MINUTES OF THE REGULAR COUNCIL MEETING OF ......CAO REPORT CAO Report Administrative Pandemic...

Council Minutes 2020 06 16 of 13

MINUTES OF THE REGULAR COUNCIL MEETING OF BRAZEAU COUNTY, HELD IN THE COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS IN BRAZEAU COUNTY ON TUESDAY 2020 06 16

CALL TO ORDER Reeve B. Guyon called the meeting to order at 9:00 a.m. PRESENT B. Guyon, Reeve

H. Swan, Councillor D. Wiltse, Councillor S. Wheale, Councillor M. Gressler, Councillor A. Heinrich, Councillor K. Westerlund, Councillor J. Whaley, Chief Administrative Officer T. Kwirant, Executive Assistant C. Whalen, Finance Coordinator K. MacInnis, Corporate Communications Coordinator - by telephone OTHERS G. Long, Drayton Valley and District Free Press - by telephone ADDITION TO AND ADOPTION OF AGENDA Addition to and Adoption of Agenda

436/20-06-16 Moved by K. Westerlund to approve the agenda with the following additions:

12. Public Works c) Road Issue south of Violet Grove – B. Guyon

13. General Matters a) Letter from Town moved to 5. c)

d) Land acquisition question e) Warburg Seed Cleaning Report - B. Guyon

16. Meeting Dates b) Reeve’s attendance at graduations:

i. Breton Graduation - video clip ii. Frank Maddock High School - video clip

iii. Holy Trinity Academy - parade June 19, 2020 c) CAO Review additional meeting if necessary

17. Closed Session b) Library Discussion FOIP Section 16 c) Hemp Discussion FOIP Section 16, 21 d) CAO Review FOIP Section 19

CARRIED UNANIMOUSLY


ADOPTION OF MINUTES Adoption of Minutes

437/20-06-16 Moved by K. Westerlund to approve the minutes of the June 2, 2020 Council meeting as presented.

CARRIED UNANIMOUSLY BUSINESS Business Arising ARISING Follow Up Action List J. Whaley reviewed the status of the action items.

438/20-06-16 Moved by H. Swan to receive the Follow Up Action List for information.

CARRIED UNANIMOUSLY

URGENT Urgent Items ITEMS None CAO REPORT CAO Report Administrative Pandemic Response Measures

J. Whaley reported on measure taken during the pandemic situation including opening of the administration building on June 15, 2020. 439/20-06-16 Moved by D. Wiltse to receive the Pandemic Response Measures

update report for information. CARRIED UNANIMOUSLY

GEN-1 Alternative Workspace Policy J. Whaley presented the Alternative Workspace Policy for Council’s review.

440/20-06-16 Moved by K. Westerlund to adopt GEN-1 Alternative Workspace Policy and for it to come back to Council September 15, 2020 for review and update.

M. Gressler offered a friendly amendment to alter Clause e) to

read that only the CAO be able to approve. K. Westerlund did not accept the amendment.


IN FAVOUR S. Wheale H. Swan K. Westerlund D. Wiltse M. Gressler OPPOSED A. Heinrich B. Guyon CARRIED UNANIMOUSLY

GENERAL MATTERS General Matters

Drayton Valley Letter to Minister of Municipal Affairs Council discussed a letter sent to the Minister of Municipal Affairs by the Town of Drayton Valley regarding regionalization. Reeve B. Guyon called for a break at 10:03 a.m. and the meeting resumed at 10:12 a.m.

DELEGATIONS/ APPOINTMENTS Delegations/Appointments AGRICULTURAL SERVICES Agricultural Services D. McCann presented a five-year haying lease for approval at SE 32-49-07-W5M.

441/20-06-16 Moved by A. Heinrich to open the public hearing for the haying lease SE 32-49-07-W5M at 10:21 a.m.

CARRIED UNANIMOUSLY No Public Input 442/20-06-16 Moved by K. Westerlund to close the public hearing at 10:22 a.m. CARRIED UNANIMOUSLY 442/20-06-16 Moved by K. Westerlund to table the haying lease for Lot 4R Block

1 Plan 762 0419 within SE 32-49-07-W5M to the July 7, 2020 Council Meeting and add to the ASB agenda for their June 17, 2020 meeting.

CARRIED UNANIMOUSLY

444/20-06-16 Moved by A. Heinrich to allow the public to speak to the letter from Drayton Valley regarding regionalization.

