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Minutes of Hillam Parish Council held on Wednesday, 4th December 2013 at the Monk

Fryston and Hillam Community Centre

Present:

Councillors: Collinson (Chairman), Sadler (Vice Chairman), Robertson, Tuddenham, Wright,

Lorriman, Pattison and the Clerk to the Council.

Apologies for Absence: -

Absent:

Guests: -

(1) Minutes

The minutes of the Parish Council held on Wednesday, 6th November 2013 having

been circulated to all members of the Council were read, approved and signed by the Chairman, Councillor Collinson.

(1A) Councillor Sadler expressed a declaration of interest with Hillam and Monk Fryston

Cricket Club and the Prince’s Trust.

Councillor Lorriman expressed a declaration of interest as a member of the CEF and Martin

House Hospice.

No further declarations of interest were made.

(2) Matters Arising

2.1 The Clerk invited the members to consider the precept requirements for the year

2014/2015. It was proposed by Councillor Sadler and seconded by Councillor Robertson that the precept for the coming year should remain unchanged at £11,295. There is no known

expenditure which would necessitate the precept changing from its present level. All members agreed to the proposal. The precept request application was signed by the Chairman and

countersigned by the Vice-Chairman. Clerk to forward the request to SDC, Finance for processing.

It is not known at this time if any adjustment will be made by SDC based on the

amendments indicated last year which may give rise to a reduced precept being given to the

parish council.

2.2 The Clerk advised the members of the results relating to the frequency of repairs to the

street lights owned by the parish council and the number of times a specific lamp was repaired.

The Clerk informed members that there was no major problems which are specific to any

particular lamp.

Street light no 21 opposite Park View, Chapel Street was reported to the Clerk as not

working. Clerk to report the fault to the electrical contractor for action.

2.3 Councillor Sadler reported the verge not yet cleared back from the road on Chapel

Street. The local farmer who has agreed to undertake the work will complete the task shortly. Councillor Sadler asked for members to assist when the work is carried out. The time and date

will be advised to members in due course. Action: Councillor Sadler.

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2.4 Councillor Sadler suggested to the members that £12 be paid to Hillam Lights for a

local resident as a way of thanks for assistance given. All members agreed to the proposal.

2.5 Councillor Collinson informed the members that the residents of Manor Court are

happy to make a contribution towards the costs of providing grit salt for complex. Clerk

confirmed that an invoice for £100 was sent to the Warden requesting payment.

2.6 Councillor Wright reported that following the invitation given by the Luncheon club

to members of the parish council to attend, an enjoyable time was had. Class 5 from Monk

Fryston School sang for the eight residents attending the luncheon. It was recognised that there

was a community spirit amongst the residents that attended.

(3) Finance

(3.1) Bank balances as at 04/12/2013:

Barclays Bank plc – Current Account £ 6,433.28 (cr)

“ “ – High Interest Account £ 5,204.11 (cr)

(3.2) Cheques drawn as at 4th

December 2013

PAYEE CHEQUE NO. £ NARRATIVE

CSR Electrical Ltd 101368 372.91 S/Lighting Repairs

Cancelled 369 Cancelled

M H Walton 370 180.00 November salary

M H Walton 371 180.00 December salary

H M Revenue & Customs 372 90.00 Tax – Oct. & Nov

S G Parkinson 373 435.00 Grass cutting

(3.3) Cash Transfer

No transfer of funds was required this month.

(3.4) Monies Received

No monies received during the period.

(4) Correspondence Received

Per Schedule.

(5) Correspondence Out

Per schedule

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(6) Planning Matters

(6.1) No planning applications were received in the month:

Notices of Decision

(6.2) One Notice of Decision was received during the month.

Applicant: Sanjay Chaba

Proposal: Retrospective application for the erection of a Summer House in the

grounds of existing dwelling.

Location: ‘Shiraz’, Betteras Hill Road, Hillam.

(7) Environment

(7.1) Windfarms

Updates will be reported when items of public interest are made available to the parish council.

(7.2) Other Environmental Issues

(i) Councillor Lorriman reported that NYCC, Highways had informed him that

following the guidance given by North Yorkshire Police over the Weight |Limit Restriction

requested for Austfield Lane, the Police in principal would oppose any such request. NYCC

have agreed to monitor the number of heavy vehicles using the lane. Councillor Lorriman to

keep the matter under review. Action: Councillor Lorriman.

(ii) Councillor Collinson reported the drinking ban applied for by MF Parish Council

had been approved. No such ban can be applied for by Hillam PC until a problem exists.

(8) Reports

(8.1) Burial Committee

The Chairman, Councillor Collinson informed the members that the Burial Board is now named the Burial Committee following a change in the rules that were recently introduced

by the local authority.

An application has been received to re-fix a headstone to a used grave plot.

(8.2) Community Association

Councillor Robertson reported that the sum of £74,000 may be made available from WREN

depending on the number of hurdles the Association has to overcome. £30,000 is being sought.

The Youth Club is to start soon.

The Scout Group is in need of a leader.

South Milford Bonfire made £2,000 with Monk Fryston bonfire making £1,000.

Damage was incurred to the Marquee when being dismantled.

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A Comedy Night will be held next year to raise funds with other activities being held during

the course of the year.

(8.3) CEF Meeting

Councillor Lorriman reported that no report is to be given as the CEF meeting attended

was based on the Ferrybridge Multifuel project.

It has been suggested that a representative of the parish council attend liaison

meetings. Councillor Lorriman will attend on behalf of the members.

(9) Any Other Business

(9.1) Councillor Robertson requested if Councillor/s Mackman can be invited to attend the February, 2014 parish council meeting subject to their availability. To advise on current issues

of the area. Clerk to invite Councillor/s Mackman to address the meeting for forty five minutes’ from 07:30 pm. Clerk to e-mail the invitation.

The meeting closed at 9.00 pm.

The next meeting of Hillam Parish Council to be held on Wednesday, 5th

February,

2014 at 7:30pm prompt, at the Monk Fryston & Hillam Community Centre.

No meeting to be held in January 2014.

Signed………………………………………………………..

Chairman/Vice-Chairman

Date: 5th

February 2014