MILLENNIUM CHALLENGE ACCOUNT-INDONESIA GREEN PROSPERITY ... · PDF fileMILLENNIUM CHALLENGE...

MILLENNIUM CHALLENGE ACCOUNT-INDONESIA

GREEN PROSPERITY PROJECT

Guideline and Standard Template to Develop

Project - Environmental & Social Management System

(ESMS) and Environmental & Social Management Plan

(ESMP) for MCA-Indonesia Green Prosperity Project

September 2016

Version 1.0

Millennium Challenge Account - Indonesia (MCA-Indonesia)

MR21 Building, 11th Floor

Jalan Menteng Raya no. 21, Jakarta 10340, Indonesia

T: +62 21 3983 1971 (central) | F: +62 21 3983 197

www.mca-indonesia.go.id

Table of Contents

i

Table of Contents

Table of Contents ............................................................................................................................................. i

List of Tables ................................................................................................................................................. iii

List of Appendices ......................................................................................................................................... iii

Explanation of This Guideline and Template ...................................................................................... iv

Term and Definitions .................................................................................................................................... v

Section 1 General ............................................................................................................................... 1-1

Section 2 Project Landscape & Lifescape .................................................................................. 2-1

Section 3 Environmental and Social Safeguard Compliance ............................................. 3-1

3.1 Project Policies Statement ................................................................................................................. 3-1

3.2 Legal Compliance .................................................................................................................................. 3-1

Section 4 ESMS Framework ........................................................................................................... 4-1

4.1 Purpose of ESMS .................................................................................................................................... 4-1

4.2 Objective of ESMS .................................................................................................................................. 4-1

4.3 Scope of ESMS ......................................................................................................................................... 4-1

Section 5 Assessment & Analysis ................................................................................................. 5-1

5.1 Project Initial Screening and Scoping Assessment ................................................................. 5-1

5.2 Environmental and Social Impact Assessment......................................................................... 5-1

Section 6 Environmental & Social Management Plan .......................................................... 6-1

6.1 Project Consultation and Disclosure Plan (PCDP) – IFC PS 1 ............................................. 6-2

6.1.1 Management Plan ................................................................................................................. 6-2

6.1.2 Monitoring Plan ..................................................................................................................... 6-2

6.2 Emergency Preparedness and Response Plan (EPRP) - IFC PS 1 ..................................... 6-3

6.2.1 Management Plan ................................................................................................................. 6-3

6.2.2 Monitoring Plan ..................................................................................................................... 6-3

6.3 Grievance Mechanism – IFC PS 1 .................................................................................................... 6-4

6.3.1 Management Plan ................................................................................................................. 6-4

6.3.2 Monitoring Plan ..................................................................................................................... 6-4

6.4 Stakeholder Engagement Plan (SEP) - IFC PS 2 ...................................................................... 6-5

6.4.1 Management Plan ................................................................................................................. 6-5

6.4.2 Monitoring Plan ..................................................................................................................... 6-5

6.5 Occupational Health and Safety Action Plan – IFC PS 2 ........................................................ 6-6

6.5.1 Management Plan ................................................................................................................. 6-6

6.5.2 Monitoring Plan ..................................................................................................................... 6-6

6.6 Dust Control Management Plan – IFC PS 3 ................................................................................. 6-6

6.6.1 Management Plan ................................................................................................................. 6-6

6.6.2 Monitoring Plan ..................................................................................................................... 6-7

6.7 Air Pollution & Green House Gasses (GHG) Control and Reduction Management

Plan - IFC PS 3 ......................................................................................................................................... 6-7

6.7.1 Management Plan ................................................................................................................. 6-7

6.7.2 Monitoring Plan ..................................................................................................................... 6-8

6.8 Noise Control Management Plan - IFC PS 3................................................................................ 6-8

6.8.1 Management Plan ................................................................................................................. 6-8

6.8.2 Monitoring Plan ..................................................................................................................... 6-8

6.9 Soil Protection and Landslide Control Management Plan IFC PS 3 ................................. 6-9

6.9.1 Management Plan ................................................................................................................. 6-9

Table of Contents

ii

6.9.2 Monitoring Plan ..................................................................................................................... 6-9

6.10 Surface Run Off, Erosion and Sedimentation Control Management Plan - IFC PS 3 . 6-9

6.10.1 Management Plan ................................................................................................................. 6-9

6.10.2 Monitoring Plan ...................................................................................................................6-10

6.11 Community Health, Safety and Security Plan – IFC PS 4 ....................................................6-10

6.11.1 Management Plan ...............................................................................................................6-10

6.11.2 Monitoring Plan ...................................................................................................................6-11

