MINUTES ANNUAL GENERAL MEETING 7 March 2019 AT 13:00 2 ... · Hospitality co-ordinator Tracey...
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1 Trust Registration Number: IT 8501/97 NPO Number: 026-922 PBO Number: 18/11/13/1042 Address: 2 Dagbreek Street, Sybrand Park, Cape Town, 7700 Tel: +2 7 (0)21 4471690 Email: [email protected] Website: www.amyfoundation.co.za MINUTES ANNUAL GENERAL MEETING 7 March 2019 AT 13:00 2 DAGBREEK STREET, SYBRAND PARK 1. Registration Guests asked to sign the attendance register 2. Opening & Welcome Kevin Chaplin, MD of the Amy Foundation welcomed everyone to the AGM for 2018. 3. Apologies Rob Williams, Phumi Nhlapo, Tony Romer-Lee 4. Confirmation of the minutes of the AGM held on 18 August 2017 The minutes was approved by Afiefa Behardien and seconded by Michelle Bagley. 5. Kevin Chaplin (KC), Managing Director’s report KC introduced staff and volunteers. Vision: To provide the best Children and Youth programmes where all achieve and succeed in life. Mission: To provide a safe environment in challenged and vulnerable communities where we develop emotionally well rounded Children and Youth who make positive life choices and become contributing members of society. “Bad things happen to good people” The Foundation went through industrial action end of 2018 which is why the AGM was not held at the end of 2018. It affected the Foundation’s reputation and income. However, the Foundation got through it and will continue with the good work and changing lives. 2019 going forward The Foundation will have a bigger focus on youth skills development. Our Bonteheuwel after school centre is in full swing and the team will be strategising on the way forward with the other centres. Vocational training will be a big part of the new focus.
Transcript of MINUTES ANNUAL GENERAL MEETING 7 March 2019 AT 13:00 2 ... · Hospitality co-ordinator Tracey...
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Trust Registration Number: IT 8501/97 NPO Number: 026-922 PBO Number: 18/11/13/1042
Address: 2 Dagbreek Street, Sybrand Park, Cape Town, 7700
Tel: +2 7 (0)21 4471690
Email: [email protected]
Website: www.amyfoundation.co.za
MINUTES ANNUAL GENERAL MEETING
7 March 2019 AT 13:00 2 DAGBREEK STREET, SYBRAND PARK
1. Registration
Guests asked to sign the attendance register
2. Opening & Welcome Kevin Chaplin, MD of the Amy Foundation welcomed everyone to the AGM for 2018.
3. Apologies Rob Williams, Phumi Nhlapo, Tony Romer-Lee
4. Confirmation of the minutes of the AGM held on 18 August 2017 The minutes was approved by Afiefa Behardien and seconded by Michelle Bagley.
5. Kevin Chaplin (KC), Managing Director’s report KC introduced staff and volunteers. Vision: To provide the best Children and Youth programmes where all achieve and succeed in life. Mission: To provide a safe environment in challenged and vulnerable communities where we develop emotionally well rounded Children and Youth who make positive life choices and become contributing members of society. “Bad things happen to good people” The Foundation went through industrial action end of 2018 which is why the AGM was not held at the end of 2018. It affected the Foundation’s reputation and income. However, the Foundation got through it and will continue with the good work and changing lives. 2019 going forward The Foundation will have a bigger focus on youth skills development. Our Bonteheuwel after school centre is in full swing and the team will be strategising on the way forward with the other centres. Vocational training will be a big part of the new focus.
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Financials The following was discussed:
a. Audited financials as at end Feb 2018
2015 – 2019 income and expenses: 2015 expenses high due to building the new offices and YSD centre.
