Minutes of Ordinary Meeting of Council - 13 …...MINUTES - ORDINARY MEETING OF COUNCIL - 13 OCTOBER...

ORDINARY

MEETING OF

COUNCIL

MINUTES

13 OCTOBER 2015

MINUTES - ORDINARY MEETING OF COUNCIL - 13 OCTOBER 2015

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MINUTES OF THE ORDINARY MEETING OF THE PORT PHILLIP

CITY COUNCIL HELD 13 OCTOBER 2015 IN COUNCIL

CHAMBER, SOUTH MELBOURNE TOWN HALL

The meeting opened at 6:00pm.

PRESENT

Cr Stevens(Chairperson), Cr Bond, Cr Horvath, Cr Huxley, Cr Thomann, Cr Touzeau, Cr Voss.

IN ATTENDANCE

Tracey Slatter Chief Executive Officer, Claire Ferres Miles General Manager Place Strategy and

Development, Carol Jeffs General Manager Community Development, Fiona Blair General Manager

Infrastructure and Amenity, Chris Carroll General Manager Organisational Performance, Julian

Donlen Acting Manager Sustainability, Thomas Mason Traffic Engineer, Rod Burke Manager Safety

and Amenity, Jacqui Banks Program Manager Fishermans Bend, Neal Giles Senior Project Manager

Fishermans Bend, Richard Brice Executive Manager City Growth, Leigh Abernethy Senior Urban

Designer, Brett McDonald Senior Greenhouse Project Officer, Craig Kamber Manager Art and

Culture, Rowena McLean Manager Governance.

The City of Port Phillip respectfully acknowledges the Yalukit Willam Clan of the Boon Wurrung. We pay our

respect to their Elders, both past and present. We acknowledge and uphold their continuing relationship to

this land.

1. APOLOGIES

Nil.

2. CONFIRMATION OF MINUTES

Moved Crs Thomann/Horvath

That the minutes of the Ordinary Council meeting of the Port Phillip City Council Held on 22

September 2015 be confirmed.

A vote was taken and the MOTION was CARRIED unanimously.

3. DECLARATIONS OF CONFLICTS OF INTEREST

Nil.


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4. PETITIONS AND JOINT LETTERS

Nil.


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5. SEALING SCHEDULE

Nil.


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6. PUBLIC QUESTION TIME

Jan Harper

Stated she is a member of Community Carbon Cops.

Asked what progress Council has made installing Solar Panels on the roof of the St Kilda Town

Hall and South Melbourne Market as per their Toward Zero targets.

Asked what is the expected date for the installation to occur?

The Mayor, Cr Amanda Stevens deferred to Julian Donlen, Acting Manager Sustainability who responded that

the council is completing their due diligence with installing solar panels at St Kilda Town Hall, such as

preparations to obtain a certificate of compliance and financial modelling to ensure the project is financially

sound. The project will be going to tender shortly with the aim of the tender process to be completed in

February 2016. The preparatory work for the St Kilda Town Hall solar project will inform and assist the

South Melbourne Market Roof solar project, in which Council aims to complete installation of solar panels in

the 2016/17 financial year.

Margaret Byron

Advised she is a member of Community Carbon Cops.

Asked if Council will make a commitment to install Solar panels on the roof of three or four

smaller buildings owned by Council, such as the libraries, community centres and kindergartens

to work towards the councils Toward Zero target?

The Mayor, Cr Amanda Stevens deferred to Julian Donlen, Acting Manager Sustainability who answered that

the council was focusing on its larger buildings within the municipality to install solar panels on first, such as St

Kilda Town Hall and South Melbourne Market as these are our largest energy using facilities. There is

currently a review of Council’s building assets taking place to determine when council buildings will need

upgrading. This review is due to be completed soon, which will in inform us what buildings have roofs that

are viable for solar panels to be installed on.

Geoffrey Love

Stated the Elwood Flood Action Group thanks Julian Donlen for the work he has done as Acting

Manager of Sustainability.

Asked what consultation Council has had or plans to have with Bayside City Council in regards

to the North Elsternwick Park redevelopment?

The Mayor, Cr Amanda Stevens deferred to Julian Donlen, Acting Manager Sustainability who advised that a

meeting has been arranged with Bayside City Council in coming weeks to discuss the redevelopments of

Elsternwick Park North and how it may affect the council’s storm water harvesting targets.

Meni Christofakis

Advised she attended a public consultation held by Bayside City Council regarding Elsternwick

Park North redevelopments and there appeared to be no consultation or input from the council

regarding the redevelopment.

Stated she would like the council to start working with the Bayside City Council to look at what

can be done to alleviate flooding in the Elwood area.