6.12 Land Acquisition & Resettlement Action Plan (LARAP) or Supplemental

Resettlement Action Plan (SRAP) – IFC PS 5 ...........................................................................6-11

6.12.1 Management Plan ...............................................................................................................6-11

6.12.2 Monitoring Plan ...................................................................................................................6-11

6.13 Solid Waste Management Plan – IFC PS 3 .................................................................................6-12

6.13.1 Management Plan ...............................................................................................................6-12

6.13.2 Monitoring Plan ...................................................................................................................6-12

6.14 Water Waste Management Plan – IFC PS 3 ..............................................................................6-13

6.14.1 Management Plan ...............................................................................................................6-13

6.14.2 Monitoring Plan ...................................................................................................................6-13

6.15 Hazardous Waste Management Plan – IFC PS 3 .....................................................................6-13

6.15.1 Management Plan ...............................................................................................................6-13

6.15.2 Monitoring Plan ...................................................................................................................6-14

6.16 Water Resources Efficiency and Pollution Prevention Management Plan - IFC PS

3 & IFC PS 6 ............................................................................................................................................6-14

6.16.1 Management Plan ...............................................................................................................6-14

6.16.2 Monitoring Plan ...................................................................................................................6-15

6.17 Aquatic Biota and Habitat Protection Management Plan - IFC PS 6 ..............................6-15

6.17.1 Management Plan ...............................................................................................................6-15

6.17.2 Monitoring Plan ...................................................................................................................6-15

6.18 Terrestrial Flora and Habitat Conservation Management Plan - IFC PS 6..................6-16

6.18.1 Management Plan ...............................................................................................................6-16

6.18.2 Monitoring Plan ...................................................................................................................6-16

6.19 Wildlife Protection and Conservation Management Plan - IFC PS 6 .............................6-16

6.19.1 Management Plan ...............................................................................................................6-17

6.19.2 Monitoring Plan ...................................................................................................................6-17

6.20 Indigenous People Plan (IPP) – IFC PS 7 ...................................................................................6-17

6.20.1 Management Plan ...............................................................................................................6-17

6.20.2 Monitoring Plan ...................................................................................................................6-18

6.21 Cultural Heritage Plan (CHP) – IFC PS 8 ....................................................................................6-18

6.21.1 Management Plan ...............................................................................................................6-18

6.21.2 Monitoring Plan ...................................................................................................................6-19

6.22 Project Closure Plan ...........................................................................................................................6-19

6.22.1 Management Plan ...............................................................................................................6-19

6.22.2 Monitoring Plan ...................................................................................................................6-19

Section 7 Evaluation & Improvement ........................................................................................ 7-1

Section 8 Reporting .......................................................................................................................... 8-1

Section 9 Organization & Implementation............................................................................... 9-1

Section 10 Budget ............................................................................................................................. 10-1

Section 11 Specific Procedures .................................................................................................... 11-1

Table of Contents

iii

List of Tables

Table 1: Example of regulations and permits list....................................................................................... 3-1

Table 2: Example of budget table. .................................................................................................................. 10-1

List of Appendices

Appendix A Example of ESMP Matrix

Appendix B Example of ESMP Matrix Modified from UKL UPL Matrix

Explanation of This Guideline and Template

iv

Explanation of This Guideline and Template

The Millennium Challenge Corporation (MCC) has entered into a Compact with the Government of

Indonesia (GoI) to support the Government’s development objectives in three important areas: Green

Prosperity (GP), Community-Based Health and Nutrition (CHN), and Procurement Modernization

(PM). The Compact is managed in three separate main Projects, the Green Prosperity Project (GP

Project), the Community-based Health and Nutrition Project (CHN Project) and the Procurement

Modernization Project (PM Project). GoI established a trust institution – the Millennium Challenge

Account Indonesia (MCA-Indonesia) – to manage and implement the Compact and its three projects

on behalf of the GoI. The Compact entered into force on April 2, 2013 and its five-year timeline will

conclude on April 1, 2018.

MCA-Indonesia investments and operations aim to maximize environmental and social benefits for

the people of Indonesia (including women and vulnerable groups), and minimize the adverse impacts

to the environment and society. As such, all MCA-Indonesia investments and operations shall comply

with the ESMS Framework, which is based on safeguard laws and regulations of the Government of

Indonesia, MCC Environmental Guidelines and Gender Policy, and the IFC Performance Standards on

Environmental and Social Sustainability.

