Mission End Report IDP PSP Op DRC SLRCS- Final -02nd March 2010- 2

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SRI LANKA RED CROSS SOCIETY

2009

Mission End ReportPsychosocial Support Program IDP

Operations VavuniyaPramudith Dhanaja Rupasinghe

Program Manager

Psychosocial Support IDP Operations

T H I S D O C U M E N T C O N T A I N S C O N F I D E N T I A L I N F O R M A T I O N H E N C E T H I S S H O U L D N O T B E

S H A R E D O U T S I D E


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Contents

1.INTRODUCTION

.1 EXECUTIVE SUMMARY------------------------------------------------------------------------------------------------------------------------------0

.2 THE GEOGRAPHY AND DEMOGRAPHY OF THE WORKING AREA-----------------------------------------------------------------------------0

.3 THE BLOCK ALLOCATION FOR THE HUMANITARIAN AID ORGANIZATIONS --------------------------------------------------------------0

2. TECHNICAL REVIEW

.1 TECHNICAL REVIEW OBJECTIVE AND OUT-PUT LEVEL --------------------------------------------------------------------------------------

.2 TECHNICAL REVIEW APPROACH------------------------------------------------------------------------------------------------------------------

3 INTEGRATION MECHANISM

.1 INTEGRATION MECHANISM SUMMERY-----------------------------------------------------------------------------------------------------------

.2 INTEGRATION IN THE OPERATION (OG)---------------------------------------------------------------------------------------------------------

4 DISTRICT BRANCH PROFILE

.1 DISTRICT BRANCH PROFILE IN PSYCHOSOCIAL RESPONSES---------------------------------------------------------------------------------

.3 ANALYSIS OF BRACH CAPACITY FOR FUTURE PSYCHOSOCIAL RESPONSES---------------------------------------------------------------

5 NEED ANALYSIS AND TECHNICAL GUIDANCE

5.1 NEED ANALYSIS AND TECHNICAL GUIDANCE ON FIELD ACTIVITIES----------------------------------------------------------------------1

5.2 QUALITATIVE ASSESSMENT FINDINGS----------------------------------------------------------------------------------------------------------

6 PROGRESS AND PLAN

.1 PROGRAMMATIC PROGRESS (ACTIVITY BASED)-----------------------------------------------------------------------------------------------1

.2 ACTIVITIES NEEDED FOR THE NEXT THREE MO NTHS WITH ASSISTANCE OF CRC------------------------------------------------------1

.3 PLAN 30TH SEPTEMBER AHEAD-------------------------------------------------------------------------------------------------------------------2

7 FINANCIAL PROGRESS

.1 RESUMPTION OF EXPENDITURE IN ACCORDANCE WITH OUTPUTS------------------------------------------------------------------------ 2

.2 EXPLANATION FOR VARIATIONS----------------------------------------------------------------------------------------------------------------- 2

8 PARTICIPATION

.1 COMMUNITY PARTICIPATION----------------------------------------------------------------------------------------------------------------------

.2 CROSS CUTTING GROUPS ---------------------------------------------------------------------------------------------------------------------------


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9. OPERATIONAL MODEL FOR THE EXTENSION

.1 OPERATIONAL AND ADMINISTRATIVE MECHANISM FOR THE NEXT THREE MONTHS--------------------------------------------------

.2 ALTERED ROLES AND RESPONSIBILITIES OF THE STAFF------------------------------------------------------------------------------------

10.ASSETS

0.1ASSETS REGISTRY OF THE PSYCHOSOCIAL SUPPORT PROGRAM--------------------------------------------------------------------------- 0.2 ASSETS HAND-OVER REGISTRY -----------------------------------------------------------------------------------------------------------------

0.3 PROJECT TOOLS DEVELOPED FOR THE IDP PSP OPERATIONS

11. LESSONS LEARNED

1.1 CHALLENGES ,LESSONS LEARNED & RECOMMENDATIONS --------------------------------------------------------------------------------3

12SUSTAINABILITY------------------------------------------------------------------------------------------------------------------

13 ADVOCACY -----------------------------------------------------------------------------------------------------------------------

14. MISSION END NOTE

14.1 MISSION END NOTE BY P M ---------------------------------------------------------------------------------------------------------------------3

14.2 NOTE OF ACCEPTANCE BRANCH (MANAGEMENT AND GOVERNANCE) DANISH RED CROSS, SLRCS NHQ------------------------3


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1 . I NT R O DU C T I O N

1.1 EXECUTIVE SUMMARY

The psychosocial support IDP operations was designed aiming at enhancing the psychosocial wellbeing

he Internally Displaced People (IDPs) displaced by the conflict in the North and East of Sri Lanka who are currently living amps provided for them in Vavuniya District. In Manic Farm Relief Village (Annex 001 Geography Zone allocation table)

The project focused on 3 main project areas:

(1) Building resilience of IDPs through developing local capacities to provide psychological first aid,(2) Assist existing govt. health services to the IDPs, in meeting the increase in demand for psycho-social services. ,(3) Ensuring the safety for vulnerable groups such as women and children, elderly and disabled.

Over a period of three months, the project aimed to provide PSP support to the IDPS living in Vavuniya DistricAccording to current statistical reports produced based on secondary data (during the time that the project was designepproximately 32,000 IDPs people currently were living in the Refugee camps (Transitional Refugee centers) in Vavuni

District , with more people expected to enter the region in the following months. This project, while recognizing the PSP neeor all IDPs located in Vavuniya in the month of March, will initially address the PSP needs for approximately 10 000 direrogram beneficiaries. The project does not provide curative services, rather works to strengthen the resilience of IDPs throug process of establishing self help groups within the camps

When the project was officially on the ground (in Mid June) the conflict had been completely ended approximately 325,000 IDP s had been in the transitional refugee centers in Vavuniya district. The Government of democraocialist republic of Sri Lanka had established a welfare village for those who have been brought from LTTE controlled areaManic Farm) .Starting from zone 0 -4 the zones were allocated for the Humanitarian workers and the Sri Lanka Red CrosSLRCS) PSP funded by the Danish Red Cross and the Emergency Health Program of Sri Lanka Red Cross (SLRCechnically and financially supported by Canadian Red Cross were given the zone 04 where most of the other humanitariactors were not active at the beginning of the June.

The PSP program, though designed for approximately 10,000 direct beneficiaries, chosen to deliver its service fhe whole population concentrated in zone -04 which was approximately 37000.The approach and the strategies had to ltered when compared to the desk-designed model of the program (annex 02 illustration on the adaptations)

When the program reaches its mid-term a brief base line data oriented assessment was done by the PrograTechnical Staff for ensuring that the program is aligned with the psychosocial needs of the focal populations and especially ssessing the needs which are remaining unmet. Further a technical review of the activities and the trainings was done as the

were significant changes compared to the pre-designed model hence there were divers changes required for the program to ragmatic in the focal area.( Annex 08 Table of analysis initial need assessment PSP zone 04 Vavuniya )

Hence as a resumption the program is significantly different in approach, operation and the strategies compared tohe Psychosocial support Program in the Proposal of Sri Lanka Red Cross Society funded by Danish Red Cross though therogram is based on the same objectives and the overall goal Enhancing psychosocial wellbeing of the internally displaced

people (IDPs) in Vavuniya

District. (Sri Lanka Red Cross Society-Psychosocial Support Program IDP operations Funded by Danish RCross annex 004) Supporting documents\PSP Proposal Vavuniya 9 March 09.pdf
http://supporting%20documents/PSP%20Proposal%20Vavuniya%209%20March%2009.pdfhttp://supporting%20documents/PSP%20Proposal%20Vavuniya%209%20March%2009.pdfhttp://supporting%20documents/PSP%20Proposal%20Vavuniya%209%20March%2009.pdf


