Mildura West Primary School Emergency Management Plan 2018 ... Wes… · - Good housekeeping...

Emergency Management Plan: Mildura West Primary School - 2018-2019

Printed: 13/02/2019

Mildura West Primary School

Emergency Management Plan 2018-2019

219-227 Ninth Street, Mildura, VIC, 3500

03 5023 1336 / [email protected]

Department of Education and Training

Date Approved: 26/11/2018

Emergency Management Plan: Mildura West Primary School - 2018-2019

Printed: 13/02/2019

Purpose The purpose of this Emergency Management Plan (EMP) is to provide a detailed plan of how this school

campus will prepare and respond to emergency situations.

Scope This EMP applies to all staff, students, visitors, contractors and volunteers at this school campus.

Emergency Management Plan: Mildura West Primary School -

2018-2019

Page | 3

Printed: 13/02/2019

Distribution List

Name Position Title and

Organisation Name

Communication

Date

Email or Postal Address

Anne Robinson Principal 28/01/2018 [email protected]

Luke Jeffers Assistant Principal 28/01/2018 [email protected]

Elaine Brown Business Manager 28/01/2018 [email protected]

Jody Butterworth OSHC Coordinator 28/01/2018 [email protected]

Sarah Edlington Administration 28/01/2018 [email protected]

Sharon Brennan Prep Coordinator 29/01/2018 [email protected]

Amber Lucey 1/2 Unit Coordinator 29/01/2018 [email protected]

Tracy Pope 3/4 Unit Coordinator 29/01/2018 [email protected]

Joe Cavallo 5/6 Coordinator 29/01/2018 [email protected]

Kiran McDonald School Council President 28/01/2017

John and Viv Cleaners 28/01/2017

All School Staff 29/01/2018

Stephen Venville CFA Mildura


2018-2019

Page | 4

Printed: 13/02/2019


2018-2019

Page | 5

Printed: 13/02/2019

Facility Profile

School Name/Campus Name Mildura West Primary School

Address 219-227 Ninth Street, Mildura, VIC, 3500

Phone 03 5023 1336

Email [email protected]

Fax 03 5021 3501

DET Region NORTH-WESTERN VICTORIA

DET Area Mallee Area

LGA Mildura (RC)

BOM/Fire District Mallee District

Is your school on Bushfire

At- Risk Register?

No

Bushfire At-Risk Register

Category

Operating Hours 7.30 - 5.00

Number of Students 390

Number of Staff 52

Number of Buildings 18

Is the School a designated

Neighborhood Safer Place?

Yes

Shelter-In-Place Location Gym

On-site Evacuation Location

Off-site Evacuation Location


2018-2019

Page | 6

Printed: 13/02/2019

Typical method used for

communications to school

community

email, school newsletter

Is this school has other

services or users of the site?

Yes

Other Services/Users of Site

Service/User

Name

Location

Number of Student

or Visitor

Emergency Contact Phone Mobile

OHSC Rotunda Room 20-50 +61350231336 0408050802

Building Information Summary

Telephones (landlines)

Location

Number

Office 0350231336

Alarms

Description

Location Monitoring

Company

Number

Fire fill this in only if required

Intrusion Office Fob system

Other

Utilities

Description

Location Service

Provider

Location of shutoff

Instructions


2018-2019

Page | 7

Printed: 13/02/2019

Gas / Propane Oval Turn valve

Water Oval Turn valve

Electricity Building A Flick main supply

switch

Sprinkler System

Control Valve Location fill this in only if required

Shutoff Instructions Location fill this in only if required

Boiler Room

Location fill this in only if required

Access fill this in only if required

Emergency Power System

Type fill this in only if required

Location fill this in only if required

Provides power to

Shutoff Instructions Location fill this in only if required

Building and Site Hazards

Location

Number

fill this in only if required

Additional Profile Information

Additional Info


2018-2019

Page | 8

Printed: 13/02/2019


2018-2019

Page | 9

Printed: 13/02/2019

Emergency Kit Checklist

Checklist Yes / No

Student data and parent contact information (contained in EMP) Yes

Student and staff with additional needs list (contained in EMP)

including any student medications

Yes

Staff contact information Yes

Student Release Forms/sign out book Yes

List of staff on the IMT Yes

Traffic/emergency safety vests and tabards Yes

Facility keys Yes

Standard portable First Aid Kit. Refer to First Aid Kits Contents

Checklist

Yes

A charged mobile phone and charger/s Yes

Torch with replacement batteries (or wind up torch) Yes

Whistle Yes

Megaphone Yes

Portable battery powered radio Yes

Copy of facility site plan and EMP including evacuation routes Yes

Water Yes

Sunscreen and spare sunhats Yes

Plastic garbage bags and ties Yes

Toiletry supplies Yes

Sanitary products Yes

Review Emergency kit checked date


2018-2019

Page | 10

Printed: 13/02/2019

Date emergency kit checked 03/02/2018

Next check date 30/11/2018


2018-2019

Page | 11

Printed: 13/02/2019

Drill Schedule

School Term Drill Type

Contact Person

Schedule Date Actual Date

January

February

Fire drill school site

evacuation area A

Chief Warden 05/02/2018 05/02/2018

March April Lockdown Chief Warden 09/03/2018 08/03/2018

May June Fire drill school site

evacuation area B

Chief Warden 28/05/2018 28/05/2018

July Aug Fire drill school site

evacuation area A

Chief Warden

September

October

Fire drill off site evacuation Chief Warden 02/09/2018

November

December

Fire drill school site

evacuation area B

Chief Warden


2018-2019

Page | 12

Printed: 13/02/2019

First Aid Training

Staff Member Training Completed

Date Qualified To

Sarah Edlington First Aid Level 2 28/02/2019

Elaine Brown First Aid Level 2 28/02/2019

Leeann Rothwell First Aid Level 2 06/03/2019

Donna Kane First Aid Level 2 28/02/2019

Lynelle Logan First Aid Level 2 28/02/2019

Lindi McHugh First Aid Level 2 06/03/2019

Janine Down First Aid Level 2 28/02/2019

Nikisha Dempsey First Aid Level 2 06/03/2019

Elyse Carter First Aid Level 2 06/03/2020

Other Training Record

Staff Member Training Type Date


2018-2019

Page | 13

Printed: 13/02/2019

Students or Staff with Additional Needs

To ensure adherence to the provisions of the Information Privacy Act 2000 you should

not record personal details here.

Add summary of those with additional needs or medical conditions below, without

including personal details.

Category Number of Staff

Number of Students

Anaphylaxis 0 0


2018-2019

Page | 14

Printed: 13/02/2019

Risk Assessment

Identified Hazards Description of Risk

Existing Controls Effectiveness of

existing controls

Risk Rating Controls to be implemented Revised Risk Rating

Building fire Fire and explosion caused by plant

and equipment (e.g. stoves,

heaters, maintenance/electrical

equipment, etc)

Substitution

- The use of power boards with overloading switches in

place of double adaptors

Engineering

- Residual Current Device (safety switch) installed in

electrical switchboards

- Installation of fire detection systems (e.g. smoke detectors)

- Installation of fire fighting equipment (e.g. fire

extinguishers, hose reels etc)

- Installation of rubber matting to prevent static discharge

- Provision of designated work areas

- Installation of gas shut off valves

Administration

- Pre purchasing checklist (purchase of equipment

compliant to Australian Standards)

- Demonstration by teacher

- Test and tagging schedule of electrical equipment

- Lock out and tag out procedure for the management of

broken equipment

- Electrical equipment procedure

- Electrical equipment register

- Scheduled Workplace inspections

- Good housekeeping practices that minimise the build-up of

flammable material

- Preventative maintenance program (e.g. gas cylinders

pressure testing)

- Training of employees/students in the safe use of plant

and equipment

- Student safe use tests

- Safe Work Procedures (SWP)

- Supervision of students by trained employee

PPE

- Provision of PPE (e.g. gloves, enclosed shoes etc)"

Effective

Consequence

Severe

Likelihood

Unlikely

Risk Level

High

- Maintenace log book to be reviewed for

potential risks.

