Millitary Design Process

8/8/2019 Millitary Design Process

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Design Process for Military Projects PROP03L0.DOCEffective 02/27/06

Rev 2

Design Process for Military Projects

Scope

This procedure covers all design, studies, and special projects for Engineering Division (ED)military programs from the point of a contract agreement. This procedure provides a guidethrough the correct steps and procedures for any type of military project, from a special effortto a complex, comprehensive project, by following the General Design flow chart at the end ofthis procedure.

Refer to Contract Review [PROP01L0]

This procedure does not cover the design process for Civil Works or Hazardous, Toxic, andRadioactive Waste (HTRW) projects. Refer toDesign Process for Civil Works Projects[PROP02L0] andDesign Process for Hazardous, Toxic, and Radioactive Waste Projects

[PROP04L0]

Policy

Engineering Division will ensure that the scope of work for design of military products arefully understood and that all design documents are properly developed and documented in alogical and consistent manner.

Responsibility

The PDT Member is responsible for following this procedure in the execution of productdevelopment work for military construction and Work/Support for Others.

The Resource Provider is responsible for training all PDT Member designers and technical staffto follow this procedure.

The Chief of Design Branch is responsible for assuring all designers and technical staff reviewand utilize this procedure. The Chief of Design Branch is also responsible for approving anydeviation from this procedure.

Distribution

A-E Firm*

A-E Negotiator*

Archives Unit*

Assistant Chief of Engineering Division

Chief of Design Branch*

Copyright Oracle Corporation, 2002. All rights reserved. Content written by USACE, Sacramento District, Engineering Division

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Rev 2

Chief of Engineering Division*

Chief of Engineering Support Branch

Chief of Geotechnical & Environmental Engineering Branch

Contract Specialist*

Contracting Division*

Cost Estimator*

Customer*

Independent Technical Review Team Leader*

Independent Technical Review Team*

PDT Member*

Project Manager*

Resource Provider*

Specifications Engineer*

Specifications Writer*

Ownership

The Assistant Chief of Design Branch[[email protected]?Subject=PROP03L0-Design Process for Military Projects]is responsible for ensuring that this document is necessary and that it reflects actual practice.

References

Refer to:

AR 25-400-2 The Army Records Information Management System (ARIMS)[http://www.usapa.army.mil/pdffiles/r25_400_2.pdf]

EC 1110-1-105 Independent Technical Review

[http://www.usace.army.mil/inet/usace-docs/eng-circulars/ec1110-1-105/entire.pdf] EP 715-1-7 Architect-Engineer Contracting [http://www.usace.army.mil/inet/usace-

docs/eng-pamphlets/ep715-1-7/toc.htm]

ER 5-1-11 Program and Project Management[http://www.usace.army.mil/inet/usace-docs/eng-regs/er5-1-11/entire.pdf]

ER 415-1-10 Contractor Submittal Procedures[http://www.usace.army.mil/inet/usace-docs/eng-regs/er415-1-10/entire.pdf]


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Rev 2

ER 415-1-11 Biddability, Constructibility, Operability, and Environmental Review[http://www.usace.army.mil/inet/usace-docs/eng-regs/er415-1-11/entire.pdf]

ER 1110-1-12 Quality Management[http://www.usace.army.mil/inet/usace-docs/eng-regs/er1110-1-12/toc.htm]

ER 1110-2-112 Required Visits to the Construction Sites by Design Personnel

[http://www.usace.army.mil/inet/usace-docs/eng-regs/er1110-2-112/entire.pdf] ER 1110-3-113 Department of The Army Facilities Standardization Program

[http://www.usace.army.mil/inet/usace-docs/eng-regs/er1110-3-113/toc.htm]

ER 1110-3-1300 Military Programs Cost Engineering[http://www.usace.army.mil/inet/usace-docs/eng-regs/er1110-3-1300/entire.pdf]