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1.2 GEOGRAPHY & DEMOGRAPHY OF WORKING AREA 1.3 BLOCK ALLOCATION

1.2

Supporting documents\Zone allocation for humanitarian aid.xls

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

10000

Sector A Secotor

B

Sector C Sector D Sector E

Populaion

Blocks Agency Blocks AgencyBlockA0 SLRCS/CRC/DRC

BlockD4 SLRCS/CRC/D

BlockA1 SLRCS/CRC/DRC

BlockD5 SLRCS/CRC/D


BlockD6 SLRCS/CRC/D


BlockD7 SLRCS/CRC/D


BlockD8 SLRCS/CRC/D

BlockB0 SLRCS/CRC/DRC

BlockE0 SLRCS/CRC/D


BlockE1 SLRCS/CRC/D


BlockE2 SLRCS/CRC/D

Block

B3 SLRCS/CRC/DRC

Block

E3 SLRCS/CRC/DBlockB4 SLRCS/CRC/DRC

BlockE4 SLRCS/CRC/D


BlockE5 SLRCS/CRC/D

BlockC0 SLRCS/CRC/DRC

BlockE6 SLRCS/CRC/D


BlockE7 SLRCS/CRC/D


BlockE8 SLRCS/CRCDR


BlockE9 SLRCS/CRC/D


BlockE10 SLRCS/CRC/D

Block

C5 SLRCS/CRC/DRC

Block

F1BlockC6 SLRCS/CRC/DRC

BlockF2


BlockF3

BlockD0 SLRCS/CRC/DRC

BlockF4


BlockF5


BlockF6


BlockF7
http://supporting%20documents/Zone%20allocation%20for%20huanitarian%20aid.xlshttp://supporting%20documents/Zone%20allocation%20for%20huanitarian%20aid.xlshttp://supporting%20documents/Zone%20allocation%20for%20huanitarian%20aid.xls


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2 TECHNICAL REVIEW

2.1TECHNICAL REVIEW -OBJECTIVE AND OUTPUT LEVEL

objective Pre-Existed Form Reviewed Form Rational1)Enhancesychosocial

well-being of theDPs byacilitating theecovery

rocess throughtrengtheningxisting socialetworks andromoting furtherocial

nteraction

(1) Training 50 Branch Levelvolunteers in SLRCS VavuniyaBranch PFA to providePsychological first aid in the IDPcamps

(2) Training 5 PSP SLRCS staff inproviding psychosocial support andfor training Volunteers

(1) Training 12 Branchvolunteers in ToT in Post ConflictCrisis Intervention to train theVolunteers in PFA

(2) Training 25 VolunteersChettikulum for Providing PSP in

villages(3) Training 25 volunteers inVavuniya branch (in relief andHealth services )

(4) Training trained PSPvolunteers on Child Protectionin post conflict context

(1) Training 8 SLRCSpersonnel in PSP (4 staff ofPSP project,2 staff fromCanadian red Cross fundedEMH project,2 Branch corestaff )

(2) Follow-up training of PSPstaff training

(1) The branch capacity in PSP waat the least level and there werno prior experiences opsychosocial support responseof the branch hence it as a time

need for preparing a strateglevel mechanism for sustaininthe PSP expertise at the branclevel for the increasing demanfor psychosocial support

(2) Chettikulum being the division omost of the IDP operations th25 volunteers were trained tkeep as a stand by trained PSproviders when ever needed

(3) The protection component is highly needed doctrine for thpost conflict psychosociprogram approaches with whicthe volunteers should bequipped

(1) As District branch doesnt hava ToT level PSS capacity thparticipation was expandegiving an opportunity to thBranch staff as a strategy osustainability and transition

(2) The DRC funded PSP programis operationally integrated to thCRC funded EHP hence as thfield level operations are donas one team 2 filed officers totrained in PSP as an alternativstrategy and seeking an efficienteam work

2)Assist existingovt. healthervices to theDPs, in meetinghe increase inemand for psycho-ocial services

(1) Health promotion activities (by PSPteam)

(1) Fund Canadian red Crosssupported program forimplementation of healthpromotion activities (Gap fillingactivities)

(2) Assist the mental health unit ofVavuniya Hospital for meetingthe increase in demand ofpsychosocial services

(1) Filing gaps avoiding thduplication and approach thbeneficiaries through aintegrated program as onred cross on the ground

(2) Using the already existinexpertise in the movement fofilling gaps in the servicrendered to the beneficiarieensuring a quality servicdelivery

(1) Most of the acute cases formthe zones of Makin farm aradmitted to the M H ward oVavuniya GH and to improvthe service to meet thincrease of demand the sub

objective was altered as pethe need of the field

3)Ensure theafety of vulnerableroups such aslderly persons,

women, childrennd disabled

Safety and protection promotion activities(Trainings and awareness programs byPSP Staff )

(1) Implementation of the protectionawareness programs with thetechnical support of theCanadian Red Cross funded Besafe program

(1) Utilizing already availabresources in the movemenfor avoiding the duplicatioand for a quality servicdelivery through aintegrated programapproach


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.2 APPROACH

Planned Model ( Ref: 1) Alterations Rational

he project will use a participatory approach tomplement activities whereby IDPs will be identified

nd invited by project staff to form Self Help Groups.hese IDPs will receive basic training in PSP and

will subsequently act as a link between project staffnd the community in which they serve. The leaderf the Self Help Group will then work with the projecttaff to implement activities. For example these will

nclude, though not be limited to: raising awarenessmong camp residents about PFA, self care, risksnd resources; recreational activities for childrennd youth and activities that promotes the sense oflace of the communities such as Shramadana.pecial attention will be give to vulnerable membersf the community i.e. women, children, the elderlynd disabled

Supporting documents\PSP Proposal Vavuniya 9March 09.pdf

The project implementation strategies weresignificantly altered adopting to the ground reality but

the concept was not violated through the adaptation ofthe approach

Alterations

1. In spite of establishing the new self-helpgroups ,taken necessary steps to empowerexisting self-help teams in the focal areaavoiding the duplication

2. To bridge the IDP residents with the PSPfield staff the Health Promoters of zone 04(selected by Ministry of Health and theCanadian Red Cross Funded Emergencyhealth Program) were used with the intentionof implementing the program with amultidisciplinary team of volunteers at thecamp level

3. Integrated operationally with theCanadian Red Cross funded emergencyHealth Program and field work is done in oneteam (annex 004 integration mechanism )

The project was planned in the mid part

the month of march focusing 10,000 dirbeneficiaries and there were not muelaborative study of the communorganizational and the administratbehaviors in the post conflict IDP settingVavuniya. Hence the designed approach hnot been practical when the projcommenced implementation. Therefore approach was altered in divers ways (RApproach-alterations-technical review)

Avoiding duplication the existed self hgroups were empowered

As an auxiliary organization to governmand as the health team was on process selecting a group of (300) IDP residents volunteer healthy promoters, PSP promoan integrated program approach withoverlapping and duplication. Hence bprogram agreed upon using the same teequipping them in both disciplines asmultidisciplinary team of volunteers

The PSP staff was hired based on the pplanned program focused on 10,000 dirbeneficiaries hence for the demand the swas not adequate and the volunteers at branch level didnt have the access for camp hence the staff of PSP and The EHPCRC was operationally intergraded meeting the demand of need of 37,000 IDP

The Integration at the operational lewas intended to get the access for the DPSP program (as the government was hysensitive on the PSP domain) hence ascross cutting component of the Emergehealth program the PSP activities wintended to be implemented through integrated approach

The transitional strategy of the PSP Dfunded project ( As the Emergency heaprogram was scheduled to exit at the endthe March 2010 and DRC PSP was only months intensive PFA based approach,)Pneeded the E H P to takeover some selecactivities happening I the field based on identified psychosocial needs in zone 04
http://supporting%20documents/PSP%20Proposal%20Vavuniya%209%20March%2009.pdfhttp://supporting%20documents/PSP%20Proposal%20Vavuniya%209%20March%2009.pdfhttp://supporting%20documents/PSP%20Proposal%20Vavuniya%209%20March%2009.pdfhttp://supporting%20documents/PSP%20Proposal%20Vavuniya%209%20March%2009.pdfhttp://supporting%20documents/PSP%20Proposal%20Vavuniya%209%20March%2009.pdf


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4. PFA (psychological first aid ) incorporatedin to the First Aid curriculum of the First aidtraining delivered to the health promoters

5. The identification of Risks and the protectivefactors in PSS program and activity designwas replaced by SWAT analysis

6. The protection component excluded at theoperational level in zone 04

7. All awareness programs included hygieneand PSS components

The psychological first aid is nor a concthat is not allowed in the IDPs and as ithighly needed element PSP integrated Pin to the FA curriculum of the heapromoters in zone 04

Identification of the risks and the resourcin the camp is not a feasible exercise in pconflict concentration areas therefore getting a clear assessment of the protectfactors and the threats (psychological ) Putilized the SWAT analysis

