Minutes of Ordinary Council Meeting - 17 June 2020...2020/06/17 · Jan Lyon, Kate Murphy, Greg...

Dungog Shire Council

MINUTES

Ordinary Council Meeting

Wednesday, 17 June 2020

Ordinary Council Meeting Minutes 17 June 2020

Order Of Business

1 Acknowledgement of Country ............................................................................................ 4

2 Apologies ............................................................................................................................. 4

3 Leave of Absence ................................................................................................................ 4

4 Declaration of Interests ....................................................................................................... 4

5 Confirmation of Minutes ...................................................................................................... 4

6 Matters Arising from Minutes.............................................................................................. 4

7 Prayer ................................................................................................................................... 4

8 Ode ....................................................................................................................................... 4

9 Mayoral Minute ..................................................................................................................... 5

Nil

10 Public Access Session ........................................................................................................ 5

11 Planning Department ........................................................................................................... 6

11.1 Development Application DA58/2017 - Repairs to Awning, 243 Dowling Street, Dungog .................................................................................................................... 6

11.2 Development Application 18/2020 ............................................................................ 6

11.3 Development Applications - Delegated Authority & Tracking .................................... 7

12 Environmental Services ...................................................................................................... 7

12.1 Successful Grant - Flying Fox Management Plan ..................................................... 7

13 Infrastructure and Assets Department ............................................................................... 8

13.1 Tender 04/2020 - Hire of Plant and Equipment ........................................................ 8

13.2 Works Progress Report ............................................................................................ 8

14 Corporate and Customer Services Department ................................................................. 9

14.1 Statement of Investments ......................................................................................... 9

14.2 Works Cost Statement ............................................................................................. 9

14.3 Making of Rates and Charges for the year commencing 1 July 2020 ....................... 9

14.4 Determination of Maximum Interest Rate on Overdue Rates and Charges ............. 14

15 Office of the General Manager .......................................................................................... 15

15.1 Public Exhibition of Integrated Planning and Reporting Framework Document - Operational Plan .................................................................................................... 15

15.2 Rural Lands Strategy Updated Project Timeline ..................................................... 15

15.3 Local Strategic Planning Statement ........................................................................ 16

15.4 Future of Farming Forum ....................................................................................... 16

15.5 Dungog Shire Council Communications Report ...................................................... 16

15.6 Plans of Management - Dungog Showground ........................................................ 17

15.7 NSW Office of Local Government Circulars ............................................................ 18

15.8 Resolutions Tracking Report 2020 ......................................................................... 18

15.9 Notice of Intention to Deal With Matters in Confidential Session ............................ 18


16 Notices of Motion ............................................................................................................... 19

Nil

17 Committee & Outside Organisations Reports ................................................................. 19

Nil

18 Questions with Notice ....................................................................................................... 19

Nil

19 Closed Council ................................................................................................................... 19

19.1 Tender- Relocation of Buildings from 59 Hooke Street Dungog .............................. 20

19.2 Management and Operation Dungog and Clarence Town Pools Tenders 02/2020 and 03/2020 ............................................................................................. 20

19.3 Investment Strategy ............................................................................................... 21

20 Resumption of Open Council ............................................................................................ 20


MINUTES OF DUNGOG SHIRE COUNCIL ORDINARY COUNCIL MEETING

HELD AT THE COUNCIL CHAMBERS, BROWN STREET, DUNGOG ON WEDNESDAY, 17 JUNE 2020 AT 6.01 PM

PRESENT: Mayor John Connors (Mayor), Cr Steve Low AM (Deputy Mayor), Cr Tracy Norman, Cr Digby Rayward, Cr Robert Booth, Cr Jan Lyon, Cr Kate Murphy, Cr Greg Riley, Cr Glenn Wall

IN ATTENDANCE: Stephen Glen (Interim General Manager), Shaun Chandler (Executive Manager Corporate and Customer Services), Steve Hitchens (Executive Manager Infrastructure and Assets), Jacqui Tupper (Manager Planning), Paul Minett (Manager Environmental Services)

1 ACKNOWLEDGEMENT OF COUNTRY

Delivered by Mayor John Connors.