As one of the three main projects under the Indonesia Compact, the Green Prosperity (GP) Project is

subject to comply with environmental and social safeguards described in the MCC Environmental

Guidelines. To achieve this, MCA-Indonesia has developed the MCA-Indonesia Environmental and

Social Management System (ESMS) Framework as the main reference for environmental and social

management in MCA-Indonesia and to act as the Tier-1 main policy and implementation framework

for the tiered approach ESMS in the Indonesia Compact. At the GP Project level, MCA-Indonesia also

developed the Tier-2 GP Project Environmental and Social Management System (GP Project ESMS) as

a framework to guide environmental and social performance for the GP Project.

For those interested in the GP Facility, GP Project ESMS is the main reference for developing

expressions of interest, concept notes, project proposals, and ultimately the main reference for

developing the Tier-3 GP Investment or GP Specific-project ESMS for projects selected for GP funding.

This guideline is intended to provide a practical guide and a standard template to help Grantee under

Green Prosperity Program to develop and implement a Project Level ESMS. This guideline is also

useful for PMC (Program Management Cosnultant) to review ESMS document submitted by grantee

as part of deliverable. This guideline and standard template was prepared by referring to:

1. Milenium Challenge Account Indonesia (MCA-Indonesia), Environmental and Social Management

System (ESMS) Framework Tier 1, February 2013;

2. Green Prosperity Project (GP Project) ESMS Tier 2, MCA-Indonesia, Version 1.1., September

2014;

3. International Finance Corporation (IFC) – World Bank Group, ESMS Implementation Handbook –

General, Version 2.1., November 2015; and

4. International Finance Corporation (IFC) – World Bank Group, ESMS Implementation Handbook –

Construction, Version 2.2., June 4, 2014.

This section provides proposed Table of Contents of Project Level – ESMS and a brief instruction of

the contents for each chapter/sub chapter.

Term and Definitions

v

Term and Definitions

This section provide definition or abbreviation of terms used in this Project ESMS.

For example:

Environmental

aspect (EA)

Elements of an organisation’s activities or products or services that

can interact with the environment.

Environmental

impact

Any change to the environment, whether adverse or beneficial,

wholly or partially resulting from an organisation’s environmental

aspects.

Environmental

management

system (EMS)

Part of an organisation’s management system used to develop and

implement its environmental policy and manage its environmental

aspects.

Environmental

objective

Overall environmental goal, consistent with the environmental policy,

that an organisation sets itself to achieve.

Section 1

General

1-1

Section 1 General

This section provide a brief information of PROJECT’s background (owner/ proponent, location,

technology use, capacity, activities, etc.) and the relation of the project with MCA-Indonesia GP Program

as well as other relevant project information.

Section 2

Project Landscape & Lifescape

2-1

Section 2 Project Landscape & Lifescape

This section provide a brief information of project’s landscape and lifescape derived from the project’s

Landscape and Lifescape Analysis (L-L Analysis) and, if any, other GP project L-L Analysis within the

landscape.

Section 3

Environmental and Social Safeguard Compliance

3-1

Section 3 Environmental and Social Safeguard Compliance

3.1 Project Policies Statement This section provide a clear written of Project Proponent’s statement to comply with the following

policies:

1. MCA Indonesia’ Social and Environmental Safeguard Policies;

2. MCA Indonesia’ Social Gender Integration policy;

3. IFC’s Policy on Environmental and Social Sustainability; and

4. Commitment to comply with GOI regulations.

The policies shall describes Project Proponent’s commitments, roles, and responsibilities related to

environmental and social sustainability. The Policy Statement should be clear and simple – it does not

need to be long and technical like a legal document. The Policy Statement should be signed by project

owner/management.

Many projects already have a code of conduct that servers as a Policy Statement and includes issues such

as ethics. The existing code of conduct can be expanded to align with Compact Agreement, MCA-

Indonesia’s Environmental, Social and Gender Policy, and recognized environmental and social standards

for issues relevant to the project such as IFC Performance Standards for Environmental and Social

Sustainability (IFC, 2012).

3.2 Legal Compliance This section provide register of all relevant Indonesia Social and Environmental Regulations and permits.

Table 1: Example of applicable regulations and permits list.

IFC List of GOI Regulations List of Permits IFC PS 1. Assessment and

Management of Environmental and

Social Risks

and Impacts

• Law No 32 of 2009 on

Environmental Protection and

Management

• PP 27/2012 Environmental

Permit

• ...

• Environmental Permit

• ......

IFC PS 2. Labor and Working

Conditions • UU-20-1999 ratification of ILO

Convention No.138 concerning

minimum age for admission to

employment;

• ...

N/A

IFC PS 3. Resource Efficiency and

Pollution Prevention • PP No 101/2014 hazardoues

waste management

• PerMen PU No 37/2015 on

water usage permit

• ....