The Mayor, Cr Amanda Stevens deferred to Julian Donlen, Acting Manager Sustainability who referred to his

answer to Mr Love’s question that council officers will meet with Bayside City Council officers in coming weeks

where Council can be directly informed on the proposed developments at Elsternwick Park North and the

impact on council’s storm water harvesting targets.


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7. COUNCILLOR QUESTION TIME

Nil.


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8. PRESENTATION OF REPORTS

Discussion took place in the following order:

8.4 Grand Prix - Local Access Zones

8.8 Outcomes of 25 August Audit and Risk Committee Meeting and Presentation of Annual

Report 2014/15

8.2 Priorities for the Fishermans Bend Urban Renewal Area

8.1 Beach Street Separated Queuing Lane - Concept Design Option Consultation Results and

Hearing of Submissions

8.3 St Kilda Triangle - Project Status Update & Exploring the Opportunity of a New

Contemporary Gallery of Art and Design

8.5 ICLEI Compact of Mayors Commitment

8.6 Creative Industries Strategy Submission

The following 2 items were moved ‘en bloc’

8.7 Discontinuance and Sale of Road R3253

8.9 Alteration to Council Meeting Timetable 2015


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8.4 Grand Prix - Local Access Zones

The following speakers made a verbal submission in relation to this item:

Simon Davies

Stated he is speaking on behalf of the Grand Prix Corporation and is the Director of GTA

Consultants who act as the traffic consultants for the Grand Prix Corporation.

Stated he has worked with council officers to improve the Local Access Zone (LAZ) to find a

balance that protects residents from parking infiltration during the Grand Prix (GP) but also

allows residents to access the local services and shops in the area.

Stated he supports the proposal the council officers have put forward in relation to the

modification of the LAZ.

Michael Sabada

Stated he is unhappy with the lack of consultation between the council and the residents about

changing the LAZ.

Raised questions whether the confusion regarding parking around the GP area is from residents

living inside the LAZ or residents from the wider area.

Stated there are streets within South Melbourne that do not have parking restrictions on

weekends and the report isn’t clear if there will be temporary restrictions placed on these

streets during the GP.

Stated he does not believe a parking infringement will discourage people from parking in the

restricted zones during the GP.

Peter Goad

Stated he is the president of Save Albert Park and lives within the LAZ.

Stated that the council has made recommendations to change the LAZ based on consultations

they’ve had with the GP Corporation and not the residents.

Stated he believes the proposed changes will only benefit patrons going to the GP and the GP

Corporation.

Raised concerns about the cost of the GP to Council.

Stated he doesn’t believe restricted parking zones are a deterrent to people parking there.

Colin Fryer

Stated he is President of the St. Kilda West Residents Association.

Stated that he was disappointed there was no consultation with residents about changing the

LAZ and that residents haven’t had an opportunity to give feedback of the report as it was only

available Friday.

Stated that he believes without the LAZ patrons to the GP will take the risk getting a parking

fine and park in restricted areas, as this happened when other large events were on in the area.

Requested that if changes are made to the LAZ that an extensive survey be carried out to

residents to provide feedback of their experience.


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Jenny Werbeloff

Stated she is opposed to the suggested changes of LAZ; she believes every year there are

changes made to the LAZ with no consultation with residents.

Raised questions where the residents will be able to park and if they receive parking

infringements who will be required to pay for them.

Stated that as she pays for parking permits she feels she is entitled to park on her street.

Stated she believes the council is supporting the GP Corporation more than the council’s

residents.

Peter Logan

Stated that as a lot of houses within South Melbourne and Albert Park are heritage listed they

do not have off street parking therefore rely heavily on parking on the street.

Stated that the majority of residents that did not want restriction changes to the LAZ, from the

2013 Council survey, were from the South Melbourne and Albert Park areas.

Iain Stewart

Stated he was opposed to the proposed changes to the LAZ restrictions.

Stated he would like the council to explore the issues with parking and implement better

protection for the residents not only for the GP but when other large events are on in the area.

Graeme Hall

Stated he believes the council is favouring the GP Corporation over residents with the

suggested parking changes for Albert Park and South Melbourne in LAZ.

Raised questions who was paying for council parking enforcement officers to be working on the

GP weekend, whether it was Council or the GP Corporation.

John Meyers

Stated that he believes the council has had no consultation with residents regarding the changes

to LAZ restrictions.

Stated that he believes the proposed parking restrictions are more confusing than the

restrictions from previous years.

Stated he believes the council needs to side with the residents and not the GP Corporation.

Paul Munn

Stated he is opposed to any changes being made to the GP parking restrictions.

Stated that residents usually have difficulty parking on the street when the GP is not on.

Stated he believes the proposed changes will make it even harder to park when the GP is on.

John Amory

Stated he objects to any changes being made to the parking and access restrictions during the

GP and believes the current system is not confusing to residents.