ER 1110-34-1 Transportation Systems Mandatory Center of Expertise[http://www.usace.army.mil/inet/usace-docs/eng-regs/er1110-34-1/toc.htm]

ER 1110-345-100 Design Policy for Military Construction[http://www.usace.army.mil/inet/usace-docs/eng-regs/er1110-345-100/entire.pdf]

ER 1180-1-9 Design-Build Contracting [http://www.usace.army.mil/inet/usace-docs/eng-regs/er1180-1-9/entire.pdf]

Army Military Construction Program and Budget[PROC7100] Air Force Military Construction Program and Budget[PROC7110]

Medical MILCON Program and Budget[PROC7120]

Host Nation Program and Budget[PROC7130]

Military Program-Specific Information [REF8011G]

Roles and Responsibilities [REF8020G]

PMP/PgMP Development[PROC2000]

PMP/PgMP Content[REF8005G]

Quality Management Plan [REF8008G]

CESPD Regulation 1180-1-9 Design-Build Contracting

[http://www.spd.usace.army.mil/dets/docs/regs/spd-r-1180-1-9/entire.pdf] TI 800-01 Design Criteria [http://www.hnd.usace.army.mil/techinfo/ti/800-

01/ti80001a.htm]

TI 800-04 Installation Support[http://www.hnd.usace.army.mil/techinfo/aei/instsupp/insupfwd.pdf]

TI 801-02 Family Housing [http://www.hnd.usace.army.mil/techinfo/ti/801-02/famhouse.htm]

TI 802-01 Code 3 Design with Parametric Estimating[http://www.hnd.usace.army.mil/techinfo/ti/paramet.pdf]

Sacramento District Quality Management Plan[http://iso9000.spk.usace.army.mil/qmp_s/qmp_s.html]

A-E Guide, Volume 1 - General Instructions for Army Projects[http://cbbs.spk.usace.army.mil/PDF/AE/index.html]

A-E Guide, Volume 1 - General Instructions for Air Force Projects[http://cbbs.spk.usace.army.mil/PDF/aeguide/index.html]

A-E Guide, Volume 2 - Cost Estimating[http://cbbs.spk.usace.army.mil/PDF/vol2.pdf]

CESPK-ED-M Design Execution Summary (In-House Design)

CESPK-ED-M Design Completion Summary (In-House Design)


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Rev 2

EDM 48, Geotechnical Engineering for Military Projects

MIL-HDBK-1190 Facility Planning & Design Guide[http://www.wbdg.org/ccb/NAVFAC/DMMHNAV/1190.pdf]

UFC 3-600-01 Design: Fire Protection Engineering For Facilities[http://www.wbdg.org/ccb/DOD/UFC/ufc_3_600_01.pdf]

Uniform Federal Accessibility Standards[http://cbbs.spk.usace.army.mil/PDF/handi.pdf]

International Code Council (ICC) International Building Code[http://www.iccsafe.org]

NFPA National Fire Codes [http://www.nfpa.org/index.asp]

Contract Review [PROP01L0]

Creation, Packaging, and Delivery of Project Documents [PROP09L0]

Preparing Project Specifications [INSP03L0]

Capturing Lessons Learned[PROA02L0]

Integrating Lessons Learned[PROA04L0]

Architect-Engineer Responsibility Management Program [PROA05L0]

Control of Project Documents [PROQ02L0]

Management of Project Folders [PROQ07L0]

Management of As-Built and As-Constructed Drawings [PROQ08L0]

Definitions

Refer to Glossary of Engineering Quality System Terms and Acronyms [REFQ10L0], fordefinitions.

