MIIS Reorganization Next Steps Follow Up from the Retreats March 16, 2009.

MIIS Reorganization Next Steps

Follow Up from the Retreats

March 16, 2009

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Table of Contents

• Achieving ‘One MIIS’ (Takeaways from the Retreats)

• Desired Outcomes: Academic Year 2009-10

• Planning Process and Structure

• Timeline and Milestones

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• The retreats of last month began a process that will carry us through a successful reorganization, enabling MIIS to achieve its goals of excellence in learning, teaching and professional development

• In seeking to create a whole that is truly greater than the sum of the parts, we must first strengthen the parts

• The task forces and working groups described in the following pages are charged with:

– Ensuring rigor, focus and relevance in our academic programs

– Realizing the promise of Monterey Way 2.0

– Weaving a strong fabric of connections among programs, departments and schools

– Achieving synergies and efficiencies that will enable all of us to work smarter

– Being the solution

MIIS Reorganization: Looking Ahead

Achieving ‘One MIIS’(Takeaways from the Retreats)

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GSIPM

• Academic excellence permeates the entire value chain of MIIS, from selectivity in student admissions and faculty recruitment, to enhanced Monterey Way 2.0 teaching and learning, to adaptability of graduates to future job markets

• Curriculum development must focus on relevance to global problems and solutions, practical perspectives, and marketable skills, rather than traditional teaching and classroom activities

• Strong core program elements are to serve as the basis for cross-disciplinary learning and creative programming, and are conceived in such a way that we prevent the formation of new silos

• Curriculum and program development require an organizational infrastructure (structure, process, and culture) that supports greater capacity for innovation and collaboration

GSIPM and GSTILE must have a seamless relationship withAdvising, Career & Student Services for MIIS to achieve success

Achieving ‘One MIIS’

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GSTILE

• Members of the MIIS community want to learn more about one another

• Faculty want to collaborate across our curricula on projects such as interdisciplinary courses; joint degrees/certificates in teaching T&I, and educational policy; Monterey Model courses; enhanced language offerings; and exploration of PhD possibilities

• Faculty can share expertise across our curricula in improved language assessment practices, training of teachers, and enhanced non-degree program offerings

• Our curricula must help students meet professional objectives that are market driven

• MIIS students gain invaluable professional experience by interacting and working with the local community


GSIPM and GSTILE must have a seamless relationship withAdvising, Career & Student Services for MIIS to achieve success

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Advising, Career and Student Services

• Advising, Career and Student Services (ACSS) must provide a seamless advising experience from prospective students to alumni with ‘high-touch’ communications

• Students can access expanded job and career resources, including the experiences and networks of our MIIS alumni and the broader Middlebury network

• Faculty advising and mentoring roles are enhanced while relationships among faculty, students, and professional advising staff are transparent and effective

• Students can both feel support and exercise individual choice and responsibility

• MIIS should maintain and build upon current community building efforts

• Success also means embedding inter-disciplinary relationships in programs

The schools must communicate and articulate effectively and consistently with ACSS


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Running ‘One MIIS’

• Well-designed infrastructure (human and technological) contributes to clear and efficient work processes

• Efficient, transparent work processes and effective communication save time that can be devoted to strategic thinking and innovation

• Elegant and consistent assessment methodologies inform data driven decision-making

• A positive, appreciative community generates confidence and pride in MIIS and inspires people to want to give, and give back


Desired Outcomes: Academic Year 2009-10

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GSIPM


• Several curriculum and program innovations that demonstrate Monterey Way 2.0 learning and positive impact on student career development, student and faculty recruitment, and institutional advancement

• A transparent and efficient decision system that is capable of allocating limited resources to the best ideas for course, curriculum and program changes

• An organizational system in place that facilitates a cultural change from excellence in classroom teaching to excellence in student-centered learning

• Smooth transition from the current structure to ensure promises made to students and alumni are delivered, particularly vis-à-vis ACSS

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• Increased awareness of colleagues’ interests, enthusiasms, and areas of expertise

• Several well-articulated proposals that link curricula across programs

• Improved language assessment practices

• Curriculum design that implements teacher training across programs

• Formal assessment and optimization plans for all non-degree programs

• Well-researched understanding of market forces that impact program planning and development for meaningful student experiences and employment

• Collaborative interactions and information sharing with ACSS

GSTILE


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• Implementation of Advising 2.0: advising blogs, podcasts, and e-file for each student

• Advising syllabus with degree/track specific outcomes

• Centralized career resources and data

• Staff of cross-trained advising generalists and specialists

• Ability for students to make online advising appointments

• Peer to Peer Mentoring Program

• Alumni Mentoring Program



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• Side-by-Side Analysis and Recommendations: current practices; required changes for Fall 2009; changes for June 2010; and allocation of roles and responsibilities



Functions

Admissions: recruiting strategy, publications, web presence, criteria, forms, process, articulation with advising/schools, financial aid, visit days

Advising: testing, academic advising, career advising, career information/resources, employer relations

Community Building: new student orientation, international student orientation, staff advisory team, innovation process

Student Information Systems: automation of registration, grading, transcripts

Classes: course scheduling, testing, pre-registration, registration, drop/add process

Graduation: degree audits, diplomas

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Running ‘One MIIS’ (cont’d)

Functions (cont’d)

Faculty: recruitment and hiring, faculty development, faculty evaluation, reviews and promotions

Faculty Governance: Faculty Senate, FEC, APSIC, representation, rights and responsibilities

