Minutes - Rotorua 1 Council meeting Doc No. RDC-729518 6 – 7 June 2017 File No.: 01-15-010\25...

$: Minutes - Rotorua 1 Council meeting Doc No. RDC-729518 6 – 7 June 2017 File No.: 01-15-010\25 ROTORUA LAKES COUNCIL Minutes Council meeting held 6-7 June 2017 at 9.30am$
1/1 1 Council meeting

Doc No. RDC-729518 6 – 7 June 2017

File No.: 01-15-010\25

ROTORUA LAKES COUNCIL

Minutes

Council meeting held 6-7 June 2017 at 9.30am

(Annual Plan deliberations)

in the Council Chamber, Rotorua Lakes Council

MEMBERS PRESENT: Cr Donaldson (Chairperson) Cr Bentley, Cr Gould, Cr Hunt, Cr Kent, Cr Kumar, Cr Maxwell, Cr Raukawa-Tait, Cr Sturt, Cr Tapsell

APOLOGIES:

Mayor Chadwick

ALSO PRESENT:

P Thomass, Lakes Community Board S Trumper, Rural Community Board

STAFF PRESENT:

G Williams, Chief Executive; J-P Gaston, Group Manager Strategy and Partnerships; T Collé, Chief Financial Officer; M Morrison, Kaitiaki Maori; H Weston, Chief Operating Officer; C Tiriana, Manager CE’s Office; S Michael, General Manager; O Hopkins, Governance and Partnerships Manager; R Dunn, Governance Lead; T Senington, Solid Waste Operations Lead (part); C Vibert, Financial Services Manager; I Tiriana, Public Relations Manager; C Peden, Governance Support Advisor.

Cr Donaldson welcomed councillors, members of the public, media and staff to the Council meeting.

Cr Kumar opened the meeting with a karakia and acknowledged those who had lost their lives in the recent

terror attacks in the UK.

1. APOLOGIES

Resolved

That the apologies from Cr Sturt (for lateness) and Mayor Chadwick be accepted.

Cr Gould/Cr Maxwell C17/06/086

CARRIED

2. DECLARATIONS OF INTEREST

None.


Doc No. RDC-729518 6 – 7 June 2017

3. STAFF REPORTS

3.1 RECOMMENDATION 1: DECISIONS FOLLOWING CONSIDERATION OF SUBMISSIONS TO COUNCIL’S

ANNUAL PLAN 2017-18 CONSULTATION DOCUMENT 01-64-007

Thomas Collé and Oonagh Hopkins spoke to a Powerpoint presentation titled ‘2018 Annual Plan –

Decisions following considerations of submissions’ (Attachment 1).

Resolved:

1. That the report “Decisions follow consideration of Submissions to Council’s Annual Plan consultation document 2017-2018” be received.

2. That the Council receives the minutes of the Strategy, Policy and Finance committee Annual

Plan hearings held 23/24 May 2017. 3. That the Council consider and determine on all submissions to Council’s Annual Plan

consultation document 2017-2018 following which any amendments be incorporated into the Annual Plan 2017-2018 for adoption at the Council meeting on 29 June 2017.

Cr Gould/Cr Maxwell

C17/06/087 CARRIED

3.1.1 CONVERSATION 1: EAST ROTOITI/ROTOMA SEWERAGE SCHEME

ATTENDANCE: Cr Sturt joined the meeting at 10.20am.

Resolved:

That Council agree to:

1. Accept that the work of the steering group and the phone survey has provided a view that the community is in support of the scheme for Rotoiti/Rotoma.

2. Supports the steering groups preferred option for a STEP system at Rotomā and Biolytix (or equal) for Rotoiti subject to a successful trial, with both communities connecting to a common Membrane Bioreactor (MBR) plant and Land Disposal System.

3. Pause on the introduction of the capital contribution until the schemes have been commissioned. For Rotoma this will be 2018/2019; for Rotoiti this will be 2019/2020.

