Minute Manager 2 - mackay.qld.gov.au · was held also involving the Vigoro and Cricket...

FINAL MINUTES

25 June 2008

ORDINARY MEETING MINUTES WEDNESDAY 25 JUNE 2008

Table of Contents

Folio Date Particulars 572 25.06.08 Ordinary Meeting 578 25.06.08 Executive Financial Performance Report - May 2008

584 25.06.08 Complete Approval Service Performance Management Report

- May 2008 Declaration of Material Personal Interest

Nil

MIN/25.06.2008 FOLIO 572


ORDINARY MEETING MINUTES

1. ATTENDANCE:

His Worship the Mayor, Cr C Meng (Chairperson), Crs G R Christensen, D T Comerford, P F Steindl, D J Perkins, D R Hatfield, D E Camilleri, W A Cameron, G R Thomsen, K J Casey and K L May were in attendance at the commencement of the meeting. Also present was Mr P Franks (Chief Executive Officer) and Ms D Jeffery (Minute Secretary). The meeting commenced at 10:02am.

The Mayor welcomed the new Chief Executive Officer, Mr Peter Franks. The Mayor commented that he and all Councillors were looking forward to working with him over the coming years.

2. APOLOGIES:

Nil.

3. CONDOLENCES:

Nil.

4. CONFIRMATION OF MINUTES:

4.1 ORDINARY MEETING MINUTES - 18 JUNE 2008

THAT the Minutes of the Ordinary Meeting held on 18 June 2008 be confirmed.

Moved Cr Comerford Seconded Cr Cameron

CARRIED 11/0

5. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Nil.

6. MAYORAL MINUTES:

Nil.

MIN/25.06.2008 FOLIO 573


7. CORRESPONDENCE AND OFFICERS’ REPORTS:

7.1 PROPOSED JOINT LEASE - CITY BROTHERS SOCCER, LIFE STREAM FOUNDATION, MACKAY LADIES VIGORO ASSOCIATION INC AND MACKAY CRICKET ASSOCIATION INC

File No 003835-532-CI-1 Author Manager Recreational Facilities & Property

Purpose

To consider a request from City Brothers Soccer Club, Life Stream Foundation, Mackay Ladies Vigoro Association Inc and Mackay Cricket Association Inc for the issue of a joint Lease for the Reserve on the corner of Bridge Road and Juliet Streets

Background/Discussion

Life Stream Foundation, Mackay Ladies Vigoro Association Inc and Mackay Cricket Association Inc presently hold a Lease over a 7.2 hectare section of the Sport and Recreation Reserve on the corner of Bridge Road and Juliet Street. The Lease is a standard Trustee Permit Lease, issued by Council with the approval of the Department of Natural Resources and Water. The current Lease expires on the 31 December, 2022. Following an approach by City Brothers Soccer Club regarding the use of the area, a meeting was held also involving the Vigoro and Cricket Associations, and local neighbours. It is the Soccer Club’s intention to use the facilities during the winter month. They are also proposing to erect lights for two playing fields and complete separate change rooms including toilet facilities. The necessary building permits and consents will need to be obtained prior to these being installed. Lighting will also be in accordance with the necessary Australia Standard for lighting, including spillage. The Soccer Club are also intending to use the existing parking facilities located on Juliet Street instead of on-site parking. An Agreement has been reached by all parties that the leased area could be held jointly to the satisfactory use of all involved. As Soccer is considered to be a winter sport, it would not propose any inconveniences for the Vigoro and Cricket Associations whose operations are during the summer months and Life Stream activities are operated during the day on weekdays.

Consultation

Agreement has been obtained for a joint lease from the Vigoro and Cricket Associations and the Life Stream Foundation. Consultation with nearby neighbours by way of a public meeting was undertaken on the 15 May, 2008. All neighbours backing onto the Reserve area were invited by way of letter. At the meeting a number of issues were raised by the residents including usage issues by current groups, littering, and dust associated with access via the internal road. In relation to the internal road the residents were advised that the groups had arranged for a bitumen strip to be installed

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with installation to occur shortly. The residents did not raise any major concerns to the proposal of City Brothers Soccer, including the lighting. Given that the area is a Reserve for which Council is simply the Trustee, final approval of any Lease rests with the Department Natural Resources and Water. Such approval is usually sought following drafting of the Lease document and submission of a Management Plan for the area.

Resource Implications

Encouragement should be given to groups who are willing to work together in the use of Council Reserve areas. By joining, the combined groups have a better chance of resourcing maintenance needs, and also of obtaining funding grants. This will mean better facilities for all groups than could be achieved individually. Further, this means that the reserve will be used all year round, instead of it sitting idle during the winter months.