The protection component is not allowedthe government

PSP is not allowed to practice as a separsector in the zone 04 therefore all programs implemented with health umbrel


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3 INTEGRATION MECHANISM

.1 SUMMARY ON INTEGRATED MECHANISM

The model of integration of Danish Red Cross funded psychosocial support program and the Canadian Red Cross fundeEmergency health promotion program is on a non-allied policy mostly based on coordination than a directly integrated modTherefore the roles of each program was demarcated with clarity and the operations were launched in on team

The Psychosocial Support Program funded by Danish Red Cross and Emergency Health Promotion program funded Canadian Red Cross are operationally integrated (The implementation of activities are done as one team)

The identified PSP needs will be addressed by the Danish Red Cross PSP and health needs are referred to tCanadian Funded program (Verso-versa)

The identified health needs are addressed by the Canadian Red Cross funded Emergency health promotion program

The health promotion budget line in Danish Red Cross funded Psychosocial Support Program are utilized for filling tgaps in the domain of health promotion and the activities are carries out by the Canadian Red Cross funded EmergenHealth Promotion program

The Capacity building in both areas (emergency health and psychosocial support )are equally provided for the both sta

Logistical support (Transportation and Office space ) provided by the Canadian Red Cross funded Emergency HeaProgram

Neither Danish Red Cross funded Psychosocial Support Program or Canadian Red Cross funded Emergency HeaProgram administratively allied

The technical advocacy are separately provided to both staff but general program guidance are provided commonly For each sector of zone 04 both program has appointed focal persons who work together at each level of progra

implementation

Reporting process are independent at the level of PNS and to NHQ of each program , however inter-program reportsystem has been introduced (plans and progress) at level of Program Managers

Technical advocacy and assistance from the Canadian Red Cross Be Safe Program for the workshops in chprotection in post conflict context (training volunteers and the staff)

Action plan of both programs done together avoiding overlapping in the program implementation

SWAT based capacity analysis for both teams and use more Canadian Red Cross Emergency Health Staff for PSactivities based on their capacity

.2 INTEGRATION IN OPERATION

EH FO 01 & 02 Coordinate with PSP FO 01 EHP FO 03 & 04 With PSP FO 02 EHP FO 04 & 05 with PSP

Working area zone 04 sector A B & C working area zone 04 sector D working area Zone 04 E

PSP FO 01 PSP FO 02 PSP FO 03

EHP FO 05EHP FO 04EHP FO 03EHP FO 02EHP FO 01

Program Manager

EHP

Program Manger

PSP

Executive Director Health

SLRCS Country Coordinator

Danish Red Cross

Health Coordinator

Canadian Red Cross

Close

coordi

nation


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4 DISTRICT BRANCH PROFILE

4.1 BRANCH PROFILE IN PSYCHOSOCIAL SUPPORT

Psychosocial Sopport is a new domain for the Vavuniya Branch of SLRCS,thogh demand exceeds the capacof the SLRCS Vavuniya Branch.

Being a leading humanitarian actor in the distrcit SLRCS Vavuniya branch had been implementing dive

humanitarian responses targeting the IDP populations along with ICRC ,(International the branch had been involven deverse appraches in humanitarian response for last few decades during the conflict and even in the post matcof the conflict (in IDP settings) .However the SLRCS Vavuniya branch had not responded an immense scademand of humanitarian assistence ever before. Hence in wholostically theCommittee of the Red Cross) and with PNS such as (German Red Cross )( Relief ) and with the fanancasssitance of diverse local and international organizations. Also in a short period of time the human resources hbeen up-brought for meeting the increasing demand in the field. But logisticaly , capacity wise and experience wishe branch was under the expected level of a qultiy srveice delivery hence a substandeard service delivery whighlighted some times with regard to identification of need and design a proper response , and analisis of tmpact. H owever the SLRCS Vavuniya branch played a major role in the IDP operations wholistically specian the areas of health and relief

25 volunteers had been trained in psychological first aid by the American Red Cross funded pscyschoosicupport program at the early stages of the IDP movement to Vavuniya from the conflict areas. But the traine

volunteers were not at the branch level when the psychsoocial support program commenced its implementation Vavuniya forcusing the Internally displaced population. Hence the branch capacity building was the priority in early stages of the prgram (refertechnical reviewobjective level-rational) Introduction of a trainers of traininmodule in Post Conflict Crisis Intervention in PSS and Operational Training Module for the PSS interventionists wedevelopped for meeting the identified gaps in the existed level at the branch when compared with the asumed levof the capacity.

Further for the short term intensive humanitarian assistence projects were new concepts to be operationalize Vavuniya Branch hence unavavilability of systamatic operatioal machanism for theshort missions ensuring the timrame and the target highlighted as a major challenge for the rapid response and short missions designed to bmplemented for the internally displaced populations in Vauniaya district .Being a brand new concept for the district branch and as there pre-exisited capacity psychosicial support prograe-adjusted some of its activites to empower the district branch in capacity ensuring the sustainability not only of tn psychosocial but also in short term humantarian responses

Hence the district branch posses at present 61 Volunteers trained in (registration information sheet of tvolunteers trained in PSP)Supporting documents\Volunteers data base PSP.xls Operational Training in Crisntervention in Post Conflict Context( module and curriculm operational training annex 006)Supportidocuments\Schedule for Crisis Interventionalists Training Volunteer TOT.pdfOTCIPCC in which 12 are Traineof Trainer in Crisis Intervention.And all the PSP modules in both the above mentioned trainings have beeranstaled to Local language Tamil and to the local context which are existing ta the branch level.Further two (3) branch staff have been trained in the Staff training in the crisis intervention who are at t

nterventionist level in psychsocial support and they have been invlved in the psychosocial nterventions in the IDites in each stage of intervention and at the same time the orientations have been given to the senior governan

and the management on the basics of psychsocial so that the SLRCS Vavuniya branch is at the moment equippwith an adequate knowladge in carrying out the psychsocial interventions at the distrcit level with the existiapacity and experienceNetworking with the exisiting humanitarian actors and the government institutes who are practitioners

psychsocial in the IDP sites and conducting the cross fertilization sessions with the organizations in the field SLRCVavuniya branch is at present possess a operational supporting group fpr psychosocial initiatives at the distrct leveTherefore withing a limited period of 3 months the profile of Vavuniya branch has been significantly changed wiexperience and the expertise (Ref-annex 007 Analisis on branch capacity for future PSS responseslesson learned aecoemndation based )
http://supporting%20documents/Volunteers%20data%20base%20PSP.xlshttp://supporting%20documents/Volunteers%20data%20base%20PSP.xlshttp://supporting%20documents/Volunteers%20data%20base%20PSP.xlshttp://supporting%20documents/Schedule%20for%20Crisis%20Interventionalists%20Training%20Volunteer%20TOT.pdfhttp://supporting%20documents/Schedule%20for%20Crisis%20Interventionalists%20Training%20Volunteer%20TOT.pdfhttp://supporting%20documents/Schedule%20for%20Crisis%20Interventionalists%20Training%20Volunteer%20TOT.pdfhttp://supporting%20documents/Schedule%20for%20Crisis%20Interventionalists%20Training%20Volunteer%20TOT.pdfhttp://supporting%20documents/Schedule%20for%20Crisis%20Interventionalists%20Training%20Volunteer%20TOT.pdfhttp://supporting%20documents/Schedule%20for%20Crisis%20Interventionalists%20Training%20Volunteer%20TOT.pdfhttp://supporting%20documents/Volunteers%20data%20base%20PSP.xls


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4.2 ANALISIS ON BRANCH CAPACITY FOR FUTURE PSS RESPONSES

detified Gap Solution orientedrespose (PSP)

Expected change Recomendations

Lack of expertise and thexperiences existing at the branch

evel for an emmergency respose

riented short projects

Orientation on the framework and thegoals for related staff in IDPoperaiton

Raise awareness in the branch staffon the short missions and ensure thatthe respective staff respect the

deadlines

Motivation of staff for efficiant wand dead lines should be prioratise

Lack of prior experiences withsychosocial support appraches and

ack of expertise in the sector at theranch level

Training 12 ToT amonth the activevolunteers in the branch

Training pre-planned 50 volunteersas per the adopted PSP curriculm forpost conflict context

Training 3 staff memebers form thebranch in post cconflict crisisinterventions

Traing all the PSP branch staff inapplication level Crisis interventionistfollow up training