Records

The PM is responsible for maintaining official project files for each project in accordance withManagement of Project Folders [PROQ07L0]. However, this does not mean that individualteam members cannot keep unofficial files. The official files will record all actions, processes,and products for each and all phases identified above. Responsibility will begin upon initialcustomer contact and continue until project construction fiscal close out and project files are sentto Bryte Yard for permanent storage. Formal customer contact for large projects is usually in theform of Army Design Directives or Air Force Design Instructions. Informal initial customercontacts for smaller projects may be a phone call or e-mail followed by a MilitaryInterdepartmental Purchase Request (MIPR). Official A-E contract files are maintained inContracting Division and are retained until the A-E contract has been closed out at which timethey are sent to Bryte Yard. Project files associated with administering in-house designs are

maintained in Design Branch until sent to Bryte Yard for permanent storage. Files are eventuallydestroyed in accordance withAR 25-400-2 [http://www.usapa.army.mil/pdffiles/r25_400_2.pdf] .


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Activity Preface

Project Execution Meetings

A management overview of I-H design execution performance and resource use shall be

achieved through regularly scheduled Project Execution Meetings. The Chief of Design Branchshall chair these meetings with all section chiefs attending. Each active I-H design effort shall bebriefly discussed, addressing such items as: compliance with and requested changes to schedules;cost performance and additional funding requirements; user requested changes and impacts;resource requirements; etc. These meetings are primarily informational in nature; however, theycan serve as an action/decision forum, when required.

Design-Build

Guidance and criteria for the Design-Build Request for Proposal (RFP) process are identified inER 1180-1-9 Design-Build Contracting [http://www.usace.army.mil/inet/usace-docs/eng-

regs/er1180-1-9/entire.pdf] and CESPD Regulation 1180-1-9 Design-Build Contracting

[http://www.spd.usace.army.mil/dets/docs/regs/spd-r-1180-1-9/entire.pdf] .

Special requirements and instructions apply to family housing projects. This information iscontained in TI 801-02 Family Housing [http://www.hnd.usace.army.mil/techinfo/ti/801-02/famhouse.htm]. The project specific Project Management Plan (PMP) and Quality ControlPlan (QCP)/Quality Assurance Plan (QAP) will be followed in performing the functionsdescribed herein.

Special requirements also exist for specific Army and Air Force Commands. The PDT mustinsure incorporation of these requirements at the inception of each Design-Build project.

Special Projects

The requirements for special projects may be contained in various ERs and other writtenguidance. Applicable requirements need to be discussed during the design formulation perContract Review [PROP01L0]. The project specific PMP and QCP/QAP will be followed inperforming the functions described herein.

Product Identification and Traceability

EDs documents are uniquely identifiable and traceable through all stages of the designdevelopment process. The identifier must be unique to the project and product. These willinclude Design Report Numbers, Plan File Numbers, Specification Numbers, etc.

Refer to Creation, Packaging, and Delivery of Project Documents [PROP09L0] for obtainingfile numbers.

The work instructions for project and product identification are outlined in SPK File NamingConvention for Military CADD Drawings [CODP01L0],Management of Project Folders[PROQ07L0], and Management of As-Built & As-Constructed Drawings [PROQ08L0].


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Rev 2

Control of Project Documents [PROQ02L0] provides process for creating and maintainingProject documents.

Inspection and Testing

Engineering products must be reviewed and approved at appropriate levels, whether prepared byIn-House personnel, consultants, or the customer. The process is outlined in the SacramentoDistrict QMP [http://iso9000.spk.usace.army.mil/qmp_s/qmp_s.html] , each project specificQCP/QAP, the A-E Guide, and various ERs referenced in this document.

The design team leader will be responsible for outside technical products or information receivedfor incorporation into ED products for compliance with accepted criteria.

Inspection and Test Status

Status of ED products is reflected in monthly Pre-PRBs and PRBs and various reports includingthe P2, and record files. Signatures on a certification document similar to the BCOE

Certification indicate approval of plans and specifications, once reviewed and finalized.

The job title Specification Unit refers to the following:

Specifications Engineer

Specifications Writer

Prior Activity

Contract Review [PROP01L0].

