MINT uses Microsoft SharePoint and K2 workflow to manage Mint.Efficiency projects

Project Sheet 24 August 2015

MINT uses Microsoft SharePoint and K2 workflow to manage Mint.Efficiency projects i.e. claims and leave processes.

Property of Mint Management Technologies 2015

www.mint.co.za [email protected] +27 (0) 11 856 4400 @mint_consulting

Mint is a Microsoft information, communication and technology business partner consisting of two operating entities namely Mint Services & Consulting, which focuses on Customer Management, Enterprise Content Management, and Mobility Services and AppDotGo, which is Mint’s products and innovation business. Part of Mint’s extended value offering is our reseller arrangements with some of our key technology partners to enhance our already world-class product, service and solution offerings. Mint required a solution to effectively manage our expense claim and leave processes, to improve our internal efficiencies and to simplify the application, submission and approval process. Mint’s intranet, which is built on Microsoft SharePoint, is utilized for the logging of expense claims and leave requests. A solution was required to automate the approval processes within the Mint.Efficiency project.

“ Mint believes in putting our money where our mouth is, by not only reselling the products and services our partners provide, but by using these in our own business. What better way to demonstrate what we sell by using the technology to enhance

our own processes” Carel du Toit – MD Mint Management Technologies

About the Client


Mint’s Efficiency Expense Claim & Leave Process Requirements: • Streamline and simplify submission process with

document management capabilities• Ability to capture all expense claims, and attach relevant

supporting documents.• Ability to log all leave requests, including tagging of

various leave categories • Improve decision process, and feedback • Real-time, detailed reporting on both processes

Requirements


Mint’s requirements for an efficient system to streamline staff expense claims processing as well as the leave application and approval processing led to the natural adoption and implementation of our SharePoint & K2 workflow solution. Some of the difficulties experienced include:A manual submission process sometimes resulting in lost paperwork or duplication, particularly for staff who are not office bound;Long approval process due to the quantities of documents usually directed to a single point rather than to the relevant manager;Supporting documentation not being submitted;No track record of historic claims or previous leave days taken;Managers not always being aware of approvals that are required, or sign-off of expenses needed by the cut-off date;Out of date templates being used resulting in information missing or incomplete, thereby delaying the approval process.

Solution


The benefits of implementing SharePoint and K2 include: • Offers users a familiar interface allowing for

quick deployment and minimal user training;• Scalable to expand as the business

requirements grow and can be deployed for other areas of the business

• Notification sent to relevant manager for decision, with feedback on decision sent to employee

• Notification to relevant department (i.e. Finance or HR) on decision.

• Ability to monitor all submissions, with data feed into relevant back end systems.

• Improved operational efficiencies• Measure and report on each process• Reporting provides valuable insights into

resource planning (Leave process)• Allows effective finance provisioning for

expense claim reimbursements

Benefits


K2 is the best-of-breed enterprise ready BPM tool of choice for Mint. With our investment in certifying our consultants on K2, it was a no-brainer to implement it in-house.

Contact us today if you would like to know more about Mint.Efficiency and how it can help your business.

Why K2 chose Mint

MINT uses Microsoft SharePoint and K2 workflow to manage Mint.Efficiency projects

Technology

Transcript of MINT uses Microsoft SharePoint and K2 workflow to manage Mint.Efficiency projects