Conclusion

It is considered that a joint Lease should be approved by Council over the area. In doing so the combined resources of the groups will enable better development of the area, and also diverse and increased usage. To achieve this the exiting Lease to the Mackay Ladies Vigoro Club Inc, Mackay Cricket Association Inc and Life Stream Foundation would need to be first surrendered. Council Resolution

General Manager's Recommendation

THAT Council approve a new joint Lease for a term of twenty (20) years in the names of Mackay Ladies Vigoro Association Inc, Mackay Cricket Association Inc, Life Stream Foundation and City Brothers Soccer Club Inc over a 7.2 hectare section of Lot 532 on CI 3835, being on the corner of Bridge Road and Juliet Street, subject to the approval of the Department Natural Resources & Water. AND THAT the existing Lease to the Mackay Ladies Vigoro Association Inc, Mackay Cricket Association Inc and Life Stream Foundation be surrendered to allow the new Lease to be entered into.

Council Resolution

THAT the item be deferred to a future Ordinary Meeting. Moved Cr Comerford Seconded Cr Camilleri

CARRIED 11/0

MIN/25.06.2008 FOLIO 575


7.2 EXECUTIVE FINANCIAL PERFORMANCE REPORT - MAY 2008

Author GENERAL MANAGER CORPORATE SERVICES

Purpose

To present the Executive Financial Performance Report for the period ending May 2008.

Background/Discussion

The Progress at a Glance summary for May 2008 indicates that most Programs are tracking in line with budget other then: • Office of the CEO (Red)

Amalgamation costs to date equal $1.5m and after State Government reimbursement totalling $740,000, this leaves a net cost impact of $760,000 with possible further costs still pending.

• Development Assessment – Engineering (Orange)

CAS approvals are fluctuating in a reducing approvals market. • Construction (Red)

As reported at the November briefing of Council, the Capital Program is over budget and some Projects will need to be deferred.

• Capital Works Water and Waste Water (Orange)

Flooding rectification works will have an impost but these will be funded within overall capital program.

• Mackay Water Recycling Project – MWRP (Orange)

Dependant on confirmation of funding from State and Federal government for effects of flooding in February 2008.

As at 31 May 2008 Council’s Operating Income totalled $161,239,387 and Operating Expenditure totalled $132,207,663. Total Capital Expenditure to date equals $127,708,900.

Consultation

Chief Executive Officer, General Managers and Program Managers.

Resource Implications

Nil.

MIN/25.06.2008 FOLIO 576


Conclusion

Overall most programs are tracking in line with budget as at 31 May 2008 with exceptions noted. Council Resolution


THAT the Executive Financial Performance Report for the month ended 31 May 2008 be received.

Council Resolution

THAT the General Manager's Recommendation be adopted. Moved Cr Camilleri Seconded Cr Cameron

CARRIED 11/0

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7.3 MAY 2008 - MANAGEMENT - PERFORMANCE REPORT - COMPLETE APPROVAL SERVICE

Attaching Management / Performance Report for Complete Approval Services for the period ended May 2008. Council Resolution


THAT the Report be received. Council Resolution

THAT the General Manager's Recommendation be adopted. Moved Cr Camilleri Seconded Cr Thomsen

CARRIED 11/0

8. CONSIDERATION OF COMMITTEE REPORTS:

Nil.

9. RECEIPT OF PETITIONS:

Nil.

10. TENDERS:

Nil.

11. CONSIDERATION OF NOTIFIED MOTIONS

Nil.

MIN/25.06.2008 FOLIO 581


12. LATE BUSINESS:

12.1 URBAN LOCAL GOVERNMENT ASSOCIATION 57TH ANNUAL CONFERENCE

THAT Cr Christensen attend the Urban Local Government Association's 57th Annual Conference to be held in Gympie from 23-25 July 2008 as Council's delegate.

Moved Cr Camilleri Seconded Cr Perkins

CARRIED 11/0

12.2 INNOVATION IN PLANNING & DEVELOPMENT ASSESSMENT CONFERENCE

THAT Cr Hatfield attend the Innovation in Planning and Development Assessment Conference to be held in Sydney from 6-7 August 2008 as Council's delegate.

Moved Cr Camilleri Seconded Cr Steindl

CARRIED 11/0

12.3 WOMEN IN LOCAL GOVERNMENT CONFERENCE

THAT Cr Cameron and Cr May attend the Women in Local Government Conference in Moranbah from 30 July 2008 to 1 August 2008.

Moved Cr Camilleri Seconded Cr Comerford

CARRIED 11/0

13. PUBLIC PARTICIPATION:

Nil.

14. CONFIDENTIAL REPORTS:

Nil.

MIN/25.06.2008 FOLIO 582


The meeting closed at 10:10am.

Confirmed on Wednesday 2 July 2008. ……………………………………… …..………………………………… MAYOR CHIEF EXECUTIVE OFFICER

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Minute Manager 2 - mackay.qld.gov.au · was held also involving the Vigoro and Cricket...

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