2 APOLOGIES

Nil

3 LEAVE OF ABSENCE

Nil

4 DECLARATION OF INTERESTS

Cr J Lyon declared a Non-Pecuniary Insignificant Interest in item 11.1.

Cr K Murphy declared a Pecuniary Interest in item 19.1.

5 CONFIRMATION OF MINUTES

RESOLUTION 2020/106

Moved: Cr Steve Low AM Seconded: Cr Robert Booth

That the minutes of the Ordinary Council Meeting held on 20 May 2020 be confirmed.

CARRIED

6 MATTERS ARISING FROM MINUTES

Nil

7 PRAYER

Delivered by Mr Gordon Crimp.

8 ODE

Delivered by Mayor John Connors.


9 MAYORAL MINUTE

Nil

10 PUBLIC ACCESS SESSION

SUSPENSION OF STANDING ORDERS

RESOLUTION 2020/107

Moved: Cr Steve Low AM Seconded: Cr Digby Rayward

A motion was moved that Council suspend standing orders to allow members of the public to address Council. Standing Orders suspended at 6.08pm.

CARRIED

Mr Nick Helyer spoke on the minutes of the Bendolba Salisbury Rural Fire Brigade.

Mr Mark Blandford spoke on multiple issues on Main Creek Road, Main Creek.

Mr Peter Maytom spoke on item 19.2.

RESUMPTION OF STANDING ORDERS

RESOLUTION 2020/108


A motion was moved that Council resume standing orders. Standing Orders resumed at 6.25pm.

CARRIED


11 PLANNING DEPARTMENT

11.1 DEVELOPMENT APPLICATION DA58/2017 - REPAIRS TO AWNING, 243 DOWLING STREET, DUNGOG

Precis

A development application has been lodged with Council for the repair of a dilapidated cantilevered awning in Dowling Street. The proposal incorporates the erection of timber supporting posts to address structural deficiencies due to age. The installation of post supports has been identified as the most cost effective and structurally sound method of repair. However, it is considered that the post supports will alter the building façade and negatively impact the streetscape within the Heritage Conservation Area of Dowling Street. In this instance, the application is recommended for approval to ensure that public safety is maintained.

The application is being reported to Council as approval is likely to set a precedent for cantilevered awning repairs within the Heritage Conservation Area of Dowling Street.

RESOLUTION 2020/109

Moved: Cr Digby Rayward Seconded: Cr Steve Low AM

1. That the proposed awning at Lot 67 DP 807289 No. 243 Dowling Street, Dungog be approved subject to the conditions in Annexure ‘1’.

2. That Council continue to develop the Dungog Streetscape Revitalisation to set a clear

strategy for improvements to Dowling Street, including the Dungog Commercial Precinct Heritage Conservation Area.

CARRIED

In Favour: Crs John Connors, Steve Low AM, Tracy Norman, Digby Rayward, Robert Booth, Jan Lyon, Kate Murphy, Greg Riley and Glenn Wall

Against: Nil

CARRIED 9/0

11.2 DEVELOPMENT APPLICATION 18/2020

Precis

The report considers Development Application No.18/2020 which seeks approval for additions to an existing building servicing the Dungog Council Depot at Lot 58 DP585620 81 Common Road Dungog.

Report withdrawn.


11.3 DEVELOPMENT APPLICATIONS - DELEGATED AUTHORITY & TRACKING

Precis

Reporting on the Development Consents issued under delegated authority for the month of May 2020.

RESOLUTION 2020/110

Moved: Cr Steve Low AM Seconded: Cr Tracy Norman

That the report be received and the information noted.

CARRIED

In Favour: Crs John Connors, Steve Low AM, Tracy Norman, Digby Rayward, Robert Booth, Jan Lyon, Kate Murphy, Greg Riley and Glenn Wall

Against: Nil

CARRIED 9/0

12 ENVIRONMENTAL SERVICES

12.1 SUCCESSFUL GRANT - FLYING FOX MANAGEMENT PLAN

Precis

The report advises Council of a successful Grant Application for the preparation of a Shire Wide Flying Fox Management Plan.