• PPLH permit

• Temporary hazardous storage

permit

• Water Usage Permit

• ...

IFC PS 4. Community Health, Safety,

and Security

IFC PS 5. Land Acquisition and

Involuntary Resettlement

IFC PS 6. Biodiversity Conservation

and Sustainable Management of

Living

Section 3

Environmental and Social Safeguard Compliance

3-2

IFC List of GOI Regulations List of Permits Natural Resources

IFC PS 7. Indigenous Peoples

IFC PS 8. Cultural Heritage

Section 4

ESMS Framework

4-1

Section 4 ESMS Framework

This section provide a clear description of purpose, objective, scope and target of this ESMS.

4.1 Purpose of ESMS This manual defines the Environmental and Social Management System (ESMS) and Environmental

and Social Management Plan (ESMP) of [PROJECT NAME’s] activities. This section should reiterate the

project’s effort to comply with MCA-Indonesia Environmental and Social Safeguard requirement as well

as Indonesia’s legal compliance.

4.2 Objective of ESMS The objectives of this ESMS are: provide guidance and direction for the implementation and operation

of the ESMS and ESMP to project managent and all personnel, including providing access to all relevant

documents.

4.3 Scope of ESMS The scope of ESMS is determined based on the project’s L-L Analysis and the (Enviornmental and Social

Performance Datasheet (ESPD) that have been filled by grantee. The L-L Analysis and the ESPD is the

initial identification of project environmental and social risk and impact based on IFC PS triggered by

the project activities. In addition, this secton should also include determining the IFC’s project

environmental and social categorization and the level of environmental and social impact assessment

needed by the project.

This ESMS apply for all Project’s activities which include project preparation/development stage

(stakeholder engagement, public consultation, permitting, surveys, land acquisition/resettlement,

etc.), construction (material and equipment mobilization, land clearing, earthwork, building

construction, equipment installation, electrical installation, transmission line, etc.), project

implementation/operation and project closure/compact closed-out.

Section 5

Assessment & Analysis

5-1

Section 5 Assessment & Analysis

This section provide information of all environmental and social assessment that have been conducted to

identify project risk and impacts.

5.1 Project Initial Screening and Scoping Assessment This section provide information of preliminary assessment and analysis conducted which may include

initial or primary due diligence, environmental audits, gap analysis, LL Analysis, ESPD, screening and/or

scoping whenever applicable to identify and recommend any required environmental and social

assessments, analysis or studies based on identified risks and impacts, or triggered performance

standards.

5.2 Environmental and Social Impact Assessment The primary objective of a risk assessment is to identify both potential negative and positive

environmental and social impacts so Project Implementer can develop the appropriate strategies to

address them in the environmental and social action plan (ESAP) or environmental and social

management plan (ESMP).

This sub section provides a clear identification of project risks and impacts identified in the LL Analysis

report, ESPD, Social and Environmental Risk and Impact Assessment (ESIA/ESHIA /AMDAL/UKL UPL)

and other relevant additional studies (whenever applicable) such as Stakeholders and Community

Assessment and Mapping, Hazard Identification and Risk Assessment, Ecosystem Service and Biodiversity

Study, Indigenous People Study; Cultural Heritage Study; Beneficiaries Assessment; Land Acquisition and

Resettlement Assessment/Audit; and Social Gender Assessment. Identification of project risks and

impacts can be provided in the form of Risk Registry.

Section 6

Environmental & Social Management Plan

6-1

Section 6 Environmental & Social Management Plan

The ESMP will consist of comprehensive management of all environmental and social risk and impact

mitigation measures, derived from all assessment and study efforts conducted on the project. The

mitigation hierarchy to address identified risks and impacts will favor the avoidance of impacts over

minimization, and, where residual impacts remain, compensation/offset, wherever technically and

financially feasible.

The management plan should include: Social and Environment Management Plan (ESMP) taken from

Rencana Pengelolaan Lingkungan and Rencana Pemantauan Lingkungan (RKL RPL) or Upaya

Pengelolaan Lingkungan and Upaya Pemantauan Lingkungan (UKL UPL) plus additional ESMPs based

on project risk identification and IFC gap analysis as well as mandatory action plans required by MCA-

Indonesia which include but not limited to Stakeholders and Community Engagement Plan (SEP), Public

Consultation & Disclosure Plan (PCDP), Occupational Health and Safety Action Plan, Community Health,

Safety and Security Plan, Emergency Preparedness and Response Plan (EPRP), Land Acquisition &

Resettlement Action Plan (LARAP) or Supplemental Resettlement Action Plan (SRAP) or Land Acquisition

Audit, Biodiversity & Ecosystem Service Action Plan, Grievance Mechanism, Indigenous People Plan (IPP)

(optional whenever applicable), Cultural Heritage Plan (CHP) (optional whenever applicable) and

Chance Find Procedure (optional whenever applicable) and Project Closure Plan (include project

handover and compact project closed-out). This section should also state that this ESMS also reffers to P-

SGIP and Benefit Sharing Action Plan as stand alone documents, but part of GP Project-level management

plan in addition to ESMP.