Translate all the modules and the

presentations in PSS in to locallanguage Tamil

Develop a data base of trainedvolunteers in PSP at the branch level(annex 008 data base of trainedvilunteers) Supportingdocuments\Volunteers data basePSP.xls

Develop the concept paper modeland the technical asessmentformatfor PSP for the Vavuiya IDPoperations

Develop branch capacity building inpscyhosocial support

Branch posses quick referal systemof the trained personels at the districtlevel

Branch is equipped with properprogram tools in the setor

The trained volunteers should retained with the branch hence district branch should use the trainvulunteers for the branch`s exisitprograms even after the PSP exit that the sustainability of the traininwill be ensured

The district branch should trykeep one PSS trained staff psychsocisl focal point of the branas there will be more PSS neehighlighted at ethe resettlement sta

in Vavuniya north and even in other districts in the Nothern provin

The district barnch has to use ToTs for training the new voluntein PSP

The training tools and the projtools sholud be dessiminated ashould use them at the operaitons

Unavailability of flexible and efficientespose system for the emmergencyrograms and short missions whichre time bounded and with apecificaly planned target

Development of program and thesetor tools focusing theaccounatbility,efficiancy and theclarity

Efficiancy at work ensuring the timelines are respected,

Improve the efficiancy at work,maintaining an optimum level ofaaccountability to beneficiairesandstakeholders

Maintaining a proper recordingsystem in the project as well as in thebranch

For future Psychsocial initiativdistrcit branch can utilize developptools and at the same time general tools can be utilized for Ioperatios with inor adoptations

olunteers who are involved in theelief and the health sector are notaving a self-help sysetm at theranch level

Conduct a series of debriefingsessions for the branch volunteers

Formation of the self-help teams inthe volunteer base through the

tea,leaders to carryout the debriefingsessions

Ensure a quality service deliverythrogh the branch volunteers throughestalishing a se;f care machanism inthe volunteer base

Maintain the established self-hmachanism of the volunteers

Workig envoirenment is a stressorpecially midts of massive responseke present IDP operation

Introduction of a program to create ahealthy working envoirenment for thestaff Branch stress free zone

Stress free workign envoirnment forthe staff

Branch can continue introducstress free zone program
http://supporting%20documents/Volunteers%20data%20base%20PSP.xlshttp://supporting%20documents/Volunteers%20data%20base%20PSP.xlshttp://supporting%20documents/Volunteers%20data%20base%20PSP.xlshttp://supporting%20documents/Volunteers%20data%20base%20PSP.xlshttp://supporting%20documents/Volunteers%20data%20base%20PSP.xlshttp://supporting%20documents/Volunteers%20data%20base%20PSP.xlshttp://supporting%20documents/Volunteers%20data%20base%20PSP.xls


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5 NEEDS ANALYSIS AND TECHNICAL GUIDENCE

.1 NEED ANALYSIS AND TECHNICAL GUIDANCE ON FIELD ACTIVITIES

Before After Intervention Requierd interventions TG

nability of practising the cultural andhe social events as a community

Rerestablishment of cultural sense ofplace a need as long as the IDP arein a position to organize,and practisethe cultural activities hence still theneeds are existing and most of theorganizaitions are doing culturalactivities the zone 04 hence theaccess for cultural practises areincreased

Facilitatted to condct a series ofcultural events Navarathari

PSP future interventions in cultusense of place can be launchedaverage level with more coordinatwith the exisiting organizations ware doing social events (to minimthe overlapping and duplicacy )

However there should be a msocial focus in future approaches

ack of awareness on coping with thetressful events related to the conflictmemories ,loss of property,death ofoved ones)

Still there is a need of awarenessraising mostly on areas of coping ,self care,and the dealing withchanging evvoirenment and PFA asthe pupultion is higher than expected

Conducted a series of PFA and Self-care awareness programs

Awreness raising and commubased trainings should be prioratisfocusing on direct intervetiothrough the trained volunteers

ifficulties in aduptation to the IDPetting being villagers wasighlighted ( Ecological sense oflace related issues)

Aduptation is not highlighted atpresent but the level of needs relatedto aduptation should be at level theexternal assistant is necessary ,

Ecological sense of place buildingactivites such as Shranadana ,Ineteraction pomotion activites

Ecological sense of place buildactiviites need to be promoted but

xiety and isolation due tonadequate information flow in to theones

The sense of isolation is increasingwith the resettlement process of thecivilians of Jaffna,Trinkomalee andBatticoloa as those who are fromMullative and Kilinochchi will be left in

the zone 04There is an increase of mental

health needs (individualinterventions-clinical andtheraphetical)

Interraction promotion activites andthe recreationEmpowerment of self-help groupsand organize activites throgh the self-hel groups

Self help should be promoted furtmore

he inactiveness of the establishedelf-help groups to assist the IDPs ashe self-help groups were notmpowered

The self-help pattern is changing inthe IDPs gradually in to interrestgroups based on skill development

Empowerment of the self-help groupsasssiting them with meterials andadvocacy (No new self-help teamsestablished )

The future interventions should focused on the skill development

afty of wonem and the children wasmajor issue

Still the protection needs areremaining unmet

PSP IDP model didnt have asignifican role in protection thoughthere were minor activities forensuring safety

The future PSP initiatives should intergrated with protectcomprnants than safty and secuand the apprach should be more assiting role to gevernmappraches as Gvt have takinitiatives for meeting protectneeds


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here were diverse hygine sanitationnd health related issues

Most of the health sanitation andhygine issues are addressed bymovement partners as well as otherorganizations and at the sametimegovernment too take pragmaticinitiatives for health and hyginepromotion

Funded CRC project for filing thegaps

Gap filling helath promotion activitshould be excluded from PSP moas CRC program and the otorganizations with the governmare implementing a series established programs

he number of accute mental helathases were lesser

The admission of the accute mentalhealth cases from all the zones have

been increased

PSP didnt have an access to referalsystems in the first few months but in

last part of the program acollaborative efforts were taken toimprove the M H service given tozone 04 by the govenrnment

Support to the mental health unitVavunoya for meeting the increase

psychsocial needs of the IDPs

tress reactions of the children and aonsiderable number of ASD cases

were identifed

Still the children are at risk hencethere is a significant need ofchildren`s activiites

he Psychological interventions for thechildren proiratized ( Creative andexpressive,confidence buildingrecreation and games)

Continuation of childreinterventions through the UNICchildre friendly spaces


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.2 QUALITATIVE ASSESSMENT FINDINGS

1. Immediately, a high number of people experienced an acute stress reaction, feeling distraught, dazand highly emotional. This reaction lasted only a few weeks and few days after coming to welfavillages, so those affected have now got over this initial reaction.

2. There has been a high degree of loss of life: e.g. many family members lost in one family, most of thfamilies in Manic Farm zone 04 losing family members or close friends. Consequently whocommunities are grieving together. One of the main psychological problems identified was gr

reaction, some atypical in nature, commonly complicated by guilt, anger and hostility, and suicidideation. Psychotic reactions needed medical treatment

3. Those who have not lost family members may have experienced a high degree of property afinancial loss. At the same time the multiple displacement experience has up brought significantly tlevel of distress of the camp residents.

4. Usual support systems have been destroyed, as many or all in a community were affected, thindividual cannot receive community support. Village structures and organizations were also destroyeand people were displaced from their familiar surroundings and social context

5. Affected people have to deal with practical stresses: e.g. the registration system, trying to reuni

surviving family members, perceived inequities in the distribution of aid, multiple displacements asettling in temporary shelters, being restricted in interaction with neighbors, inadequate health service

6. Families have been separated after the displacement between different welfare centers, or weseparated at the time of the war. Unresolved emotions, hopes and unanswered questions relating missing relatives, or cases where bodies have not been recovered or identified are common, and minterfere with the natural grieving process.

7. There has been less opportunity to carry out the traditional funeral rituals, which may also interfere wthe natural grieving process

8. Initially, fear of the sounds (explosions) and nightmares have been commonly reported. The secondadata at the MH unit highlights that a significant number of children are at risk of developing Potraumatic Stress Disorder, and many others showed symptoms. For some of these children, symptomwill resolve over the next few months, but a significant minority are likely to need specialist help

9. There were reports of a lack of sensitivity and sympathy in some authorities dealing with war survivo(like principals, government officers etc).at the same time the lack of trust and reliability are commoissues

10.Many of the affected people have experienced multiple displacement and losses in the past, whimight increase their resilience in the present circumstances. However, the present trauma may als

bring to the surface memories and emotional reactions related to previous traumatic experiences durinlast two decades thus making it more difficult for individuals to cope.