RESOLUTION 2020/111



CARRIED


13 INFRASTRUCTURE AND ASSETS DEPARTMENT

13.1 TENDER 04/2020 - HIRE OF PLANT AND EQUIPMENT

Precis

Reporting on Council Tender 04/2020 – Hire of Plant & Equipment for the period 01 July 2020 to 30 June 2021.

RESOLUTION 2020/112

Moved: Cr Steve Low AM Seconded: Cr Robert Booth

That:

1. Council accept all conforming tenders as Tier 1 Panel Source Suppliers for Plant & Equipment for the period 01 July 2020 to 30 June 2021;

2. The non-conforming tenders of Brooks Hire be accepted as Tier 2 Panel Source Suppliers for Plant & Equipment for the period 01 July 2020 to 30 June 2021. Tier 2 suppliers shall only be utilised when plant is not available from Tier 1 suppliers.

CARRIED

13.2 WORKS PROGRESS REPORT

Precis

Reporting on construction and maintenance works undertaken in May 2020.

RESOLUTION 2020/113

Moved: Cr Glenn Wall Seconded: Cr Tracy Norman


CARRIED


14 CORPORATE AND CUSTOMER SERVICES DEPARTMENT

14.1 STATEMENT OF INVESTMENTS

Precis

Clause 212 of Local Government (General) Regulation 2005 requires a monthly report to Council outlining all money’s Council has invested under Section 625 of the Local Government Act.

RESOLUTION 2020/114



CARRIED

14.2 WORKS COST STATEMENT

Precis

A selective summary of expenditures on capital works and maintenance expense areas within Council’s roads, bridges, cemeteries, toilets, parks and sports grounds cost centres.

RESOLUTION 2020/115



CARRIED

14.3 MAKING OF RATES AND CHARGES FOR THE YEAR COMMENCING 1 JULY 2020

Precis

Council is required to make the rates and charges for the financial year commencing 1 July 2020 in accordance with Sections 535, 537 & 538 of the Local Government Act 1993.

RESOLUTION 2020/116

Moved: Cr Steve Low AM Seconded: Cr Jan Lyon

That in accordance with Chapter 15 of the Local Government Act 1993, Council make the following rates and charges for the year 1 July 2020 to 30 June 2021:- (A) ORDINARY RATES

(i) The Farmland Category of the Ordinary Rate shall consist of a Base Amount to

which an ad valorem amount is added, as follows:-


(a) the Base Amount shall be four hundred and forty dollars and ten cents ($440.10) on all rateable land within the category, within the Shire; and

the percentage of the total amount payable by the levying of the Rate for the

Farmland Category of the Ordinary Rate that the levying of the Base Amount will produce, is 15%.

(b) the ad valorem amount shall be zero point three six seven eight (0.3678)

cents in the dollar applied to the land value of all rateable land within the category, within the Shire.

(ii) The Residential Category, excepting Sub-categories Clarence Town, Dungog and

Village, of the Ordinary Rate shall consist of a Base Amount to which an ad valorem amount is added, as follows:-

(a) the Base Amount shall be four hundred and forty eight dollars and

seventy three cents ($448.73) on all rateable land within the category, within the Shire; and


Residential Category of the Ordinary Rate that the levying of the Base Amount will produce, is 32%.

(b) the ad valorem amount shall be zero point three one four three (0.3143)

cents in the dollar applied to the land value of all rateable land within the category, within the Shire.

(iii) The Residential - Clarence Town Sub-category of the Ordinary Rate shall consist of

a Base Amount to which an ad valorem amount is added, as follows:-

(a) the Base Amount shall be three hundred and fifty one dollars and forty four cents ($351.44) on all rateable land with the sub-category, within the Shire; and

the percentage of the total amount payable by the levying of the Rate for the Residential – Clarence Town Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 38%.

(b) the ad valorem amount shall be zero point three six nine three (0.3693) cents in the dollar applied to the land value of all rateable land within the sub-category, within the Shire.