Resource Provider

1. Receive Funds and allocate resources.

Project Manager and PDT Member or A-E Firm

2. Review Lessons Learned.

Prior to initiating project-specific design efforts, Lessons Learned will be queried to identifyand avoid past problems and issues. At any time during design or construction, LessonsLearned should be submitted for consideration. Deficiencies in guidance, criteria,

specifications, etc., should also be reported in the system.

Refer to:

Integrating Lessons Learned[PROA04L0]

Capturing Lessons Learned[PROA02L0]

3. Print Lessons Learned Checklist and Sign-Off Sheet


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Rev 2

4. Develop Design Execution Summaries, Scopes of Work and Project Management Plan

Refer to PMP/PgMP Development [PROC2000]

Include Design Execution Summary (DES) in the PMP.

Refer to PMP/PgMP Content [REF8005G]

Design Branch shall continue to prepare a DES for each I-H military construction(MILCON) product to document the delegation and assignment of responsibility andaccountability, define and set performance targets and objectives for the design effort.The Design Branch I-H design team shall develop the DES to reflect all activities thatare their responsibility. A project specific DES shall be supplemented with the standardI-H technical Quality Control Procedures. The DES shall be negotiated with andaccepted by the PM prior to initiating design and incorporated into the PMs Scope ofWork (SOW). Following acceptance by the PM, the DES shall be formally distributedto the PDT members, PM, and other appropriate personnel under a cover memorandum

signed by the Chief, Design Branch. The four (4) elements of the DES are defined inthe following subparagraphs. For very small projects where it is impractical to preparea full scale DES, a Fee Proposal will instead be prepared and distributed, with a cc toChief, Design Branch, for information.

a. I-H Design Team

Refer to:

Team Establishment[PROC2020] Contract Review [PROP01L0]

Paragraph 1 of the DES shall identify by discipline and by name the project designteam members. In addition, the design team leader and PM shall also be identified.Design Branch is composed of numerous technical design sections. These sectionsconstitute the nucleus of a matrix design team process for execution of I-H designs.These technical sections serve as pools from which specific individuals areidentified to create specific project design teams. Following completion of adesign, the team is disbanded and individuals return to the pool for their next teamassignment. The design team is responsible and accountable for executing thespecific project design. The design team leader shall be responsible for thecoordination, administrative processing, and control of all technical design effortsfor a project. The specific technical discipline design effort and details shall be the

responsibility of the respective design team members. The design disciplinesections are responsible for ensuring appropriate and high quality technical input isprovided for each project design effort.

b. Design Budget

Refer to:

Resource Estimate Development[PROC2040]


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Workload Analysis and Resource Leveling [PROC1020]

Paragraph two of the DES shall identify by discipline and by phase of design thetechnical design budget for the project. The budget shall be developed from a TaskResource Analysis (TRA) conducted by each discipline based on anticipated sheet

counts and man-hour requirements necessary to comply with the project SOW.The PM shall coordinate the development of the budget, to include all PMPdeliverables, and negotiate it with the Resource Provider(s). This technical designbudget serves as input to the PMs Scopes of Service and the Total Project Budget.

c. Design Schedule

Refer toActivity/Schedule Development[PROC2030]

Paragraph three of the DES shall identify the project design schedule. Theschedule shall identify key interaction and product completion milestones withinthe design process, and reflect the required design phases to be accomplished.

