Minutes6 sc

CPH-SC 2013-2014

Summary of Minutes of Year Planning (Part II) Held last May 4, 2013

I. Attendance

Present: Kyle Patrick Eugenio

Moira Larin

Patricia Marie Lusica

Yves Miel Zuñiga

Abigail Ann Guiñez

Chris Erwin Mercado

Kesha Gem Morada

Absent: Kyle Lendl Wong

Charmaine Joy Cabaña

Danee Coline Mangila

Generose Christy Mateo

Patricia Sy

II. Mr. Kyle Patrick Y. Eugenio called for the year planning of CPH-SC 2013-2014 to

order at 10:00 AM of May 4, 2013 in Room 201, Annex 2, CPH, Pedro Gil St.,

Ermita, Manila.

III. Agenda Item 001: Review of Recent Events

A. May 1 Planning

Mr. Eugenio affirmed that the goals and rules of internal governance were set

during the year planning held last May 1, 2013.

B. Freshman Enrollment

On May 6, 2013, the freshmen of Public Health will have their Psychology Exam.

A block lunch and college tour will follow headed by Ms. Selina A. Fernandez.

Also, Mr. Eugenio announced that last May 3, 2013, Freshmen Enrollment, the

council was able to raise an amount of Php 10,300 from the PH Merchandise.

C. KSUP Assembly

All the officers from the council are invited to attend the KSUP Assembly on May

15-17, 2013 in Miag-ao, Iloilo City. Also, on the same venue, GASC will be held on

May 18-19, 2013. The council tackled what protocol to employ on attending such

events and everyone agreed upon that it should be both or none.

D. May 2 GNI Meeting

A consultation meeting was attended by Dean Nina G. Gloriani (CPH Dean), Mr. Kyle

Patrick Y. Eugenio (CPH-SC Chairperson) and Ms. Maryliz SB. Zubiri (USC

Chairperson) together with the UP Manila Information Publication and Public Affairs

Office Director Anthony Leachon. It was said that the cleanup was only a band-aid

solution just as what the council discussed in the previous meetings. Mr. Leachon

proposed three goals to attain success of GNI.

(1) short term: use of social media and online campaign

UP Manila is asked to make the hastag #CleanManilaforever to add impact to the

issue and catch attention of the public. This will be done before election day.

(2) medium term: expose problems in the media

Mr. Leachon advised to tag famous news icons like Anthony Taberna and target

to feature this problem through printed editorials or TV and radio.

(3) long term: passing of a law

This is the endpoint of all the aforementioned effort. This may be a form of

bluseky thinking but this will be easily attained if the first two moves will be a

success.

E. Speak up, CPH! Responses

The council decided to tackle and discuss every single entry from the first issue of

Speak, up CPH!

1. Entries already included in the council projects

a. Student Lounge

This is already part of Ms. Larin’s projects.

b. Buddy System/Buddy Stuff

This is currently worked on by Mr. Zuñiga as part of his projects.

c. Consistent Feedback Form

Speak up, CPH! (from the projects of Ms. Cabaña) will be consistently used as

a mean to get evaluation from the students.

d. Orientation for Juniors

This is already included in Ms. Morada’s projects.

e. Transparency

This is already started with the use of social media under the name of CPH-SC.

Ms. Mateo shall be the one to manage evaluation and feedbacking while Mr.

Zuñiga shall take charge on the dissemination part.

f. Career Talk

Ms. Lusica already has her plans regarding this. (Please refer to her proposal:

Trip to the PHuture)

g. Food Fairs

The council decided to schedule the month of June and November (in

celebration of PH Week) for food fairs. Some stalls suggested were Nachos,

Milk Tea, Shawarma, Pinoysilog and Siomai House. Ms. Larin raised the

concern on the space to be used for stalls when the construction of the

lounge starts. Mr. Eugenio suggested that half of the total area will be used

for the stalls. Ms. Lusica also suggested that the contracts be reviewed. Mr.

Eugenio said that the council may revise the contract. On the third week of

May, a final list of stalls is targeted to be accomplished.

h. UST, Ateneo. FEU

This is already in progress under Ms. Lusica’s projects.

i. Send-off to Faculty

The council will take charge of this matter.