(iv) The Residential - Dungog Sub-category of the Ordinary Rate shall consist of a Base

Amount to which an ad valorem amount is added, as follows:-

(a) the Base Amount shall be two hundred and nine dollars and forty one

cents ($209.41) on all rateable land within the sub-category, within the Shire; and


Residential - Dungog Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 22%.

(b) the ad valorem amount shall be zero point six six three one (0.6631) cents

in the dollar applied to the land value of all rateable land within the sub-category, within the Shire.


(iv) The Residential - Dungog Sub-category of the Ordinary Rate shall consist of a Base Amount to which an ad valorem amount is added, as follows:-

(a) the Base Amount shall be two hundred and nine dollars and forty one



Residential - Dungog Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 22%.

(b) the ad valorem amount shall be zero point six six three one (0.6631) cents


(v) The Residential - Village Sub-category of the Ordinary Rate shall consist of a Base


(a) the Base Amount shall be three hundred and fifty one dollars and sixty

seven cents ($351.67) on all rateable land within the sub-category, within the Shire; and


Residential - Village Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 45%.

(b) the ad valorem amount shall be zero point two nine four five (0.2945)

cents in the dollar applied to the land value of all rateable land within the sub-category, within the Shire.

(vi) The Business Category, excepting Sub-categories Clarence Town, Dungog and

Village, of the Ordinary Rate shall consist of a Base Amount to which an ad valorem amount is added, as follows:-

(a) the Base Amount shall be six hundred and eight dollars and eighteen

cents ($608.18) on all rateable land within the category, within the Shire; and the percentage of the total amount payable by the levying of the Rate for the

Business Category of the Ordinary Rate that the levying of the Base Amount will produce, is 48%.

b) the ad valorem amount shall be zero point five two seven seven (0.5277) cents in the dollar applied to the land value of all rateable land within the category, within the Shire.

(vii) The Business - Clarence Town Sub-category of the Ordinary Rate shall consist of a

Base Amount to which an ad valorem amount is added, as follows:-

(a) the Base Amount shall be five hundred and thirteen dollars and eighty eight cents ($513.88) on all rateable land within the sub-category, within the Shire; and


Business - Clarence Town Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 49%.


(b) the ad valorem amount shall be zero point four six three seven (0.4637) cents in the dollar applied to the land value of all rateable land within the sub-category, within the Shire.

(viii) The Business - Dungog Sub-category of the Ordinary Rate shall consist of a Base


(a) the Base Amount shall be five hundred and five dollars and seventy one


the percentage of the total amount payable by the levying of the Rate for

the Business - Dungog Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 41%.

(b) the ad valorem amount shall be zero point six four two six (0.6426) cents


(ix) The Business - Village Sub-category of the Ordinary Rate shall consist of a Base


(a) the Base Amount shall be four hundred and forty eight dollars and ninety cents ($448.90) on all rateable land within the sub-category, within the Shire; and

the percentage of the total amount payable by the levying of the Rate for

the Business - Village Sub-category of the Ordinary Rate that the levying of the Base Amount will produce, is 47%.

(b) the ad valorem amount shall be zero point three eight eight nine (0.3889)

cents in the dollar applied to the land value of all rateable land within the sub-category, within the Shire.

(B) HUNTER CATCHMENT CONTRIBUTION

(i) That in accordance with the provisions of the Local Land Services Act 2013 and the regulations made thereunder, Council will apply for the year commencing 1 July 2020, a Charge, as yet to be advised by The Hunter Local Land Services, to be applied to the Land Value of land contained in the portion of the Authority District within the boundaries referred to in Schedule 2 of the said Act, as is located within the Shire; having a Land Value in excess of three hundred dollars ($300.00); and is rateable for the time being under the provisions of the Local Government Act, 1993. Council will apply the charge when determined by the Hunter Local Land Services.

