Migrating to Free Software: a Reference Protocol for LibreOffce

Migrating to Free Software:a Reference Protocol for LibreOffceItalo VignoliThe Document Foundation

Why The Document FoundationWhy LibreOffce

Our Ten Years Heritage

Community wants Project Independence

Breaking the Bell

The Do cum en t Founda t ion w a s bo rnTO PROMOTE fre e s o f w a re

TO P R O M O T E S W u s e r fre e d o mTO P R O M O T E d o c u m e n t fre e d o m

T O P R O M O T E o p e n s ta n d a rd sT O D E V E LO P L ib re O f ice

The Document Foundation

www.documentfoundation.org

Advisory Board

Turning the Paradigm Upside Down

Next Decade Manifesto (1)

F o u n d in g P rin c ip le sCO P Y L E F T L IC E N S E

N O CO N T R IB U T O R A G R E E M E N TM E R IT O C R A C Y

CO M M U N IT Y G O V E R N A N C EV E N D O R IN D E P E N D E N C E

The Document Foundation

LibreOffce

www.libreoffce.org

Growing Developer Community

"The Amazing Easy Hacks"

Document Liberation Project

Organizations Have Listened

City of Munich (Project LiMux)

City of Munich (Project LiMux)

15.000 PC

French Government

French Government

500.000 PC

Comunitat Valenciana

Comunitat Valenciana

120.000 PC

Dutch Ministry of Defense

Dutch Ministry of Defense

45.000 PC

Copenhagen Hospital System

Copenhagen Hospital System

25.000 PC

Regione Umbria

Regione Umbria

6.000 PC

South Tyrol

South Tyrol

6.000 PC

LibreOffce vs Microsoft Offce

W o rd - Exce l - Pow e rPo in tve rsu s

W rite r - C a lc - Im p re s s + D ra w

9 0 % o f fu n c tio n s a re id e n tic a l o r v e r y s im ila r1 0 % o f fu n c tio n s a re d if e re n t o r e xc lu s iv e

Why Migrate to Free Software

Migrate to Change for the Better

Gnu Migrate for Better Food

Migrating Might Be Hard and Painful

Migrate to Improve Freedom

Choo se the be s t sofw a reD e c id e w h e re to in v e s t th e m o n e yD e c id e w h a t to im p ro v e in th e s y s te mC o n trib u te to th e fu tu re o f th e s o f w a reB e co m e a co m p o n e n t o f th e s o lu tio n

Migrate to Reduce Vendor Lock In

G e t rid o f p ro p rie ta r y lice n s e co s tsG e t r id o f v e x a to r y lice n s e co n d itio n sG e t r id o f o b fu s c a te d te c h n o lo g ie sG e t r id o f fa ls e & tric k y " o p e n s ta n d a rd s "G e t r id o f v e n d o r's d e s k to p d o m in a n ce

Migrate to Increase Interoperability

Migration Highlights

Adop t ion o f O pen Docum en t Fo rm a t ( ISO / IEC 26300 )

L ib re O f ice F le x ib ility : e x te n s io n s , m a c ro s , P H P, P y th o n

Fre e d o m to in s ta ll L ib re O f ice o n a n y p e rs o n a l co m p u te r

O p p o rtu n ity to tra in u s e rs to th e s a m e a g re e d s k ill s e t

O p p o rtu n ity to re v ie w /o p tim ize d o c u m e n t m a n a g e m e n t

O p p o rtu n ity to re o rg a n ize th e IT d e s k to p in fra s tru c tu re

Technical Strengths

O p e n s o u rce a p p lic a tio n

G ro w in g a n d d y n a m ic d e v e lo p m e n t co m m u n ity

T im e b a se d re le a s e c y c le fo r s c h e d u le d u p g ra d e s

C o m p a tib ility w ith a ll M ic ro s o f O f ice file fo rm a ts

LO " fre s h " fo r fe a tu re s , LO "s ta b le " fo r e n te rp ris e s

A va ila b ility o f va lu e a d d e d ce rtifie d s e r v ice s

Financial Strengths

Fre e s o f w a re lice n s e

G ro w in g e co s y s te m o f va lu e a d d e d s e r v ice p ro v id e rs

C e rtifie d p ro fe s s io n a ls fo r M ig ra tio n s a n d Tra in in g s

C e rtifie d d e v e lo p e rs fo r L e v e l 3 s u p p o rt

P la n n e d o b s o le s ce n ce o f s o f w a re a p p lic a tio n s

What "Migration" Means

Migration≠Replacement

Migration=Change

Resistance to Change

Change Curve

Reduce Resistance to Change

Negative Reaction to Change

Positive Reaction to Change

Managed Change Curve

What "Interoperability" Means

Migrate to Increase Interoperability

Interoperability≠Exchanging Documents

Interoperability=Working Better Together

History of Document Processing

YEAR TOOL3000 BC clay table(t) + engraver2000 BC papirus + paint brush0 paper + ink + goose pen1000 AC paper + skin + ink + goose pen1500 AC paper + ink + pen + pencil (and press)

