides of the house under a single chain of command. This

reorganization also involved personnel changes and moved certain programs to

different sections within the new CJIS Division.

The ultimate goal of the CJIS Division is to offer quality programs that provide

maximum benefit to our law enforcement and criminal justice partners in the field.

THE NEW CJIS DIVISION

Missouri CJIS Staff

CJIS Systems Officer:

Major David Flannigan

CJIS Division Director

Captain Chris Jolly

CJIS Division Assistant Director

Lieutenant Steven Frisbie

Operations Section

CJIS Division Assistant Director

Tim Schlueter

Technical Systems/Training &

Auditing Section

CJIS Division Assistant Director

Patrick Woods

Cyber Security & Technology

Section

CJIS Division Assistant Director

Steve White

Application Development &

Support Section

CJIS Division Assistant Director

Larry Lueckenhoff

Administrative Support Section Contact Us

● CJIS Division Primary Number—(573) 526-6153

● CJIS Call Center (Technical Support) - (800) 877-2897 or isdhelp@mshp.dps.mo.gov

● CJIS Uniform Crime Reporting Unit—(573) 526-6278 or ucr@mshp.dps.mo.gov

The 2017 CJIS Conference is coming up in October! This year we’ll be

offering CEU’s for POST, 911, Prosecutors, and Corrections on many

courses. See page 5 For more details. We hope you can join us!

The CJIS Newsletter Issue 17-1

June 15, 2017

MSHP

CJIS Division Managers Tour the State

In May of 2017, members of the CJIS Division management staff conducted informational briefings around the state. These briefings were designed to provide partner agencies with updated information on all services that the CJIS Division provides as well as discuss upcoming system changes and enhancements. Over 200 registered for the meetings held in Columbia, Macon, Kansas City, St. Joseph, Ladue, Farmington, Springfield, and Cape Girardeau. Those in attendance were briefed on the updated AFIS System, the Criminal History system, and Sex Offender database, as well as receiving updates on the MULES training and auditing programs. The manager of each section described recent updates and discussed what the fu-ture holds for the various programs administered by the CJIS Division. More of these meetings may be held in the future, but if you missed this round don’t worry. You are always welcome to contact the CJIS Division and inquire about any system you are interested in, concerned about, or have suggestions for. Our mission is always to be a resource for all of our law enforcement and criminal justice partners in the state of Missouri. If there’s something that we can assist you or your agency with, we’re only a phone call or email away. Refer to the contact information on the previous page, or contact a Program Manager or Section Supervisor using the information below: Tammy Byrd Sex Offender Registry tammy.byrd@mshp.dps.mo.gov (573) 526-6153 ext. 2611 Kyle Comer Audit Unit and Crime Reporting kyle.comer@mshp.dps.mo.gov (636) 300-2800 ext. 3339 Kerry Creach Information Sharing Kerry.creach@mshp.dps.mo.gov (573) 526-6153 ext. 2646 Holly Haarmann Biometrics/AFIS holly.haarmann@mshp.dps.mo.gov (573) 526-6153 ext. 2607 Rochelle Koetting Information Security Rochelle.koetting@mshp.dps.mo.gov (573) 526-6153 ext. 2779 Jessica Mayhew FastID System Jessica.mayhew@mshp.dps.mo.gov (573) 526-6153 ext. 2787 Chris Parr MULES Training/Access Integrity Christopher.parr@mshp.dps.mo.gov (573) 526-6153 ext. 2774

Are you using NCIC to its fullest potential?

Don’t forget about these entries when you have a qualifying case!

Identity Theft File—Can be used to enter ID theft victim information for nation-wide tracking

Unidentified Person File—Used to enter a subject you are unable to identify, living or deceased

Violent Person File—Used to track subjects who have been convicted of assaulting law enforcement

Gang File—Used to track subjects suspected of gang activity

Check out the NCIC Manual for entry criteria. Call your trainer with questions!