11.There was a high number of widowers (men who lost their wives), many of whom were finding it difficto cope with young children and babies. Some had taken to alcohol as a way of coping.

12.Another vulnerable group identified after the war as having specific needs were adolescentsparticularly those having lost a parent and ex-LTTE carders. They were seen in the rehabilitatio


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16 | P a g e

centers as quiet, withdrawn. If specific programs are not advanced to this vulnerable age group, there a risk of deviant personality development, such as anti-social personality and exploitation by authoritifor their own purposes.


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6 PROGRESS OF PROGRAM

.1 PROGRAMATIC PROGRESS

Activity Venue Numberof

activities

BeneficiariesDirect and

indirect

Expences Budgeted amount Rating of successbased on feed back

formsVolunteer Training (Crisis Intervention

operational training in post conflict context )Branch 03 61

Refer the hyperlink (the actiivty summery sheet PSPIDP oprations )

Month of July expencesSupporting documents\Activity summery sheet.xlsMoth of August expencesSupporting documents\Activity summery sheetAugst.xlsMonth of september expences

79%

aff Training (ToT Training in Crisisetrvention in post conflict context)

Nelly Star 01 08 82%

astmenagement program for the zone 04 Zone 04 01 83 55%

mpowerment of Shramadana self help group Zone 04 01 37000 64%

reative and expressive activit ies Zone 04 12 3000 74%

hramadana activites Zone 04 05 4500 67%

hildren`s play grounds Zone 04 02 6000 79%

wareness programs in PFA and Self care Zone 04 19 4300 59%

eadership programs Zone 04 05 550 34%

eam building programs Zone 04 05 300 56%

ecreational Kit distribution Zone 04 01 37000 67%

avarathtri Cultural event Zone o4 10 37000 59%

iendly matches Zone 04 11 250 27%

am and Carom activites Zone 04 05 300 69%

hidrens play activities Zone 04 10 270 81%

hildrens Home (Recreation) Sencholei 01 350 74%

rst Aid with PFA Training Zone 04 01 25 84%

ranch Stress free zone Branch 01 55 76%

ebriefing activiites for Vullunteers Branch 35 184 55%

ounselling sessions for the Branch staff Branch 04 07 12%

ocial Event for Volunteers Branch 01 50 69%

ocial event for branch staff Branch 01 55 67%
http://supporting%20documents/Activity%20summery%20sheet.xlshttp://supporting%20documents/Activity%20summery%20sheet.xlshttp://supporting%20documents/Activity%20summery%20sheet%20Augst.xlshttp://supporting%20documents/Activity%20summery%20sheet%20Augst.xlshttp://supporting%20documents/Activity%20summery%20sheet%20Augst.xlshttp://supporting%20documents/Activity%20summery%20sheet%20Augst.xlshttp://supporting%20documents/Activity%20summery%20sheet%20Augst.xlshttp://supporting%20documents/Activity%20summery%20sheet.xls


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rotection training for the volunteers Branch 02 60 72%

elf help training for the volunteers Branch 02 50 94%

ollow up training for the staff Branch 01 08 83%

ssisting the Z 04 schools Zone 04 02 4000 89%

ecreational kit for the shools Zone 04 02 4000 76%

ecreational and Dramma team Zone 04 02 30 81%

apacity building sewing and handicraft activity Zone 04 03 300 79%

Please refer annexe 010 summery of expences )


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.3 PLAN OF ACTION (30TH SEPTEMBER AHEAD)

Psychosocial Support Program ( IDP Operation)

Sri Lanka Red Cross Society

Program implementation & follow-up plan

Activity

Operational

Area Month 001 Month 002 Month 003 Month 004 Month 005 Month 006

Referenc

code

apacity Building W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4Activities th

supposed t

implement

the financia

assistance

Canadian R

Cross

ebriefing Activities to

olunteersN/A

aff Training In PSP

rainers of Trainees) Branch

elaxation and stress

anagement

ograms for the staff

the branch

olunteer Training in

P -Crisis

terventionist training Branch

esilience activities

mpowerment of Self

elp groups Zone 04

The activiti

carried out

project

hildrens activities

Zone 04

cial and cultural

ents Zone 04

wareness programs

PSP Zone 04

ealth Promotion Activities

sisting the M H unit

avuniya HP Zone 04

otection Activities

otection promotion

tivities Zone 04

onitoring & Evaluation

onitoring

aluation


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7 FINANCIAL PROGRESS

xplantations on variations (B V T comment) in annexe021 page 22

7.1THE RESUMPTION OF EXPENDITURE (DISAGGREGATED BY THE OUTPUTS)

imensio

n

Code Dimension Value Transactions

in Period

Budget Period Variation in

period

Variation

%

Year to date

transactions

Year to date

Budget

Variation in

year to date

Variation % to

date

Activity 1.1.1 Salaries 499.989,23 493.350.00 6.639,23 1,35 499.989,23 493.350.00 6.639,23 1,35

Activity 1.1.2 Staff Per diem 8.850,00 20.000,00 -11.150,00 -55,75 8.850,00 20.000,00 -11.150,00 -55,75

Activity 1.3.1 Travelling allowance 50.000,00 37.500,00 12.500,00 33,33 50.000,00 37.500,00 12.500,00 33,33

Activity 1.5.1 Insurance 30,000.00 -30,000.00 -100,00 30,000.00 -30,000.00 -100,00Activity 2.1.1 Self Help groups 949.569,90 500.000,00 449.569.90 89,91 949.569,90 500.000,00 449.569.90 89,91

Activity 2.1.2 Childrens activities 911.836,00 800.000,00 111.836,00 13,98 911.836,00 800.000,00 111.836,00 13,98

Activity 2.1.3 PSP awareness programs 250.632,00 500.000,00 -249.368,00 -49,87 250.632,00 500.000,00 -249.368,00 -49,87

Activity 2.1.4 HP activities 140.050,00 450.000,00 -309.950,00 -68,88 140.050,00 450.000,00 -309.950,00 -68,88

Activity 2.1.5 Safety activities 500.000,00 -500.000,00 -100.00 500.000,00 -500.000,00 -100.00

Activity 2.2.1 Vol reimbursements 210.000,00 -210.000,00 -100,00 210.000,00 -210.000,00 -100,00

Activity 2.3.1 Visibility Items 9.500,00 100.000,00 -90,500,00 -90,50 9.500,00 100.000,00 -90,500,00 -90,50

Activity 2.3.2 Staff trainings 112.505,00 200.000,00 -87.495,00 -43,75 112.505,00 200.000,00 -87.495,00 -43,75

Activity 2.4.1 IEC materials 198.000,00 400.000,00 -202.000.00 -50,50 198.000,00 400.000,00 -202.000.00 -50,50

Activity 2.5.1 Monitoring & reporting 60.000,00 -60.000,00 -100,00 60.000,00 -60.000,00 -100,00

Activity 4.1.1 Audit 242.000,00 -242.000,00 -100,00 242.000,00 -242.000,00 -100,00

Activity 4.1.2 Transport cost to IFRC 50.202,05 50.2020,05 50.202,05 50.202,05

Activity 5.1.2 Fuel 34.662,00 90.000,00 -55.338.00 -61,49 34.662,00 90.000,00 -55.338.00 -61,49

Activity 5.1.3 Vehicle maintenance 21.476,00 20.000,00 1.476,00 7,38 21.476,00 20.000,00 1.476,00 7,38

Activity 8.1.1 Bank Charges 10.794,72 10.794,72 10.794,72 10.794,72

Activity 9.1.1 Stationary 15.145,77 30.000,00 -14.854,23 -49,51 15.145,77 30.000,00 -14.854,23 -49,51

Activity 9.1.2 Office equipment 251.980,00 438.162,96 -186.182,96 -42,49 251.980,00 438.162,96 -186.182,96 -42,49

Activity 9.1.3 Motorbikes 260.000,00 -260.000,00 -100,00 260.000,00 -260.000,00 -100,00

Activity 9.1.4 Mobile & Internet 18.143,01 46,500.00 -28.356,00 -60,98 18.143,01 46,500.00 -28.356,00 -60,98Activity 9.1.5 Guest house rental 21.642,47 30.000,00 -8.357,00 -27,86 21.642,47 30.000,00 -8.357,00 -27,86

