Minutes of Ordinary Council Meeting 21 November...

21ST NOVEMBER 2011 MINUTES - ORDINARY MEETING OF COUNCIL

LITHGOW CITY COUNCIL

A CENTRE OF REGIONAL EXCELLENCE

MINUTES

ORDINARY MEETING OF COUNCIL

HELD ON

21 NOVEMBER 2011

AT 7.00pm


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MINUTES OF THE CITY OF LITHGOW COUNCIL MEETING

HELD AT THE CIVIC CENTRE, LITHGOW ON 21ST NOVEMBER 2011

Meeting Commenced 7:00pm Public: 26 PRESENT His Worship the Mayor Councillor Neville Castle Councillor H K Fisher Councillor R Thompson Councillor W McAndrew Councillor J J McGinnes Councillor W Marshall Councillor C Hunter Councillor M F Ticehurst APOLOGIES 11-451 RESOLVED An apology was received from and leave of absence granted to from Councillor G Danaher who is out of the City on business. MOVED: Councillor H K Fisher SECONDED: Councillor W McAndrew Also in attendance Mr Roger Bailey, General Manager Miss Casey Clarke, Minutes Secretary Mr Andrew Muir, Group Manager Environment and Development Ms Suzanne Lollback, Group Manager Community and Strategy Mr Iain Stewart, Group Manager Operations Mrs Carol Farnsworth, Finance Manager Ms Rhiannan Pace, Executive Assistant CONFIRMATION OF MINUTES 11-452 RESOLVED Confirmation of the Minutes of the Ordinary Meeting of Council held on the 31st October 2011 were taken as read and confirmed by Councillors H K Fisher and W Marshall A DIVISION was called by Councillors M F Ticehurst and J J McGinnes.


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FOR Councillor N L Castle Councillor H K Fisher Councillor C Hunter Councillor W Marshall Councillor W McAndrew Councillor R Thompson AGAINST Councillor J J McGinnes Councillor M F Ticehurst DECLARATION OF INTEREST His Worship the Mayor called for Declarations of Interest on any matter before the Meeting. NIL


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QUESTIONS FROM THE PUBLIC FORUM At 7:02pm Members of public gallery were invited to participate in the Public Forum Session. PF - 21/11/11 - MRS MICHELLE NORMAN Mrs Norman made a statement in relation to the burial of her late grandmother Mrs Irene Clare at the Lithgow Cemetery in July 2011 on behalf of her mother Mrs Tweedie. Mrs Clare was to be buried alongside her husband in a double plot at Lithgow Cemetery but this did not take place and Mrs Clare was placed in another grave site near by. This is unacceptable and the family would like to make sure that this will never happen to another family. The family are now in the process of having to finance two headstones for two separate grave sites. The family and I ask that the Council see it in their conscience to provide at least one of the headstones to lessen the financial burden on the Clare children. The Mayor thanked Mrs Norman for her comments. PF - 21/11/11 - MRS DONNA UPTON Mrs Upton made a statement in relation to Item 12 - Browns Gap Road. Mrs Upton advised that in the management plan there was funding to be set aside of the resealing for this road. Mrs Upton asked Council to fulfil this request. The Mayor advised that this would be a decision of the Council but he hoped that no changes would be made. PF - 21/11/11 - MR IAN HENRY Mr Henry made a statement in relation to Item 14 and advised that the Bogee Bush Fire Brigade has been trying to build a fire shed, with the Development Application approved in October but now due to cut backs in the budget by State Government and finances now not available, the Bogee Fire Brigade will continue to build the shed with the money they have raised. Mr Henry asks Council to consider providing the funds for the completion of this new Shed. The Mayor thanked Mr Henry and stated that he was aware of the cutbacks by the State Government and that Council was lobbying on their behalf.