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Purpose

This report is presented to Council to consider proposed changes to the Local Access Zone (LAZ)

and Restricted Parking Zone (RPC) for the 2016 Grand Prix and possibly beyond.

Moved Crs Touzeau/Horvath

That Council:

1.1 Maintains the same parking arrangements for the Grand Prix for 2016 as were in

place for 2015 except for the addition of temporary parking restrictions in the

South Melbourne Local Access Zone in areas that would otherwise be

unrestricted.


The Mayor adjourned the meeting for a recess at 7.56pm.

The Mayor resumed the meeting at 8.06pm.


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8.8 Outcomes of 25 August Audit and Risk Committee Meeting and

Presentation of Annual Report 2014/15

The following speaker made a verbal submission in relation to this item:

Helen Lanyon

Stated she is the Chairperson of the City of Port Phillip’s Audit and Risk Committee.

Stated the Committee has fulfilled its Charter obligations and looks forward to working with

Price Waterhouse Coopers who have been appointed the city’s internal auditors.

Stated the Committee are pleased with the ongoing improvement to the Risk Register.

Stated the independent Committee members have broad based expertise in internal audit,

finance, local government, risk assessment and local knowledge given by the Mayor Cr

Stevens, Cr Voss, Cr Horvath and the CEO and her staff.

Stated she is pleased to present the Annual Report of the Audit and Risk Committee to

Council.

Purpose

The purpose of this report is to bring to the attention of Council the matters addressed at the

August 2015 meeting of the City of Port Phillip Audit and Risk Committee and to present the

Audit and Risk Committee Annual Report 2014/15.

Moved Crs Voss/Horvath

That Council:

1.1 Receives and notes the report outlining the matters addressed at the 20 August

2015 Audit and Risk Committee meeting.

1.2 Receives and notes the Audit and Risk Committee Annual Report 2014/15

attached to this report detailing the activities of the Committee for the year

and how it meets its responsibilities within its Charter.



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8.2 Priorities for the Fishermans Bend Urban Renewal Area

The following speaker made a verbal submission in relation to this item:

Rowan Groves

Stated he is representing the group’s Port People and SPURR (Southport Urban

Responsible Renewal).

Commended Council on the process and the consultation with residents and stakeholders

they did with Beach Street Queuing Lane (Report 8.1).

Stated Port People and SPURR agree with the priorities Council has for Fishermans Bend

Urban Renewal Area (FBURA), but believe the acquisition of land for public use should be

the top priority of Council for FBURA.

Purpose

Following the announcement by the Minister for Planning to review planning of Fishermans Bend

Urban Renewal Area (FBURA) over the next 18 months, this report is presented to Council to

consider adoption of the City of Port Phillip Priorities for the Fishermans Bend Urban Renewal

Area.


That Council:

1.1 Endorses the Priorities for the Fishermans Bend Urban Renewal Area

(Attachment 1) with the following amendments; addition to dot point 3 in

theme 5 to add ‘including mechanisms for reserving and acquiring open space

or land for public space’. Also amend dot point 3 in theme 1 to add ‘sustainable

transport corridors and’ before ‘metro stations’.

1.2 Writes to the Ministerial Advisory Committee Chair Meredith Sussex, local

member Minister Martin Foley and Planning Minister Richard Wynne to advise

them of Council’s priorities.



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8.1 Beach Street Separated Queuing Lane - Concept Design Option

Consultation Results and Hearing of Submissions

Purpose

To receive and consider all submissions to the Concept Design Options phase of the Beach Street

Separated Queuing Lane project.


That Council:

1.1 Receives and considers all collated on-line, workshop feedback and verbal

submissions to the Concept Design Options phase of the Beach Street Separated

Queuing Lane project.

1.2 Extends its gratitude to all submitters and to persons presenting at this meeting.

1.3 Notes that a report will be presented to a future meeting of Council (by the end

of 2015) that will:

Provide a recommended response to specific issues raised in the submissions;

Consider adoption of a final Concept Design proposal for the Beach Street

Separated Queuing Lane;

Consider the recommendation of the Business Case;

Support the ongoing liaison with Port of Melbourne Corporation and Trans-

Tasman Line to optimise collaborative outcomes for the community.



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8.3 St Kilda Triangle - Project Status Update & Exploring the Opportunity

of a New Contemporary Gallery of Art and Design

Purpose

The purpose of this Council Report is to:

provide a status update for Stage 2 of the St Kilda Triangle project; and

outline and seek endorsement on working on the opportunity of a new contemporary gallery

of art and design.

Moved Crs Thomann/Horvath

That Council:

1.1 Endorses the updated milestones for St Kilda Triangle Stage 2 that includes:

Milestones 1, 2, 3 and 4 are complete

Milestone 5, 6 and 7 have commenced

Milestone 8 is on track for completion in December 2015

New Milestones regarding Interim Masterplan, releasing a Draft Masterplan

for community consultation and a Final Masterplan.