Part of the outcome of the AMDAL or UKL/UPL process is an environmental management plan and

environmental monitoring plan (in the form of RKL RPL matrix or UKL UPL matrix). In order to ensure

proper Design and Implementation of Environmental and Social Management Plans, the project

implementer shall prepare the RKL or UKL in such a way that it comprehensively addresses mitigation

and management of (remaining) environmental and social impacts.

Since the contents of the RKL matrix or UKL matrix will become the basis of Environmental Permit

conditions, the management plan at minimum shall have the following characteristics:

1. Clear objective and targets;

2. Specific and measurable actions;

3. Location of actions;

4. Timing and realistic frequency or duration of actions;

5. Person in charge; and

6. Applicable procedures as required.

Aspects or parameters of risks and impacts that are not included in the Environmental Permit

(RKL matrix or UKL matrix), but identified in LL Analysis and other additional studies shall

remain in the Environmental and Social Management Plan, and shall be implemented with the

same diligence as those in the Environmental Permit.

Section 6


6-2

As part of management plan, project implementer will monitor the implementation of ESMP. For each

management plan, project implementer will explain the following:

1. Specific and measurable indicators

2. Method of monitoring

3. Location of monitoring

4. Timing and realistic frequency or duration of monitoring;

For each management plan, Project Implementer is expected to describe it (whenever applicable

for the project) in the following sub chapters:

6.1 Project Consultation and Disclosure Plan (PCDP) – IFC PS 1

6.1.1 Management Plan

• Clear objective and targets:

• Specific and measurable actions:

• Location of actions:

• Timing and realistic frequency or duration of actions:

• Person in charge (implementer):

• Applicable procedures as required: (to mention applicable procedure for example:

please refer to SOP No. 001 SOP for conducting project socialization and consultation

meeting).

6.1.2 Monitoring Plan

• Specific and measurable indicators:

• Method of monitoring:

• Location of monitoring:

• Timing and realistic frequency or duration of monitoring:

Section 6


6-3

6.2 Emergency Preparedness and Response Plan (EPRP) - IFC PS 1







• Applicable procedures as required:






Section 6


6-4

6.3 Grievance Mechanism – IFC PS 1










Emergency plans should address the following aspects of emergency preparedness and response: � Identification of the emergency scenarios � Specific emergency response procedures � Trained emergency response teams � Emergency contacts and communication systems/protocols (including communication with

Affected Communities when necessary) � Procedures for interaction with government authorities (emergency, health, environmental

authorities) � Permanently stationed emergency equipment and facilities (e.g., first aid stations, firefighting

equipment, spill response equipment, personal protection equipment for the emergency response teams)

� Protocols for the use of the emergency equipment and facilities � Clear identification of evacuation routes and muster points � Emergency drills and their periodicity based on assigned emergency levels or tiers � Decontamination procedures and means to proceed with urgent remedial measures to contain,

limit and reduce pollution within the physical boundaries of the project property and assets to the extent possible.