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PF - 21/11/11 - MR BILL SHUTE Mr Shute referred to an article in the Sunday Telegraph on 11th September 2011 in relation to ICAC investigation. Mr Shute asked the following questions:

1. Are there any entries in the Lithgow Council Gift Register? 2. Why was the additional expenditure being covered by the ICAC inquiry not

detected during normal auditing? The General Manager advised that the Councils Gifts Register is available at the front counter for the public to view. The matter of Councils purchasing was an operational matter, however the additional expenditure had been detected by Council staff. PF - 21/11/11 - MR BRUCE UPTON Mr Upton reiterated his support for the allocation to remain on the Glen Alice road and advised the Council that Marsden Road is part of the tourist drive, it is registered for B Double trucks and it is also used by school buses. Is it possible to have a shrine placed on the side of the road? The Mayor thanked Mr Upton for his comments. PF - 21/11/11 - MR BILL SHUTE Mr Shute continued with his questions in relation to the ICAC investigation and asked Council:

1. What action have Councillors taken to report this matter to the Police to investigate any criminal offences?

2. What action have Councillors taken to recover any of the money unlawfully spent in the matter before the ICAC?

The General Manager advised that Council is awaiting the outcome of the ICAC Report.


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TABLE OF CONTENTS ITEM TITLE PAGE

FINANCE REPORTS 4

ITEM-21 FINAN - 21/11/11 - AUDIT PRESENTATION OF THE 2010/11 GENERAL PURPOSE AND SPECIAL PURPOSE FINANCIAL REPORTS

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NOTICE OF MOTIONS 9

ITEM-1 NOTICE OF MOTION - 21/11/11 - INCREASES IN THE NUMBER OF COUNCIL FULL TIME EQUIVALENT STAFF - COUNCILLOR M F TICEHURST

9

ITEM-2 NOTICE OF MOTION - 21/11/11 - STATE ENVIRONMENTAL PLANNING POLICY (RURAL LANDS) 2008 - COUNCILLOR M F TICEHURST

10

ITEM-3 NOTICE OF MOTION - 21/11/11 - LITHGOW CITY COUNCIL ADMINISTERED ELECTIONS 2012 - COUNCILLOR M F TICEHURST

10

GENERAL MANAGERS REPORTS 11

ITEM-4 GM - 21/11/11 - QUARTERLY PERFORMANCE REPORT ON 2011/12 TO 2014/15 MANAGEMENT PLAN FOR THE PERIOD 1 JULY 2011 TO 30 SEPTEMBER 2011