Activity 9.1.6 SSR 7% 401.976,64 -401.976,64 -100,00 401.976,64 -401.976,64 1,35

Grand Total 3.811.206,15 6.144.500,00 -2.333.293.85 -37,97 3.811.206,15 6.144.500,0

0

2.333.293.85 -37.97


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949,569.00 ,

37%

911,836.00 ,

36%

250,632.00

, 10%

140,050.00

, 5%

0.00 , 0%

0.00

, 0%112,505.00

, 4%

198,000.00

, 8%

Activity level expenditire ( Direct

Beneficiary Costs)

Self Help Groups

Children`s activities

PSP Awareness programs

HP Activities

Protection activities

Vol payments

Staff training

IEC meterials

499,989.00

8,850.0050,000.000.000.00

50,202.00

34,662.00

21,476.00

10,794.00

15,145.00

251,980.00

0.00

18,143.00

21,642.00

0.00

Admin and HR

Salaries

Perdiem

Travlling allowence

Insurance

Audit

Transport to IFRC

Fuel

Vehicle maintenanc

Bank charges

Stationary

992,883.00, 28%

2,562,592.00 ,

72%

Admin and HR against Direct

beneficiary costs

Admin & HR

Direct Beneficiary costs

6,144,500.00 ,

62%

3,811,206.00 ,38%

Budget verses Expenditure

Total budget

Total expenditur


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7.2 EXPLANATION ON VARIATIONS

The PSP IDP program was designed for needs based on the assumptions speculated during the early stages of IDP movement to Vavuniya, further the program was planned fo

eneficiaries who were in the welfare centers in Manic Farm but when the program started implementation in zone 004 there were major changes that the program needed to address h

rogram approach was altered as per the ground reality. Therefore few budget lines were changed as per the need (refer annex 003 program approach alteration)

1. The Self help budget line was over spent.

The ground reality in the Manic Farm Zones were that there were no interaction and integrity among the camp residents , also most of the ticamp residents were feeling restrictive and suspicious about each other hence for enhancing the interaction between the community membself help groups were empowered but as the budget line of self help groups was designed targeting 10,000 individuals the allocated amounot sufficient for addressing the needs of 37,000 individuals who were in the Manic Farm Zone 04 during the IDP PSP project period. Therehad to spend the allocations of unspent budget lines for addressing the needs of IDP residence as self help is the mostly needed psycho

component in post conflict psychosocial interventions ( without empowerment of self help groups the reestablishment of Human capital seplace is impossible) .

The Protection activities were not allowed in the camps and in the DRC IDP PSP project design there was a significant proportion for ensursafety of women children and elderly. But as the protection activities were not allowed in the camps and some other humanitarian actors weractivities specifically focusing the safety whenever the needs related to infrastructure based safety of cross cutting (SPHERE indicators) groreferred to the Oxfam and UNHCR and Relief. Apart from that we networked the health promoters of each block with the other existing humaactors who were holding the relevant area of responsibilities hence the budget line for the "safely of cross cutting groups" was almost unspenwas used for the childrens activities and self help groups which were really needed for at that time for DIP residents

2. The Children activity budget line was overspent

The childrens were acutely affected psychologically due to many reasons , also at the same time there were no school based psychcomponent in the DRC PSP IDP operations but the school based interventions were the most effective psychosocial interventions which systematically done (as the children can be intervened within the peer system and easy to guide them in the school environment) Henallocated amount for the children`s activities were not sufficient for doing both "community level PSS interventions for children" and "school

interventions" hence we gave priority to children`s activities taking below mentioned facts in to consideration

1. The Children were the mostly affected group and there were no proper PSP interventions done by any other organizationsor children at that time

2. The School component was the most effective part of the PSP interventions for children in Vavuniya context therefore we neededo implement some school based PSP activities finding funds among the unspent budget lines such as volunteer reimbursem

3. The number of children were higher than we anticipated in the camps hence we had to address the needs respecting therinciples of the PSP interventions and as well as of the movement


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4 | P a g e

. The overall budget was under spent

Though the direct beneficiary funds have been overspent the overall program budget is under spent because of most of the administrative cosuch as equipments, fuel ,per-diem, mobile and internet, transportation costs for IFRC, and the rentals for guest house of the staff were usedcontrol ,and at the same time the budget line allocated for safety activities was under spent as Safety activities were not done by DRC fundedas the protection activities were carries out by the government and the UN agencies. However, as a whole, the program direct beneficiary fun

have not caused the variance as mostly the direct beneficiary activities are almost fully used.


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8. PARTICIPATION

.1 COMMUNITY PARTICIPATION

Pre-set target (10,000) direct beneficiaries

The participation of the community in the project is gender and sanitized and cross cutting target groups focused

June July August September

Male 96 330 1234 4063

Female 72 252 2213 3934

Children 33 57 3400 58

Elderly 0 41 41 11

Disabled 0 0 10 35

0

500

1000

1500

2000

2500

3000

3500

4000

4500


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6 | P a g e

.2 CROSS CUTTING GROUPS

The representation of both Male and Female are almost equitable all throthe program and at inputs of both genders were taken during the consultative pof activity planning that was done cyclically during the project period in each fowith the participation of RC volunteers (health promoters) RC filed staff, benefiand other stakeholders such as governmental agencies and nongovernhumanitarian actors operated within the Manic Farm Zone 04.

The resilience activities were designed during the planning process in a sensitized and at the same time short term resilience projects were intromainstreaming the genders as per the needs of the field. Ex: handicraft and pat

projects for women. Carving courses for men.

The field staff was equipped with one male filed officer and two female filed who were trained to identify the PSS issues with regard each gender group and there was a referral system in place with women`s helping desk. Fhe project was well coordinated with the SGBV forum for technical assistance. Hence the project was implemented in a gender sanitized m

mainstreaming the genders and taking technical advocacy from the existed specialist network in the clusters.

Participation of elderly, children and disabled was encouraged in the program introducinghe activities at the interest of each cross cutting group. At the same time the activities werelanned sensitizing to the specific issues related to the specific groups.

Simultaneously the PSP IDP operation was well coordinated with the other humanitarianctors who work with the cross cutting groups such as Handicap International, Save thehildren, UNICEF and Relief International.


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9 OPERATIONAL MODEL FOR NEXT THREE MONTHS

9.1THE SUGGESTED OPERATIONAL MACHANISM FOR THE PSP IDP OPERATIONS IN VAVUNIYA FOR NEXT

THREE MONTHS

The program structure has been altered for that the porgram runs smoothly ensuring a smooth transtition to tCanadian Red Cross Funded Emmergency Health Promotion program and the roles and the responsibilities tohave been altered in the new model of operation as the administrative programatic and gaps are to be filled in toperational structure.The alterations have been illustrated below :

Technical advocacy from NHQ

technical person for PSP

activities.

1. Proposal approval

2. Monitoring visits

3. Technical assistance

Executive Director Health SLRCS

Program Manager

EHP

CRC Funded program

FO EHPFO EHP FO EHP FO EHPFO PSPFO PSP

PSP PO

FO EHP


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9.2 ALTERED ROLES AND RESPOSIBILITIES OF STAFF

Designation Roles and responsibilities Rationalorject officer (1) Planning and reporting the Psychsoocisal

support activiites in IDP PSP program

1.Monthly programatic report (Directly

reporting to program manager EHP)

2.Monthy programatic implementation

plan

3.Weekly programatic up-date &

implementation plan

4.Key person in concept paper

development process at the branch levelLiase with the techical assistence focal

point of the head quarters

Monitor the daily PSP activiites in the

filed and report to line manager

Assist program manager emmergency

health assistence program for PSP

activiites

And the below mentioned elements of the

job descriptions of the field officers are also

included in to the role of the project officer

As there is no program manager specifica

for the psychsocial support program ,and t

emmergency health assistence program also

its optimum level of field operation ,in order

ensure a smooth runing of the program maki

sure that the PSP administrative a

operational intergration does not interrupt t

existing EHAP

iled officer (2) Reference J D of field officer PSP SLRCS

Danish Red Cross Funded Project(annex 013

Job Descriptions)

roject assistenct /Driver Reference Job Description IFRC driver

/Project assistant PSP Danish Red CrossFunded IDP operations (annex -014 Jod

Descriptions IFRC)