Section 6


6-5




6.4 Stakeholder Engagement Plan (SEP) - IFC PS 2













Section 6


6-6

6.5 Occupational Health and Safety Action Plan – IFC PS 2













6.6 Dust Control Management Plan – IFC PS 3





Section 6


6-7









6.7 Air Pollution & Green House Gasses (GHG) Control and Reduction Management Plan - IFC PS 3








Section 6


6-8






6.8 Noise Control Management Plan - IFC PS 3












Section 6


6-9


6.9 Soil Protection and Landslide Control Management Plan IFC PS 3













6.10 Surface Run Off, Erosion and Sedimentation Control Management Plan - IFC PS 3



Section 6


6-10











6.11 Community Health, Safety and Security Plan – IFC PS 4






Section 6


6-11








6.12 Land Acquisition & Resettlement Action Plan (LARAP) or Supplemental Resettlement Action Plan (SRAP) – IFC PS 5










Section 6


6-12




6.13 Solid Waste Management Plan – IFC PS 3













Section 6


6-13

6.14 Water Waste Management Plan – IFC PS 3













6.15 Hazardous Waste Management Plan – IFC PS 3





Section 6


6-14









6.16 Water Resources Efficiency and Pollution Prevention Management Plan - IFC PS 3 & IFC PS 6








Section 6


6-15






6.17 Aquatic Biota and Habitat Protection Management Plan - IFC PS 6











Section 6


6-16



6.18 Terrestrial Flora and Habitat Conservation Management Plan - IFC PS 6













6.19 Wildlife Protection and Conservation Management Plan

Section 6


6-17

- IFC PS 6













6.20 Indigenous People Plan (IPP) – IFC PS 7





Section 6


6-18









6.21 Cultural Heritage Plan (CHP) – IFC PS 8








Section 6


6-19






6.22 Project Closure Plan/ Project Handover and Compact Project Closed-Out












Section 6


6-20


Note: Appendix A provide example of Environmental and Social Management and Monitoring Plan

matrix from the above management plans, while Appendix B provide example of ESMP matrix modified

from UKL UPL matrix.

Section 7

Evaluation & Improvement

7-1

Section 7 Evaluation & Improvement

This section provide description of how the project implementer will record and evaluate the

implementation of ESMP and will continously improve the ESMS and ESMP. The mechanism may include:

1. Non Conformity, Corrective Action and Preventive Action. Provide mechanism to modify actions or

corrective action plan should monitoring show unexpected impacts;

2. Evaluation of Compliance;

3. Control of Records;

4. Internal Audit;

5. Effective Management Review; and

6. ESMP measurement and improvement.

Section 8

Reporting

8-1

Section 8 Reporting

This section provide information how project implementer will report the implementation of ESMP to

relevant parties which include:

1. External Communication and reporting to affected people;

2. Regular six months of RKL RPL or UKL UPL implementation reporting to GOI; and

3. ESMP implementation reporting to MCA-Indonesia.

Section 9

Organization & Implementation

9-1

Section 9 Organization & Implementation

This section provide information of roles, responsibilities and authority to implement the ESMS. The

information shall include:

1. Organizational Chart;

2. Resources, Roles, Responsibility and Authority.

(define resources, roles, responsibility and authority of the following: Top Management,

Environmental Management Representative (EMR), Environmental Management System

Committee (EMS Committee)/Management Review Committee, Functional/Departmental

Manager, and All Employee); and

3. Competence, Training and Awarness.

(define competency of EMR, EMS Committee and others entity, plan training to increase

capacity/competency of each entity, and plan/implement awareness program).

Section 10

Budget

10-1

Section 10 Budget

This section define costs to cover mitigation measures, which will then input into the project costing or

feasibility study (in form of budget table).

Table 2: Example of budget table. No. Activity/Action Plan Unit Cost Frequency Total Budget

1. Stakeholders engagement meeting

2. Project Consultation and Socialization

3. Surface water monitoring

4. Biodiversity monitoring

5. Training for environmental officer

...

Section 11

Specific Procedures

11-1

Section 11 Specific Procedures

This section provide relevant Standard Operation Procedures (SOP) that may include but not limited to

following:

1. Health & Safety Procedures;

2. Human Resources and Administrative Procedures;

3. Hazardoues Waste Handling and Storage Procedures;

4. Pest Control Procedures;

5. Pesticides Handling and Storage Procedures;

6. Resources and Energy Effeciency Procedures;

7. Chance Find Procedure; and

8. Other Specific Procedures (can be added as necessary).

A-1

Appendix A

Example of ESMP matrix

No. Activities Risk/Impact

Management Plans Monitoring Plans

Action Plan

Clear

objective &

targets

Specific &

measurable

actions

Location of

actions

Timing &

realistic

frequency

Person in

charge

Applicable

procedures

Specific &

measurable

indicators

Method of

monitoring

Location of

monitoring

Timing &

realistic

frequency

1. Training Negative/

Positive

perception

PCDP Maintain

community

perception on

the project

Disclose and

consult the

project

activities,

potential

impacts and

proposed

mitigation

with

community

which include

women and

vulnerable

group as well

indiginous

people if they

exist.

Village

hall/district

office, or just

mention the

village/sub

district/dictrict

name

One time per

village/sub

district

(depend on

the needs)

Anyone

assigned to do

the task (for

example

External

Communication

Unit or Public

Consultation

Coordinator)

Mention the

available

procedure, for

example Doc

001_Public

Consultation

Procedures

Pros/contra

statement from

community as

well as comments

and inputs

recorded/noted in

minute of meeting

Document records of:

• Attendee list

(show the

involvement of

women,

vulnerable group,

and/or indigenous

people.