11

ITEM-5 GM - 21/11/11 - LOCAL GOVERNMENT REMUNERATION TRIBUNAL 2012 REVIEW OF CATEGORIES

11

ITEM-6 GM - 21/11/11 - LOCAL GOVERNMENT ELECTIONS 12

ITEM-7 GM - 21/11/11 - CHRISTMAS AND NEW YEAR CLOSURE 12

ENVIRONMENT AND DEVELOPMENT REPORTS 13

ITEM-8 ENVIRO - 21/11/11 - 048/11DA - SUBDIVISION ONE LOT INTO TWO LOTS - 991 GREAT WESTERN HIGHWAY BOWENFELS 2790

13

ITEM-9 ENVIRO - 21/11/11 - TENDERS FOR CONSTRUCTION OF QUEEN ELIZABETH PARK TOILETS

13

OPERATION SERVICES REPORTS 14

ITEM-10 OPER - 21/11/11 - SOUTH BOWENFELS SEWERAGE PUMP STATION - TRANSFER GRANTING EASEMENT

14

ITEM-11 OPER - 21/11/11 - CENTROC PROCUREMENT CONTRACT - FAIR VALUE ELECTRICITY

14

ITEM-12 OPER - 21/11/11 - PROPOSED 2011/2012 FINANCIAL 14


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MANAGEMENT PLAN CHANGES TO FUND BROWNS GAP SLOPE REMEDIATION WORKS

ITEM-13 OPER - 21/11/11 - OPEN TENDER - WOLGAN GAP FLOOD DAMAGE RESTORATION WORKS

15

COMMUNITY AND STRATEGY REPORTS 16

ITEM-14 COMM - 21/11/11 - SECTION 356 FINANCIAL ASSISTANCE TO COMMUNITY ORGANISATIONS

16

ITEM-15 COMM - 21/11/11 - ANNUAL AND STATE OF THE ENVIRONMENT REPORTS

17

ITEM-16 COMM - 21/11/11 - ADVENTURE PLAYGROUND INVESTIGATION 17

ITEM-17 COMM - 21/11/11 - MEMORANDUM OF UNDERSTANDING - BICENTENARY CELEBRATIONS, CROSSING OF THE BLUE MOUNTAINS ALLIANCE (LITHGOW, PENRITH & BLUE MOUNTAINS CITY COUNCILS)

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ITEM-18 COMM - 21/11/11 - COUNCIL ARTWORK COLLECTION 18

FINANCE REPORTS 19

ITEM-19 FINAN - 21/11/11 - NEGOTIATION OF LOAN FUNDS FOR THE 2011/12 LOAN BORROWING PROGRAM

19

ITEM-20 FINAN - 21/11/11 - COUNCIL INVESTMENTS HELD ON 31ST OCTOBER 2011

19

ITEM-21 FINAN - 21/11/11 - AUDIT PRESENTATION OF THE 2010/11 GENERAL PURPOSE AND SPECIAL PURPOSE FINANCIAL REPORTS

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ITEM-22 FINAN - 21/11/11 - REVIEW OF POLICIES 19

DELEGATES REPORTS 20

ITEM-23 DELEGATES REPORT - 21/11/11 - LOCAL GOVERNMENT ANNUAL CONFERENCE 2011

20

COMMITTEE MEETINGS 21

ITEM-24 ENVIRO - 21/11/11 - ENVIRONMENTAL ADVISORY COMMITTEE MEETING MINUTES - 12TH OCTOBER 2011

21

ITEM-25 ENVIRO - 21/11/11 - CRYSTAL THEATRE MANAGEMENT COMMITTEE MEETING MINUTES - 8TH NOVEMBER 2011

21

ITEM-26 OPER - 21/11/11 - SPORTS ADVISORY COMMITTEE MEETING - MINUTES 31ST OCTOBER 2011

21

ITEM-27 COMM - 21/11/11 - SOUTH LITTLETON HALL SECTION 355 COMMITTEE

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BUSINESS OF GREAT URGENCY 23

21 November 2011 MINUTES – ORDINARY MEETING OF COUNCIL

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11-453 RESOLVED

THAT Item 21 be brought forward and that Council hear the presentation by Morse Group.

MOVED: Councillor H K Fisher SECONDED: Councillor R Thompson PRESENTATION A presentation was given by Leanne Smith of Morse Group on Councils Financial Reports. ITEM-21 INTS - 21/11/11 - AUDIT PRESENTATION OF THE 2010/11 GENERAL

PURPOSE AND SPECIAL PURPOSE FINANCIAL REPORTS 11-454 RESOLVED

THAT: 1. Council thank Ms Leanne Smith of the Morse Group for her presentation; and 2. Council accept submissions, in writing, for a period of seven days following the

audit address. Submissions will close at 4.30pm on the 28 November 2011. MOVED: Councillor H K Fisher SECONDED: Councillor W McAndrew. A DIVISION was called by Councillors M F Ticehurst and J J McGinnes. FOR Councillor N L Castle Councillor H K Fisher Councillor C Hunter Councillor W Marshall Councillor W McAndrew Councillor R Thompson AGAINST Councillor M F Ticehurst Councillor J J McGinnes


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NOTICE OF MOTIONS

ITEM: 1 NOTICE OF MOTION - 21/11/11 - INCREASES IN THE NUMBER OF COUNCIL FULL TIME EQUIVALENT STAFF - COUNCILLOR M F TICEHURST

MOTION

THAT: 1. The General Manager and Senior Council Officers provide a report to the

Council, ratepayers and residents behind the following ongoing increases in Lithgow City Councils 'Full Time Equivalent Staff' (FTES) over the following financial years of:

2007/2008 173; 2008/2009 182; and 2009/2010 186.