1900 AC paper + pen + typewriter1980 AC PC + paper + text editor sofware2000 AC PC + paper + ofice sofware

Phisically Interoperable Documents

From Closed to Open

Open ContentClosed Content

Closed FormatClosed Format

From Offce to Social

Ofice Documents• Unstructured• Format intensive• Printed output

imperative• Network efects

locks users in

Social Documents• Many tools (wikis,

blogs, web/mobile)• Format for device• Print seldom• Dynamic sharing• Highly social• Co-editing• Semantically rich• Programmable

Document Tradeoffs

Visual Richness of Authoring EnvironmentAbility to Say AnythingPixel PerfectionHigh FidelityPower Structure

UniversalityAccessibility

Semantic RichnessAbility of Everyone to Understand

Interoperability Challenges

PAPER

Search Engine

Email Attachment

Doc Repositories

Potential Points of Failure

PAPER

Search Engine

Email Attachment

Doc Repositories

Interoperability ?

W e le a rn to c re a te n ice d o c s fo r p rin tin gW e d o n o t le a rn to c re a te in te ro p e ra b le d o c sW e u s e fa n c y fo rm a ttin g a n d fo n tsW e d o n o t re s p e c t th e s e m a n tic s o f X M L ta g s… b u t w e co m p la in if th e d o c is m e s s e d u p

Interoperability: a Learning Process

U s e tru e o p e n d o c u m e n t s ta n d a rd sU s e fre e fo n ts a va ila b le o n a n y p la tfo rmC re a te " in te ro p e ra b le " d o c u m e n ts… g o o d to o p e n w ith a d if e re n t s o f w a re… g o o d to o p e n w ith a d if e re n t O S

Help Interoperability: Applications

U se in te rope rab le da ta fo rm a ts

Te a c h th e u s e r h o w to u s e th e p ro d u c t in a n in te ro p e ra b le w a y

In c lu d e d o c u m e n t te m p la te s a n d d e fa u lts th a t e n co u ra g e in te ro p e ra b ility

A llo w va lid a tio n o f in te ro p e ra b le d o c u m e n ts

Help Interoperability: Data Formats

S e p a ra tio n o f co n te n t , a ttr ib u te s , b e h a v io rs a n d m e ta d a ta

R e u s e o f e x is tin g , e s ta b lis h e d o p e n s ta n d a rd s

T h o ro u g h re v ie w o f d o c u m e n t fo rm a ts

U s e o f s ta n d a rd co m p o n e n ts

Help Interoperability: Organization

A d o p t o f a s in g le s ta n d a rd o p e n d o c u m e n t fo rm a t

A d o p t a p p lic a tio n s w ith p ro v e n co n fo rm a n ce to th a t o p e n d o c u m e n t s ta n d a rd fo rm a t

Te a c h u s e rs h o w to c re a te in te ro p e ra b le d o c u m e n ts

Help Interoperability: Users

C a p tu re in fo rm a tio n a t th e h ig h e s t le v e l

A d d d o c u m e n t m e ta d a ta

P ro v id e a n n o ta tio n s fo r a cce s s ib ility

U s e te m p la te s a n d s ty le s

Document Formats

Proprietary vs Open & Standard Formats

P rop r ieta ry Fo rm a tsG ene ra lly sec re t and un ive rsa lly de s igned to be u sed in on lyo n e p ro d u c t co n tro lle d b y a s in g le v e n d o r (v e n d o r lo c k-in )

O p e n & S ta n d a rd F o rm a tsA p p ro v e d b y a n in te rn a tio n a l o rg a n iza tio n s u c h a s IS O

P u b lic ly a va ila b le a n d im p le m e n ta b le , a n d a g re e d u p o n b y m a n y d if e re n t o rg a n iza tio n s

C a n b e u s e d b y m a n y p ro d u c ts a n d a re v e n d o r-n e u tra l

In a w o rld w h e re p a p e r d o c u m e n ts are in c re a s in g ly re p la ce d b y e le c tro n ic re co rd s ,

e n s u rin g th e lo n g te rm a cce s s a n d u s a b ility o f th e s e re co rd s is c rit ic a l.

OAS IS OD F Adop t ion TC , D ecem be r 10 , 2006

Interoperability vs Document Format

O penXM L w a s de s igned from the s ta rt to be capab le o f fa ith fu lly re p re s e n tin g th e p re -e x is tin g co rp u s o f

w o rd -p ro ce s s in g d o c u m e n ts , p re s e n ta tio n s , a n d s p re a d s h e e ts e n co d e d in b in a r y fo rm a ts d e fin e d b y

M ic ro s o f C o rp o ra tio n .

