Form ACE-TOA Instructions

AWESMIC CITY EXPO 2017 EXHIBITOR TOA Forms and InstructionsFor TERMS OF AGREEMENT Form TOA Instructions and – Form TOA Acknowledgement [Page 5] for PRODUCTS TO BE SOLD – Form ACE-PTBS [Page 6]

AWESMIC CITY EXPO 2017, the sponsor, greatly appreciates your participation in this year’s expo at the Palmer Events Center - Hall 2. We look forward to working with your company and will do our best to arrange for a smooth flow in operations during the expo.

By using this website or purchasing products or services from AWESMIC CITY EXPO 2017, referred to in the remainder of this document as (the sponsor), your company, you or your agents as an ACE 2017 Exhibitor agree to these terms and conditions. Please make sure you read this section carefully and understand the terms of conditions outlined herein. If there are any questions please contact by email:

Anyah Dishon at 512.577.5171, or administrator@awesmiccityexpo.com

Set Up for ACE 2017 Exhibitor

Open for set up/load in - Friday, December 15, 2017 from 1 pm – 10 pm

• Please park in the section assigned for Awesmic City Expo 2017 Exhibitor (Palmer Events Vendor Parking Lot), which will be marked. • An A.C.E. 2017 Ambassador (Volunteer) will be at the Exhibitor check in table at the loading dock for Exhibit Hall 2• The ACE 2017 Ambassador will give you your *Exhibitor Kit. • On Friday, December 15, 2017 exhibitors may enter through the loading dock as early as 1 pm and doors close at 10 pm. Please take care of your passes and badges. NOTE: Only exhibitors are allowed to park in the Palmer Events Center Vendor loading dock/parking lot. All others will be towed. • With prior approval and arrangements exhibitors who were not able to load-in on Friday, may enter no earlier than 8:00 am Saturday. Please note: Exhibitor has to register to set up on Saturday morning and must be completely set up by 9:45 am before the event begins.

An exhibitor will need to wear a badge with their company name at all times when manning their booth or on the floor. The general public will have an entrance stamp on the hand.

*Exhibitor Kit includes tote bag/s according to Exhibitor package with exhibitor name badges and guest passes for the company according to exhibitor package. Your badges must be turned in and the name must be on the badge in order to enter the expo.

Please Note: A.C.E. 2017 Ambassador Volunteers are not allowed to help load and unload, or lift any supplies for the exhibitor. That is the sole responsibility of the exhibitor.

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**Public Hours for A.C.E. 2017 December 16, Saturday 10 am – 11:00 pm (Performance Art activities begin 6:00 pm until 10:30 pm)

December 17, 2017 - Sunday, 10am – 11:00 pm

NOTE: (Performance art activities begin 6:00 pm until 10:30 pm)

Packing Up Booth and Supplies Schedule Exhibitor can begin packing up their booth and clearing the exhibit hall 5 PM Sunday – December 17, 2017 due to the PEACE WAVE finale dance performances. The A.C.E. 2017 will remain open to the public and booths still can be operating until 10:30 pm. Marketed Goods & Services All products, equipment, or services to be sold, offered, or marketed in any way during the A.C.E. 2017 EXPO must be included on the line “products sold” on Form ACE-PTBS to be a part of your exhibit. The sponsor reserves the right to determine the eligibility of any product, company brand, and/or service, and the sponsor judgment shall be final and binding. No food or food samples shall be given away or sold unless approved by sponsor. In most cases products will be approved and all products must be listed on the products to be sold list.

Exhibitor Booth Provisions Exhibitors are responsible for their own booth and accessories. A 10’ X 10’, covered or uncovered tent frame is acceptable or other professional backdrop to define your exhibitor space. Creative booths are encouraged.

Tables and chairs are available for rent upon request no less than 10days prior to the event and can be requested with registration packet.

Exhibitor Booth Utilities/Electricity Utilities/Electricity for the Exhibitor Booth are available for vendor and can be ordered through ACE 2017 for incentive pricing until are ordered through Palmer Events Center facility directly, the sponsor will give you the contact information to order your electricity hook up.

Security And Risk Of Loss Although the sponsor will endeavor to provide basic security throughout the event, the sponsor, is not liable for lost, damaged, or stolen goods equipment, or personal property. Exhibitors are advised to carry their own property and casualty insurance to cover any loss.

Exhibitor Financial Responsibility Exhibitor is financially responsible for any damage caused to booths, decorations, Palmer Event Center Exhibit Hall property and any injuries and damages to third persons or their property that is caused by or originates in exhibitor’s booth or through exhibitor’s action. Third persons include, but are not limited to, business guests, invitees, others in attendance at A.C.E. 2017, other exhibitors, show staff, and any other persons at the A.C.E. 2017. Exhibitor shall protect the sponsor from claims of any sort of damage, injury, or loss originating by exhibitor/and or exhibitor agents and accepts that the sponsor is held harmless of any claims of damage, injury or theft/loss and free from the expenses thereof including the costs and attorney fees incurred in defending such claims and exhibitor shall pay all such claims for which any legal liability is established.