2. The General Manager and Senior Council Officers provide a report to this

Council Meeting on what the Councils 'Full Time Equivalent Staff' numbers were as at 30 June 2011, the end of the financial year 2010/2011?

MOVED: Councillor M F Ticehurst SECONDED: Councillor J J McGinnes. On being put the MOTION was declared LOST. A DIVISION was called by Councillors M F Ticehurst and J J McGinnes. FOR Councillor M F Ticehurst Councillor J J McGinnes AGAINST Councillor N L Castle Councillor H K Fisher Councillor C Hunter Councillor W Marshall Councillor W McAndrew Councillor R Thompson


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ITEM-2 NOTICE OF MOTION - 21/11/11 - STATE ENVIRONMENTAL PLANNING

POLICY (RURAL LANDS) 2008 - COUNCILLOR M F TICEHURST 11-455 RESOLVED

THAT the information be noted. MOVED: Councillor M F Ticehurst SECONDED: Councillor R Thompson.

ITEM-3 NOTICE OF MOTION - 21/11/11 - LITHGOW CITY COUNCIL

ADMINISTERED ELECTIONS 2012 - COUNCILLOR M F TICEHURST 11-456 RESOLVED

THAT this motion be withdrawn due to Item 6 also dealing with the 2012 Local Government Elections

MOVED: Councillor M F Ticehurst SECONDED: Councillor J J McGinnes.


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GENERAL MANAGERS REPORTS

ITEM-4 GM - 21/11/11 - QUARTERLY PERFORMANCE REPORT ON 2011/12 TO 2014/15 MANAGEMENT PLAN FOR THE PERIOD 1 JULY 2011 TO 30 SEPTEMBER 2011

11-457 RESOLVED

THAT: 1. The surplus of $191,690 for the 2011/12 to 2014/15 Management Plan as

detailed in the Quarterly Performance Report for the period 1 July 2011to 30 September 2011 be noted;

2. Council authorise the variations to the Council budget as outlined in the report; and

3. The Council notes that the Internal Services Manager, as the Responsible Accounting Officer has reviewed the statements and certifies as required by the Local Government (General) Regulation 2005, (s203) that Council's 2010/11 to 2014/15 Management Plan has been reviewed and the financial position of Council is satisfactory.

MOVED: Councillor H K Fisher SECONDED: Councillor W Marshall. ITEM-5 GM - 21/11/11 - LOCAL GOVERNMENT REMUNERATION TRIBUNAL

2012 REVIEW OF CATEGORIES 11-458 RESOLVED

THAT Council note the report on the NSW Local Government Remuneration Tribunal review of categories.

MOVED: Councillor H K Fisher SECONDED: Councillor W McAndrew.


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ITEM-6 GM - 21/11/11 - LOCAL GOVERNMENT ELECTIONS 11-459 RESOLVED

THAT Council: 1. Engage the NSW Electoral Commission to conduct the 2012 Council elections;

and 2. Notify the Electoral Commissioner and the Division of Local Government of this

resolution. MOVED: Councillor R Thompson SECONDED: Councillor W McAndrew. ITEM-7 GM - 21/11/11 - CHRISTMAS AND NEW YEAR CLOSURE 11-460 RESOLVED

THAT Council note the report on the Christmas and New Year Closure from 3.00pm Friday 23rd December 2011 and reopen on Tuesday 3rd January 2012.



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ENVIRONMENT AND DEVELOPMENT REPORTS

ITEM-8 ENVIRO - 21/11/11 - 048/11DA - SUBDIVISION ONE LOT INTO TWO LOTS - 991 GREAT WESTERN HIGHWAY BOWENFELS 2790

11-461 RESOLVED

THAT 1. Council approve DA 048-11 in accordance with the conditions outlined in the

attached Section 79C report, along with an additional condition of “the applicant is to make application to Council for a Certificate of Compliance

under Division 5, Part 2 of the Water Management Act 2000. Any payments will be required prior to any occupation of the development being granted”.