Curriculum: program reviews (internal/external), outcomes-based assessment, market-aware planning

Resources: teaching resource allocation, budget process

Maintenance of Accreditation: AACSB, NEASC

Advancement: fundraising priorities

Technology: support for MW 2.0 teaching/learning; advising and communications infrastructure; web presence for marketing and community building

• Side-by-Side Analysis and Recommendations: current practices; required changes for Fall 2009; changes for June 2010; and allocation of roles and responsibilities

Planning Process and Structure

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1. Council of Program Chairs for GSIPM, chaired by Dean-designate Yuwei Shi; its work will involve broad consultation with all stakeholders in the curriculum development process

2. Council of Program Chairs for GSTILE, chaired by Dean-designate Renee Jourdenais; Dean Jourdenais will issue a call for curricular ideas, and faculty and staff will be invited to volunteer for smaller ides-development sub-groups

3. Task Force for Advising, Career and Student Services, appointed and chaired by Dean-designate Tate Miller, with representation from students, faculty and staff, and input sought from the entire community via a public wiki

4. A Reorganization Working Group of volunteers, open to all areas of the community and chaired by Amy McGill, Executive Director for Planning and Special Projects, to analyze and make recommendations on organizational and infrastructural issues regarding the reorganization to two schools, and in the transition to full integration with Middlebury in 2010

Four groups will be formed to guide the process

Amy Sands, MIIS Provost, will have oversight responsibilities over reorganization activities

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1. Form the Council of Program Chairs as the primary entity responsible for curriculum and program planning and change

2. Create liaisons with Advising (participating in the Advising Task Force) and Faculty Senate to collaborate on curriculum, program and organizational changes

• Develop draft guidelines for innovative proposals for new courses, curricula and programs

• Finalize the guidelines through discussions among all stakeholders within MIIS

• Implement, review and modify the guidelines by end of Academic Year 2009-10

GSIPM

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1. Initiate community building activities (ALL ideas welcome)

2. Program Chairs identify/seek one or two faculty/staff who would be interested in participating in each of the above-mentioned endeavors (themselves included)

• Small teams explore possibilities, reporting back to colleagues and Program Chairs for feedback during monthly meetings

• Program Chairs and Dean examine feasibility of endeavors

• Implement ideas

• Form new groups as new ideas are generated… repeat process

GSTILE

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1. Establish 8-12 person Task Force of faculty, students, and staff– Meet every two weeks to develop one year advising plan based upon retreat

takeaways, desired outcomes and goals

2. Task Force will use advising planning wiki (already in place) for Institute-wide input and formally liaise with Program Chairs, Provost, Student Council and others

3. Task force hands off final approved plan for implementation

4. Dean of Advising, Career and Student Services posts monthly progress reports on advising blog, and reports to Task Force and Provost

5. Task Force monitors, evaluates and adjusts plan for one year


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1. Issue call for volunteers to establish working group for infrastructure issues: ideally includes representation from admissions, registrar’s office, business office, advancement, HR, IT, TLC, and innovations incubator, plus interested faculty and students

2. Assign appropriate functions to the working group to achieve side-by-side analysis and develop reorganization implementation plan (see next slide)

• Develop focused sub-groups as appropriate

3. Assign appropriate functions to other MIIS groups: Faculty Senate and faculty committees; Advising Task Force; GSIPM and GSTILE Councils of Program Chairs (see next slide)

4. Conduct analysis in consultation with other groups, as required

5. Each group issues a report and recommendations to academic leadership by August 15, 2009


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Running ‘One MIIS’ (cont’d)

Functions Groups responsible for analysis

Admissions Working group

Advising Advising Task Force

Community Building Advising Task Force

Student Information Systems Working group

Classes Working group

Graduation Working group

Faculty Faculty Senate, committees

Faculty Governance Faculty Senate, committees

Curriculum GSIPM and GSTILE Councils of Program Chairs

Resources Working group

Maintenance of Accreditation Working group

Advancement Working group

Technology Working group

Timeline and Milestones

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• Establishment of the Council of Program Chairs (and liaisons)

• Draft of guidelines for curricula change available for discussion

• Finalization of the guidelines

• Introduction of new course, curriculum or program

• Review of new offerings and the guidelines

GSIPM

Apr 2009

Jul 2009

Sep 2009

Oct 2009

Feb – May 2010

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• “Coffee with Colleagues”*

• Shared meetings

• Identification/self-selection of faculty and staff groups

• Feasibility studies

• Implementation

GSTILE

Starting Now

Starting Now

Aug 2009

Fall 2009/Spring 2010

Fall 2009/Spring 2010

As ideas are ready

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• Advising blog goes live

• Grand Opening: Center for Advising & Career Services

• One year plan completed

• Individual advising E-file Advising syllabus for each degree Ten additional career advising podcasts

• Non-credit five week career course for all new students + advising portal on new MIIS website

• Peer to Peer Advising and Mentoring Program

• Institute-wide career fair


Apr 15, 2009

May 1, 2009

May 15, 2009

Aug 15, 2009

Sep 1, 2009

Feb 1, 2010

Mar 31, 2010

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• Working group formed

• Issues assigned to working group, Advising Task force, Faculty senate and committees, and Councils of program chairs for analysis and recommendations

• Analysis and recommendations completed


April 1, 2009

April 1, 2009

August 15, 2009

MIIS Reorganization Next Steps Follow Up from the Retreats March 16, 2009.

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Transcript of MIIS Reorganization Next Steps Follow Up from the Retreats March 16, 2009.