Of ice O pen XM L O ve rv iew , ECM A In te rna t iona l, D ecem be r 2006

Interoperability vs Document Format

Open Document Format

Document Extension

Text ODT

Spreadsheet ODS

Presentation ODP

Drawing ODG

Chart ODC

Image ODI

Database ODB

Math Formula ODF

ODF Timeline

"M ic ro sof ha s su cce ss fu lly im p lem en ted the OAS IS O pen Do cum en t Fo rm a t (O D F ) V e rs io n 1 .2 S ta n d a rd in th e M ic ro s o f O f ice 2 0 1 3 a n d M ic ro s o f O f ice 3 6 5 p ro d u c ts . O u r te s tin g h a s s h o w n th a t th e s e im p le m e n ta tio n s o f O D F 1 .2 p ro v id e a h ig h le v e l o f in te ro p e ra b ility b e tw e e n M ic ro s o f O f ice a n d o th e r in d e p e n d e n t

im p le m e n ta tio n s o f th e s ta n d a rd . M ic ro s o f te c h n ic a l e x p e rts p a rtic ip a te d in th e O D F Te c h n ic a l C o m m itte e , w ith s p e c ific fo c u s o n th e O p e n F o rm u la a n d d ig ita l

s ig n a tu re s p e c ific a tio n s . In M ic ro s o f 's o p in io n th e O D F 1 .2 s p e c ifica tio n re p re s e n ts a s ig n ific a n t im p ro v e m e n t to th e O D F s ta n d a rd ".

J im T h a tc h e r, P rin c ip a l P ro g ra m M a n a g e r, O f ice S ta n d a rd s , M ic ro s o f C o rp o ra tio n

Microsoft and ODF 1.2

ODF Adoption

Hybrid PDF Format

Inside ODF

Document: XML Container

M ic ro s o f h a s s u cce ss fu lly im p le m e n te d th e O A S IS O p e n D o c u m e n t F o rm a t (O D F ) V e rs io n 1 .2 S ta n d a rd in th e M ic ro s o f O f ice 2 0 1 3 a n d M ic ro s o f O f ice 3 6 5 p ro d u c ts . O u r te s tin g h a s s h o w n th a t th e s e im p le m e n ta tio n s o f O D F 1 .2 p ro v id e a h ig h le v e l o f in te ro p e ra b ility b e tw e e n M ic ro s o f O f ice a n d o th e r in d e p e n d e n t

im p le m e n ta tio n s o f th e s ta n d a rd . M ic ro s o f te c h n ic a l e x p e rts p a rtic ip a te d in th e O D F Te c h n ic a l C o m m itte e , w ith s p e c ific fo c u s o n th e O p e n F o rm u la a n d d ig ita l

s ig n a tu re s p e c ific a tio n s . In M ic ro s o f 's o p in io n th e O D F 1 .2 s p e c ifica tio n re p re s e n ts a s ig n ific a n t im p ro v e m e n t to th e O D F s ta n d a rd .

J im T h a tc h e r, P rin c ip a l P ro g ra m M a n a g e r, O f ice S ta n d a rd s , M ic ro s o f C o rp o ra tio n

Microsoft and ODF 1.2

Free Fonts for Any Operating System

Proprietary Fonts

Migration Protocol

Reference Migration Protocol

Analysis Impact Test Training Support

●Documents●VBA Macros● Integration

Communications

●Bug Fixes●Compatibility● Interoperab.

Long TermSupportedSoftware


●New FeatureDevelopment

● Integration

Deployment Evolution

●Trainers●End Users●Third Parties

Project Management

Real Issues

Te c h n ic a lM a n a g e m e n t o f n e w d o c u m e n t fo rm a tsC o n v e rs io n o f d o c u m e n ts to th e s ta n d a rd fo rm a tL e a rn in g c u r v e fo r th e b a s ic ru le s o f in te ro p e ra b ility

P s y c h o lo g ic a lL e a rn a co m p le te ly n e w o f ice s u ite a f e r 2 0 y e a rsR e s is ta n ce to c h a n g e a n d la c k o f m o tiva tio nIf it is fre e th e n th e re is a h id d e n tra p

False Issues

K e y fe a tu re s a re m is s in g

S o m e fe a tu re s a re in th e w ro n g p la ce

T h e file fo rm a t is d if e re n t a n d n o t p o p u la r

O p e n in g d o c u m e n ts m e s s e s u p th e fo rm a t

Fre e s o f w a re is fo r te c h n ic a l p e o p le

Migration Timeline

Analisys

Project Management & Communications

Impact Test

Support

Deployment

Training