2. Entries considered feasible:

a. Varsity Funding

USC can be tapped to answer this matter but the council will also exert effort

to make the CPH players motivated by providing them water during games

and moral support.

b. Team-building/Parties

In terms of team-building, the Acquiantance Party is one along the series of

activities which aims to build rapport among students. It was decided that the

Christmas Party (students only) shall be held after the Lantern Parade. Also,

the Year Ender Party was tentatively scheduled on April 7, 2014 (Monday).

This time, the council will try its best to work on the grooming and publicity of

major events like these.

c. Library Lights

Mr. Eugenio shared that he already talked with the college librarian regarding

this concern. He said that the librarian is open to answering this problem if its

really that necessary.

d. Medical Mission

This is part of the activities in CPH held annually. Currently, Ms. Lusica is trying

to contact Mr. Sampang to avoid conflict of holding such activities.

e. Removal of Van in Tipunan

This is more of administrative effort but the council will try to call the

attention of those in authority to answer this problem.

3. Other entries discussed:

a. CPH Elevator Access

It has been repeatedly reiterated that the elevator in Lara Hall is strictly for

faculty and staff, patients and equipments.

b. Research Opportunity Sponsored by SC

Alternative: Ms. Lusica suggested partnership with USC while Ms. Larin called

for wider dissemination. In the end, the council said that this won’t be likely

held. Rather, the council may provide information on the present research

competitions and related activities through information dissemination.

c. Photox Machine

The council agreed that this concern should be prioritized given that there are

many nearby photox machine around Pedro Gil-Taft-Padre Faura area.

IV. Agenda Item 002: Proposal and Calendar Placement

A. Chairperson

Mr Eugenio proposed the following:

(1) Media and Publicity Committee

Nature: This committee will be an additional body to the VolCorps which

includes people who are engaged in photo editing and inforgraphics making.

Remarks: Approved

It was decided to call it Creatives and Publicity instead of Media

and Publicity.

(2) Org PHairs

Target Date: June 21, 2013

Nature: Instead of the traditional sign-up sheets given by the

organizations, this event will help define the organizations better

to the students.

Remarks: Approved

(3) PH 101

Target Date: November 15, 2013 (during PH Week)

Nature: This program intends to provide a brief background on Public

Health, why does it have such foundation and curriculum

structure. Dr. Saniel will be the speaker for this program.

Remarks: Approved

(4) Pursuit

Target Date: June 3, 2013 (launching) and July 7, 2013 (for publications)

Nature: This focuses on research and academics area. It will make the

library offers more open and more accessible through information

dissemination. Mr. Mercado told the council that there is the an

existing library and seminars committee which can help in this

program.

Remarks: Approved

(5) Perfect Attendance

Target Date: Year round

Nature: This serves as motivation to encourage students attend different

events offered by the college particularly the SC. This will also be

an interbatch competition through a point system determined

based on participation and attendance of students. Each batch is

tasked to provide its own logo and color for the identity. Also, an

attendance of %50 + 1 in flag raising activity during 2nd Mondays

of the month Is covered in this program and is applicable to the

3d and 4th year batches only. None compliance means a deduction

of 30 points to the batch but it is subject to class.

Remarks: Approved

B. Vice Chairperson for Internal Affairs

Ms. Larin proposed the following:

(1) Advisers <3 Advisee

Target Date: end of June 2013

Nature: This aims to provide simple profiles of the advisers for the

advisees to know them better.

May 2013 (collection of preliminary information – list of advisers

and their advisees and consultation hours, advisers information

and dedication to their advisees)

June 2013 (collection of information from students which will be

coursed through the batch representatives)

Remarks: Approved

(2) FASAD (Faculty and Staff Appreciation Day)

Target Date: 1st week of March 2014

Nature: This is a surprise program for the faculty and staff in appreciation

of their service for the whole year. There shall be two plans – Plan

A: Program will be from 5 PM-7 PM. Plan B: Program will be held

from 12 NN-1 PM. Service awardees will be given with plaque and

certificate, sashes and bouquets as well.

Remarks: Approved; follow up on contingency plan and service awards

Schedule for planning – semestral break

(3) LEO

Target Date: start of school year

Nature: This will be a revamp of APHO (Association of Public Health

Organizations) which will centralize communication with all the

PH organizations. This concerns semestral planning, calendar of

events and monthly meetings with the organizations. This

integration will foster a non-competition atmosphere among all

organizations. The council will serve as the facilitators and Mr.