2. A DIVISION be called in accordance with the provisions of Section 375(3) of the

Local Government Act 1993. MOVED: Councillor H K Fisher SECONDED: Councillor C Hunter. A DIVISION was held and 048/11DA was passed UNANIMOUSLY ITEM-9 ENVIRO - 21/11/11 - TENDERS FOR CONSTRUCTION OF QUEEN

ELIZABETH PARK TOILETS 11-462 RESOLVED

THAT: 1. Council decline to accept any of the tenders submitted; 2. Council officers hold discussions with the Architect to review the design of the

building to reduce construction costs; 3. Once the design review is completed, Council invite for open tenders to be

submitted; and 4. Lithgow Council submit a tender for the construction of the building.

MOVED: Councillor W Marshall SECONDED: Councillor R Thompson. A MATTER ARISING 11-463 RESOLVED

THAT Council conduct more frequent inspections of the area of Queen Elizabeth Park, near the playground equipment, due to litter being thrown around on weekends.

MOVED: Councillor M F Ticehurst SECONDED: Councillor H K Fisher.


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OPERATION REPORTS

ITEM-10 OPER - 21/11/11 - SOUTH BOWENFELS SEWERAGE PUMP STATION - TRANSFER GRANTING EASEMENT

11-464 RESOLVED

THAT Council authorise the affixing of the Common Seal to the ‘Transfer Granting Easement’ for and any other necessary documents the creation and formalisation of Easements off Hassan Street, South Bowenfels.

MOVED: Councillor H K Fisher SECONDED: Councillor R Thompson. ITEM-11 OPER - 21/11/11 - CENTROC PROCUREMENT CONTRACT - FAIR VALUE

ELECTRICITY 11-465 RESOLVED

THAT Council: 1. Participate in the Centroc Electricity Contract using the services of LGP; and 2. General Manager be authorised on Councils behalf to sign relevant

documentation accepting or rejecting Council to the best value contract once Tender Evaluation has been completed.

MOVED: Councillor H K Fisher SECONDED: Councillor W Marshall. ITEM-12 OPER - 21/11/11 - PROPOSED 2011/2012 FINANCIAL MANAGEMENT

PLAN CHANGES TO FUND BROWNS GAP SLOPE REMEDIATION WORKS

11-466 RESOLVED

THAT Council: 1. Borrow $400,000 to carry out the works outlined in the Browns Gap Slope

Remediation report; 2. Authorise the General Manager to carry out all actions to complete the

borrowing, including the affixing of the Council Seal to any necessary documentation; and

3. Notify its insurer, Statewide, immediately of actions to be taken to rectify identified risks.

MOVED: Councillor W McAndrew SECONDED: Councillor H K Fisher.


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ITEM-13 OPER - 21/11/11 - OPEN TENDER - WOLGAN GAP FLOOD DAMAGE

RESTORATION WORKS 11-467 RESOLVED

THAT Council proceed to place an ‘Open Tender’ for design and construct works associated with the land slip and road pavement damage upon Wolgan Road.

MOVED: Councillor H K Fisher SECONDED: Councillor W Marshall.


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COMMUNITY AND STRATEGY REPORTS

ITEM-14 COMM - 21/11/11 - SECTION 356 FINANCIAL ASSISTANCE TO COMMUNITY ORGANISATIONS

11-468 RESOLVED

THAT Council: 1. Council provides Round 2 Non-Recurrent Financial Assistance to the following

organisations:

Applicant Name Project NameAmount

Recommended Portland Bowling Club Co-Op

Shading for green seating

$500

Lithgow Muzzleloading and Archery Clubs

Donation for rates $500

Zig Zag Railway Co-Op

Transport costs for 1,000 donated railway sleepers to enable wooden carriages to be housed undercover