NICS Denied Transaction File via QW or QND Shannon Peirce, Troop D Trainer

The NICS Denied Transaction File (NDTF) in NCIC is designed to share information regarding individuals who have been determined to be prohibited persons under the Brady Handgun Violence Prevention Act of 1993 (Brady Act) and have been denied purchase of a firearm following a National Instant Criminal Background Check System (NICS) background check. The data in the NDTF will enhance officer and public safety and provide investigative assistance. A check of this file with the QND transaction will include all denials on file for the subject of inquiry. The QW, ZW, and QWA transactions will spawn the NICS Denied Transaction File return of any denials within the last 180 days. When the inquiry contains a name and an alphanumeric identifier other than DOB, i.e., SOC, FBI, MNU, or OLN, a name search is not generated. Including sex and race in this inquiry will not confine the search. An inquiry can provide a sec-ondary hit response from other files in NCIC when the primary hit contains a SOC, FBI, or VIN, and those fields were not part of the original search criteria. A second computer search is automatically generated on the SOC, FBI, and VIN contained in the primary record response. NDTF records are entered and canceled through an interface between NCIC and NICS. Canceled records will be removed from the NDTF on the day of the cancellation transaction. Example of a positive return:

*****NOTICE: DO NOT DETAIN OR ARREST BASED ON THIS HIT. THE DATE OF

NATIONAL INSTANT CRIMINAL BACKGROUND CHECK SYSTEM (NICS) DENIAL (DND)

PROVIDED IN THIS RECORD IS THE DATE THE SUBJECT WAS DENIED BY THE NICS

FROM THE PURCHASE/POSSESSION OF A FIREARM PURSUANT TO STATE AND/OR FEDERAL

LAW. HOWEVER, IT IS POSSIBLE THIS SUBJECT MAY NO LONGER BE PROHIBITED

FROM PURCHASING/POSSESSING FIREARMS.

MKE/NICS DENIED TRANSACTION FILE

ORI/WVNICS000 NAM/SMITH, JOHN J SEX/M RAC/W POB/RI

DOB/19511012 HGT/511 WGT/230 CTZ/US

SOC/123456789

SOP/NV SOR/NV DND/20120909

NTN/ABC1234567

STN/123ABC4567

NIC/E123456789 DTE/20120909 23150401 EDT DLU/20120909 23150404 EDT

***THE INFORMATION DISPLAYED IN THIS RECORD IS A POSSIBLE MATCH TO THE

INDIVIDUAL QUERIED. THIS MATCH IS BASED ON NAME AND DESCRIPTIVE DATA ONLY.

NO LAW ENFORCEMENT ACTION SHOULD BE INITIATED BASED SOLEY ON THIS

INFORMATION.

The CJIS Newsletter Issue 17-1

June 15, 2017

MSHP

NCIC Violent Person File Chris Parr, CJIS Program Manager

The violent person file contains information on individuals convicted or suspected of committing or threatening to commit violent crimes. There are no requirements to confirm or locate a Violent Person File record. The agency receiving a hit should first verify that the subject of entry matches the subject they inquired upon and then ensure that the officer or personnel in contact with the subject of entry take the necessary caution in dealing with them. It may be necessary to contact the entering agency to obtain or provide more information on the subject of entry. Once advised of the entry, any further action is at the discretion of the officer or personnel in contact with the subject of entry. For more on the Violent Person File, see TOU 17-1 at the end of this newsletter.

Example:

1L01HEADER

WA1230000

WARNING-A SUBJECT IN THIS RESPONSE HAS BEEN IDENTIFIED AS A VIOLENT OFFENDER OR A SERIOUS THREAT TO LAW

ENFORCEMENT OFFICERS. REVIEW THIS RESPONSE IN ITS ENTIRETY TO OBTAIN ADDITIONAL INFORMATION ON THIS SUB-

JECT. USE EXTREME CAUTION IN APPROACHING THIS INDIVIDUAL.