CARRIED UNANIMOUSLY


Public Input

Gary Mastre commented that the Town and County went through this years ago, and that the County gives more to the Town than any other municipality. For the Mayor to send a letter without letting the County know is very sad. He is against this, and finds it unbelievable after what the County does for the Town, they then present their hidden agenda. He asked who on Council would be in favour of amalgamation? Allan Taylor expressed that he is against regionalization and amalgamation. He asked Council if they notified ratepayers in their divisions what they would like? He asked for public meetings as the ratepayers have a right to know. He suggested requesting a municipal review of the Town to find out why they are having problems when the County is giving them so much money. He feels something is happening behind the scenes and the County should dig down and find out why. He encouraged Council to write a letter to Municipal Affairs regarding the Town. Lynn Oberle mentioned he has submitted a letter in local paper with his response to this situation. He asked Council in the last 20 years how many councillors have organized a public meeting to speak to their constitutes? He asked when are you people going to let the public know what is going on? He commented that he has organized more public meetings and invited Council to them than Council has organized and invited him to. 444/20-06-16 Moved by H. Swan to direct Administration to research

background information, including listing what the County has contributed to the Town in the past, and in regards to the impact regionalization would have to our County.

CARRIED UNANIMOUSLY 445/20-06-16 Moved by A. Heinrich to direct Administration to craft a letter in

response to the Drayton Valley letter to Minister Madu, copied to the Premier, Town and MLA, RMA and circulate the letter to Council for feedback as soon as possible.

CARRIED UNANIMOUSLY PUBLIC INPUT SESSION Public Input Session Reeve B. Guyon opened the Public Input Session at 11:05 a.m.

Adam Kanarski spoke to his road request of Township Road 504 to RR 81 south. He indicated he has been a resident all his life, and has been farming the land since 1972. This road would give him access to his land. He is currently using an oilfield road that no one will take ownership of or do maintenance on. He has spoken to his neighbours and most are in favour of this road and provided a list of signatures.


Allan Taylor thanked Councilor Donna Wiltse for bringing up the suggestion for oil containers for landfills. Lynn Oberle suggested hazardous waste be disposed of all year round at the transfer stations. Gary Mastre expressed his disappointment in the cardboard dump cards. Lynn Oberle questioned if the County utilized the landfill out west. Gary Mastre indicated when he was on Council they did use the landfill out west.

Reeve B. Guyon closed the Public Input Session at 11:21 a.m. Reeve B. Guyon called for a break at 11:22 a.m. and the meeting resumed at 11:31 a.m.

MEDIA QUESTIONS Media Questions

G. Long, Drayton Valley and District Free Press requested clarification of motions regarding the letter from the Town of Drayton Valley.

PLANNING & DEVELOPMENT Planning and Development

Twin Ravines Subdivision Extension J. Whaley presented a request for a one-year extension of the conditional approval for the Twin Ravines Phase 1 subdivision. 447/20-06-16 Moved by K. Westerlund to approve an additional one-year

extension of the conditional approval of the Twin Ravines Phase 1 subdivision file 16S-008.

CARRIED UNANIMOUSLY FIRE SERVICES Fire Services

T. Thomson presented a report of the historical data on motor vehicle collisions that have occurred on numbered highways and county roads for the past 10 years. 448/20-06-16 Moved by A. Heinrich to direct Administration to research time

and money spent in different jurisdictions for Station 3 calls for cost sharing between Brazeau County and the Town of Drayton Valley regarding provincial highway allocations of Fire Services for the August 18, 2020 Council meeting.

CARRIED UNANIMOUSLY


449/20-06-16 Moved by M. Gressler to direct Administration to bring back a report for August 18, 2020 on the collision hot spots in the County for all roads and highways.

A. Heinrich offered a friendly amendment to use the word

“incidents” not “collisions” M. Gressler accepted the amendment. CARRIED UNANIMOUSLY Reeve B. Guyon called for a break at 12:33 p.m. and the meeting resumed at 1:30 p.m.

FINANCE Finance Community Groups as Additional Named Insureds C. Swap presented information on the ability for community groups to be listed as additional named insured under the Genesis Reciprocal Insurance Exchange through the municipality. 450/20-06-16 Moved by A. Heinrich that Council retain Policy ADM-5. IN FAVOUR A. Heinrich S. Wheale H. Swan B. Guyon D. Wiltse OPPOSED K. Westerlund M. Gressler CARRIED

Update FIN-12 Signing Authorization Policy C. Swap presented the updated FIN-12 Signing Authorization Policy for approval.