4. Note as a result of commencing this project a district wide increase to the pan charge will be required from the 2018/19 year.

Cr Sturt/Cr Maxwell C17/06/088

CARRIED


Doc No. RDC-729518 6 – 7 June 2017

Further resolved:

5. That in regard to the submissions received by residents at Kennedy and Otatau Bays,

Council agrees to signal its commitment to waste water management infrastructure as a

core service for the district and therefore supports a full waste water reticulation and

treatment scheme serving all the communities of Lake Rotoehu including Kennedy and

Otatau Bays subject to securing the required funding for such a scheme.

Cr Hunt/Cr Bentley

C17/06/089

CARRIED

The meeting adjourned at 10.47am and reconvened at 10.55am.

3.1.2 CONVERSATION 2: WASTE MANAGEMENT SERVICES

Resolved:


1. Not extend the refuse and recycling service to currently un-serviced areas during the 2017/18 FY and will continue to work with individual communities towards finding agreeable options for the extension of the service. This will be reported back during the Council’s 2018-2028 LTP process.

Cr Hunt/Cr Gould

C17/06/090a

CARRIED

2. Retain the status quo by funding waste services through a ratio of 80% from the targeted rate and 20% from the general rate. With the objective to move all required funding through the waste management targeted rate (i.e. 100%) from the 2018/19 financial year.

Cr Hunt/Cr Gould

C17/06/090b

CARRIED

Cr Kent requested that his vote against this decision be recorded.

3. Remove the option for those in the serviced area to “opt-out”. If you have a property in the serviceable area you will have to pay.

Cr Hunt/Cr Gould

C17/06/090c

CARRIED

Cr Kent requested that his vote against this decision be recorded.

4. Charge vacant urban land a partial amount. Cr Hunt/Cr Gould

C17/06/090d

CARRIED


Doc No. RDC-729518 6 – 7 June 2017

Further resolved:

5. Charge a double rate for the larger capacity bins provided in the CBD. Cr Hunt/Cr Gould

C17/06/090e

CARRIED

3.1.3 CONVERSATION 3: PERFORMING ARTS CENTRE

Resolved:

That Council agree to commit to further development of the value proposition in conjunction with

key stakeholders and bring back to Council for final approval to proceed with the Performing Arts

Centre enhancement and upgrade (earthquake strengthening) project.

Cr Raukawa-Tait/Cr Maxwell

C17/06/091

CARRIED

The meeting adjourned at 11.54am for lunch, and reconvened at 12.30pm.

ATTENDANCE: Cr Sturt left the meeting at 11.54am.

3.1.4 CONVERSATION 4: INTRODUCING A MUSEUM RECOVERY TARGETED RATE

Resolved:


1. Not introduce a targeted rate of $14.20 per household proposed to fund the revenue shortfall caused by the unexpected closure of the Rotorua Museum.

2. Continue to fund the investigations and structural design plans needed to develop a restoration plan through the general rate (UAGC increased by $14.20) as per the existing funding policy.

Cr Gould/Cr Hunt

C17/06/092

CARRIED


Doc No. RDC-729518 6 – 7 June 2017

3.1.5 CONVERSATION 5: PROPOSED REMOVAL OF COMMUNITY BOARD TARGETED RATE

ATTENDANCE: Cr Sturt re-joined the meeting at 12.53pm.

Resolved

That Council agree to update the funding policy to allow for partnership/community boards to be

fully funded through the general rate. This will remove the targeted rate of $21.50 per property

for the Lakes Community Board.

Cr Gould/Cr Hunt

C17/06/093

CARRIED

Cr Bentley requested that his vote against this decision be recorded.

Congratulations were extended to Cr Tapsell on her recent appointment to the Local Government NZ

Community Boards’ Executive Committee.

3.1.6 DISCUSSION: FARMING REMISSION

Resolved:

That Council agree to reduce the farming remission in 2016/17 to 50% of the current remission.