- Students supervised near all electrical

equipment

-Any rodent problems addressed.

Consequence

Severe

Likelihood

Unlikely

Risk Level

High

Atmospheric

Contaminants

CHEMICALS

Gas leaks, hazardous fumes etc Engineering

- Installation of an emergency gas shut off valve (insert

location)

- Installation of a gas isolation valve (insert location)

- Installation of mechanical ventilation/extraction systems

- Provision of a gas detection system

Administration

-Follow DET's Chemical Management Procedures

- Atmospheric monitoring

- Preventative maintenance program

- Appropriate storage and handling of Dangerous Goods

and Hazardous Substances

- Supervision of students"

Effective

Consequence

Severe

Likelihood

Rare

Risk Level

Medium

-Ensure staff with first aid responsibilities are

aware of MSDS Sheets first aid procedures.

Consequence

Severe

Likelihood

Rare

Risk Level

Medium


2018-2019

Page | 15

Printed: 13/02/2019

Intruder Probable Cause:Identify the key

cause/s e.g.:Unknown/known

person entering the facility and

demonstrating threatening

behaviour due to:• Police

operation/siege, pursuit of an

offender• Drug affected or

mentally unstable person •

Armed intruder •

Custodial/Parent

disputeProbable

Consequences:Identify the key

consequence/s e.g.:• Physical

and/or psychological harm to staff

and/or children

• Visitors must report to reception and sign in using

the Visitor Register.

• Visitors are required to wear and display visitor

pass/badge.

• Parents must make an appointment to meet with

teachers/principal.

• Lockdown/lockout/ evacuation procedures are

regularly practiced.

• Values of mutual respect and acceptable parent

behaviour policy are communicated and regularly reinforced

e.g. at parent forums and in newsletters.

• Encourage engagement of parents in school

activities.

• In relation to court orders / custody papers:

o the school maintains a register of current

documents

o parents are advised of the relevant school

processes and duty of care to other students and staff.

Acceptable

Consequence

Moderate

Likelihood

Possible

Risk Level

Medium

• The school will provide training for staff

in managing aggressive people/diffusing tense

situations.

• Staff will share information on a ‘need

to know’ basis concerning parent issues.

• The school will develop a process and

pre-determined actions to discretely alert others

of an intruder.

• The school will increase number of staff

on yard duty as required, develop a roster and

monitor attendance of yard duty teachers.

• Yard duty staff will be trained to

manage intruders on school grounds.

• For parent meetings where staff feel a

need for support:

o two staff will attend

o staff will use a signal to obtain support

from another staff member if required

o an appropriate room for meeting will be

selected e.g. one with two exit points.

• Where necessary, the school will seek

legal advice and obtain a trespass order for

parents who use threatening behaviour.

• Procedures for responding to an

intruder are readily accessible to staff.

• If there is an escalation of Intruder

incidents, the school will consider:

o issuing yard duty staff with two-way

radios linked to an office base station

o installing panic/distress button in

reception, principal office and/or meeting room

o liaising with local police to arrange a

prompt response to any call for assistance

o seeking advice from the auspice body

and police, and in exceptional circumstances, on

engaging a security guard as required

o installing CCTV.

Consequence

Major

Likelihood

Possible

Risk Level

High

Severe weather

event

Probable Cause:Identify the key

cause/s e.g.:A severe weather

event could result from:• Electrical

storm causing fire• High

winds causing roof to collapse,

limbs to fall from trees and

airborne debris shattering

windows • Rain inundation

resulting in unsafe electrical

wiring/loss of power and

communications.Probable

Consequences:Identify the key

• Regular scheduled maintenance to

roofs/gutters/drains to keep clear.

• Liaison with SES/local government to identify

potential local risks.

• Contingency for storage of equipment/materials if

necessary.

• On the basis of weather forecast, secure loose

objects in open areas e.g. play equipment and garbage bins

• Communications tested.

• Utility shut-off instructions/points are known.

• Back up communications and contact lists

maintained in case power fails.

• Condition of large trees regularly checked.

Acceptable

Consequence

Major

Likelihood

Unlikely

Risk Level

Medium

-Limbs of large trees to be checked for health.

Consequence

Moderate

Likelihood

Unlikely

Risk Level

Medium


2018-2019

Page | 16

Printed: 13/02/2019

consequence/s e.g.::• Risk of

injury or death.

• Shade sail structures regularly checked.

• A business continuity plan is in place.

TRANSPORT

ACCIDENT

Bus transporting studentsinvolved

in an accident.Accident/incident

involvingvehicles in the vicinity of

theschool.

Emergency Management Team

in place. Procedures for

reporting an incident in place.

Effective

Consequence

Major

Likelihood

Unlikely

Risk Level

Medium

-Scheduled yard duty for front and back areas of

the school.

Consequence

Minor

Likelihood

Unlikely

Risk Level

Low

SNAKE BITE Snake in the school grounds. Children have been instructed to calmly back away

from the snake, keep sight on and tell other children

to clear the area. Immediately notify a teacher (a

child to go to the staffroom, office or teacher on duty)

The area is to be evacuated

Principal or Assistant Principal is to be contacted

Ring Department of Conservation and Natural

Resources on 5022 4300

Notify region Displan Officer on 5440 3179

Arrangements made to ensure maximum safety (wet

day timetable) until given permission by the Principal

to resume.

Effective

Consequence

Major

Likelihood

Unlikely

Risk Level

Medium

Maintenance man to keep areas cleaned, with

minimal junk left around.

Consequence

Major

Likelihood

Unlikely

Risk Level

Medium

Bomb/substance

threat

Physical or psychological injury

could occur to staff, visitors or

contractors.

Consequence

Severe

Likelihood

Rare

Risk Level

Medium

Influenza pandemic Risk of health and possible death

(in extreme cases)

Loss of essential

services

Lack of availability of school

resources such as computers

Lack of availability of fresh drinking

water and water for flushing toilets

Air conditioning in server room. Locked doors and security

windows. New server.

Consequence

Minor

Likelihood

Rare

Risk Level

Low

Bus Emergency

While En Route

Any vehicle breakdown during

transit

Use this procedure for an emergency that arises involving a

government school bus en route.

The Bus Coordinating Principal will:

Effective

Consequence

Severe

Use this procedure for an emergency that arises

involving a government school bus en route.



2018-2019

Page | 17

Printed: 13/02/2019

Contact emergency services agencies to ascertain

local information on status of any notified

emergency.

Report emergency to the Security Services Unit on

1800 126 126.

Advise emergency services of the status and

location of bus services and seek assistance if

required.

Notify your region and seek advice from your

regional Manager, Operations and Emergency

Management if required.