Design and review times shall be separately identified. Sequential calendarcompletion dates shall be identified for each milestone within each phase of design;the calendar day duration between milestones shall also be identified. The calendardates for the initial design phase shall be accurate upon issuance of the DES. Datesfor subsequent phases are projected and subject to modification to reflect the actualstart date of each phase. The design team leader shall coordinate the developmentof the design schedule within the design team and negotiate the schedule with thePM for approval.

d. Design Assumptions

Paragraph four of the DES shall identify the project technical design requirementsand assumptions and any special customer requirements. This paragraph shall cite,as a minimum, the applicable Predesign Conference Minutes, project SOS and anyspecial technical or process requirements deemed appropriate by the design teamleader for the project.

e. Distribution Memorandum

Refer to Communications Plan [REF8006G]

The DES distribution memorandum shall not be issued until the PM (withappropriate customer input) appropriate Resource Providers have has approved theproject specific DES data and the PM has incorporated the information into theScopes of Service. The Chief of Design Branch then signs the memorandum, toserve as notice that the project design team, schedule and budget have been definedand approved for an I-H design effort. The memorandum also serves as a vehicleto delegate authority and responsibility to the I-H design team to execute the designfor a project.

f. Cost Tracking


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Refer to Project Execution & Control [PROC3000]

The DES sets the performance targets for an I-H design effort. To guide theprocess to successful completion, monitoring actual performance against the targetsthroughout the design effort is necessary. The design team leader shall beresponsible for preparing Cost Tracking and Schedule/Status reports at anappropriate frequency for distribution to design team members and selectedmanagement personnel. These reports shall compare by discipline and by phase ofdesign the DES budget and schedule targets to actual design cost and percentcomplete data. Each report shall be distributed via a brief cover memorandumprepared by the design team leader that addresses areas of interest and concern.

5. Develop Quality Management Plan

Refer to Quality Management Plan [REF8008G]

If A-E Design, goto task #6. Otherwise, goto task #7.

6. Develop Quality Assurance Plan within 30 days of Design Start.

Refer to Purchasing of Services [PROP08L0]

The PDT must develop a QAP for project designs being accomplished via an A-E contractor task order and will include the A-E QCP. The PDT has the responsibility to review,discuss, and recommend approval/denial of the submitted plan to the A-E AdministrationSection for each project being designed by an A-E firm. The PDT shall have a system inplace to ensure that the QAP/QCP is being implemented and followed through each phase ofthe design process. These activities may include phone calls to the designer to verify

scheduled QC functions, design deliverables, and for visits to the designers office, and/orrequesting copies of the designers QC activity worksheets. Particular attention will be paidto the requirement of the A-E firm to submit a set of final check prints and comments to thePM. The QAP shall address the above activities and verify that the QCP has been carriedout.

7. Develop Quality Control Plan within 30 days of Design Start.

The PDT must develop a QCP for in-house projects. The QCP for small or simple projects(i.e., Estimated Construction Cost $500,000). The QCP should not duplicate items of a definitional orprocedural nature that are in the District QMP. The PDT shall incorporate the QCP into thePMP. The Chief of Design Branch and the Chief of Engineering Division shall review andapprove the QCP prior to initiation of the technical work on the project. It is recognized thateach PDT has their own quality control procedures and each PM their own managementstyle; however, the product shall meet the customers expectations for quality, cost andschedule. Proper documentation and QC certification shall be included in the Districtproject files. Once finalized, the QCP/QAP supports the SOW required in Contract Review


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[PROP01L0]. In some cases, such as a small project or a project that must be expedited, aPMP may not be formally developed. If a PMP is not prepared, a QCP/QAP for EDproducts is still required.

Resource Provider

8. Review DES.

If Approve DES, goto task #9. Otherwise, goto task #4.

Chief of Design Branch

9. Review QCP/QAP.

If Approve QCP/QAP, goto task #10. Otherwise, goto task #5.

Chief of Engineering Division10. Review QCP/QAP.

If Approve QCP/QAP, goto task #11. Otherwise, goto task #5.


11. Incorporate QCP/QAP into PMP.

The QCP/QAP is incorporated into the PMP, as appropriate, for the size and type of project.

Project Manager and PDT Member

12. Check for a Project Folder.

If Project Folder exists, goto task #13. Otherwise, Stop and Complete Creating Project

Directories[INSP25L0].