***MESSAGE KEY QW SEARCHES WANTED PERSON FILE FELONY RECORDS REGARDLESS OF EXTRADITION AND MISDEMEAN-

OR RECORDS INDICATING POSSIBLE INTERSTATE EXTRADITION FROM THE INQUIRING AGENCY’S LOCATION. ALL OTHER NCIC

PERSONS FILES ARE SEARCHED WITHOUT LIMITATIONS.

WARNING-THE SUBJECT IN THIS RECORD HAS BEEN IDENTIFIED AS A VIOLENT

OFFENDER. THE SUBJECT HAS A CRIMINAL HISTORY OF ASSAULTING LAW

ENFORCEMENT OFFICERS. USE CAUTION IN APPROACHING THIS INDIVIDUAL.

DO NOT ARREST OR DETAIN BASED SOLELY UPON THIS INFORMATION.

MKE/VIOLENT PERSON - CAUTION CMC/05 - VIOLENT TENDENCIES

VPC/1 – ASSAULT ON LAW ENFORCEMENT

ORI/VASP01000 NAM/SMITH, JOHN J SEX/M RAC/W POB/TX

DOB/19511012 HGT/510 WGT/175 EYE/BRO HAI/BRO FBI/123456789 CTZ/US

SKN/DRK SMT/SC R HND

FPC/121011CO141159TTCI13 MNU/AS-123456789 SOC/123456789 OLN/11111111 OLS/MD OLY/1999

VLD/20151204 VLN/JONES, DAVID E NOA/Y

OCA/123456273 SID/VA99999999 MIS/KNOWN TO THREATEN POLICE OFFICERS

LIC/ABC123 LIS/MD LIY/2000 LIT/PC VIN/2Y27H5LI00009 VYR/1975 VMA/PONT VMO/VEN VST/2D VCO/BLU ORI IS VA STATE POLICE

ROANOKE OFFICE 703-555-1212 NIC/L146203706 DTE/20121204 DLU/20151204

The CJIS Newsletter Issue 17-1

June 15, 2017

MSHP

The CJIS Newsletter Issue 17-1

June 15, 2017

MSHP

In 2005, the Missouri General Assembly passed legislation (43.535 RSMo) authorizing law enforcement agencies to run name-based criminal background checks via MULES of Missouri open records for applicants for non-criminal justice city/county government employment:

43.535. 1. Law enforcement agencies within the state of Missouri may perform a Missouri criminal record review for only open records through the MULES system for the purpose of hiring of municipal or county governmental employees. For each request, other than those related to the administration of criminal justice, the requesting entity shall pay a fee to the central repository, pursuant to section 43.530. For purposes of this section, "requesting entity" shall not be the law enforcement agency unless the request is made by the law enforcement agency for purposes of hiring law enforcement personnel.

Law enforcement agencies that run these name-based checks for their local government officials (via a MULES QIMP or QEMP transaction) are automatically billed $13.00 by the MSHP for each such query. The billed law enforcement agency must then independently work with the city/county to recoup that fee. Other provisions of 43.535 RSMo allow for enacting municipal or county ordinances to authorize fingerprint-based background checks for these same city/county government employment applicants, as well as other specified city/county licensees. While the MSHP will continue to program MULES for law enforcement agencies to use this QIMP/QEMP transaction whenever desired, the specific use of the “may perform” language in the enabling statute actually puts the decision on whether or not to allow the city/county government employee checks to occur using the law enforcement ORI is up to the Chief Law Enforcement Official (CLEO) of the city/county in question. In turn, the Chief/Sheriff/Director/Marshal can refuse MULES access for this non-criminal justice purpose and instead direct their city/county government to use the MSHP CJIS Division’s Missouri Automated Criminal History System (MACHS) directly to get the exact same employee background checks completed. The MACHS Name Search Portal is open to the public, accepts credit and debit cards, and will return Missouri open records (convictions, arrests within 30 days, pending charges, suspended imposition of sentences during probation, and registered sex offenders) response within two (2) days: https://www.machs.mshp.dps.mo.gov/MocchWebInterface/home.html Please contact the MSHP CJIS Division at (573) 526-6312 or at machs@mshp.dps.mo.gov for more information.