Confirm/provide instruction to driver with regard to

destination.

Notify client school principals and any other facility

with passengers on the affected service.

Consult to ensure client school principals notify

parents/guardians of all affected students of

actions taken and other relevant information (such

as where to collect their children).

Keep an accurate log of all communication in

relation to the event.

Receive confirmation of bus’s arrival at destination

from driver.

Where possible keep an accurate record of the

event.

Direct all Media enquiries to DET Media Unit on

8688 7776.

A copy of your schools Student Transport

Emergency Management Plan, that details the

emergency procedures in the event of a

breakdown, accident, bushfire or other emergency

situation, should be attached in the Additional

Information section at the end of your schools

EMP.

Likelihood

Unlikely

Risk Level

High

Contact emergency services agencies

to ascertain local information on status

of any notified emergency.

Report emergency to the Security

Services Unit on 1800 126 126.

Advise emergency services of the

status and location of bus services and

seek assistance if required.

Notify your region and seek advice from

your regional Manager, Operations and

Emergency Management if required.

Confirm/provide instruction to driver

with regard to destination.

Notify client school principals and any

other facility with passengers on the

affected service.

Consult to ensure client school

principals notify parents/guardians of all

affected students of actions taken and

other relevant information (such as

where to collect their children).

Keep an accurate log of all

communication in relation to the event.

Receive confirmation of bus’s arrival at

destination from driver.

Where possible keep an accurate

record of the event.

Direct all Media enquiries to DET Media

Unit on 8688 7776.

A copy of your schools Student

Transport Emergency Management

Plan, that details the emergency

procedures in the event of a

breakdown, accident, bushfire or other

emergency situation, should be

attached in the Additional Information

section at the end of your schools EMP.

Heat health Hypothermia: heat and sunlight

overheat human body resulting in

heat cramps, heat exhaustion,

heat stress and heat stroke.

Dehydration exacerbating existing

medical conditions Power outages

due to high use of air-con,

refrigeration Failure of public

transport (rail) Food poisoning

due to unrefrigerated school lunch

To minimise the risks associated with extreme hot weather,

schools must develop appropriate strategies and

measures. Actions may include the following:

Call 000 if medical assistance is required

Scheduling/Activities

Restrict outdoor time.

Cancel or re-schedule any outdoor activities by

duration and intensity i.e. to start earlier or later in

the day when the heat is less intense, and to

include more rest breaks.

Use alternative venues to modify and relocate

activities when temperatures exceed 30C and

humidity levels exceed 60 per cent (e.g. indoor

recess and lunch, sports programs moved to

gym/indoor area).

Effective

Consequence

Moderate

Likelihood

Possible

Risk Level

Medium


2018-2019

Page | 18

Printed: 13/02/2019

Reschedule/move classes from classrooms with

direct sunlight/no cooling.

In extreme weather conditions, schools may:

reduce midday recess to no less than thirty

minutes

adjust dismissal time accordingly.

Ensure students make use of extra shade from

both man-made structures (e.g. sails and

umbrellas) and natural features such as trees to

provide cooler environments for outdoor activities.

Implement sun and UV protection policy as per

School Policy and Advisory Guide (SPAG) as well

as the SunSmart program.

Where possible, ensure sufficient shelter is

available for students awaiting pick-up by parents.

Hydration

Ensure students and staff continue to hydrate and

monitor the hydration of children with additional

needs.

Drinks containing caffeine such as coffee and tea

should be avoided.

Remind parents to provide their child with water

and modified uniform

Include information on the school's arrangements

for managing hot weather in the school newsletter.

Ensure staff monitor students for early signs of

heat stress/dehydration.

Indoors

Ensure indoor spaces have appropriate ventilation

or air conditioning.

Display dealing with heat posters in prominent

locations in the school.

Review first aid kits and the need to supplement

stock of ice packs and hydrolyte.

Notification/Information

Report any heat health impacts to the Security

Services Unit (24 hour, 7 days) on 1800 126 126.

Seek advice from your SEIL or regional emergency

management staff if required.

Direct any media enquiries to DET Media Unit on

8688 7776.

Smoke Risk of injury from smoke

inhalation or burns Risk of

property damage or property loss

This procedure may be used if you are not under threat from

a fire and are remaining in smoky conditions.

Medical

Call 000 if anyone is experiencing wheezing, chest

tightness and difficulty breathing.

Closely monitor for adverse effects of smoke on

students and staff.

Students and staff with existing heart or lung

conditions (including asthma) should follow the

treatment plan advised by their doctor.

Asthmatics must follow their personal asthma

action plan and keep a reliever or inhaler on hand.

Effective

Consequence

Major

Likelihood

Possible

Risk Level

High


2018-2019

Page | 19

Printed: 13/02/2019

Notify parents about school conditions and to

ensure they cater for their child’s needs e.g. extra

inhaler.

Activities/Indoors

Restrict outdoor activities or as appropriate,

cancel, re-schedule or use alternative venues for

any outdoor activities.

Close windows and doors.

Switch air conditioners to 're-circulate' or 'reuse air’

(turn it off if it doesn’t have this function)

Limit prolonged or heavy physical activity relative

to the conditions.


As appropriate:

report the incident to the Security Services Unit (24

hour, 7 days) 1800 126 126

notify your region and seek advice from your SEIL

or regional Manager, Operations and Emergency

Management if required

direct all Media enquiries to DET Media Unit on

8688 7776.

For health information about smoke go to:

www.betterhealth.vic.gov.au/bushfiresmoke or

http://www.betterhealth.vic.gov.au/plannedburns

For information about planned burns in your area

call 1800 226 226, download the VicEmergency

app. Detailed information about the time, location

and status of planned burns for the next 10 days

can be found at http://www.delwp.vic.gov.au/fire-

and-emergencies/planned-burns-for-the-next-ten-

days

Tune in to your ABC Radio station and keep

listening for advice and warnings. You can find

your local station on the ABC Radio frequency

finder as well as listen online or via the ABC Radio

app.

Insert any additional steps, including mitigation

steps that you have identified in your risk

assessment

Major external

emissions/spill

Physical injury to staff or students

Stress or psychological injury

requiring clinical support for

multiple individuals

Call 000 for emergency services and seek and

follow advice.

Report the emergency immediately to the Chief

Warden who will convene the IMT if necessary.

Turn off gas supply.

If the gas leak is onsite, notify your gas provider.

If safe to do so, evacuate staff, students, visitors

and contractors to Oval. This may be an off-site

location.

Check students, staff and visitors are accounted

for.

Report the emergency to the Security Services

Unit on 1800 126 126.

Acceptable

Consequence

Moderate

Likelihood

Possible

Risk Level

Medium

http://www.betterhealth.vic.gov.au/bushfiresmoke


http://www.delwp.vic.gov.au/fire-and-emergencies/planned-burns-for-the-next-ten-days




2018-2019

Page | 20

Printed: 13/02/2019

Notify your region and seek advice from your

regional Manager, Operations and Emergency


Await ‘all clear’ advice from emergency services or

further advice before resuming normal school

activities.

Direct all Media enquiries to the DET Media Unit

on 8688 7776.

Contact parents as required.

As appropriate insert any additional mitigation

steps relevant to your facility that you have

identified in your risk assessment


2018-2019

Page | 21

Printed: 13/02/2019

Core Emergency Response Procedures

Core Procedures Procedure Instructions

On-site evacuation/relocation

procedure

When it is unsafe for students, staff and visitors to remain inside the school building the Chief

Warden on-site will take charge and activate the Incident Management Team if necessary.