451/20-06-16 Moved by K. Westerlund to approve FIN-12 Signing Authorization Policy.

CARRIED UNANIMOUSLY Request to Waive Tax Penalties - Muddy Petroleum C. Swap presented a request from Muddy Petroleum to have their tax penalties waived.

452/20-06-16 Moved by K. Westerlund that Council not waive the tax penalties for Muddy Petroleum.


IN FAVOUR A. Heinrich B. Guyon K. Westerlund D. Wiltse M. Gressler OPPOSED S. Wheale H. Swan CARRIED

Request to Waive Tax Penalties - Westbrick Energy

C. Swap presented a request from Westbrick Energy to have their tax penalties reduced. 453/20-06-16 Moved by D. Wiltse that Council not reduce the total tax penalties

for Westbrick Energy. IN FAVOUR A. Heinrich B. Guyon K. Westerlund D. Wiltse M. Gressler OPPOSED S. Wheale H. Swan CARRIED

PUBLIC WORKS Public Works Private Approaches Policy PW-10 L. Fischer presented PW-10 Policy for Council’s review.

454/20-06-16 Moved by S. Wheale to direct Administration to develop an application form and tracking mechanism for approach maintenance requests and bring back to the July 7, 2020 Council Meeting.

CARRIED UNANIMOUSLY


Children at Play Signs L. Fischer presented information and costs on Children at Play signs.

455/20-06-16 Moved by M. Gressler to direct Administration to bring back the costs of the big and little Children at Play signs, where they are required, how much the cost would be and where the funds would come from.

CARRIED UNANIMOUSLY

Road Issue South of Violet Grove B. Guyon raised a concern with the ground moving and sluffing in the Violet Grove area. 456/20-06-16 Moved by A. Heinrich to receive the Reeve’s report on the road

south of Violet Grove for information. CARRIED UNANIMOUSLY Reeve B. Guyon called for a break at 2:25 p.m. and the meeting resumed at 2:36 p.m.

GENERAL MATTERS General Matters

Council Lunch Catering H. Swan suggested Council bring their own lunches for Council meetings. 457/20-06-16 Moved by M. Gressler to resume providing Council lunches during

Council meeting days. IN FAVOUR A. Heinrich S. Wheale B. Guyon D. Wiltse M. Gressler OPPOSED H. Swan K. Westerlund CARRIED Virtual Meeting Attendance B. Guyon suggested Council limit their attendance at virtual meetings. 458/20-06-16 Moved by M. Gressler to direct Administration to update

Council - 1 policy to reflect virtual meeting attendance and bring back to the July 7, 2020 meeting.

CARRIED UNANIMOUSLY


Land Acquisition Questions 459/20-06-16 Moved by H. Swan that Administration research and bring back to

the August 18, 2020 Council meeting, any motion made to acquire land or to research acquiring land around Lodgepole since October 2017, and furthermore bring back any steps taken, any communication on, and any progress made on said lands.

CARRIED UNANIMOUSLY Warburg Seed Cleaning Board B. Guyon gave a report on his meeting with the Warburg Seed Cleaning plant expansion and questioned his authority to vote on financial issues. 460/20-06-16 Moved by M. Gressler to receive the Reeve’s report on the

Warburg Seed Cleaning Board for information. CARRIED UNANIMOUSLY

CORRESPONDENCE ITEMS Correspondence/Items for Information

Dan Hanson regarding concrete and cement industry in Alberta

461/20-06-16 Moved by A. Heinrich to receive the Concrete Industry letter for information.

CARRIED UNANIMOUSLY West Valley Park Pump Track Volunteer Committee request for support

462/20-06-16 Moved by H. Swan to receive the West Valley Park Pump Track for information.

CARRIED UNANIMOUSLY Municipal Affairs Provincial Education Requisition Credit (PERC) program

463/20-06-16 Moved by S. Wheale to receive the letter from Municipal Affairs regarding PERC for information.

