Mind Mapping Techniques to Create Winning...
Transcript of Mind Mapping Techniques to Create Winning...
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Jim Franklin Project Manager
Mind Mapping Techniques to Create Winning Proposals 10-26-2012
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Overview
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► Introduction
►Objectives
►What is Mind Mapping?
►Mind Mapping Techniques to Create Winning Proposals
►Demonstration
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► A mind map is a diagram used to represent words, ideas, tasks, or other
items linked to and arranged around a central key word or idea.*
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What is Mind Mapping?
MIND MAPPING TECHNIQUES TO CREATE WINNING PROPOSALS
*Mind Maps as Classroom Exercises John W. Budd The Journal of Economic Education , Vol.
35, No. 1 (Winter, 2004), pp. 35-46 Published by: Taylor & Francis, Ltd. Article Stable URL:
http://www.jstor.org/stable/30042572
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► Improves Brainstorming, Problem
Solving, and Collaboration
► Optimized for Project Planning
► Improves writing content
► Powerful Integration with Microsoft
Office
► Built-in Gantt Chart
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Mind Mapping Software – Features and Benefits
A Project Manager’s Integration Tool
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Mind Map Example – Presentation Map
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Mind Mapping Techniques to
Create Winning Proposals
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Why is Proposal Preparation Difficult?
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Proposal Preparation Challenges
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►Multiple Award Contracts
►Fixed-Priced Task Orders
►Design-Build or Performance Based Contracts
► Incomplete Statements of Work
►Proposals Due within One Month of RFP
►Project Planning Team Silos
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Mind Maps to Create Winning Proposals
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► Integrates Capture Strategy and Project Planning
►Brainstorm and Document Scope Requirements
►Leverage Map Content – Project Charter
– Capture Strategy
– Scope Definition
– Work Breakdown Structure (WBS)
– Identify Risks
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Capture Map – Develop Winning Strategy
Position opportunity prior to RFP
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Capture Map
Integrates Project Planning and Capture Strategy
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Key Feature – Interchangeable Views
Map, Outline, Gantt, or Time-scale Views
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Mind Mapping is an efficient tool to create Project Planning Outputs
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Create Project Planning Documents
MIND MAPPING TECHNIQUES FOR SCOPE PLANNING
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►Defines WHAT we will Deliver
►More Effectively Analyze Scope
►Update in Real-time
► Integrates Scope of Work
►Basis of Cost Estimate
► Input for Proposal Narrative
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WBS Map
Review RFP and Create WBS
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Key Feature – Text Note Editor
MIND MAPPING TECHNIQUES TO CREATE WINNING PROPOSALS
Benefit – Integrate scope details into WBS
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Key Feature – Export to Word
Benefit - Export content to share information with team
Text Note Editor
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Key Feature – View in Outline or export to Excel
Map View Outline View
Benefit – Present both map and outline views to team
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Electronically Capture Brainstorming Sessions
Benefit – Electronically capture white board sessions
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► Defines HOW we will perform
the work
► Export Map to create Project
Schedule
► Key Input for Proposal
Narrative
► Creates consistency -
Project Schedule and
Proposal Narrative
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Activities Map
Benefit – Leverage Scope Planning to create Project Schedule
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Estimate Resources and Durations
MIND MAPPING TECHNIQUES TO CREATE WINNING PROPOSALS
Benefit – More effectively determine resource and durations with SMEs
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Key Feature – Export to MS Project
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Benefit – More effectively update WBS and Activities to create Schedule
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Benefit – Captures writing content input during project planning
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Mind Mapping Improves Writing Content
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Export Map to MS Word
MIND MAPPING TECHNIQUES TO CREATE WINNING PROPOSALS
Benefit – Narrative is consistent with WBS, Estimate, and Schedule
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Create Proposal Outline
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►Analyze RFP
►Create proposal map
►Brainstorm sections
► Insert text notes
►Copy relevant narrative into
text editor
►Export to Word to create
outline
“Answer the Mail”
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Create Electronic Storyboard
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► Brainstorm Sections
► Create Sub-topics
► Enter Text Notes
► Link to Websites
► Visually Organize Sections
► Export to Word Electronic Storyboard
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► James J. Franklin
► 619-954-5283
► Matchware.com
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Contact Information
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Demonstration
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►Mind Mapping Techniques to Create Winning Proposals