On-site evacuation/relocation will be necessary if it is unsafe for children, students and staff to

remain inside the building. The procedure may be required for an emergency response to

incidents such as a small fire, internal gas leak or other threat or hazard confined to a

classroom.

Highlight= Teacher responsibilities/information

Procedure

Call 000 for emergency services and seek and follow advice.

Determine which of the school's pre-identified on-site evacuation points is most

appropriate to use. School Oval or School Gym.

Alarm will sound over the PA or alternatively via Loud Speaker followed by instructions

for the school to be evacuated.

Evacuate students, staff and visitors to Evacuation Point designated.

a) On the Oval. Ontario Ave side. Lining up in designated areas, Starting with Prep at

the Gardina St end.

b) School Gym. Lining up in assembly positions.

Office staff check collect visitors book and CRT book and mark off visitors and CRT

Teachers.

Report the emergency and evacuation to Security Services Unit (24 hour, 7

days) on 9603 7999.

Take your emergency kit/first aid kit (including your student attendance lists and a

copy of this EMP).

Once at your primary and/or secondary assembly point/s, check all students, staff and

visitors are accounted for.

TEACHERS report students accounted for to the Principal and the Principal helper

marks off classes.

Teachers are responsible for the safety and supervision of their students during the

evacuation and for the duration of the emergency. No teacher is to leave students

unsupervised. If a teacher is directed by the co-ordinator to perform a task that

prevents effective supervision being maintained, it is the teacher’s responsibility to

arrange for alternative supervision whilst engaged in other tasks.

No student is to leave the school evacuation area with a parent or other adult unless

specific authorisation to do so has been issued by the co-ordinator.

Principal and a helper are to mark off staff (ES and Teachers)

Wait for emergency services to arrive or provide further information.

Notify your region and seek advice from your regional Manager, Operations

and Emergency Management if required.

Confirm with emergency service personnel that it is safe to return to normal

operations.

Maintain a record of actions/decisions undertaken and times.


Communication

COMMUNICATIONS: KEEPING IN TOUCH WITH EVERYONE

A warning siren will be sounded when there is an emergency to alert the

school. An information message broadcast over the public address system or


2018-2019

Page | 22

Printed: 13/02/2019

by a runner to individual classrooms will advise students and teachers of the

action to be taken.

The general office telephone is only to be used for emergency

communications.

The emergency services and the regional agency management officer are to

be notified immediately about any emergency. The general office telephone

or Principal or Assistant Principal mobile will be used for all other

communications.

An information centre will be established to communicate with parents who

arrive at the school. In the event that the media arrives at the school, they

should be directed to the co-ordinator.

Ensure communications with emergency services is maintained.

Actions after on-site evacuation/relocation procedure

Ensure any students, staff or visitors with medical or other needs are supported.

Advise the Security Services Unit and the region (regional Manager, Operations and

Emergency Management) that the evacuation is over.

Determine whether to activate your parent re-unification process.

Determine if there is any specific information students, staff and visitors need to know

(for example, parent reunification process or areas of the facility to avoid).

Contact the SSSO Network Coordinator if required.

Print and issue pre-prepared parent letters and give these to students to take home.

Ensure all staff are made aware of Employee Assistance Program contact details.

Seek support from your region/regional Manager, Operations and Emergency


Undertake operational debrief with staff and Incident Management Team to identify

any on-site evacuation and procedural changes that may be required.

Complete your Post Emergency Record.

Off-site evacuation procedure If it is unsafe for students, staff and visitors to remain on the school grounds the Chief Warden

on-site will take charge and activate the Incident Management Team if necessary.

If it is unsafe for students and staff to remain at the school or on the school grounds, the school

will need to be evacuated to the most appropriate designated off-site assembly point.

An off-site evacuation may be required for an emergency response to incidents such as a bomb

threat, fire, chemical spill or flood. It is recommended that you identify more than one off-site

evacuation point.


Identify which off-site assembly point you will evacuate staff, students and visitors to,

via which route. A or B.

An Alarm will sound over the PA or alternatively via Loud Speaker followed by

instructions for the school to be Evacuated Off-site

Evacuate staff, students and visitors to Mansell Reserve.

Office staff check collect visitors book and mark off visitors.

Report the emergency and evacuation to Security Services Unit (24 hour, 7 days) on

9603 7999.

Take your emergency kit/first aid kit (including your student and staff attendance lists

and a copy of this EMP).

Once at your primary and/or secondary assembly point/s, check all students, staff and

visitors are accounted for.


2018-2019

Page | 23

Printed: 13/02/2019

Teachers are responsible for the safety and supervision of their students during the

evacuation and for the duration of the emergency. No teacher is to leave students

unsupervised. If a teacher is directed by the co-ordinator to perform a task that

prevents effective supervision being maintained, it is the teacher’s responsibility to

arrange for alternative supervision whilst engaged in other tasks.

No student is to leave the school evacuation area with a parent or other adult unless

specific authorisation to do so has been issued by the co-ordinator.


Notify your region and seek advice from your regional Manager, Operations

and Emergency Management if required.

Confirm with Emergency Service personnel that it is safe to return to normal

operations.



Actions after off-site evacuation procedure



Emergency Management) that the evacuation is over.




Direct all Media enquiries to DET Media Unit on 9637 2871.







any off-site and procedural changes that may be required.


Lock-down procedure When an external and immediate danger is identified and it is determined that the students

should be secured inside the building for their own safety the Chief Warden on-site will take

charge and activate the Incident Management Team if necessary.

A lock-down may be necessary due to an incident that has occurred outside or in the local area

and it is determined it is safest for students and staff to stay inside. A lock-down may be

required in response to an emergency such as a hazardous smoke emission from a nearby

factory fire, severe weather event or a sensitive police operation.


Initiate the lock-down with 'PA alarm' and announce instructions to staff and students,

for example, all students to return to the classroom, follow teachers instructions, IMT

to the office, close internal doors and windows, remain in classroom, sit below window


2018-2019

Page | 24

Printed: 13/02/2019

level or move into corridors. Students are to sit on floor, out of sight of external view

until further instruction is given.

Check that all external doors (and windows if appropriate) are locked.

If available, allocate staff to be posted at locked doors to allow students, staff and

visitors to enter if locked out. Darrel/Libby to lock Blue Building & Wellbeing room, if

safe to do so.

Report the emergency and lock-down to the Security Services Unit (24 hour, 7 days)

on 9603 7999.

Divert parents and returning groups from the school if required.

Ensure a telephone line is kept free.

Keep public address system free.

Keep main entrance as the only entry point. It must be constantly monitored and no

unauthorised people allowed access. It shall remained locked and monitored.

Libby/Darrel to lock external Block B door.

If safe to do so, have a staff member wait at the main entry to the school to guide

emergency services personnel.

As appropriate, ascertain that all students, staff and visitors are accounted for.

Teachers need to contact the office if a child is unaccounted for on line 100 or call the

Assistant Principal on 0402280699 if EMT are not located in the office.

Notify your region and seek advice from your regional Manager, Operations and


As appropriate, confirm with emergency services personnel that it is safe to return to

normal operations.



Actions after lock-down procedure



Emergency Management) that the lock-down is over.











any lock-down and procedural changes that may be required.