Income and Expenses 2015/02/28 2016/02/29 2017/02/28 2018/02/28 2019/02/28
Total Expenses 12,351,532,02 7,334,875,67 8,615,150,55 9,832,633,99 10,297,484,83
Total Income 9,275,232,48 8,652,969,17 9,955,065,89 10,314,316,10 11,390,341,40
-3,076,299,54 1,318,093,50 1,339,915,34 481,682,11 1,092,856,57
Summary of Income and Expenses
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Schedule of Income
1 Mar 2018 - 28 Febr 2019 Budget
YTD Actual To Date Annual
75,67% 100,00% BudgetR
Property 405,304,30 139,76% 290,000,00
-Accommodation 285,369,30 142,68% 200,000,00
-Amy's Bistro 94,515,00 157,53% 60,000,00
-Conference Fees 25,420,00 84,73% 30,000,00
-'R'Bracelet Sales 0,00
Donations 3,890,418,24 71,96% 5,406,143,00
-Other 3,716,418,24 5,406,143,00
-Sponsor A Child 174,000,00
Grants 3,941,883,00 90,93% 4,335,000,00
Gala Fundraiser 1,164,187,52 86,24% 1,350,000,00
- Tables 429,687,52 78,13% 550,000,00
- Auction 538,000,00 107,60% 500,000,00
- Pledges 196,500,00 65,50% 300,000,00
Hotel Income 124,162,69 82,78% 150,000,00
-Ambassador 0,00
-Other 0,00 28,000,00
-Vineyard 78,000,00 108,33% 72,000,00
-Twelve Apostles 46,162,69 92,33% 50,000,00
Blue Ribbon Royalties 44,457,25 88,91% 50,000,00
Cape Town Cycle Tour 137,420,18 45,81% 300,000,00
Contributions by Beneficiaries 1,950,00
Fundraiser Greek Fisherman 0,00 0,00% 30,000,00
Fundraiser Shay O'Brien 125,710,00 25,14% 500,000,00
Fundraiser USA 0,00 0,00% 450,000,00
Interest 183,724,97 183,72% 100,000,00
Amy Foundation Golf Day 0,00 0,00% 100,000,00
Marathons 115,611,18 30,000,00
-Cape Town Marathon 0,00 0,00% 30,000,00
-GunRun 70,000,00
-Sundowner 7,135,00
-OMTOM (Two Oceans) 38,476,18
My Village 62,461,28 89,23% 70,000,00
Performances,Events,Speaking Fees, Honorariums16,250,00 27,08% 60,000,00
Pledges 567,363,23 113,47% 500,000,00
Amy's Rose 200,00
Amy's Wine 525,00 1,46% 36,000,00
Bracelet Sales 300,443,59 100,15% 300,000,00
Shop Sales 123,127,70 410,43% 30,000,00
Sale of Dolls 52,715,00 263,58% 20,000,00
Tours 108,232,33 72,15% 150,000,00
Volunteer Placement Fee 24,000,00 53,33% 45,000,00
Youth Spirit Awards 0,00 0,00% 50,000,00
11,390,341,40 79,36% 14,352,143,00
Endowment 700,000,00
11,390,341,40 75,67% 15,052,143,00
0,00
11375886,74
Schedule of Income
1 Mar 2018 - 28 Febr 2019 Budget
YTD Actual To Date Annual
75,67% 100,00% BudgetR
Property 405,304,30 139,76% 290,000,00
-Accommodation 285,369,30 142,68% 200,000,00
-Amy's Bistro 94,515,00 157,53% 60,000,00
-Conference Fees 25,420,00 84,73% 30,000,00
-'R'Bracelet Sales 0,00
Donations 3,890,418,24 71,96% 5,406,143,00
-Other 3,716,418,24 5,406,143,00
-Sponsor A Child 174,000,00
Grants 3,941,883,00 90,93% 4,335,000,00
Gala Fundraiser 1,164,187,52 86,24% 1,350,000,00
- Tables 429,687,52 78,13% 550,000,00
- Auction 538,000,00 107,60% 500,000,00
- Pledges 196,500,00 65,50% 300,000,00
Hotel Income 124,162,69 82,78% 150,000,00
-Ambassador 0,00
-Other 0,00 28,000,00
-Vineyard 78,000,00 108,33% 72,000,00
-Twelve Apostles 46,162,69 92,33% 50,000,00
Blue Ribbon Royalties 44,457,25 88,91% 50,000,00
Cape Town Cycle Tour 137,420,18 45,81% 300,000,00
Contributions by Beneficiaries 1,950,00
Fundraiser Greek Fisherman 0,00 0,00% 30,000,00
Fundraiser Shay O'Brien 125,710,00 25,14% 500,000,00
Fundraiser USA 0,00 0,00% 450,000,00
Interest 183,724,97 183,72% 100,000,00
Amy Foundation Golf Day 0,00 0,00% 100,000,00
Marathons 115,611,18 30,000,00
-Cape Town Marathon 0,00 0,00% 30,000,00
-GunRun 70,000,00
-Sundowner 7,135,00
-OMTOM (Two Oceans) 38,476,18
My Village 62,461,28 89,23% 70,000,00
Performances,Events,Speaking Fees, Honorariums16,250,00 27,08% 60,000,00
Pledges 567,363,23 113,47% 500,000,00
Amy's Rose 200,00
Amy's Wine 525,00 1,46% 36,000,00
Bracelet Sales 300,443,59 100,15% 300,000,00
Shop Sales 123,127,70 410,43% 30,000,00
Sale of Dolls 52,715,00 263,58% 20,000,00
Tours 108,232,33 72,15% 150,000,00
Volunteer Placement Fee 24,000,00 53,33% 45,000,00
Youth Spirit Awards 0,00 0,00% 50,000,00
11,390,341,40 79,36% 14,352,143,00
Endowment 700,000,00
11,390,341,40 75,67% 15,052,143,00
0,00
11375886,74
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2018 month by month income: Due to the industrial action there was a huge drop in income at the end of 2018. Now focusing all efforts on increasing income again.