Cr Raukawa-Tait/Cr Sturt C17/06/094

CARRIED

3.1.7 DISCUSSION: SHORT TERM RENTAL ACCOMMODATION

Resolved:


Retain the existing policy of 100 days rental and look to move to more proactive monitoring and enforcement.

Continue to review its provisions in the District Plan and undertake a plan change should one be required.

Work with the hospitality industry, Destination Rotorua and the community to ensure that any future proposed District Plan change does not cause additional unnecessary cost and/or barriers to our community or the tourism sector.

Cr Kent/Cr Tapsell

C17/06/095

CARRIED


Doc No. RDC-729518 6 – 7 June 2017

3.1.8 DISCUSSION: RURAL ROADS SEAL EXTENSION PROGRAMME

Resolved:

That Council increase the current Year 3 funding plan of the 2015-25 Long-term Plan by an additional $300k (to $1m) for rural seal extension and considers an accelerated sealing extension programme and targeted funding options during the 2018-2028 LTP deliberations.

Cr Kent/Cr Sturt C17/06/096

CARRIED

The meeting adjourned at 2.20pm.


Doc No. RDC-729518 6 – 7 June 2017

Minutes

Council meeting (continuation) - Annual Plan deliberations

held 7 June 2017 at 9.30am

(continued from 6 June 2017)

in the Council Chamber, Rotorua Lakes Council

MEMBERS PRESENT: Cr Donaldson (Chairperson) Cr Bentley, Cr Gould, Cr Hunt, Cr Kent, Cr Kumar, Cr Maxwell, Cr Raukawa-Tait, Cr Sturt, Cr Tapsell

APOLOGIES:

Mayor Chadwick

ALSO PRESENT:

Mrs S Trumper, Rural Community Board Mr P Thomass, Lakes Community Board

STAFF PRESENT:

G Williams, Chief Executive; J-P Gaston, Group Manager Strategy and Partnerships; T Collé, Chief Financial Officer; M Morrison, Kaitiaki Maori; H Weston, Chief Operating Officer; C Tiriana, Manager CE’s Office; S Michael, General Manager; O Hopkins, Governance and Partnerships Manager; R Pitkethley, Sports & Recreation Manager; S Smyth, Graphic Designer; R Dunn, Governance Lead C Vibert, Financial Services Manager; I Tiriana, Public Relations Manager; C Peden, Governance Support Advisor.

Cr Donaldson welcomed councillors, members of the public, media and staff to the reconvened meeting.

1. APOLOGIES

Resolved

That the apologies from Mayor Chadwick, and from Cr Bentley and Cr Sturt (for lateness), and from Cr Maxwell (for partial absence) be accepted.

Cr Hunt/Cr Gould C17/06/097

CARRIED

2. CONSIDERATIONS OF SUBMISSIONS TO COUNCIL’S ANNUAL PLAN CONSULTATION DOCUMENT

2017-2018

The chief executive spoke to a Powerpoint presentation titled ‘Intro for AP deliberations’ (Attachment 2).

Issues/topics not covered by the key conversations were deliberated on as follows:


Doc No. RDC-729518 6 – 7 June 2017


Doc No. RDC-729518 6 – 7 June 2017

3. SUMMARY

Mr Collé recapped on the decisions made and what this would mean for the overall financial position for the Annual Plan 2017-2018.

Resolved

That staff present to Council a draft Annual Plan 2017-18 based on the Annual Plan 2017-18 Consultation Document with amendments made to reflect the outcomes of the deliberations process, along with a summary of additional submissions provided to councillors but not included in the decision-making framework document.

Cr Sturt/Cr Bentley C17/06/098

CARRIED

_________________________

The meeting closed at 12.13pm __________________________

Confirmed at a Council meeting on 29 June 2017

…………….………….………….

Deputy Mayor

Rotorua Lakes Council is the operating name of Rotorua District Council


Doc No. RDC-729518 ATTACHMENT 1 6 – 7 June 2017

Minutes - Rotorua 1 Council meeting Doc No. RDC-729518 6 – 7 June 2017 File No.: 01-15-010\25...

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