Eugenio and Ms. Larin are the ones required to attend the said

meetings but all the officers are welcome to engage in the

meeting.

Remarks: Approved

House rules must be constructed with the junior heads of the

organizations. This was scheduled tentatively on May 25, 2013.

C. Vice Chairperson for External Affairs

Ms. Lusica proposed the following:

(1) Trip to the PHuture

Target Date: July 5, 2013

Nature: This is a career talk which will help raise awareness in PH students

of the different PH-related career paths and job opportunities.

This talk will cover different fields such as medicine, research and

field, laboratory and academic and government. Each speaker will

be given 15-20 minutes to speak and an open forum shall be held

at the end. This is in partnership with Hygiene Society.

Remarks: Approved

(2) Checkmates

Target Date: July 1, 2013

Nature: This will serve as an avenue for student, faculty and staff of UP

Manila to have a health check (e.g. BP, BMI, temperature) with

the PH students as the ones to do the health check. Promotion

will be done online and announcements will be posted on bulletin

boards in CPH.

Remarks: Approved; trial will be done

(3) PHor Hire

Target Date: mid July 2013

Nature: This aims to promote PH-related work and volunteer

opportunities. This will serve as a more organized system of

information online (to be released every second week of the

month).

Remarks: Approved

(4) Healthy Options


Nature: This is a collaboration of medical missions with organizations in

and outside CPH. This calls for proper coordination with the

organizations and can be discussed during year planning with the

organizations. Remarks: Approved

(5) APHOlympics

Target Date: no final date yet

Nature: This is a series of activities with students from Ateneo Health

Sciences, UST and FEU MedTech. Activities can only be finalized

once the officers from other schools have replied. Remarks: Approved; coordinated with the council of other schools but no

council has been elected so unfinalized yet

(6) Long Distance Buddies

Target Date: no final date yet

Nature: This is to create wider networks with our counterparts from UP

Visayas Public Health. However, their new student council is not

yet established there as election is held during start of the school

year. This will olely encourage virtual buddies to compare with

them our curriculum and build new friendship. Main concern

raised was the reason people will join and the mean to sustain it.

There must be concrete objectives to encourage people enough

to keep this going. Remarks: Standing

D. Secretary

Mr. Zuñiga proposed the following:

(1) Centralized Buddy StuPH


Nature: A centralized dropbox will be used to collect and sort useful

buddy stuffs to help students with their academic needs.

Remarks: Approved

(2) Simple Workshops Just PHor You

Target Date: July or August 2013

Nature: This program provides an outlet to helping students and

organizations adjust with college life and familiarize themselves

with the college processes (e.g. request for room reservation and

accreditation details). Remarks: Approved; template and content of pamphlets to follow

(3) Be InPHormed!/Visible and Transparent Council


Nature: This is an additional avenue for students to get updated with

college and university events. This will also serve as calendar of

activities for the college and batches which will make the

scheduling of activities more efficient.

Remarks: Approved

(4) Acquintance PHarty PHarty


Nature: This is the upgraded version of Buddy Day. Buddies will be given

the chance to have some quality bonding time with their group

though fun activities and games. The concern for this event is the

venue where to hold this. Plan A: Lounge Area and Plan B:

Auditorium. This activity will be incorporated in the General

Assembly.

Remarks: Approved; final set of activities and plan of programs to follow

(5) Buddy Bidding

Target Date: June 14, 2013 (tentatively culminating day of FIW)

Nature: This will change the traditional scheme of buddy system. Freshies

have the choice of their buddies.

Remarks: For follow up

E. 4th Year Batch Representative

Ms. Guiñez proposed the following:

(1) Time Capsule

Target Date: Apil 2014

Nature: A time capsule that will be buried near the college so that a piece

of BSPH2014 will stay in the institution even if the students leave

the portals of CPH.

Remarks: Approved

(2) Lakas Tama


Nature: This is a series of team building activities that aims to unite the

batch even more by providing a channel for which every member

of the batch can work with one another. Remarks: Approved

(3) PHamana Project

Target Date: End of the school year

Nature: This is a program where the batch will provide token for the use

of the succeeding batches. If this is exercised, the succeeding

batches to be able to continue the enrichment of the student-

friendly facilities of the college, thus helping the next generations

of PH students.