Finance challenges: • Future funding • Costs • Finance assistant • Change of auditors • Loss of income due to industrial action Finance highlights: • Clean audits • Endowment fund • Tight control in costs • Increase in monthly debit orders and pledges • Diversified income • Growth in income of a R1 million
b. Human Resources
• Recruit the right people in the right job & retain them • Recognise skills & strength of current staff & do PDP to give them skills to succeed • Where skills are lacking provide the training • Be the best you can be! • Success will be rewarded Challenges: • Vacant positions and recruitment • Logistics • Industrial action
Highlights: • Standardised recruitment and performance appraisal process • HR audit completed • Revised, updated and training on policies and procedures
c. PR, Events & Fundraising
Challenges: • Recruitment for M&E and Fundraising Officer • Processes and Systems – CRM • Implement M&E framework and use KOBO app more effectively • Rebuilding relationships with donors
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• Striking staff • Recover from negative publicity • Funding • ROI • IT Highlights:
Continuation of essential stakeholder relationships despite negative publicity
Credibility, Reputation, Clean Audit by Mazars and DSD
Invested interns, volunteers and core staff
Installation of Share Drive
Cape Town Cycle Tour
Mandela Day - Astron Energy and TV coverage on Expresso SABC 3
Gala Dinner Planning for 2019: • Recover, Reflect, Reinvent, Rebuild, Restore, Reconnect • CRM - Salesforce • EPWP - City of Cape Town and DSD • Cape Town Cycle Tour on Sunday • Gala Dinner - 7 September – to raise R1 million • Marketing e.g. Newsletter, Website, new promo video & new brochure • Alumni showcase - YSD - Better more in-depth stories • Grow Social Media by 10%( FB, Instagram and Twitter)
d. Programmes
• Youth Skills Development • After School Centres
Challenges: • Shootings in Bonteheuwel • Transport • Recruitment – finding the right people Highlights: • Mandela Day • Math classes • Outings, performances, showcases • Choir LA trip • Baseball, hockey, chess and netball • Interfaith ongoing with great results • Tourist visits • Relationship between volunteers and ASC staff – Xmas party • Hockey - Western Province league • Chess class - Western Province league • Netball winning competitions • Amazing performances during the showcases and at events
e. YSD Challenges: • Growth of YSD programme • Limited classroom space • Transportation of learners • Industrial action by ASP staff necessitated cancellation of last few remaining workshops
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Highlights: • Growth of database to 637 cumulative learners as at end 2018 • 514 students placed in employment, own business, further studies since inception
September 2015 • Various development partnerships e.g. 12 Apostles Hotel, Century City Conference Centre,
One&Only Cape Town, Vineyard Hotel, Molo Lolo, Hilton Hotel, Refectocil • Various success stories • Enterprise development
See success stories attached. YSD 2019 • Database target 12/2019: 900 • Target for number of learners to be placed by 12/2019: 700 • Target of 20 small businesses / entrepreneurs • 2 Meet n Greets Feb 2019 – total 48 learners; more planned • All 3 Disciplines up and running • 1st excursion for 2019 - to Simonstown - 5 March; 2nd excursion to Cape Winelands 19
March • 1st Orientation Week for 2019 - 11-15 March
Exciting new developments 2019:
• New retail readiness workshops • New 2 day Self-esteem workshops • EPWP (JV between AF and City of Cape Town) • Hospitality Internships (12Apostles) increased to 50 for 2019 • New opportunity for placements - Clicks Beauty advisor positions • Carpentry
Exciting new development partners:
• Refectocil (Beauty); • Clicks (Beauty) & Retail readiness; • EPWP (All Disciplines & Retail readiness)
6. General KC thanked everyone for attending and their support.
7. Closure The AGM formally closed at 13:40
________________________ KM Chaplin Managing Director
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Addendum - YSD highlights
The Voices Choir group from U.S.A. interacting Winner of Le Calabash competition for a with our YSD learners on 31 July 2018, culinary internship in France 2019 after enjoying a tour lunch. Siyabulela Booi, with Amy Foundation
Hospitality co-ordinator Tracey Younghusband
Astron Energy – Mandela Day activities 18 July 2018 – New beauty development partner our Beauty learners in action Refectocil (Peter Vermeer, left)
Craft entrepreneur Ncumisa Gope (left), with some of her recent creations
YSD learner send-off for Chantal Kading (our regular Orientation Week guest speaker & life coach) – who climbed Mt Kilimanjaro in July 2018 to raise funds & awareness for Amy Foundation
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SOME SUCCESS STORIES 2018
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