13. Project Definition and Project Engineering Phase

Refer to: Creation, Packaging, and Delivery of Project Documents [PROP09L0]

Creating Design Drawings for Military Projects [INSP06L0] TI 802-01 Code 3 Design with Parametric Estimating

[http://www.hnd.usace.army.mil/techinfo/ti/paramet.pdf]

A-E Guide, Volume 1, General Instructions for Air Force Projects[http://cbbs.spk.usace.army.mil/PDF/aeguide/index.html]


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A-E Guide, Volume 1, General Instructions for Army Projects[http://cbbs.spk.usace.army.mil/PDF/AE/index.html]

A-E Guide, Volume 2 - Cost Estimating[http://cbbs.spk.usace.army.mil/PDF/vol2.pdf]

Army requirements for Project Engineering Documents are found in TI 802-01 Code 3Design with Parametric Estimating[http://www.hnd.usace.army.mil/techinfo/ti/paramet.pdf] . Once reviewed, corrected andsubmitted, these design documents will represent a 15% design effort.

Air Force requirements for Project Definition products are found in theA-E Guide, Volume1 - General Instructions for Air Force Projects

[http://cbbs.spk.usace.army.mil/PDF/aeguide/index.html] . Once reviewed corrected andsubmitted, these design documents will represent a 15% design effort.

Instructions for supplier design services are contained in theA-E Guide, Volume 2 - CostEstimating [http://cbbs.spk.usace.army.mil/PDF/vol2.pdf] . The project specific PMP and

QCP/QAP will be followed in performing the functions described herein.

14. Concept Design Phase

Refer to:

Creating Design Drawings for Military Projects [INSP06L0]



Requirements for 35% concept design products are found in the A-E Guides. The projectspecific PMP and QCP/QAP will be followed in performing the functions described herein.

If Scheduled Review, goto task #18. Otherwise, goto task #15.

15. Preliminary Design Phase

Refer to:

Preparing Project Specifications [INSP03L0]



Requirements for 60% design products are found in A-E Guides. The project specific PMPand QCP/QAP, and will be followed in performing the functions described herein.

If Scheduled Review, goto task #18. Otherwise, goto task #16.

16. Consider Value Engineering.


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Stop and Complete Value Engineering[PROP06L0]

17. Final Design Phase

Refer to:



Requirements for the final design phase and the 100% corrected final design products arefound in A-E Guides.

Stop and Complete Control of Project Documents[PROQ02L0]

18. Submit Design for Review.

Refer to Creation, Packaging, and Delivery of Project Documents [PROP09L0]

Project Manager

If VE Study, goto task #19. Otherwise, goto task #20.

19. Respond to VE findings.

Independent Technical Review Team

20. Receive Design Submittal.

If Prior Review, goto task #21. Otherwise, goto task #22.

21. Backcheck Comments.

22. Review Design Submittal and Submit Comments.

Refer to Writing a Review Comment[INSA01L0]


23. Evaluate and respond to comments and document resolutions.

Refer toEvaluating a Review Comment[INSA02L0]

Project Manager

24. Meet with Customer, PDT and ITRT to resolve comments.

If RFP for D-B, goto task #35.


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If Preliminary Design Phase next, goto task #15.

If Final Design Phase next, goto task #16. Otherwise, goto task #25.

Independent Technical Review Team

25. Backcheck Comments.

If Proceed, goto task #28. Otherwise, goto task #26.

Project Manager, Customer, and PDT Member or A-E Firm

26. Evaluate alternatives to continue project design.

If Change SOW, Program Amount &/or FY, goto task #4. Otherwise, goto task #27.

27. Place Project on Hold for Future Restart.

Refer to Control of Project Documents [PROQ02L0]

End of activity.

Independent Technical Review Team Leader

28. Certify completion of Independent Technical Reviews.

Project Manager

29. Obtain QCP Compliance and BCOE certifications.

Stop and CompletePreparing BCOE and Quality Control Certificates [PROP22L0].