Lock-out procedure When an internal immediate danger is identified and it is determined that students should be

excluded from buildings for their safety the Chief Warden on-site will take charge and activate

the Incident Management Team if necessary.

A lock-out may be used when an internal and immediate danger is identified and it is

determined that students and staff should be excluded from buildings for their safety. For

example, it may be unsafe for people to enter the school due to a gas leak in the facility.


Announce lock-out with instructions about what is required. Instructions may include

nominating staff to:

o Lock doors to prevent entry


2018-2019

Page | 25

Printed: 13/02/2019

o Check the premises for anyone left inside

o Obtain Emergency Kit

Go to the designated on-site assembly point/s.

Check that students, staff and visitors are all accounted for.

Report the emergency and lock-out to the Security Services Unit (24 hour, 7 days) on

9603 7999.



Where appropriate, confirm with emergency services personnel that it is safe to return

to normal operations.



Actions after lock-out procedure



Emergency Management) that the lock-out is over.









Management as required.


any lock-out and procedural changes that may be required.


Shelter-in-place procedure When an incident occurs outside the school and emergency services or the Chief Warden

determines the safest course of action is to keep students and staff inside a designated building

in the school (as evacuation might reasonably expose people to a greater level of danger until

the external event is handled), the Chief Warden on-site will take charge and activate the

Incident Management Team if necessary.

This protective action may be used when an event takes place outside your school if it is

determined that the safest course of action is for children, students and staff to shelter-in-place

in a part of the school you have determined will provide the best protection from a particular

hazard, such as a severe weather event or the approach of a bush or grass fire.


Chief Warden activates the Incident Management Team.

Move all students, staff and visitors to the pre-determined shelter-in-place area the

School gym.

Take your emergency kit/first aid kit (including your student and staff attendance lists

and a copy of this EMP).

Report the emergency to the Security Services Unit (24 hour, 7 days) on 9603 7999.

Check that all students, staff and visitors are accounted for.

Ensure communications with emergency services is maintained.




Where appropriate, confirm with emergency service personnel that it is safe to return

to normal operations.


2018-2019

Page | 26

Printed: 13/02/2019



Actions after shelter-in-place procedure


Advise the Security Services Unit that shelter-in- place is over.



(for example parent reunification process or areas of the facility to avoid).






Management as required.


any shelter-in-place and procedural changes that may be required.



2018-2019

Page | 27

Printed: 13/02/2019

Specific Emergency Response Procedures

Specific Procedures Procedure Instructions

Building fire


Activate the fire alarm.

If appropriate, follow the procedure for on-site evacuation.

Report the emergency immediately to the Chief Warden who will convene your IMT if

necessary.

Extinguish the fire (only if safe to do so).

Evacuate to the oval- Ontario Ave end, closing all doors and windows.

Check that all areas have been cleared and notify the Chief Warden.

Check that all students, staff, visitors and contractors are accounted for.

Report emergency to the Security Services Unit on 9603 7999.




Direct all Media enquiries to DET Media Unit on 9637 2871

Atmospheric Contaminants

CHEMICALS

Elimination

- Selection of non hazardous substances

Substitution

- Selection of less hazardous substances

Engineering

- Appropriate storage and segregation of Dangerous Goods and Hazardous Substances (e.g.

flame proof cabinets, locked storage rooms etc.)

- Installation of fire detection systems (e.g. smoke detectors)

- Installation of fire fighting equipment (e.g. fire extinguishers, hose reels etc.)

- Installation of fume cupboards and mechanical ventilation systems

- Installation of bunded storage areas

Administration

- Chemical Procedure

- Chemical Register and associated Material Safety Data Sheets (MSDS)

- Training for employees/students in the safe use and handling of chemicals

- Mandatory placarding in place as designated by the Dangerous Goods Management Act (if

required):

- HAZCHEM placarding at the entrance

- Placarding of storage locations

- Storage of minimal quantities of chemicals

- Emergency management procedures in place, including fire wardens, area wardens, and an

assigned assembly area

- Emergency evacuation drills (biannual)

PPE

- Provision of PPE (e.g. gloves, goggles etc.)

- Provision of spill kits

Intruder



2018-2019

Page | 28

Printed: 13/02/2019

Report the emergency immediately to the Chief Warden.

Do not do or say anything to the person to encourage irrational behaviour.

Initiate action to restrict entry to the building if possible and confine or isolate the

threat from building occupants.

Determine whether evacuation, lock-down or shelter-in-place is required. Do this in

consultation with the Police where possible.

Evacuation only should be considered if safe to do so.






Document incident in writing and e-mail to principal.

Severe weather event

Call 000 if emergency services are needed and seek and follow advice.

Before the storm, store or secure loose items external to the building, such as outdoor

furniture and rubbish bins.

Secure windows (close curtains and blinds) and external doors. If necessary, tape

windows and glass entrances. Utilise boards and sandbags if required.

During a severe storm:

o Remain in the building and keep away from windows.

o Restrict the use of telephone landlines to emergency calls only, particularly

during a thunderstorm.

Report any matter concerning the safety and wellbeing of students, staff and visitors to

the Chief Warden.

Disconnect electrical equipment - cover and/or move this equipment away from

windows.




Listen to local radio or TV on battery-powered sets for weather warnings and advice.

As appropriate insert any additional mitigation steps relevant to your facility

that you have identified in your risk assessment

After the severe weather event

After storm passes, evaluate the need to evacuate if uncontrolled fires, gas leaks, or

structural damage has occurred as a result of the storm.

Direct all media enquiries to DET Media Unit on 9637 2871.


TRANSPORT ACCIDENT

Call 000.

Need some advice

SNAKE BITE Call 000

Activate First Aid procedure.

Isolate snake if still in area and activate evacuation or lock down if required.

Substitution

- Alternative activities for students with allergies


2018-2019

Page | 29

Printed: 13/02/2019

- Selection and planting of low irritant/non poisonous varieties of plants

- Installation of synthetic grass

Administration - Selection of appropriate outdoor student areas

- Grounds maintenance program

- Hazard and Incident Reporting Procedure

- Procedure for isolation of animals (e.g. snake) on site

- Engagement of animal removalists

- Awareness training for employees and students

- First aid trained employees

- Medical information and records for each student (e.g. anaphylaxis)

Bomb/substance threat If a suspicious object is found (or the threat identifies the location of a bomb)

Immediate response

Immediately clear and cordon off the area in the vicinity of the object.

Call 000 for police and seek and follow advice.

Report the threat to the Chief Warden/principal who will coordinate the emergency

response until police arrive.

Report the emergency to the Security Services Unit on 9603 7999.

Do not approach, touch, tilt or tamper with the object.


that you have identified in your risk assessment.

Evacuation

Evacuate the school and:

o Ensure students and staff are not directed past the object

o Alert any other services co-located at the school site

o Check that all students, staff and visitors are accounted for

o Restrict all access to the site and ensure there are no barriers inhibiting

access by police

o As appropriate insert any additional mitigation steps relevant to your

facility that you have identified in your risk assessment.

Communication

Provide police with details of the situation, including actions you have taken and intend

to take. Follow any advice provided by police.

Contact parents when evacuation is complete and it is safe to do so.

Notify your regional emergency management contact and seek advice if necessary.


Await "all clear" advice from police before returning to school buildings to resume

normal school activities.