• Minutes of

meeting

• Photographs/

Video

documentation

Village

hall/district

office, or

just

mention the

village/sub

district/dict

rict name

One time per

village/sub

district

(depend on

the needs)

Health &

Safety risk to

employee and

community

Health &

Safety Plan

Zero

accidents,

zero time lost

• Safety

induction

• Provide

first aid

• Emergency

response

Village

hall/district

office, or just

mention the

village/sub

district/dictrict

name

One time per

village/sub

district

(depend on

the needs)

Health & Safety

Officer or

anyone assigned

to do the task

Mention the

available

procedure, for

example Doc

030_Safety

induction, Doc

031_First aid,

Doc

032_Emergency

Preparedness

and Response

No accidents Accidents recorded Village

hall/district

office, or

just

mention the

village/sub

district/

dictrict

name

One time per

village/sub

district

(depend on

the needs)

Grievances Grievance

Mechanism

Grievances

from Affected

Communities

and external

communicatio

ns from other

stakeholders

Receive and

facilitate

resolution of

Affected

Communities’

concerns and

grievances

Village

name/sub

district/ district

where the

project located

During and

after the

training

External

communication

Doc_025_Grieva

nce record and

response

procedures

All grievance/

disputes are

recorded and

resolved

Grievance records Village

name/sub

district/

district

where the

project

located

During and

after the

training

A-2

No. Activities Risk/Impact

Management Plans Monitoring Plans

Action Plan

Clear

objective &

targets

Specific &

measurable

actions

Location of

actions

Timing &

realistic

frequency

Person in

charge

Applicable

procedures

Specific &

measurable

indicators

Method of

monitoring

Location of

monitoring

Timing &

realistic

frequency

are

responded to

and managed

appropriately

about the

project’s

environmental

and social

performance

Social

jealousy

Stakeholder

Engagement

Plan (SEP)

Stakeholder

identification

and mapping

to identify

training

beneficiaries

Training

beneficiaries

are well

identified

Village

name/sub

district/ district

where the

project located

Before

training

conducted

External

communication

or training

coordinataor

Doc

017_Organizing

Training

Procedures

Positive

response/input or

no grievance from

trainee nor from

community

Stakeholder

identification and

mapping report

Village

name/sub

district/

district

where the

project

located

Before

training

conducted

B-1

Appendix B

Example of ESMP matrix modified from UKL UPL matrix

No

Project Risk & Impact Identified Management Plan Monitoring Plan

ESMP

Impelementer &

Supervisory

Institution

Project

Activity

(Source of

Impacts)

Type of

Impact

Magnitute

of Impact

Mitigation

Action Plans

Clear

objective &

targets

Applicable

procedures Location

Person in

Charge Time

Monitoring

Action Plans

Specific &

measurable

indicators

Location Time

PRE CONSTRUCTION

A. ESMP from UKL UPL (Rewrite environmental management plan from UKL UPL)

1. Preliminary

survey

People

perception

Moderate Conduct project

socialization/

Public

Consultation and

Disclosure Plan

(PCDP)

Maintain

community

perception

on the

project

• Project

disclosure

procedure

• Minute of

meeting

and

documenta

tion

procedure

Village

hall

Anyone

assigned to do

the task (for

example

External

Communication

Unit or Public

Consultation

Coordinator)

First

week

of

June

Document

records of:

• Attendee list

(show the

involvement of

women,

vulnerable

group, and/or

indigenous

people.

• Minutes of

meeting

• Photographs/

Video

documentation

Pros/contra

statement from

community as

well as

comments and

inputs

recorded/note

d in minute of

meeting

Village

hall

First

week

of

June

a. Implementer: PT.

XX Company,

Public Relation

Unit/

Department.

b. Supervisory

Institution: BLHD

(& MCA

Indonesia).

c. Agency receiving

report: BLHD (&

MCA Indonesia?).

2. Worker

recruitment

People

perception

High Prioritize local

worker;

Transparant

recruitment

process

• HR Policy

and

labour/wor

ker

recruitmen

t procedure

Village

hall

HR Department First

week

of

June

Documentation of

the recruitment

process

Number of local

worker

recruited

Village

hall

First

week

of

June

a. Implementer: PT.

XX Company,

Human Resouces

Unit/Department.

b. Supervisory

Institution: BLHD

(& MCA

Indonesia).

c. Agency receiving

report: BLHD (&

MCA Indonesia).