CARRIED UNANIMOUSLY Municipal Affairs 2020 Gas Tax Fund allocation 464/20-06-16 Moved by H. Swan to receive the letter from Municipal Affairs

regarding Gas Tax Fund for information. CARRIED UNANIMOUSLY


COUNCILLOR REPORTS Councillor Reports April 2020 Reeve B. Guyon reported that he attended:

CAPP Meeting and E Central Meeting Regular Council Meeting Development Meeting Regular Council and Minister McIver Premier E Meeting Hemp Seminar 2 days Municipal Affairs Town Hall and Warburg Seed Cleaning Regular Council Meeting Budget Meeting and Global E Meeting Telephone Town Hall E Meeting RMA Resolution Session Minister of Municipal Affairs E Meeting CAPP Meeting

Councillor S. Wheale reported that she attended:

Regular Council x 3 Regular Council continuation RMA Update Final Budget RMA Resolution Session

Councillor A. Heinrich reported that he attended:

Regular Council x 3 MPC ASB Budget Meeting RMA Resolution Session

Councillor K. Westerlund reported that she attended:

Central Zone AHS Meeting Regular Council Meeting x 3 Premier Town Hall Meeting x 3 ASB Final Budget Meeting

Councillor H. Swan reported that she attended:

Regular Council Meeting x 3 Premier Town Hall x 3 MPC ASB RMA Resolution Session Final Budget Meeting


Councillor M. Gressler reported that he attended: Regular Council x 3 MPC Final Budget Meeting

Councillor D. Wiltse reported that she attended:

Drayton Valley Library Board Regular Council Meeting x 3 Mayors and Reeves meeting - no charge Breton Library Meeting Budget Meeting Library Board Meeting RMA Virtual Resolution Session 465/20-06-16 Moved by M. Gressler to receive the Councillor Reports for

information. CARRIED UNANIMOUSLY

MEETING DATES Meeting Dates

Workshop Dates 466/20-06-16 Moved by to continue the CAO review on June 22, 2020

Workshop Date starting at 11:30 a.m. IN FAVOUR A. Heinrich H. Swan B. Guyon K. Westerlund D. Wiltse M. Gressler OPPOSED S. Wheale CARRIED 467/20-06-16 Moved by M. Gressler to cancel July 6, 2020 workshop. CARRIED UNANIMOUSLY 468/20-06-16 Moved by K. Westerlund to set August 17, 2020 as a Budget

Update Workshop. CARRIED UNANIMOUSLY


Reeve’s Attendance at Graduations 469/20-06-16 Moved by M. Gressler to approve the Reeve or alternate to attend

the Breton Graduation by video clip, Frank Maddock High School by video clip and Holy Trinity Academy parade June 19, 2020.

K. Westerlund offered a friendly amendment to include S. Wheale

to attend Breton graduation by video clip.

M. Gressler accepted the amendment. CARRIED UNANIMOUSLY Reeve called for a break at 3:39 p.m. and the meeting resumed at 3:46 p.m. 470/20-06-16 Moved by K. Westerlund that the regular Council Meeting

proceed into closed session at 3:46 p.m. to discuss: a) Development Update FOIP Section 19 b) Library Discussion FOIP Section 16 c) Hemp Discussion FOIP Section 16, 21

IN FAVOUR A. Heinrich H. Swan B. Guyon K. Westerlund D. Wiltse M. Gressler OPPOSED S. Wheale CARRIED 471/20-06-16 Moved by A. Heinrich that the regular Council Meeting of June 16,

2020 come out of closed session at 4:21 p.m. CARRIED UNANIMOUSLY Reeve B. Guyon called for a break at 4:21 p.m. to allow ample time for the public to return and the meeting resumed at 4:26 p.m. 472/20-06-16 Moved by H. Swan to accept development update for

information. CARRIED UNANIMOUSLY 473/20-06-16 Moved by K. Westerlund to approve the letter of intent with the

United Church Trustees. CARRIED UNANIMOUSLY


474/20-06-16 Moved by D. Wiltse to accept the hemp update for information. CARRIED UNANIMOUSLY

ADJOURNMENT 475/20-06-16 Moved by M. Gressler that the regular Council Meeting of June

16, 2020 adjourn at 4:29 p.m. CARRIED UNANIMOUSLY

_______________________ Reeve ________________________ Chief Administrative Officer

MINUTES OF THE REGULAR COUNCIL MEETING OF ......CAO REPORT CAO Report Administrative Pandemic...

Documents

Transcript of MINUTES OF THE REGULAR COUNCIL MEETING OF ......CAO REPORT CAO Report Administrative Pandemic...