If a bomb/substance threat is received by telephone

DO NOT HANG UP

Keep the person talking for as long as possible and obtain as much information as

possible.

Without alerting the caller, signal a co-worker to:

o call 000 for police on a separate phone

o notify the Chief Warden/principal

o report emergency to the Security Services Unit on 9589 6266.

Fill out the Bomb Threat Checklist and record the following details while you are on

the phone to the caller (The Bomb Threat Checklist is provided in the "Related

forms" section of your on-line EMP. The checklist should be located with staff who

normally answer in-coming phone calls):


2018-2019

Page | 30

Printed: 13/02/2019

o gender of caller

o age of caller

o accents and speech impediments

o background noises

o key phrases used

o whether the threat is automated/taped/recorded.

Ask the caller:

where exactly is the bomb/substance located?

what time will the bomb explode/the substance be released?

what will make the bomb explode/how will the substance be released?

what does the bomb look like?

what kind of device/substance is it?

who put the bomb/substance there? Why was it put there?

what kind of substance is it (gas, powder, liquid)? How much is there?

where are you? Where do you live?

what is your name? What are your contact details?

Once the call is finished:

DO NOT HANG UP - it may be possible for police to trace the call if the telephone line

is kept open, regardless of whether the caller hangs up.

Immediately:

o inform the Chief Warden/principal if this has not yet been done

o call 000 to report threat to police if this has not yet been done - use a

different telephone line or mobile phone

o o clear and cordon off the area if the caller identified the location of the

object. Do not approach, touch, tilt or tamper with the object.

implement evacuation and communication procedures as indicated in section "If a

suspicious object is found" above

report the emergency to the Security Services Unit on 9589 6266

ensure all of the caller information has been written down and provided to police on

arrival.



If a bomb/substance threat is received by letter

Place the letter in a clear bag or sleeve and store in a secure place

Avoid any further handling of the letter or envelope

Call 000 for police and seek and follow advice

Notify the Chief Warden/principal

If the letter identifies the location of a device, immediately clear and cordon off the

nominated area. Do not approach, touch, tilt or tamper with the object.

Implement evacuation and communication procedures as indicated in section "If a

suspicious object is found" above.




If a bomb/substance threat is received electronically e.g. by email

DO NOT DELETE THE MESSAGE

Call 000 for police and seek and follow advice

Notify the Chief Warden/principal

If the email identifies the location of a device, immediately clear and cordon off the

area. Do not approach, touch, tilt or tamper with the object.

Implement evacuation and communication procedures as indicated in section "If a

suspicious object is found" above.



2018-2019

Page | 31

Printed: 13/02/2019



If you are at the site of an explosion

o Direct staff to shelter students under sturdy tables or desks if objects are

falling around you.

o Implement evacuation and communication procedures as indicated in section

"If a suspicious object is found" above. Do not retrieve personal

belongings or make phone calls when evacuating.

o Help others to leave the area. Use stairs instead of elevators.

o Be aware of weakened floors and stairways and watch for falling debris.

o Once out of the affected building:

Move students away from windows and glass doors or other

potentially hazardous areas

Use caution to avoid debris that could be hot or sharp

Call 000 for emergency services and seek and follow advice

Report the emergency to the Security Services Unit on 9589 6266

Be aware of any potential secondary explosions

Limit use of phones as communications systems may become

congested.

o As appropriate insert any additional mitigation steps relevant to your

facility that you have identified in your risk assessment.

Influenza pandemic Appendix B of the DET Pandemic Influenza Incident Response Plan provides details of the key

actions

for schools to implement at each of the preparedness and response stages of a pandemic

influenza event.

Loss of essential services When there is a loss of essential services (power, water, communications):

Determine which services are affected and the extent of the impact.

Respond to any immediate threat to student and staff safety and isolate/secure

buildings/areas if necessary.

Call 000 if emergency services are required to respond e.g. power lines down in

front of school.

Contact the relevant provider/s to report outage and ascertain when restoration

will occur.

Consider consequential impacts, e.g. power outage will impact on phone lines

and IT systems.

Contact your Senior Education Improvement Leader or regional Manager,

Operations and Emergency Management for advice and support if necessary.

Report the loss of essential services to the Security Services Unit on 1800 126

126.


Refer to the school’s Business Continuity Management Plan if the essential

services are likely extend beyond 24 hours.

Insert any additional steps, including mitigation steps that you have identified in

your risk assessment

Bus Emergency While En

Route


https://edugate.eduweb.vic.gov.au/edrms/collaboration/EM/EM%20Policy%20Tools%20and%20Resources/Pandemic%20Influenza%20Stages%20and%20Key%20Actions%20for%20Schools.docx

https://edugate.eduweb.vic.gov.au/edrms/collaboration/EM/EM%20Policy%20Tools%20and%20Resources/Pandemic%20Influenza%20Stages%20and%20Key%20Actions%20for%20Schools.docx


2018-2019

Page | 32

Printed: 13/02/2019

Contact emergency services agencies to ascertain local information on status of any

notified emergency.

Report emergency to the Security Services Unit on 1800 126 126.

Advise emergency services of the status and location of bus services and seek

assistance if required.



Confirm/provide instruction to driver with regard to destination.

Notify client school principals and any other facility with passengers on the affected

service.

Consult to ensure client school principals notify parents/guardians of all affected

students of actions taken and other relevant information (such as where to collect their

children).

Keep an accurate log of all communication in relation to the event.

Receive confirmation of bus’s arrival at destination from driver.

Where possible keep an accurate record of the event.


CLIENT SCHOOL PRINCIPALS WILL:

o Receive instruction from the coordinating principal.

o Consult with the coordinating principal to confirm parents/guardians of

affected students have been notified, and provided with other relevant

information (such as where to collect their children).

o Keep an accurate log of all communication in relation to the event.

Note: The above summarised procedure relates specifically to Students Affected En Route

only. For the detailed procedure, including for Students Affected While at School and Bus

Routes Affected Overnight or Before School, refer to the DET School Bus Program Emergency

Management Operational Guidelines January 2015 or the Student with Disabilities Transport

Program Emergency Management Operational Guidelines January 2015 as appropriate.

Heat health To minimise the risks associated with extreme hot weather, schools must develop appropriate

strategies and measures. Actions may include the following:

Call 000 if medical assistance is required

Scheduling/Activities

Restrict outdoor time.

Cancel or re-schedule any outdoor activities by duration and intensity i.e. to start

earlier or later in the day when the heat is less intense, and to include more rest

breaks.

Use alternative venues to modify and relocate activities when temperatures

exceed 30C and humidity levels exceed 60 per cent (e.g. indoor recess and

lunch, sports programs moved to gym/indoor area).

Reschedule/move classes from classrooms with direct sunlight/no cooling.

In extreme weather conditions, schools may:

reduce midday recess to no less than thirty minutes

adjust dismissal time accordingly.

Ensure students make use of extra shade from both man-made structures (e.g.

sails and umbrellas) and natural features such as trees to provide cooler

environments for outdoor activities.

Implement sun and UV protection policy as per School Policy and Advisory Guide

(SPAG) as well as the SunSmart program.

Where possible, ensure sufficient shelter is available for students awaiting pick-up

by parents.

Hydration


2018-2019

Page | 33

Printed: 13/02/2019

Ensure students and staff continue to hydrate and monitor the hydration of

children with additional needs.