Background Checks for Non-Criminal Justice City/Government Employment: QIMP/QEMP vs. MACHS

Kyle Comer, CJIS Program Manager

HOW DOES AFIS WORK? AFIS is an electronic search, storage, and retrieval system

for biometrics such as fingerprints, palm prints, etc... AFIS take the biometric image

presented to it and creates a search code of the image using the characteristics that

make each biometric unique. The search code is then run through the database to

determine if that search code already exists in the database.

WHAT IS THE HISTORY OF AFIS IN MISSOURI? Missouri's first AFIS system was

implemented in 1989. Prior to that time, the processing of tenprint cards was a

manual process - all fingerprint cards were searched and stored by the Henry

Classification method. In those days, a search of the state files could take weeks or

even months.

WHAT HAPPENS IF SOMEONE PROVIDES A FALSE NAME? CAN AFIS STILL FIND THEM? Yes. AFIS only utilizes the biometric images and subsequent encoding, or “search code” in its searches. HOW LARGE IS MISSOURI'S AFIS DATABASE? Missouri's AFIS database began in 1989 with about 400,000 records. Since then, the database has grown to include:

More than 3.2 million persons with fingerprints on file (SIDs)

More than 4 million sets of fingerprints in the database (OCNs)

In excess of 800,000 persons with palm prints on file (SIDs)

More than 1 million photos in the statewide Photo Repository

Almost 34,000 unsolved (crime scene) prints on file

HOW FAST CAN AFIS PERFORM A SEARCH? Nearly 90% of fingerprint searches

submitted to AFIS are processed instantaneously.

WHO OVERSEES THE AFIS SYSTEM? The state AFIS system is administered by the Missouri State Highway Patrol Criminal Justice Information Services (CJIS) Division.

For more information regarding the state AFIS System, please contact: Ms. Holly Haarmann, CJIS Program Manager – Biometric Services Section

Missouri State Highway Patrol, CJIS Division Holly.Haarmann@mshp.dps.mo.gov or (573) 526-6264

WHAT IS AFIS? The Automated Fingerprint Identification System, or AFIS, is a statewide system that responds to requests 24 hours a day, 365 days a year. This system not only assists criminal justice agencies in crime-solving efforts, but also is routinely

utilized for searching civil (applicant) fingerprint searches, as well as those of juveniles and sex offenders.

Number of persons with

palm prints on file in

AFIS as of August 1,

2016: 887,665

Number of Transactions

Processed by AFIS in

2016: 471,461

AFIS

AFIS Q&A

AFIS By the

Numbers

Number of persons with

prints on file in AFIS as

of December 31, 2016:

3,246,570

Number of AFIS "Hits" in

2015: 287,854

Number of latent (crime

scene) Hits in 2015:

1,966

Number of unsolved

latent prints(crime

scene) in AFIS as of

August 1, 2016: 34,632

The CJIS Newsletter Issue 17-1

June 15, 2017

MSHP

TOU 17-1

Record Validation Policy Change

Earlier this year changes were put into place to adopt the NCIC standard for validating non-person records. Previous to this change, agencies were required to validate all records 90 days after entry and yearly thereafter. This requirement was more strict that NCIC policy pertaining to non-person records. In order to give agencies more time to concentrate on validating person records, the MULES Policy and Standards Manual will be updated to the following: Validation Schedule NCIC Policy requires that records in the Vehicle, Boat, Gun, Vehicle/Boat Part, License Plate, and Securities Files and qualify-ing records in the Article File must be validated only once when they are 60 to 90 days old. For all other person files, record validation must occur at 60 to 90 days after entry plus annually thereafter. A list of records due for validation is sent to the agency's ORI twice a month. On the first calendar day of the month, wanted persons, sex offenders, vehicles, license plates, and parts are sent. On the first state working day after that first Saturday of the month, guns, orders of protection, supervised release and securities are sent. The agency is then given 30 days to complete their validations. This 30 day limit ensures that the State of Missouri can notify the FBI of a completed validation cycle in a timely manner.