Project Manager

30. Request Authority to Advertise.

This is initiated by the PM, but Contracting Division controls the bid opening and awardprocesses.

Prior to initiating this phase, the design team leader must be informed by the PM that bothAuthority to Advertise and Authority to Open Bids have been received within theDistrict. In rare instances, these authorities are granted Subject to the Availability ofFunds. Otherwise, the Current Working Estimate (CWE) for the base bid should be belowthe construction funds available. The project specific PMP and QCP/QAP will be followedin performing the functions described herein.

If PM has Authority to Advertise, goto task #31. Otherwise, goto task #26.


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31. Deliver design package to Specification Unit.

Refer to Creation, Packaging, and Delivery of Project Documents [PROP09L0]

Specification Unit

32. Compile solicitation package.

33. Deliver solicitation package to Contracting Division.

Contract Specialist

34. Advertise Project.

Project Manager, Contract Specialist, Specification Unit, Cost

Estimator, A-E Negotiator and PDT Member

35. Participate in Solicitation Period Actions.

Solicitation Period Actions may consist of any or all of the following items.

Evaluation of Requests for Proposals (Source Selection).

Negotiate with Sole Source Contractors.

RFP Pre-proposal meeting with interested Contractors.

IFB On-site walk meeting with interested Contractors.

Mid-period review among ED parties of the project status, Contractor concerns, andforthcoming amendments.

Issuing of amendments to accommodate changes, provide clarification of documents,and administrative changes.

Review of the project estimate and preparation of the final government estimate thatreflects the current bid climate and all amendments issued during the advertisementperiod.

Cost Estimator

36. Prepare Government Estimate.

Contracting Division

If Project Awardable, goto task #37. Otherwise, goto task #43.


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37. Award Project and e-mail notice of contract award.

Archives Unit

38. Receive notice of contract award.

39. Create Award CD.

Refer to Creation, Packaging, and Delivery of Project Documents [PROP09L0].

PDT Member

40. Design Completion Summary

Following completion of an I-H design effort, to complete project execution managementprocedures (i.e., develop a performance "report card"), actual vs. scheduled performanceshould be compared and evaluated, if adequate funds remain. Additionally, an archival datafile containing actual costs and execution time frames for I-H MILCON design effortswould be an invaluable reference tool to enhance the quality and accuracy of future DESschedules and budgets. To accomplish these goals, the design team leader shall compile aproject DCS following submission of the final design documents to the PM for constructionadvertisement. The DCS shall contain the following:

A brief description of the project features (by discipline) supported by selected plansheets (i.e., list of drawings; Site Plan; Floor Plan; Typical Section(s); and ExteriorElevation(s));

A comparison of actual costs to budget, including cost per plan sheet by disciplineinformation;

A comparison of projected schedules to actual execution performance;

A summary of unique project issues affecting cost, schedule, coordination, etc.,which would be helpful as an archival reference to understand and interpret thespecific project data.

41. After Action Review.

The DCS should be incorporated into the AAR document.

42. Support During Construction

Engineering Divisions goal is to support the PM, Construction-Operations Division and the

construction contractor in the interpretation and execution of the plans and specifications,including, but not limited to, contractor submittal review, design deficiencies, user requestedchanges, and other construction contract modifications. Guidance is contained inER 415-1-10 [http://www.usace.army.mil/inet/usace-docs/eng-regs/er415-1-10/toc.htm] ,ER 1110-2-112 [http://www.usace.army.mil/inet/usace-docs/eng-regs/er1110-2-112/toc.htm] , and A-EGuide.

End of activity.


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GotoManagement of Project Folders[PROQ07L0].

Project Manager, Contract Specialist, Specification Unit, Cost

Estimator, A-E Negotiator and PDT Member

43. Re-evaluate project options with Customer.

Re-evaluation of project options may include.

Changing method of contract acquisition and readvertising.