C) CHARGES

(i) Domestic Waste Management Services

(a) In pursuance of Section 496 of the Local Government Act, 1993 an Annual Domestic Waste Management Charge of three hundred and fifteen dollars and zero cents ($315.00) for a weekly service to domestic premises will be levied as follows:-


No. of Services Annual Charge per Assessment per Assessment

1. $ 315.00 2. $ 630.00 3. $ 945.00 4. $1260.00 5. $1575.00 6. $1890.00 7. $2205.00

(b) An Annual Domestic Waste Management Charge of thirty two dollars and

fifty cents ($32.50) for each vacant parcel of rateable land for which the service is available in pursuance of Section 496 of the Local Government Act, 1993.

(ii) Waste Management Services

(a) In pursuance of Section 501 of the Local Government Act, 1993 an annual Waste Management Charge of three hundred and forty seven dollars and zero cents ($347.00) for a weekly service to business/commercial premises will be levied as follows:-

No. of Services Annual Charge per Assessment per Assessment

1. $ 347.00 2. $ 694.00 3. $1041.00 4. $1388.00 5. $1735.00 6. $2082.00 7. $2429.00 8. $2776.00 9. $3123.00 10. $3470.00 11. $3817.00 12. $4164.00

(b) A Waste Management Charge of three hundred and forty seven dollars and zero cents ($347.00) per service per annum to non-rateable properties where the weekly service is provided in pursuance of Section 502 of the Local Government Act, 1993.

(iii) Recycling Services

(a) In pursuance of Section 496 of the Local Government Act, 1993 and Annual Recycling Charge of one hundred and forty dollars and zero cents ($140.00) for a fortnightly service will be levied on domestic premises that are subject to the charge.

(b) In pursuance of Section 501 of the Local Government Act, 1993 an annual Recycling Charge of one hundred and forty dollars and zero cents ($140.00) per annum for a fortnightly service will be levied to business/commercial premises where the service is provided.

(c) In pursuance of Section 502 of the Local Government Act, 1993 a Recycling Charge of one hundred and forty dollars and zero cents ($140.00) per annum for a fortnightly service will be levied to non-rateable properties where the service is provided.


14.4 DETERMINATION OF MAXIMUM INTEREST RATE ON OVERDUE RATES AND CHARGES

Precis

In accordance with Section 566 of the Local Government Act 1993, interest accrues on rates and charges that remain unpaid after they become due and payable and that the rate of interest is set by Council but must not exceed the rate specified for the time being set by the Minister by notice published in the Gazette.

RESOLUTION 2020/117

Moved: Cr Glenn Wall Seconded: Cr Robert Booth

That Council set the rate of interest on overdue Rates and Charges for the 2020/2021 rating year at:

0.0% per annum for the period 1 July 2020 to 31 December 2020 (inclusive);

And

7.0% per annum for the period 1 January 2021 to 30 June 2021 (inclusive).

CARRIED

(iv) Sanitary Services

(a) In pursuance of Section 501 of the Local Government Act, 1993 an annual charge of one thousand five hundred and seventy five dollars ($1575.00) per regular service for the weekly removal of nightsoil will be levied as follows:-

No. of Regular Services Annual Charge per Assessment per Assessment

1. $1575.00

(b) In pursuance of Section 501 of the Local Government Act, 1993 an annual charge of two thousand three hundred and thirty dollars ($2330.00) per enhanced service for the weekly removal of nightsoil will be levied as follows:-

No. of Enhanced Services Annual Charge per Assessment per Assessment

1. $2330.00

(v) Stormwater Management Charge

In pursuance of the Local Government (General) Regulation 2005 a levy of twenty five dollars ($25.00) per urban rateable property for planning and provision of urban stormwater management services, with the exception of those properties exempted under the Regulation.

CARRIED


15 OFFICE OF THE GENERAL MANAGER

15.1 PUBLIC EXHIBITION OF INTEGRATED PLANNING AND REPORTING FRAMEWORK DOCUMENT - OPERATIONAL PLAN

Precis

Reporting on the public exhibition period of the draft Operational Plan 2020-2021.

RESOLUTION 2020/118


That: 1. Council adopt the Draft Operational Plan 2020-2021 and Budget as exhibited. 2. Council adopt the 2020/2021 Pricing Policy as exhibited. 3. The Council approve expenditure and vote money as detailed within the Councils 2020/2021

Budget.