Record Validation Policy Change NCIC Violent Person File Activation

How TOUs Work

When changes are made to the MULES system pertaining either to functionality or policy, a TOU will be placed in the first

newsletter issued after the system change. The TOU will explain the changes and include any updated manual language.

This TOU will serve as the current policy document until the MULES Manual is updated at the end of the calendar year.

TOU 17-1 (Cont.)

NCIC Violent Person File

The following information will be added to the MULES Policy and Standards Manual: The violent person file contains information on individuals convicted or suspected of committing or threatening to commit violent crimes. NCIC requires that the subject of entry must qualify under one of the following criteria: 1. Offender has been convicted for assault or murder/homicide of a law enforcement officer, fleeing, resisting arrest, or any such statute which involves violence against law enforcement. 2. Offender has been convicted of a violent offense against a person to include homicide and attempted homicide. 3. Offender has been convicted of a violent offense against a person where a firearm or weapon was used. 4. A law enforcement agency, based on its official investigatory duties, reasonably believes that the individual has seriously expressed his or her intent to commit an act of unlawful violence against a member of the law enforcement or criminal justice community The qualifying criteria is entered by selecting the proper number in the Violent Person Code Field. It is important to note that entries made with criteria 1 - 3 require that the subject of entry has been convicted of the qualifying charge. These records will be reviewed for accuracy by the MSHP Access Integrity Unit. Qualifying Convictions for VPF Entry: Criteria 1: Homicide - Willful Kill - Pol Off - Gun 0907 Homicide - Willful Kill - Pol Off - Weapon (identify weapon) 0908 Aggrav Asslt - Pol Off - Gun 1310 Flight to Avoid - 4902 Flight-Escape - 4999 Resisting Officer - 4801 *Convictions for attempts of any of the above crimes also qualify. Criteria 2: Homicide - Willful Kill - Family - Gun 0901 Homicide - Willful Kill - Family - Weapon (identify weapon) 0902 Homicide - Willful Kill - Nonfamily - Gun 0903 Homicide - Willful Kill - Nonfamily - Weapon (identify weapon) 0904 Homicide - Willful Kill - Pub Off - Gun 0905 Homicide - Willful Kill - Pub Off - Weapon (identify weapon) 0906 Homicide - Neglig Mansl - Veh 0909 Homicide - Neglig Mansl - Weapon (identify weapon) 0910 Homicide - Willful Kill - Gun 0911 Homicide - Willful Kill - Weapon (identify weapon) 0912 Homicide - John or Jane Doe - No Warrant 0913 (b) Homicide (describe offense) 0999 *Convictions for attempts of any of the above crimes also qualify.

TOU 17-1 (Cont.)

NCIC Violent Person File (Cont.)

Criteria 3: Rape - Gun 1101 Sex Asslt - Sodomy - Boy - Gun 1104 Sex Asslt - Sodomy - Man - Gun 1105 Sex Asslt - Sodomy - Girl - Gun 1106 Sex Asslt - Sodomy - Woman - Gun 1107 Robbery - Business - Gun 1201 Robbery - Street - Gun 1204 Robbery - Resid - Gun 1207 Aggrav Asslt - Family - Gun 1301 Aggrav Asslt - Nonfamily - Gun 1304 Aggrav Asslt - Pub Off - Gun 1307

When entering a VPF record the operator should include the qualifying charge in the MIS field Record Validation VPF Records will be validated 90 days after entry and annually thereafter. The validation procedure should include checking the subject's criminal history to verify qualifying convictions for criteria 1, 2, or 3. The validation procedure for criteria 4 rec-ords should include a check with the investigating officer to confirm that the subject still poses a threat to law enforcement. Record Removal VPF Records will be cancelled when it is determined that the entry was made in error or that the subject of entry is no longer a threat to law enforcement. There is no Clear option for VPF records. Record Retention VPF records remain on file indefinitely or until removed by the entering agency.