$900

Cullen Bullen Progress Association

Rates and insurance donation

$442.21

Total Applications

$2342.21

2. Council provides Mountain Sports with $500 sponsorship towards the 2012

Lithgow Triathlon; 3. Council provides Bogee Rural Fire Brigade with $944.51 to offset the cost of

Development Application fees in relation to construction of a new bushfire shed at Bogee;

4. Council notes the information provided by the Lithgow Business Association; and

5. Council approves an additional amount of $3,450 as a donation to the Lithgow Show Society.



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ITEM-15 COMM - 21/11/11 - ANNUAL AND STATE OF THE ENVIRONMENT

REPORTS 11-469 RESOLVED

THAT the Council: 1. Receives the Lithgow City Council Annual Report 2010/11; 2. Receives the Lithgow City Council State of the Environment Report 2010/11;

and 3. Authorises the General Manager to make minor changes or adjust errors to the

Annual Report 2010/11 and the State of the Environment Report 2010/2011. MOVED: Councillor H K Fisher SECONDED: Councillor C Hunter. ITEM-16 COMM - 21/11/11 - ADVENTURE PLAYGROUND INVESTIGATION 11-470 RESOLVED

THAT Council: 1. Notes the above report on the adventure playground investigations; 2. Notes that a further report will be brought to Council in early 2012

recommending a preferred site for an adventure playground; 3. Notes that following adoption of a site by Council, a detailed design with

costings will be developed; and 4. Seeks community input into the proposal for a possible location for the

adventure playground. MOVED: Councillor H K Fisher SECONDED: Councillor W McAndrew. ITEM-17 COMM - 21/11/11 - MEMORANDUM OF UNDERSTANDING -

BICENTENARY CELEBRATIONS, CROSSING OF THE BLUE MOUNTAINS ALLIANCE (LITHGOW, PENRITH & BLUE MOUNTAINS CITY COUNCILS)

11-471 RESOLVED

THAT Council enters into a Memorandum of Understanding with Penrith City Council and Blue Mountains City Council to formalise intentions to work cooperatively in the planning and scheduling of events and in liaison with State and Federal government agencies in support of the commemorations of the Bicentenary Crossing of the Mountains to be held during the period 2013-2015.

MOVED: Councillor W McAndrew SECONDED: Councillor C Hunter.


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ITEM-18 COMM - 21/11/11 - COUNCIL ARTWORK COLLECTION 11-472 RESOLVED

THAT Council notes the above report, including that: 1. Further research is being undertaken on artists within the collection; 2. A policy will be developed for accessioning new artwork to the collection and for

de-accessioning artwork out of the collection; 3. Archival storage facilities are to be established at Eskbank House and Museum

and in the Hoskins Building Basement; and 4. An annual one month exhibition will be held at Lithgow Learning Centre or

Eskbank House and Museum of a selection of art works from the collection. MOVED: Councillor H K Fisher SECONDED: Councillor W Marshall.


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FINANCE REPORTS

ITEM-19 FINAN - 21/11/11 - NEGOTIATION OF LOAN FUNDS FOR THE 2011/12 LOAN BORROWING PROGRAM

11-473 RESOLVED

THAT Council: 1. Authorise borrowings of $2,500,000 immediately; 2. Authorise, if required, the balance of the loan program of $2,887,000 be

borrowed, if required, as Council projects progress; and 3. Authorise the General Manager to negotiate and sign with appropriate lending

institutions to borrow funds outlined in 1 and 2 above. MOVED: Councillor H K Fisher SECONDED: Councillor W Marshall. ITEM-20 FINAN - 21/11/11 - COUNCIL INVESTMENTS HELD ON 31ST OCTOBER

2011 11-474 RESOLVED

THAT Investments of $11,449,140.31 for the period ending 31 October 2011 be noted.

MOVED: Councillor H K Fisher SECONDED: Councillor R Thompson. ITEM-21 INTS - 21/11/11 - AUDIT PRESENTATION OF THE 2010/11 GENERAL

PURPOSE AND SPECIAL PURPOSE FINANCIAL REPORTS This item has been dealt with at the beginning of the meeting.