CARRIED

15.2 RURAL LANDS STRATEGY UPDATED PROJECT TIMELINE

Precis

The purpose of this report is to table the revised timeline for the Dungog Shire Rural Lands Strategy.

RESOLUTION 2020/119

Moved: Cr Glenn Wall Seconded: Cr Greg Riley

That Council note the revised project timeline for the preparation of the Rural Lands Strategy.

CARRIED


15.3 LOCAL STRATEGIC PLANNING STATEMENT

Precis

The purpose of this report is for Council to note the change of adoption date for the Local Strategic Planning Statement (LSPS) from the June Ordinary Council Meeting to the July Ordinary Council Meeting.

RESOLUTION 2020/120



CARRIED

15.4 FUTURE OF FARMING FORUM

Precis

This report seeks to formalise and establish the “Future of Farming Forum” as a community led organisation to encourage the diversity of agricultural enterprises throughout Dungog Shire.

RESOLUTION 2020/121

Moved: Cr Digby Rayward Seconded: Cr Tracy Norman

That:

1. Council endorse the formal establishment of the “Future of Farming Forum”.

2. Council allocate funding of $2,790.00 in the first quarterly budget review of the 2020/2021 financial year for the establishment and operation of the Future of Farming Forum.

3. A future report be provided to council as to the progress of the Future of Farming Forum and its activities including the adoption of the constitution and structure of the Forum.

CARRIED

15.5 DUNGOG SHIRE COUNCIL COMMUNICATIONS REPORT

Precis

The purpose of this report is to inform council of the growth and reach of various Dungog Shire Council (Council) communications platforms during recent months.

RESOLUTION 2020/122

Moved: Cr Kate Murphy Seconded: Cr Digby Rayward

That Council note the information and continue to support the growth of various mediums and platforms to effectively communicate council information with the broader community.

CARRIED


15.6 PLANS OF MANAGEMENT - DUNGOG SHOWGROUND

Precis

Following the conclusion of the 28 day Public exhibition period; but prior to conclusion of Native Title Management Advice, this report seeks endorsement for the lodgement of the Plan of Management with Department of Crown lands, and adoption of the Dungog Showground Plan of Management; inclusive of received submissions subject to not comments or submissions from Department of Crown Lands or Native Title Authority.

RESOLUTION 2020/123

Moved: Cr Glenn Wall Seconded: Cr Kate Murphy

That

1. In section 11: Leases Licences and other estates, page 53, point (f) of the plan of management be amended to “A license or hire agreement to the Dungog Pony Club Inc. for the ongoing use of the Showground and associated facilities for Dungog Pony Club Inc. events with a period of preparation and remediation.

2. The master plan map on page 58 of the plan of management be amended to modify the proposed location of pathway (d) to run parallel to the new sealed road.

3. In Section 13: Implementation plan, page 69, be updated to include an additional item for the proposed construction of permanent cattle yards to be constructed at an approved location within the showground that is compatible with showground values.

4. In Section 13: Implementation Plan, page 68, the item referencing caretaker accommodation be amended from “Allocate one site to proposed Caretaker with semi-permanent work (annex or transportable cottage. Which are compatible with showground values. (A)” to “Allocate a site for the proposed Caretaker for accommodation at an approved location within the showground, which is compatible with showground values. (A)”

5. In Section 6: User Assessment, page 34, include an additional item stating “Camp Kitchen Facilities are not currently available within the Showground, and an opportunity exists to assist in the revenue generation activities of fee-based camping by including additional amenities to make this site more attractive to visitors.

6. In section 6: User Assessment of Showground, page 34, point 23: aging infrastructure (located on page 34 and 35), to include additional proposed wording “Renovation works; such as those relating to existing heritage buildings and poorly maintained buildings also present issues, with cost of undertaking these works being inequitable with consideration of other substantive works required within the showground.

7. Council endorse the Plan of Management being submitted to Department of Crown Lands for approval.

8. Council adopt the Dungog Showground Plan of Management subject to the approval of the Department of Crown Lands and no adverse responses from the respective Native Title Authorities.

