Minibus Case Study - Goldsmiths

Neil RogersSports Development &

Activities Manager

Minibus Case Study• Our Need for Transport

– Sports Clubs : ULU regional leagues & BUSA SE– Societies– Office

• Modes of Transport– Public Transport– Hired Coach– Private Vehicle– Students’ Union Minibus(es)

Minibus Case Study• Goldsmiths’ Minibus

– Minibus purchased in 2000 over 4 years (£23,322)– Annual Running Costs : c. £3,000 + fuel– 2nd-hand value : c. £6,000

• Conditions of Use <2003– ‘Section 19’ : EU license for 2yrs, over 21 etc.– Driver approval = ‘spin round the block’– No system for establishing priority use– No user guidelines issued

• Administration <2003– No regular vehicle checks/ cleaning– Use/ mileage/ damage records not kept– Student fuel receipts reimbursed in full

Minibus Case Study• SAFETY - Best Practice :

– more formally ascertaining driver competency– a system of comprehensive vehicle checks– clarifying the extent of legitimate use with our insurers– issuing guidelines for drivers

• ADMINISTRATION - Ongoing Issues :– lack of effective systems for collection and return – lack of systems for monitoring cleanliness– lack of systems for monitoring mileage/fuel

Minibus Case Study• Driver Training @ Lewisham Community Transport Scheme

– Local MiDAS training provider (Theory + Practical = £60/driver)– Membership : £20/year, inc. training of 2 drivers– Provide 4 ‘pool’ minibuses @ £20/day (or 70p/mile) inc. fuel, for

use by members (Community groups, Charitable organisations)

• But also …..– Option 1: ‘Broker’ our own vehicle over Summer/Xmas– Option 2: We donate vehicle for credit to 2nd-hand value– Option 3: ‘Broker’ all year round, with priority booking

Minibus Case Study• Option 3 : broker our Vehicle through the CTS ‘pool’

– LCTS train ALL drivers for FREE (12 in ‘04/05)– Formal guidelines issued to Drivers– Access to additional vehicles thru ‘pool’ (eg. Wed and Sat)– Bookings advised centrally thru Sports Office– 10wk. MOT’s, and cleaned after each use– Minibus has permanent vehicle-specific fuel-card– Calculate detailed breakdown of use/ mileage/ passengers– Cheaper running costs : CTS Fleet insurance– We pay ALL costs … but get ALL income from hires by other

Community & Charity Groups

Minibus Case Study• Benefits :

– Minibus MAKES money for the Students’ Union!!– We have access to extra vehicles when we need them– All drivers appropriately trained– No administration burden for Students’ Union

• Transport Regulations– Also clarified situation for other methods of transport (eg. Private

Vehicle Registration Form), priority usage, parity in terms of reimbursing travel costs to students etc.

Minibus Case StudyVehicle Statistics for LDV Minibus Reg No. V438 LGJ

Apr-04 May-04 Jun-04 Jul-04 Aug-04 Sep-04 Oct-04 Nov-04 Dec-04 Jan-05 Feb-05 Mar-05 Apr-05 Totals

Vehicle Hire Fees - - - - 711 181 692 145 197 110 105 266 560 2,968

Vehicle miles - - - - 955 147 1,415 399 643 280 322 345 762 5,268

No. of able-bodied passengers - - - - 81 66 15 240 74 128 80 127 9 820

No. of disabled passengers - - - - 0 16 213 0 49 0 10 19 16 323

Total passenger miles - - - - 12,151 2,037 19,374 13,808 10,203 3,792 4,588 4,764 692 71,409

No. Days Out - - - - 18 9 22 24 11 18 7 10 14 133

Total Income 0 0 0 0 711 181 692 145 197 110 105 266 560 2,968

Insurance - - - - 128 162 162 162 162 162 162 1,100

10 Weekly Check - - - - 40 48 47 135

Servicing/Parts - - - - 770 770

Fuel - - - - 30 74 98 220 106 83 35 40 55 741

Sundries - - - - 0

Total Expenditure 0 0 0 0 198 236 308 382 268 1,015 197 40 102 2,746

Balance 0 0 0 0 513 -55 384 -237 -70 -905 -92 226 458 222

Quarterly Amount Payable to Goldsmiths College Students' Union 842 -1,212 592

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Minibus Case Study• www.communitytransport.com• www.gold.ac.uk/sports• www.gcsu.org.uk/main/activities