B-2

No


ESMP

Impelementer &

Supervisory

Institution

Project

Activity

(Source of

Impacts)

Type of

Impact

Magnitute

of Impact

Mitigation

Action Plans

Clear

objective &

targets

Applicable

procedures Location

Person in

Charge Time

Monitoring

Action Plans

Specific &

measurable

indicators

Location Time

3. Etc.

B. Additional ESMP as necessary and whenever applicable (based on TAPP result)

1. Preliminary

survey

People

perception

Moderate Stakeholder

Enggagement

Plan:

• Coordinate

with relevant

stakeholder.

• Obtain relevant

permit

Number of

relevant

stakeholder

s & affected

people as

well

aswomen

and

vulnerable

groups are

identified &

involved in

the

consultatio

n

• Project

disclosure

procedure

• Minute of

meeting

and

documenta

tion

procedure

Village

hall

First

week

of

June

Document

records of:

• Attendee list

(show the

involvement of

women,

vulnerable

group, and/or

indigenous

people.

• Minutes of

meeting.

• Photographs/

Video

documentation

Village

hall

First

week

of

June

a. Implementer: PT.

XX Company,

Public Relation

Unit/

Department.

b. Supervisory

Institution: BLHD

(& MCA

Indonesia).

c. Agency receiving

report: BLHD (&

MCA Indonesia).

Project

Consultation &

Disclosure Plan

(PCDP):

• Publish

multimedia

project

information;

• Provide project

information/

announcement

board;

• Arrange public

consultation;

• Involve men,

women,

vulnerable

groups, and

relevant

stakeholders

based on

stakeholder

mappping and

analysis.

B-3

No


ESMP

Impelementer &

Supervisory

Institution

Project

Activity

(Source of

Impacts)

Type of

Impact

Magnitute

of Impact

Mitigation

Action Plans

Clear

objective &

targets

Applicable

procedures Location

Person in

Charge Time

Monitoring

Action Plans

Specific &

measurable

indicators

Location Time

2. Worker

recruitment

People

perception

High Social Gender:

1. Promote non

discriminative

worker

recruitment.

2. Ensure women

have a fair

opportunity

and well

informed.

Village

hall

First

week

of July

• Attendee list·

• Minutes of

meeting·

• Documentation

number or

worker

recruited

(percentage of

local/non local

worker and

number of

men/women

recruited.

Village

hall

First

week

of

June

a. Implementer: PT.

XX Company,

Human Resources

Unit/Department.

b. Supervisory

Institution: BLHD

& MCA Indonesia.

c. Agency receiving

report: BLHD &

MCA Indonesia.

Grievance

Mechanisme:

1. Record any

complain, input

and comments

from

community

and/or

stakeholders

2. Response the

grievance

CONSTRUCTION

A. ESMP from UKL UPL (Rewrite environmental management plan from UKL UPL)

1.

Mobilization

Deterioration

of air quality

(dust)

Minor

• Covering

material load.

• Speed

management.

B-4

No


ESMP

Impelementer &

Supervisory

Institution

Project

Activity

(Source of

Impacts)

Type of

Impact

Magnitute

of Impact

Mitigation

Action Plans

Clear

objective &

targets

Applicable

procedures Location

Person in

Charge Time

Monitoring

Action Plans

Specific &

measurable

indicators

Location Time


1. Mobilization GHG emission

from vehicles

Minor GHG reduction &

resouces

efficiency plan:

• Reduce

number of

vehicle as

much as

possible

• Identify

effective route

• Engine off

when idle

Health and

safety of

workers

Moderate Occupational

Health & Safety

Plan:

• Conduct

Hazzard

identification

• Apply safety

induction

• Equipped with

PPE

Community

helath &

Safety

Moderate

Community

Health & Safety

Plan:

• Install traffic

sign

• Safety talk

2. Land clearing

3.

B-5

No


ESMP

Impelementer &

Supervisory

Institution

Project

Activity

(Source of

Impacts)

Type of

Impact

Magnitute

of Impact

Mitigation

Action Plans

Clear

objective &

targets

Applicable

procedures Location

Person in

Charge Time

Monitoring

Action Plans

Specific &

measurable

indicators

Location Time

OPERATION

A ESMP from UKL UPL (Rewrite environmental management plan from UKL UPL)

1. Commisioning water quality

deterioration

Disturbance

on aquatic

biota

Sedimentation


1.

Implementatio

n of Benefit

Sharing

2. Grievance

Mechanism

3

Other

Management

Plans

MILLENNIUM CHALLENGE ACCOUNT-INDONESIA GREEN PROSPERITY ... · PDF fileMILLENNIUM CHALLENGE...

Documents

Transcript of MILLENNIUM CHALLENGE ACCOUNT-INDONESIA GREEN PROSPERITY ... · PDF fileMILLENNIUM CHALLENGE...