Microsoft Word - SCAP Policy Book · Web view2019-02-12 · The SCAP State president will notify...
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2019 SCAP POLICY HANDBOOK 1
Transcript of Microsoft Word - SCAP Policy Book · Web view2019-02-12 · The SCAP State president will notify...
2019 SCAP POLICY
HANDBOOK
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SCAP BOARD OF DIRECTORS – 2019
SCRPA Jim Headley SCRPA – Executive Director 803.808.7753 P.O. Box 1046 803.808.7754 (fax) Lexington, SC 29071-1046
President Shawn Taylor City of Orangeburg O-803.533.6020 367 Green Street C-803.387.8339
Orangeburg, SC 29116
Vice President Cameron Campbell City of Greenville O-864.467.3238 206 S. Main Street C-812.240.7389
Greenville, SC 29601
Past President Cheri Anthony Pickens Recreation O-864.878.2296 P O Box 485 C-864.884.4090 Pickens, SC 29671
Secretary Paul McCulloch Horry County P & R O-843.915.7878 2830 Oak Street C-843.222.7602 Conway, SC 29526
Central Chair BJ Belville Lexington County O-803.359.4048 Ext. 240 563 South Lake Drive C-803.413.0596 Lexington, SC 29072 [email protected]
Justin Davis Fort Mill O-803.547.9052 490 Academy Street C-803.242.3191 [email protected]
Fort Mill, SC 29715
Jeremy Murphy Kershaw County O-803.425.6009 1042 West Dekalb St.(Hwy 1)
C-803.730.0141 [email protected]
Camden, SC 29020
Western Chair Cheri Anthony Pickens Recreation O-864.878.2296 P.O. Box 485 C-864.884.4090 Pickens, SC 29671
Cameron CampbellO-864.467.3238
City of Greenville206 S. Main Street
C-812.240.7389 Greenville, SC 29601 [email protected]
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Willie Stewart Mauldin Parks and Recreation O-864.335.4854 PO Box 249 C-864.444.3765 Mauldin, SC 29662 [email protected]
Jay Bennett City of ClemsonO-864.624.1122 102 Nettles Park Road
C-843.337.5647 Clemson, SC [email protected]
Eastern Chair Paul McCulloch Horry County Parks&Rec O-843.915.7878 2830 Oak Street C-843.222.7602 Conway, SC 29526
Randy Walker Georgetown County O-843.545.3275 2030 Church Street C-843.240.3732 Georgetown, SC 29440 [email protected]
Chris Millsaps City of Myrtle Beach O-843.918.2360 P O Drawer 2468 C-843.424.2587 Myrtle Beach, SC 29578
Tim WilsonO – 843.665.3253C – 843.624.8737 [email protected]
City of Florence 513 Barnes Street Florence, SC 29501
Southern Chair Tim Orvin Town of Summerville O-843.851.5211 200 South Main Street C- Summerville, SC 29483 [email protected]
Shawn TaylorO-803.533.6020
City of Orangeburg 367 Green Street
C-803.387.8339 Orangeburg, SC 29116 [email protected]
Matthew Watts O-843.255.6686
Beaufort County Parks&Rec 1 Middleton Recreation Dr.
C-843.812.7929 Beaufort, SC 29906 [email protected]
Shannon [email protected]
Bluffton Parks & Rec. 905 Buckwalter Parkway Bluffton, SC 29910
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2019 STATE DIRECTORS:
Soccer: Shannon Loper Bluffton Parks & Rec. O-843.255.6684 905 Buckwalter Parkway C-843.812.0152 Bluffton, SC 29910
Assistant: Paul McCulloch Horry County Parks & Rec O-843.915.7874 2830 Oak Street C-843.222.7602 Conway, SC 29526
Football: Matthew Watts Beaufort County Parks&Rec. O-843.255.6686 1 Middleton Recreation Dr. C-843.812.7929 Beaufort, SC 29906
Assistant: BJ Belville Lexington County O-803.359.4048 Ext. 240 563 South Lake Drive
Lexington, SC 29072
Volleyball: Cheri Anthony Pickens Recreation O-864.878.2296 P.O. Box 485 C-864.884.4090 Pickens, SC 29671
Assistant: Willie Stewart Mauldin Parks and Recreation O-864.335.4854 PO Box 249 C-864.444.3765 Mauldin, SC 29662 [email protected]
Basketball: Shawn Taylor City of OrangeburgO-803.533.6020 367 Green Street
C-803.387.8339 Orangeburg, SC 29116
Assistant: Jay Bennett City of Clemson O-864.624.1122 102 Nettles Park Road C-843.337.5647 Clemson, SC 29631 [email protected]
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THIS SCAP POLICY HANDBOOK WAS UPDATED JANUARY 1, 2019
Please see below the 2019 additions/changes/revisions located throughout the handbook high-lighted in yellow:
- Under General Rules and Information, please peruse 4. And 5.- Under Eligibility, please peruse D.- Under Player / Coach Ejection – peruse the added verbiage- Under Division Breakdowns – 8U Boys was added in Division 1 & 2 - Added two forms – Sub-Agency Request Form and SCAP Participant
Allowance Form
Please pay close attention to the above information. Transparency is one of the SCAP Board’s primary goals and the first step is communication. It begins with all SCAP members staying abreast of any additions/changes/revisions to the SCAP handbooks.