1.2 Endorses an exploration with residents, creative industry experts and the State

Government to better understand the opportunity of a contemporary gallery of

art and design, such as the proposed NGV Contemporary, consistent with the

St Kilda Triangle Interim Masterplan (September 2015).

A vote was taken and the MOTION was CARRIED.

Cr Bond requested a DIVISION.

For Against

Cr Huxley Cr Bond

Cr Horvath

Cr Thomann

Cr Stevens

Cr Voss

Cr Touzeau



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8.5 ICLEI Compact of Mayors Commitment

Purpose

This report seeks Council’s support for joining the ICLEI Compact of Mayors, a global coalition of

the world’s leading councils, mayors and city leaders committed to ambitious and transparent

climate action.

Moved Crs Touzeau/Voss

That Council:

1.1 Commits to joining the ICLEI – Local Governments for Sustainability Compact

of Mayors.


Cr Bond requested a DIVISION.

For Against

Cr Huxley Cr Bond

Cr Horvath

Cr Thomann

Cr Stevens

Cr Voss

Cr Touzeau



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8.6 Creative Industries Strategy Submission

Purpose

To endorse the City of Port Phillip submission in response to the Victorian Government

commitment to developing a Creative Industries Strategy. The intent of the Creative Industries

Strategy is to take a whole-of-state approach to enabling the creative and cultural industries to thrive

and make a major contribution to Victoria’s future as a liveable, inclusive, prosperous and vibrant

society.

Moved Crs Touzeau/Horvath

That Council:

1.1 Endorses the City of Port Phillip submission to Creative Victoria (Attachment 2)

with an additional point on page 8, ‘the need for support of music education

especially singing in state primary and secondary schools’.



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The following 2 items were moved ‘en bloc’




Purpose

To seek Council’s approval to complete the statutory procedures and finalise the discontinuance

and sale of a section of road to the owner of 8-14 Eastern Road South Melbourne.

Moved Crs Voss/Thomann

That Council:

1.1 Being of the opinion that the section of road abutting 8-14 Eastern Road, South

Melbourne, as shown on the plan attached to this report, is not reasonably

required as road for public use and resolves to discontinue the road.

1.2 Directs that a notice pursuant to the provisions of Clause 3(a) of Schedule 10

of the Local Government Act 1989 be published in the Victorian Government

Gazette.

1.3 Sells the land in the discontinued road by private treaty to the owner of 8-14

Eastern Road, South Melbourne.

1.4 Authorises the use of the Common Seal of Port Phillip City Council to be

affixed to the Transfer of Land.



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Purpose

To present to Council a proposed alteration to the meeting schedule for Ordinary Council and

Statutory Planning Committee meetings for 2015.

Moved Crs Voss/Thomann

That Council:

1.1 Adopts the following change to the November 2015 Council meeting schedule:

1.1.1 Cancels the Tuesday 17 November 2015 Statutory Planning

Committee Meeting at 7pm at the St Kilda Town Hall.

1.1.2 Incorporates any November 2015 Statutory Planning Committee

Reports into the agenda of the Ordinary Meeting of Council to be

held at 6pm on Tuesday 17 November 2015 at the St Kilda Town

Hall.

1.2 Holds the 8 December 2015 Ordinary Meeting of Council at the St Kilda Town

Hall.



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9. NOTICES OF MOTION

Nil.


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10. REPORTS BY COUNCILLOR DELEGATES

Nil.


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11. URGENT BUSINESS

Nil.


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12. CONFIDENTIAL MATTERS

Moved Crs Bond/Horvath

That in accordance with Section 77(2)(a) of the Local Government Act 1989 (as

amended), the meeting be closed to members of the public in order to deal with the

following matters, that are considered to be confidential in accordance with Section

89(2) of the Act, for the reasons indicated:

12.1 CONFIDENTIAL - Contractual Matters

The information in this report is considered to be confidential in

accordance with the Local Government Act 1989 (as amended), as it

relates to:

89(2)(d). Contractual matters.

12.2 CONFIDENTIAL - Open Space

The information in this report is considered to be confidential in

accordance with the Local Government Act 1989 (as amended), as it

relates to:

89(2)(h). A matter which the Council or special committee considers

would prejudice the Council or any person.


The meeting was closed to the public and the Chamber vacated at 9:17pm.

The meeting was reopened to the public at 9:20pm.

As there was no further business the meeting closed at 9.20pm.

Confirmed: 27 October 2015

Chairperson ________________________________________

Minutes of Ordinary Meeting of Council - 13 …...MINUTES - ORDINARY MEETING OF COUNCIL - 13 OCTOBER...

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