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ITEM-22 FINAN - 21/11/11 - REVIEW OF POLICIES 11-475 RESOLVED

THAT Council advertise the following revised draft for a period of 21 days prior to further consideration: Draft Policy 9.13 Protected Disclosure Policy Draft Policy 8.3 Hardship Draft Policy 9.3 Business Ethics Draft Policy 8.5 Pension Rebates Draft Policy 8.2 Investment Policy

MOVED: Councillor W McAndrew SECONDED: Councillor H K Fisher.


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DELEGATES REPORTS

ITEM-23 DELEGATES REPORT - 21/11/11 - LOCAL GOVERNMENT ANNUAL CONFERENCE 2011

11-476 RESOLVED

THAT Council: 1. Note the report on the Local Government Annual Conference held from 23rd to

26th October 2011 in Nowra; and 2. Write to the Local Government Association putting forward ideas to help to

improve the conference for upcoming years. MOVED: Councillor W Marshall SECONDED: Councillor C Hunter.


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COMMITTEE MEETINGS

ITEM-24 ENVIRO - 21/11/11 - ENVIRONMENTAL ADVISORY COMMITTEE MEETING MINUTES - 12TH OCTOBER 2011

11-477 RESOLVED

THAT: 1. Council notes the minutes of the Environmental Advisory Committee held 12

October 2011; 2. Council advise that it cannot consider the requests and recommendations made

by the Environmental Advisory Committee for items 9 and 10 as they are beyond the Committees Terms of Reference;

3. Council reiterate that if the committee wishes to pursue the position of Biodiversity and Bushland Officer that it is up to the Environmental Advisory Committee to prepare a scope of duties, suggested funding sources and business case; and

4. Council reiterate to the Committee that it must conduct its business within the Terms of Reference adopted by Council.

MOVED: Councillor H K Fisher SECONDED: Councillor C Hunter. ITEM-25 ENVIRO - 21/11/11 - CRYSTAL THEATRE MANAGEMENT COMMITTEE

MEETING MINUTES - 8TH NOVEMBER 2011 11-478 RESOLVED

THAT Council note the minutes of the Crystal Theatre Management Committee Meeting held on 8 November 2011.

MOVED: Councillor W McAndrew SECONDED: Councillor H K Fisher. ITEM-26 OPER - 21/11/11 - SPORTS ADVISORY COMMITTEE MEETING -

MINUTES 31ST OCTOBER 2011 11-479 RESOLVED

THAT Council note the minutes of the Sports Advisory Committee meeting held on Monday, 31 October 2011.



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ITEM-27 COMM - 21/11/11 - SOUTH LITTLETON HALL SECTION 355 COMMITTEE 11-480 RESOLVED

THAT Council notes the minutes of the South Littleton Hall Renovations Committee meetings of:

8 February 2011; 5 April 2011; 3 May 2011; 7 June 2011; 5 July 2011; 9 August 2011 4 October 2011.

MOVED: Councillor W Marshall SECONDED: Councillor H K Fisher. A MATTER ARISING 11-481 RESOLVED

THAT Council commence investigations for alternative location for the Men’s Shed to move into once the South Littleton Hall renovations are completed.

MOVED: Councillor W McAndrew SECONDED: Councillor H K Fisher. A DIVISION was called by Councillors W McAndrew and H K Fisher. FOR Councillor N L Castle Councillor H K Fisher Councillor C Hunter Councillor W Marshall Councillor W McAndrew Councillor R Thompson AGAINST Councillor M F Ticehurst Councillor J J McGinnes


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BUSINESS OF GREAT URGENCY

In accordance with Clause 241 of the Local Government (General) Regulations 2005 business may be transacted at a meeting of Council even though due notice of the business has not been given to the Councillors. However, this can happen only of: a) A motion is passed to have the business transacted at the meeting: and b) The business proposed to be brought forward is ruled by the Chairperson to be of

great urgency. NIL The meeting closed at 8:34pm.

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