Downscoping project to funds available and readvertising.

Redesigning revised scope to funds available and readvertising.

Reprogram project for future consideration.

If Re-advertise Project, goto task #26. Otherwise, goto task #27.


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Rev 2

Flow Chart


PROP01L0

Start

RP

Receive Funds &allocate resources.(1)

PM & PDT or A-E

Review LL . (2)Print LL Checklist &Sign-Off Sheet (3)

PM & PDT or A-E

Develop DES , SOW &PMP (4)

PM & PDT or A-E

Develop QMP (5)

A-E Design?

PM & PDT or A-E

Develop QAP within30 days of DesignStart. (6)

PM & PDT or A-E

Develop QCP within30 days of DesignStart. (7)

RP

Review DES. (8)

Approve DES?

Chief of DesignBr

Review QCP/QAP. (9)

Approve QCP/QAP?

Chief of ED

Review QCP/QAP. (10)

Approve QCP/QAP?

PM & PDT or A-E

Incorporate QCP/QAPinto PMP. (11)

PM & PDT

Check for a ProjFolder. (12)

Proj Folder exists?

INSP25L0

PM & PDT or A-E

Proj Definition &Proj Engr Phase (13)Concept Design Phase(14)

Scheduled Review?

PM & PDT or A-E

Preliminary DesignPhase (15)

Scheduled Review?

PM & PDT or A-E

Consider VE . (16)

PROP06L0

PM & PDT or A-E

Final Design Phase(17)

PROQ02L0

PM & PDT or A-E

Submit Design forReview. (18)

VE Study?

PM

Respond to VEfindings. (19)

ITRT

Receive DesignSubmittal. (20)

Prior Review?

A

B

B

C

A

B

EA

B

C

D

C

Y

N

Y

N

Y

N

Y

N

N

Y

N

Y

Y

N

Y

N

Y

N


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Rev 2


ITRT

Backcheck Comments.(21)

ITRT

Review DesignSubmittal & SubmitComments. (22)

PM & PDT or A-E

Evaluate & respondto comments & Docresolutions. (23)

PM

Meet with Customer,PDT & ITRT toresolve comments.(24)

RFP for D-B?

Preliminary DesignPhase next?

Final Design Phase

next?

ITRT

Backcheck Comments.(25)

Proceed?

PM , Customer, &PDT or A-E

Evaluatealternatives tocontinue Projdesign. (26)

Change SOW, ProgramAmount &/or FY?

PM , Customer, &PDT or A-E

Place Proj on Holdfor Future Restart.(27)

End

ITRT Leader

Certify completionof ITR s. (28)

PM

Obtain QCPCompliance & BCOEcertifications. (29)

PROP22L0

PM

Request Authority toAdvertise. (30)

PM has Authority toAdvertise?

PM

Deliver designpackage to SpecUnit. (31)

Spec Unit

Compile solicitationpackage. (32)Deliver solicitationpackage to CT . (33)

ContractSpecialist

Advertise Proj. (34)

PM , ContractSpecialist, Spec

Unit, CostEstimator, A-E

Negotiator & PDT

Participate inSolicitation PeriodActions. (35)

Cost Estimator

Prepare GovernmentEstimate. (36)

Proj Awardable?

CT

Award Proj & e-mailnotice of contractaward. (37)

Archives Unit

Receive notice ofcontract award. (38)Create Award CD.(39)

PDT

DCS (40)After Action Review.(41)Support DuringConstruction (42)

End

PROQ07L0

A

C

D

E

B

F

A

B

GB

H

A

N

Y

Y

N

N

Y

N

Y

N

Y

Y

N

Y

N


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PM , ContractSpecialist, Spec

Unit, CostEstimator, A-E

Negotiator & PDT

Re-evaluate Projoptions withCustomer. (43)

Re-advertise Proj?

G

H

F

N

Y


Millitary Design Process

Documents

Transcript of Millitary Design Process