Remarks: Approved

(4) PHaturo Naman Ako Niyan


Nature: This is about sharing one’s talents and skills to the batch, such as

playing the guitar and piano, photoshop, drawing, photography,

and the like. Remarks: Approved

(5) Getting Ready for the PHuture

Target Date: October 2013

Nature: This is not just a compilation of medicine but also PH graduate

programs application requirements and deadlines that will aid in

the fulfilment of the dreams of each and every member of the

batch.

Remarks: Approved

(6) Yearbook

Target Date: End of school year

Nature: A yearbook that will be made to collate the wonderful memories,

the ups and downs, and the awesomeness that is 2014.

Remarks: Approved

F. 3rd Year Batch Representative

Ms. Morada proposed the following:

(1) Uniforms and Nameplates

Target Date: May 10, 2013 (start of fitting)

Nature: Juniors will worry not much of their uniforms and nameplates this

coming school year since it will be made for the whole batch

based on orders.

Remarks: Approved

(2) Freshmen Orientation Program


Nature: This is to welcome the new batch of freshmen public health

students and help them adjust in the new environment. A

program will be held wherein the college organizations will

present and activities will be done. Remarks: Approved

(3) Junior Orientation

Target Date: End of summer classes

Nature: An overview of plans for the whole year will be done during Junior

Orientation. Batch 2015 will be divided into four groups, each

having a specific task and a leader. Primarily, this aims to orient

the juniors of life in Lara Hall.

Remarks: Approved

(4) NMAT PHacts

Nature: This aims to provide the NMAT-takers reviewers and list of review

centers they can enroll into. It will also involve reminders of

requirements, dates and places to guide the juniors. Ms. Charca

Manilay, Councilor for Academics and Research can be tapped for

help. Also, personal experiences from higher years shall be

collected.

Remarks: Approved

(5) Bonds and PHunds

Nature: Bonding activities include having online fun games with prizes and

watching free movies together. Funds are essential to the batch to

raise money for the lantern parade through bake sale, selling of

masks and an indie film presentation open to all. Remarks: Approved

G. DrPH Representative

Mr. Mercado proposed the following:

(1) Orientation with Graduates

Target Date: June 2013

Nature: There shall be an orientation of all graduates to acquaint them of

the course.

Remarks: Approved

(2) Graduates Lounge

Nature: This aims to provide a conducive place where graduate students

can study or even spend their free time.

Remarks: Approved

(3) Suggestion Box


Nature: This will serve as an avenue for the graduate students to suggest

or give feedbacks which may help a lot the council or the college.

Speak up, CPH! shall be the prime channel of the council to survey

impression, comments and suggestions from the students both

undergraduates and graduates.

Remarks: Approved

(4) Walking Tour

Target Date: June 2013

Nature: This will help graduate students become acquainted of the place

and avoid being lost and waste time looking for certain rooms.

Remarks: Approved

(5) Class Picture

Nature: This is to enhance the camaraderie and bond of the graduate

students.

Remarks: Approved

(6) Extended Buddy System

Target Date: June 14, 2013 tentatively (if possible, simultaneous with Buddy

Bidding)

Nature: Buddy System will be extended to the graduate program. This can

help the undergraduate learn from the graduate student

regarding jobs and possible opportunities after graduation. The

list of those who are willing to join is still in progress.

Remarks: Approved

V. Before the meeting ended, Mr. Eugenio confirmed the final list of officers who will

join in the 2nd GASC on May 18-19, 2013 in Miag-ao, Iloilo namely: Ms. Cabaña, Ms.

Larin, Ms. Lusica, Mr. Wong and Mr. Eugenio himself. Some agendas were moved

to discuss next meeting – events and concerns needing immediate attention and

proposal of CPH Representative to the USC.

VI. The schedule for next meeting is 3 PM on May 7, 2013. The meeting was

adjourned by 4:40 PM.

Prepared by:

YVES MIEL H. ZUÑIGA

CPH-SC Secretary

Noted:

KYLE PATRICK Y. EUGENIO

CPH-SC Chairperson

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