Required alteration for suggested model

There is no need of a vehicle for the

suggested model

There is no need of separate nehicle for t

new model


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30 | P a g e

10.2 ASSESTS HAND OVER TABLE

Catagary 001-IT divices

Item Quantity Description Serial number Handed over to Handed over by Date

Lap top 01 Acer extenza laptop Extensa5630 LXEB40C040970D45E2000 CRC-PSP DRC-PSP -PM 30th Sept 0

USB external

starage device

(Pen Drive)

01 USB Pen driver Mass storage divice

kingston -4 G B

CRC -PSP DRC-PSP-PM 30th Sept

USB external

starage device

(Hard Drive)

01 No Touch- 150 GB USB supported

external mass storaage divice

SNT 26250900640 CRC -PSP DRC-PSP-PM 30th Sept 0

Printer 01 Hawlet Packerd Desk Jet (Color) USB

supported printer -1560 code of item

CRC-PSP DRC-PSP-PM 30th Sept

Category 002-Communication divices


Internet Dongal 01 HUAWEI E220 dialogue broad band

dongal

E02CA10940804610 DRC-CD DRC -PSP 01stOct 09

Sim( phone) 03 Dialogue SLRCS package N/A Extended with the

projectN/A On effect of 1

Oct 09

Connection 01 Dialogue sim owned by city brach

SLRCS extended to DRC PSP program

N/A Disactivaed N/A On effect of 1Oct 09

Sim( phone) 03 Dialogue SLRCS package N/A Extended with the

Dengue projectN/A On effect of 1

Oct 09

Category 003- IFRC Porpeties


Vehicle 01 Nissan X-trail Jeep white colur HS andVHS communication divices anabled

(annex 015 the vehicle hand over

document)

Registration numberWP-JZ 0241 CRC DRC PSP 1st

Oct 09


Training tool kit 01 The stationary and tools used for the

PSP trainings (Box)

N/A CRC PSP DRC PSP 30th Sept 09

Presentations

(tamil)

N/A In form of a Compact disck all the

transtaled (tamil) PSP resources e


Training

Curriculums

02 In form of a Compact disk PSP

operational and ToT training module


PSP practioners

guide

01 Trastation is ongoing N/A CRC PSP DRC PSP 30th Sept 09


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0.3 THE PROJECT TOOLS DEVELOPPED FOR THE PSYCHSOCIAL SUPPORT IDP OPERATIONS DRC SLRCS

Tool Description

1. Activity concept paper format for thePSP IDP operations

The activity concept paper fomat is a compresensive program tool that reflect on the bafour question form of the > ref-Pan american mental heaguide book 03 volume-

The concept paper reflects on 1,The community participation , Ownership,intergratiostakeholders,(Annex 016-activity concept paper) Supporting documents\Activity Concept paper format P

DRC.doc

2. Activity Summery sheet Conprehensive financial and programatic management tool that reflects on the expendituInventry of the goods, B v A (budget verses actuall review) and the analysis of expences and t

impact of program verses invesments (The activity summery sheet wil be updated mont

along with the monthly financial and programatic report)

(Annex 017 actiivty summery sheet ) Supporting documents\Activity summery sheet.xlsSupport

documents\Activity summery sheet Augst.xls

3. Field Report format Simple but an informative reporting format delepped for the field offciers based which the statistcal data are collected for monthly programatic reporting process

(annex 018 field report format)

4. PSP activity attendence sheet An accountable tool on participation that supports the financial and programatic clain implementation (with DRC and SLRCS logo)

(annex 019 attendence sheet format)Supporting documents\Attendance Sheet.doc

5. Good received note (form field) A tool developped for keeping the accounatbility to beneficiaries .the delivered gooto the field should be mentioned ( Q v Q system) and the community members shou

certify the quality and the quantity

(annex 020 good revieved format)

6. The Training presentations The PFA ,Self-care,Stress ,PSS assessments , Commmunication, and all the sectorpresentation in operational and ToT level have been developped in local lnguage

(annex folder 021 comprehensive training pack for the post conflict psychsocial worker

7. Debriefing reporting frmat Analysis report on the debriefing sessions that the field staff can easily use(annex 022 debrifeing report format )Supporting documents\Report format for t

volunteer debriefing report Psychosocial Support Program.docx

8. Training analysis reportingtemplate

The result analysis template is a programatic tool which is used for evaluating t

impact on learning of PSP trainings

(annex 023 Training analysis reporting template )

9. PSP Trained volunteers capacity& working hours tracker

A programatic tool utilized for assessing the capacity of the trained volunteers f

further capacity building and in assigning duties in a more efficiant way

(annex 024 PSP Trained volunteers capacity & working hours tracker)Supporti

documents\Volunteers data base PSP.xls

10. Activity booklet for buildingresiliency in children

Adupting the resilience activiites for children to the post conflict context the activ

booklet for building resiliency in children has been developped in lacal language f

use of childrens resiliency activities

11. Guidebook for psychsocialinterventions (IFRC reference

centre for psychosocial)

participants guide

The guide book for the psychosocial interventions developped by the reference cent

for psychosocial of Internetional Federation of Red Cross and Creascent Societies

being translated to locl langusge
http://supporting%20documents/Activity%20Concept%20paper%20format%20PSP%20DRC.dochttp://supporting%20documents/Activity%20Concept%20paper%20format%20PSP%20DRC.dochttp://supporting%20documents/Activity%20Concept%20paper%20format%20PSP%20DRC.dochttp://supporting%20documents/Activity%20summery%20sheet.xlshttp://supporting%20documents/Activity%20summery%20sheet.xlshttp://supporting%20documents/Attendance%20Sheet.dochttp://supporting%20documents/Attendance%20Sheet.dochttp://supporting%20documents/Attendance%20Sheet.dochttp://supporting%20documents/Report%20format%20for%20the%20volunteer%20debriefing%20report%20Psychosocial%20Support%20Program.docxhttp://supporting%20documents/Report%20format%20for%20the%20volunteer%20debriefing%20report%20Psychosocial%20Support%20Program.docxhttp://supporting%20documents/Report%20format%20for%20the%20volunteer%20debriefing%20report%20Psychosocial%20Support%20Program.docxhttp://supporting%20documents/Report%20format%20for%20the%20volunteer%20debriefing%20report%20Psychosocial%20Support%20Program.docxhttp://supporting%20documents/Volunteers%20data%20base%20PSP.xlshttp://supporting%20documents/Volunteers%20data%20base%20PSP.xlshttp://supporting%20documents/Volunteers%20data%20base%20PSP.xlshttp://supporting%20documents/Volunteers%20data%20base%20PSP.xlshttp://supporting%20documents/Volunteers%20data%20base%20PSP.xlshttp://supporting%20documents/Volunteers%20data%20base%20PSP.xlshttp://supporting%20documents/Report%20format%20for%20the%20volunteer%20debriefing%20report%20Psychosocial%20Support%20Program.docxhttp://supporting%20documents/Report%20format%20for%20the%20volunteer%20debriefing%20report%20Psychosocial%20Support%20Program.docxhttp://supporting%20documents/Attendance%20Sheet.dochttp://supporting%20documents/Activity%20summery%20sheet.xlshttp://supporting%20documents/Activity%20summery%20sheet.xlshttp://supporting%20documents/Activity%20Concept%20paper%20format%20PSP%20DRC.dochttp://supporting%20documents/Activity%20Concept%20paper%20format%20PSP%20DRC.doc


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11 LESSONS LEARNED

.1 CHALLENGES, LESSONS LEARNED AND RECOEMDATIONS

hallenge /Issue Lesson learned Recommendation

Access for humanitarian workers remainingncertain (Access is granted for two weeks and the

enewal is uncertain sometimes)

Plan activities based on the access rather thanadvance planing which is always interrupted by

changing enviorenment

Plansharing the work plans with the camanagement and maintain a good level

coordination for minimize the potential obstac,However the situation is not under controlehumanitarian workers who operate in the foarea

The limited access to the beneficiaries withcomprehensive psychosocial package is a

hallenge

Implementing PSP activities under allowedcategories ( Recreation ,Cultural sense of place ,Childrens resiliency ,Capacity Building )

Rather than waiting for delivering the complepackage of PSS Its always result oriented to reathe beneficiaries within the access given and at tsame time advocate for the rest of activities

Implementation of the psychosocial supportctivities in an environment where even the basiceeds are not met

The Implementing the psychosocial activitiesbeing a part of health assistance program ratherthan deliver the service as a standing aloneprogram

Networking and integration support to developcomprehensive need based service and PSP ca

be used as the hub where other programs canliaise with

navailability of a proper system in the host districtranch for short intensive missions

Promoted an integrated planning system for thatthe branch management and the governance takepart in the program `s each stage in planning andimplementation so that they get adopted to thesystems and the pace of the program

Should be referred to Organizationaldevelopment department of S LRCS

ack of capacity in the branch (Human Resources)or emergency

Develop the supporting tools and share theincreasing workload

Intensive trainings for branch level capacitybuilding along with a series of follow up trainings


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12 SUSTAINABILITY.