Drinks containing caffeine such as coffee and tea should be avoided.

Remind parents to provide their child with water and modified uniform

Include information on the school's arrangements for managing hot weather in the

school newsletter.

Ensure staff monitor students for early signs of heat stress/dehydration.

Indoors

Ensure indoor spaces have appropriate ventilation or air conditioning.

Display dealing with heat posters in prominent locations in the school.

Review first aid kits and the need to supplement stock of ice packs and hydrolyte.


Report any heat health impacts to the Security Services Unit (24 hour, 7 days) on

1800 126 126.

Seek advice from your SEIL or regional emergency management staff if required.

Direct any media enquiries to DET Media Unit on 8688 7776.

Smoke CaThis procedure may be used if you are not under threat from a fire and are remaining in

smoky conditions.

Medical

Call 000 if anyone is experiencing wheezing, chest tightness and difficulty breathing.

Closely monitor for adverse effects of smoke on students and staff.

Students and staff with existing heart or lung conditions (including asthma) should

follow the treatment plan advised by their doctor.

Asthmatics must follow their personal asthma action plan and keep a reliever or

inhaler on hand.

Notify parents about school conditions and to ensure they cater for their child’s needs

e.g. extra inhaler.

Activities/Indoors

Restrict outdoor activities or as appropriate, cancel, re-schedule or use alternative

venues for any outdoor activities.

Close windows and doors.

Switch air conditioners to 're-circulate' or 'reuse air’ (turn it off if it doesn’t have this

function)

Limit prolonged or heavy physical activity relative to the conditions.


As appropriate:

report the incident to the Security Services Unit (24 hour, 7 days) 1800 126

126

notify your region and seek advice from your SEIL or regional Manager,

Operations and Emergency Management if required

direct all Media enquiries to DET Media Unit on 8688 7776.

For health information about smoke go to: www.betterhealth.vic.gov.au/bushfiresmoke or http://www.betterhealth.vic.gov.au/plannedburns

For information about planned burns in your area call 1800 226 226, download the

VicEmergency app. Detailed information about the time, location and status of

planned burns for the next 10 days can be found at http://www.delwp.vic.gov.au/fire-

and-emergencies/planned-burns-for-the-next-ten-days

http://www.betterhealth.vic.gov.au/bushfiresmoke





2018-2019

Page | 34

Printed: 13/02/2019

Tune in to your ABC Radio station and keep listening for advice and warnings. You

can find your local station on the ABC Radio frequency finder as well as listen online

or via the ABC Radio app.

Insert any additional steps, including mitigation steps that you have identified in your

risk assessment

Major external emissions/spill


Report the emergency immediately to the Chief Warden who will convene the IMT if

necessary.

Turn off gas supply.

If the gas leak is onsite, notify your gas provider.

If safe to do so, evacuate staff, students, visitors and contractors to insert the

location of your assembly point/s. This may be an off-site location.

Check students, staff and visitors are accounted for.

Report the emergency to the Security Services Unit on 1800 126 126.



Await ‘all clear’ advice from emergency services or further advice before resuming

normal school activities.

Direct all Media enquiries to the DET Media Unit on 8688 7776.



that you have identified in your risk assessment


2018-2019

Page | 35

Printed: 13/02/2019

Emergency Contacts During emergency, refer any of the emergency contacts

School Contacts

DET Contacts

Key Roles Name

Phone

Phone (After

Hours)

Mobile

Principal / Director Anne Robinson 50231336 0400655823 0400655823

Assistant Prin. 1 Luke Jeffers 50231336 0402280699 0402280699

Leading Teacher Darrel Branson 50231336

Year 5 / 6 Joe Cavallo 50231336

Year 3 / 4 Tracy Pope 50231336

Year 1/2 Amber Lucey 50231336

Year Prep Sharon Brennan 50231336

School Council President/

Committee Chair

Kiran McDonald 0408809407

OOSH Jody Butterworth 50211809

School Council President Kiran McDonald 0408809407

Roles Name

Phone

Mobile

Regional Director Jeanette Nagorcka (03) 9488 9410

Regional Office([email protected]) Bendigo, Coburg (03) 5440 3111, (03)

9488 9488

Manager, Operations & Emergency

Management

John Brownstein (03) 5440 3175 0418 509 953

Emergency Management Support Officer Paul McNally (03) 5440 3154 0436 819 074

Security Services Unit 1800 126 126

Cushman & Wakefield 1300 133 468


2018-2019

Page | 36

Printed: 13/02/2019

Local / Other Organizations

School Bus Emergency Contacts

Employee Assistance Program 1300 361 008

Media Unit (on call 24/7) (03) 8688 7776

SEIL Andrew Ough 0400127544 0400127544

SSSO Team Leader

Name

Phone

Local Police Station 50185300

Ambulance 000

Fire Services Authority MFB/CFA 000

State Emergency Service 132 500

Hospital(s) 50223333

Gas (check for local number) DWR Services 50234686

Electricity (check for local number) Cummins & Noonan 50248855

Water Corporation (check for local number) Lower Murray Water 50513400

Department of Human Services (Regional Office) 50223111

Department of Human Services- Child Protection (Regional Office) 1800675598

Local Government 50188100

EPA (03) 9695 2722

DEECD Regional Office 54403111

Emergency Management Services Unit (ESMU) (03) 9589 6266

Other


2018-2019

Page | 37

Printed: 13/02/2019

Bus Routes Areas Services

Schools serviced or bus

coordinating school

Contact Details


2018-2019

Page | 38

Printed: 13/02/2019

Incident Management Team

IMT Structure

Roles Primary Contact Secondary Contact

Chief Warden/Education

Commander

Name:

Luke Jeffers

Phone/Mobile:

5023 1336 / 0402280699

Name:

Anne Robinson

Phone/Mobile:

5023 1336 / 0400 655 823

Planning Officer

Name:

Anne Robinson

Phone/Mobile:

5023 1336 /0400655823

Name:

Amber Lucy

Phone/Mobile:

5023 1336 /

Operations Officer (Area Warden)

Name:

Darrel Branson

Phone/Mobile:

Name:

Libby O'Connor

Phone/Mobile:


2018-2019

Page | 39

Printed: 13/02/2019

5023 1336

5023 1336

Logistics Officer (Warden)

Name:

Elaine Brown

Phone/Mobile:

5023 1336 /

Name:

Sarah Edlington

Phone/Mobile:

5023 1336

Information/Communication Person

Name:

Anne Robinson

Phone/Mobile:

5023 1336 / 0400655823


2018-2019

Page | 40

Printed: 13/02/2019

Incident Management Team Roles & Responsibilities

Core Procedures Procedure Instructions

Chief Warden/Education

Commander

Pre-Emergency

Maintain current contact details of IMT members.

Conduct regular exercises/drills.

Ensure students/staff with special needs list and staff trained in first aid list are up to

date.

Ensure our emergency response procedures are kept up-to-date.

Ensure staff on the IMT are aware of their responsibilities.

During Emergency

Attend the emergency control point.

Ascertain the nature and scope of the emergency.

Ensure that the emergency services have been notified.

Ensure the appropriate response has been actioned.

Convene our IMT as required.

Initiate evacuation of affected areas/lock-down/lock-out/shelter-in-place as required.

Brief the incoming emergency services and respond to their requests.

Post- Emergency

When the incident is rendered safe or the emergency services returns control, notify

the IMT members to have staff and students return to normal operations.