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Comply With Rules Exhibitors will comply with all Palmer Event Center Exhibit Hall rules when and where they apply, and shall, confine exhibitor’s activities including sound and odors to exhibitor’s booth and booth’s immediate surroundings.

Smoking Prohibited Smoking is not permitted in the Palmer Event Center Exhibit Hall, nor is the burning of candles, incense, sage or any other material.

Compliance With Laws Exhibitors will abide by all Federal, State, and City laws pertaining to fire, safety, and behavior. Exhibitors are responsible for meeting all City/State taxation, resale, licensing, and Health Department requirements.

Behavior Exhibitors agree to conduct themselves in a respectful, cooperative manner appropriate to the integrity of the attendees, fellow exhibitors, and the sponsor. Excessive or public display of profanity will not be tolerated and cause for immediate expulsion.

Risk Of Loss For Unavoidable Cancellation or Termination Exhibitors bare risk of loss through show cancellation or termination for which the sponsor bears no responsibility. In the event that any outside force, beyond the sponsor’s control, causes the event to be canceled or prevents it from taking place or continuing, such as, but not limited to, acts of God, acts of civil disobedience or terrorism, acts of war or work stoppage, the sponsor reserves the right to retain payments made by the Exhibitors to defray all the sponsor’s expenses and losses.

Prepayment Of Fees: Any booth fee not paid in full at least 45 days before the expo begins will require payment in full and result in the collection of an additional late fee of $35 before set up will be allowed. Partial payment of fees must be arranged and approved through the sponsor. Partial prepayment fees shall be forfeited as liquidated damages if the full payment of fees is not made by 45 days before the expo begins as exact damages may be hard or impossible to calculate.

Manning Booth The sponsor expects that the exhibitor will have personnel in the booth throughout the expo hours. A.C.E. 2017 Ambassador Volunteers are not allowed to man any booth at anytime while on volunteer duty. Manning the booth is the sole responsibility of the exhibitor. If the personnel at the booth has to leave the booth unattended at any time, the exhibitor must have proper signage for when the personnel will return. Volunteers will report to the management if the booth is unattended or that there is no signage as to when the booth will be opened.

Important Note All booth sales are final after December 1, 2017, and refunds will be given provided the booth is sold to another exhibitor with the sponsor’s prior approval. No refunds will be given if the exhibitor cancels within 20 days of the event. An exhibitor may apply to have another exhibitor use the booth providing the sponsor approves all information of replacement exhibitor at the time of transfer of the booth.

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AWESMIC CITY EXPO 2017 Decisions Binding

Any decisions concerning the operation of A.C.E. 2017 conduct at the booths and in the aisles, including but not limited to appropriateness of dress and behavior, not otherwise covered by these rules is subject to the sole decision of the sponsor.

Violation Consequences Violation of any of these terms and conditions or rules made by the Exhibitor concerning

A.C.E. 2017 in accordance with this contract may subject the Exhibitor to immediate expulsion from A.C.E. 2017, and the Exhibitor property may immediately be removed at the Exhibitor’s expense, and the Exhibitor shall forfeit all payments made under the contract all at the sole and exclusive discretion of the sponsor and Exhibitor shall not be relieved of any other liabilities and responsibilities under the terms and conditions of the contract.

A.C.E. 2017 appreciates the cooperation of the exhibitor in all the above mentioned and will do all we can to assist for a smooth and successful expo event.

Anyah Dishon, Director - Awesmic City Austin Texas, LLC

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Form ACE-TOA

AWESMIC CITY EXPO 2017 TERMS OF AGREEMENT

Thank you for participating in the AWESMIC CITY EXPO 2017.

Please return this Form ACE-TOA & FORM ACE-PTBS along with your registration electronically – administrator@awesmiccityexpo.com or by mail:

Awesmic City Austin Texas, LLC – P.O. Box 1702 – Dripping Springs, Texas 78620]

____I ACCEPT and agree to AWESMIC CITY EXPO 2017 Terms of Agreement

(Electronic signature requires parenthesis around the Exhibitor Name)

Full Company Legal Name

( Signature electronically here )

Signature of Responsible Party for Exhibitor

(Typed signature within parenthesis indicates agreement by electronic signature)

Printed Name of above signature

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Form ACE-PTBSAWESMIC CITY EXPO 2017

PRODUCTS TO BE SOLD – Form ACE-PTBS

This ACE 2017 FORM/information is required by Palmer Events Center

AWESMIC CITY EXPO 2017 Exhibitor:

EXHIBITOR Booth No._______ Name of Company (Exhibitor):____________________

NAME OF INDIVIDUAL/Company:__________________________________________

OR Name of Company/Companies at your table:____________________________

____________________________________________________________

____________________________________________________________

[Please return this Form ACE-PTBS along with form ACE-TOA electronically: administrator@awesmiccityexpo.com or by mail: Awesmic City Austin Texas, LLC – P.O. Box 1702 – Dripping Springs, Texas 78620]

Please list the products to be sold at your booth (if multiple companies – list company/products area):

Products:

___________________________________________________________________________

___________________________________________________________________________ ___________________________________________________________________________

Approved: __________________________________ Date: ________________________

Director: Anyah Dishon – Awesmic City Expo 2017

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