The PSP IDP operation was designed as an imidiate psychosocial intervention for the post conflict IDpopulation who were moving to Welfare centres in Manic farm in Chettikulum Vavuniya . Hence most of the prograomponants focued on the activities for the response phrase (short term interventions) . However the program foc

was given for brach capacity biilding of the Branch Volunteers ,Community Members and for development of too

hat can be successfully utilized in future Psychosocial Suppport Interventions in Sri Lanakan contecxt .Furthereries of trainings was designed for (psychological ) crisis interventionists and the Training of trainers psychosocial support in post conflict context.

The Crisis Interventionists Training series was designed focusing the capacity building of the Red CrosVolunteers in psychoosical interventions in post conflict context. Fruther that training curriculum has beedevelopped based on the guide books of Community Based Psychosocial Support developped by the referenentre for psychosocial of The International Federation of Red Cross and Creasent Societies .Also the training too

were widely inspired by the tools introduced in the trainers hand book of Community Based Psyhosocisl Supppand those tools have been adopted to Sri Lanhan context. At the initial stage of the IDP PSP program 50 BranaVolunteers were trained as the Crisis Interventionists and 12 Branch Volunteers were trained as trainers of trainen Post Conflict Crisis Interventions.Hence at the moment (when the propghram is transited to the EmmergencHealth Programfunded by Canadian Red Cross ) there are 62 Crisis interventionists (among 12 are ToT) at t

District Red Cross Branch for deploying when ever an adverse even occures and when PSP interventios aneeded.Further the meterials for assessments (based on ethnographical field assessment tools) Translated Traini

ools such as presentations, flip chart tools, Fact sheets and the training modules (Tamil) are the resourcedevelopped for the future PSP programs of SLRCS .

Formation of self help machanism within the camp residents by train the Health Promoters ( The Camp residenvolunteers) who work for the EHP and PHIs in the camp) to do the community psychosocial interventions throughe peer approach assits the HPs to facilitate the recovery process of their own community members at thesettlement stage. In addition to that reestablishment of five componants of sense of place and strengthened socupporting system ( grace to the human capital and cultural sense of place based resilience activities) will facilitahe dispalced communities at the resettlemet phrase for accelerating the recovery process and getting the sense place reestablised in the place where they will be resettled.

Children as one of the cross cutting group, were given a special focus in the PSP IDP operations. The volunteeeachers at the child friendly spaces were the main group who were used as the interventionists for the childreRecreation, Creative and Expressive activities, Chldrens gams, Quizzs, Ciltural practices specific for children anhe activities that fortifies the relation ship between the parents and the children ( Child parent activities) were theries of PSP interventions designed and implemented for the children in IDPs. The focus of the activities was

enhance the resiliency of the children though accelarate the recovery process of children and stop the developmeof further psychological disorders in children.Hence at the initial stage the interventions were disigned adopting he post conflict context within the limitations given by the camp authorities .Though there were limitations ( PSwas considered as a taboo) the impact of the activities implemented by the IDP PSP Program was at a higher levhat the children were sharing the feelings with the loved ones so that the interventions had nade a significahange.Hence the sustainability of the PSP IDP operations are mainly at two levels community level and branch lev

and prgram has reached a significal level in sustainabilit though there were diverse obstacles to inplement the fileevel psychsocial interventios in the welfaire villages. However the suatainability of the PSP interventions in IDoperations have reached all three expeceted levels Knowledge Attitude and Practice when the main indicaotors he IDP PSP operation logocal framwork is considered .


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13 ADVOCACY

The psychsocial interventios for the internally duisplaced populations who are in welfare villages in Vavuniya wenot allowed to be done by the external agencies by the government .And the Ministry of Social Service and Ministof Health had taken initiatives for addressing the psychological needs of the survivors through the traineounsellors of the Ministry of Social Services. At the same time the Mental Health Unit of Vavuniya District hospi

provided the clinical services ( Mobile Clinic ) in the welfare villages but all these responses were not adiquate each the number of people grieving hidden withing the tents.

In such a situation Danish red Cross funded Psychosocial Support IDP operations came in to field under thumbrella of Emmergency Health Assistance Program of Canadian Red Cross.Hence during the first month of tproject PSP program manager attended to the health and protection cluster meetings and started coordinating wNGO s and the government agencies who address the protection and psychosocial issues of the manic faresidents. Also at the same time the recreational activities and the creative and expressive activities were initiat

with the children by SLRCS PSP IDP ( DRC Funded) operaitons ( The creative and expressive activities and thecrational activities were done by many organizations without being based on PSP guidelines MHPSS ) b

SLRCS PSP IDP program slowly intergrated the international standards in to the recreational activities done Manic Farm.Also ,simultaniously the trainings of volunteers in psychosocial interventions were done in the camntergrating the psychological first aid in to the physical first aid package done by Canadian Red Cross fundeSLRCS Emmergency Health Assistance Program and the trained personels were used for the health activities in thZone 04 by the Ministry of Health.At the end of third month of the program, the trained team of volunteers in t

amp ( health promotors) were used by MOH CRC funded EHA and DRC funded PSP as a multidiciplanary team.At district level , the PSP program manager represented SLRCS PSP in cluster meetings, Mental health forumand protection clusters and gradually the PSP IDP operations started a close coordination with the mental healunit of Vavuniya hospital and several cross furtilization sessions were done to share knoledge between thagencies. At the same time a roster of crisis interventionists ( contained of trained RC volunteers in PSnterventions in post conflict context,by DRC funded PSP program ) was established paralel to the voluntedeployment in Hospitals and PSP IDP operations ensured four crisis interventionists are deployed every day mental helath unit of Vavuniya hospital.

Though the PSP interventions by the external organizatiuons were considered as a toboo the local heaauthorities tended to seek assistence from DRC funded SLRCS PSP IDP operations and the program waecognized by them. In the latter part of the program the results of consistent attemps of collaborations becameality not only the DRC funded PSP is allowed to operate in the filed with its PSP identity but also being requeste

o be a part of district level mental health initiatives of government. Hence at last the PSP strategy in advocacy cbe intriduced as a practical approach which is gradually initiated midst of divers restrictions .


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14.DECLARATION OF MISSON COMPLETION

4.1 MISSION END DELCATION OF PORGRAM MANAGER

I hereby do confirm that the Psychosocial Suppport Program IDP operations of Sri Lanka Red CroSociety,funded by Danish Red Cross , which was in implementation from 1 st of June 2009 to 31st of Septemb2009, is offically transited to the Emmergency Health Assistance Program of Sri Lanka Red Cross Society -funde

by Canadian Red Cross from 1st

of October 2009.

Pramudith Dhanaja RupasingheProgram ManagerPsychsocial Suppport ProgramSri Lanka Red Cross Society

[email protected]@[email protected] +94(0)33 22 25 99 5+94(0)71 83 67 13 4

4.2 Acceptacne of mission end

------------------------------------------------------- ---------------------------------------------------------Ronald R Srikanth John EnwhistleBranach Executive Officer Country coodinatorSri Lanka Red Cross Society Danish Red CrossVavuniya Branch Sri Lanka Delegation

Date ------------------------------------------------ Date ---------------------------------------------------

-----------------------------------------------------Dr Lasantha KodithuwakkuExecutive Director HealthSri Lanka Red Cross SocietyDate -----------------------------------------------
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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PSYCHOSOCIAL SUPPORT PROGRAM

Post conflict IDP operations-vavuniya-Sri Lankast of June -30th September 2009mplemented bySri Lanka Red Cross SoceityFinancial Support By Danish Red Cross

Mission End Report IDP PSP Op DRC SLRCS- Final -02nd March 2010- 2

Documents

Transcript of Mission End Report IDP PSP Op DRC SLRCS- Final -02nd March 2010- 2