Organise debrief with the IMT and, where appropriate, with any attending emergency

Service.

Compile a report for the IMT and region and notify Security Services Unit (24 hour, 7

days) and the region.

Planning Officer Pre-Emergency

Assist the Chief Warden.

Identify resources required.

Participate in emergency exercises/drills.

During Emergency


Ascertain the nature and scope of the emergency.

Report any changes in the situation to the Chief Warden.

Act as directed by the Chief Warden.

Plan for contingencies.

Post- Emergency

Collect and evaluate information relating to the emergency.

Identify recovery needs and develop a recovery plan (if required).

Operations Officer (Area

Warden)

Pre-Emergency

Regularly check and report on deficiencies of emergency equipment and kits.

Coordinate Safety practices (e.g. clear egress paths, access to first attack equipment

e.g. fire extinguishers and disposal of rubbish) by wardens throughout their areas.


During Emergency

On hearing alarm or becoming aware of an emergency, the Operations Warden will:


2018-2019

Page | 41

Printed: 13/02/2019


Communicate with the Chief Warden by whatever means available and act on

instructions.

Implement the emergency response procedure relevant to the floor or area and

ensure that the Chief Warden is notified.

Direct logistics officer (wardens) to check the floor or area for any abnormal situation.

Commence evacuation if the circumstances on their floor or area warrant this.

Control the movement of people.

Co-opt persons as required to assist a logistics officer (wardens) during an

emergency.

Ensure that any implications for regular bus/student transport arrangements for the

school or clients schools are addressed.

Confirm that the logistics officer’s (warden) activities have been completed and report

this to the Chief Warden or a senior officer of the attending emergency services if the

Chief Warden is not contactable.

Post Emergency

Compile report of the actions taken during the emergency for the debrief.

Logistics Officer (Warden) Pre-Emergency

Ensure staff and students are aware of the emergency response procedures.

Carry out safety practices (e.g. clear egress paths, access to first attack equipment

e.g. fire extinguishers and disposal of rubbish).


During Emergency

Persons selected to perform as Logistics Warden will carry out activities as set out in the

emergency response procedures and as directed by the Operations Warden (Area Warden).

Activities may include the following:

Attend the emergency control point, if requested to.

Check designated area: Libby= Front buildings (Grade 2, 5/6, 3/4, Library, Prep &

Reading Resource) Elaine= Back Buildings (Library, Toilets, 1/2, OSHC, Gym & Blue

Room)

Check that any fire doors and smoke doors are properly closed

Close or open other doors in accordance with the emergency response procedures.

Search the floor or area to ensure all people have evacuated. This function is of

greater importance than a later physical count of those evacuated.

Ensure orderly flow of people into protected area.

Assist occupants with disabilities.

Act as lead of groups moving to nominated assembly areas.

Report status of required activities to the operations officer (area warden) on their

completion.

Act as directed by the Chief Warden.

Post- Emergency

Compile report of the actions taken during the emergency for the debrief.

Information/Communication

Person

Communications

Pre- Emergency

• Assist the Chief Warden/Education Commander.

• Attend training in the use of the service’s communication system as appropriate.

• Maintain records and logbooks and make them available for emergency response.

• Ensure emergency and parent contact details are up-to-date.

• Participate in emergency exercises/drills.


2018-2019

Page | 42

Printed: 13/02/2019

During Emergency

• Attend the emergency control point.

• Ascertain the nature and location of the emergency. Maintain up to date information.

• Confirm that emergency services have been notified.

• Notify appropriate IMT members.

• At the direction of the Chief Warden/Education Commander provide instruction and

information to staff, children and parents as required.

• Keep a log of events that occurred during the emergency.

• Act as directed by the Chief Warden/Education Commander.

Post- Emergency

• Collate logs of events completed by all IMT members during the emergency for the debrief


2018-2019

Page | 43

Printed: 13/02/2019

Communication Tree

Communication Tree


2018-2019

Page | 44

Printed: 13/02/2019

Business Continuity Business continuity planning is intended to minimise any safety, financial, educational, operational, reputational and/or other damaging consequences of a disruptive event.

An inability to access your school site

A loss of IT / telephone / data / power

A loss of shortage of staff or skills

1. Arrangements to manage inability to access your school site

You may like to consider mutual support agreements with other schools/other local premises, virtual learning, scheduling offsite excursions

Details of arrangements I'm not sure what to put here...

Name Contact Details

Support Role

2. Arrangements to manage a loss of technology / telephony / data / power

You may like to consider backing up school data, use of paper based systems, flexible lesson plans, generators, emergency lighting

Details of arrangements

When there is a loss of essential services (power, water,

communications): Determine which services are affected and the

extent of the impact. Respond to any immediate threat to student

and staff safety and isolate/secure buildings/areas if necessary.

Call 000 if emergency services are required to respond e.g. power

lines down in front of school. Contact the relevant provider/s to

report outage and ascertain when restoration will occur. Consider

consequential impacts, e.g. power outage will impact on phone

lines and IT systems. Contact your Senior Education Improvement

Leader or regional Manager, Operations and Emergency

Management for advice and support if necessary. Report the loss

of essential services to the Security Services Unit on 1800 126

126. Contact parents as required. Refer to the school’s Business

Continuity Management Plan if the essential services are likely

extend beyond 24 hours. Insert any additional steps, including

mitigation steps that you have identified in your risk assessment


2018-2019

Page | 45

Printed: 13/02/2019


Support Role

Luke Jeffers 50231336 Assistant Principal

3. Arrangements to manage a loss or shortage of staff or skills

You may like to consider temporary staff arrangements, multi-skilling/cross training, alternate operational arrangements, suspending non critical activities and/or mutual support with other school(s)

Details of arrangements This is an unforeseeable issue.


Support Role

Business Continuity Checklist

Action Actioned?

Activate the school’s Incident Management Team

Evaluate the impact of the incident for:

School activities

Impact over time

Manageability

Staffing levels

Resources for recovery

Identify actions to mitigate impact, including:

Suspension of non-critical activities

Mutual support arranged with other schools

Distance/virtual learning Use of different areas within site

Off-site activities

Back–up of key school data

Using paper based systems

Flexible lesson plans

Using generators, portable lighting


2018-2019

Page | 46

Printed: 13/02/2019

Produce an Action Plan for maintaining critical activities that includes:

Priorities

Communications

Resource deployment

Allocation of specific roles

Monitoring

Reporting

Stakeholder engagement

Establish a register to log all decisions and actions

Establish a register to log all financial expenditure incurred

Secure resources for continuity/recovery including:

Staffing

Premises

IT and equipment

Welfare

Deliver appropriate communications including to:

Staff

Parents/Carers

School Council

School bus contractor/bus coordinating school (as

appropriate)

Outside School Hours Care provider

Other users of site

Region

Suppliers

Local Shire/Municipality (as appropriate)


2018-2019

Page | 47

Printed: 13/02/2019

Area Map

Area Map


2018-2019

Page | 48

Printed: 13/02/2019


2018-2019

Page | 49

Printed: 13/02/2019

Evacuation Map

Building Name Evacuation Procedures

MWPS SIte

Mildura West Primary School Emergency Management Plan 2018 ... Wes… · - Good housekeeping...

Documents

Transcript of Mildura West Primary School Emergency Management Plan 2018 ... Wes… · - Good housekeeping...