CARRIED


15.7 NSW OFFICE OF LOCAL GOVERNMENT CIRCULARS

Precis:

Providing a summary of circulars that have been released by the NSW Office of Local Government.

RESOLUTION 2020/124



CARRIED

15.8 RESOLUTIONS TRACKING REPORT 2020

Precis

The purpose of this report is to provide Council with a regular update on the implementation of Council resolutions.

RESOLUTION 2020/125

Moved: Cr Steve Low AM Seconded: Cr Jan Lyon


CARRIED

15.9 NOTICE OF INTENTION TO DEAL WITH MATTERS IN CONFIDENTIAL SESSION

Precis

Reporting on the intention to deal with matters in Confidential Session.

RESOLUTION 2020/126


1. That Council considers in Confidential Session the following matters in accordance with Sections 10A (2)(di) of the Local Government Act 1993:

Report No. 19.1 – Tender – Relocation of Buildings from 59 Hooke Street, Dungog.

Report No. 19.2 – Management and Operation of Dungog Memorial and Clarence Town Pools – Tenders 02/2020 and 03/2020.

Report No. 19.3 – Investment Strategy

2. That the General Manager reports on these matters to the meeting in Open Session following completion of the Confidential Session.

CARRIED


16 NOTICES OF MOTION

Nil

17 COMMITTEE & OUTSIDE ORGANISATIONS REPORTS

Nil

18 QUESTIONS WITH NOTICE

Nil

19 CLOSED COUNCIL

RESOLUTION 2020/127


That Council considers the confidential report(s) listed below in a meeting closed to the public in accordance with Section 10A(2) of the Local Government Act 1993:

19.1 Tender- Relocation of Buildings from 59 Hooke Street Dungog

This matter is considered to be confidential under Section 10A(2) - c of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

19.2 Management and Operation Dungog and Clarence Town Pools Tenders 02/2020 and 03/2020


19.3 Investment Strategy


CARRIED


20 RESUMPTION OF OPEN COUNCIL

RESOLUTION 2020/128


That Council moves out of Closed Council into Open Council.

CARRIED

The following resolutions were read to the meeting by the General Manager.

19.1 TENDER- RELOCATION OF BUILDINGS FROM 59 HOOKE STREET DUNGOG

Precis

The purpose of this report is to seek resolution regarding the acceptance of a tender for the relocation of buildings from the recently acquired 59 Hooke Street Dungog.

RESOLUTION 2020/129


That the tender be awarded to the preferred applicant as outlined in the body of the report

.CARRIED

19.2 MANAGEMENT AND OPERATION DUNGOG AND CLARENCE TOWN POOLS TENDERS 02/2020 AND 03/2020

Precis

This report details the tenders received for the Management and Operation of Clarence Town Pool (Tender 02/2020) and Dungog Pool (Tender 03/2020).

RESOLUTION 2020/130

Moved: Cr Digby Rayward Seconded: Cr Robert Booth

1. That the tender from Lifeguarding Services Australia (Option A) for the Management and Operation of Clarence Town Pool (Tender 02/2020) be accepted;

2. That the tender from Lifeguarding Services Australia (Option A) for the Management and Operation of Dungog Memorial Pool (Tender 03/2020) be accepted;

3. The Lease Agreements be drafted and necessary approvals from Crown Lands and the Minister for Public Works be attained where required;

4. That all tenderers be notified of Council’s resolution;

5. That the contents of the report remain confidential. CARRIED


19.3 INVESTMENT STRATEGY

Precis

This report provides council with an update and recommendation on the Operational Plan delivery objective of outsourcing the management of Council’s investment portfolio.

RESOLUTION 2020/131

Moved: Cr Steve Low AM Seconded: Cr Glenn Wall

That Council engages Prudential Investment Services Corp to provide investment services as

detailed within the proposal. CARRIED

The Meeting closed at 8.09pm.

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 15 July 2020.

................................................... ...................................................

GENERAL MANAGER CHAIRPERSON

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