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The following are Policies mandated by the SCAP Board and may not be submitted for rule changes.
SCAP JOB DESCRIPTIONS
SCAP State President 1. Appoint District Chairpersons 2. Approve nomination from District Chairperson of SCAP Board Members 3. Coordinate SCAP quarterly meetings – make sure that district meetings will be held prior to SCAP board meetings 4. Attend SCRPA board meeting and provide updates about the SCAP program 5. Inform all athletic personnel of upcoming programs – send in an email to Melissa and she will send out to all athletic
personnel 6. Prepare calendar of events for the upcoming year 7. Appoint new Committee Members each year
SCAP State Vice President 1. Assist SCAP in promoting programs 2. Attend any meeting that the SCAP Chair cannot attend 3. Help Chairperson oversee the SCAP Institute/Awards Committee, Rule/Tournament Committee and
Education/Recruitment Committee 4. Must have served one year on the SCAP Board to be eligible for Vice Chair position 5. Vice Chairperson must be in agreement to fulfill SCAP District Chair position the following year
SCAP District Chairperson 1. Must have served one year on SCAP Board to be eligible for District Chair position 2. Appoint three members to the SCAP board - to be approved by SCAP President 3. Hold a yearly minimum of 3 district meetings, 2 all-star meetings, and 1 training meeting 4. Work with SCPRA districts and host a meeting with them 5. Promote SCAP in district 6. Promote SCAP Institute SCAP Board Members 1. Attend 2/3 of the board meetings 2. Attend SCAP Institute meetings 3. Know SCAP rule book 4. Promote SCAP in your area 5. Your department must be in good standing with SCAP/SCRPA 6. Be professional- run your program as a good example
SCAP Past State President 1. Assist the Chairperson with any duties that he/she cannot attend or perform 2. Provide consistency within the SCAP board 3. Work on projects assigned by the SCAP Chairperson
SCAP Education / Recruitment / Institute / Awards Committee 1. Certify all members with knowledge of SCAP manual 2. Set up/maintain member contact information and recruit new members from all areas 3. Put together an educational track during May/September meetings 4. Help with marketing/advertising of SCAP programs 5. Plan SCAP Institute – including recruiting sponsors to help with cost, registration, location, scheduling presenters,
key-note speaker, accept nominations for awards, and orders awards
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GENERAL RULES AND INFORMATION
1. SCAP is the abbreviated name associated with the South Carolina Athletic Programs branch of the South Carolina Recreation & Parks Association (SCRPA). The objectives of the SCAP Branch are to: A. Encourage and increase participation in recreational activities B. Encourage good conduct and a spirit of friendliness among the participants C. Provide an opportunity for the participants to be encouraged to excel in activities that interest themD. Act as media for the development of democratic human relations E. Provide professional athletic development for participants, with knowledge of current issues F. Provide coaches training G. Start a network schedule through membership in state-wide organizations and web pages that provide resource information
2. The SCAP Branch programs are open to holders of SCRPA/SCAP memberships only. In order to participate in any program, the community or organization must have a SCRPA/SCAP membership and must meet all SCAP certification requirements outlined in this handbook.
3. SCRPA/SCAP Membership : Membership must be renewed yearly. Membership begins January 1st and ends on December 31st of the current year. New members may join at any time.
4. To be a member of SCRPA/SCAP, an agency must be sponsored by a governmental entity (city or county, or be a special purpose district). The agency must have a full-time paid director and must also sponsor/offer multiple athletic programs (more than 2) throughout the year. The agency must have an “Agency Membership” with SCRPA, a permanent mailing address and an individual with a current email address. **All members must meet the guidelines of SCRPA/SCAP membership in order to compete as a SCAP member. The SCRPA and SCAP Board of Directors may request proof of programs if in any case, proof of criteria is needed.
5. A Sub-Agency Request may be granted if an organization meets the below criteria to qualify: (please see form)A. Sub-Agency must be a volunteer run association or organization.B. Sub-Agency cannot employ full-time or part-time paid staff.C. Sub-Agency must sponsor and participate in two or more sports in a calendar year.D. Sub-Agency must have written consent by all geographically bordering SCRPA members and the county SCRPA agency member (if there is one).
6. Unless otherwise approved by the SCAP Board of Directors, a separate membership will not be allowed to any organizations whose programs would be administered within the boundaries of an existing agency holding a valid SCRPA/SCAP membership. A written report of all denied requests will be forwarded to the SCRPA Board of Directors. This does not apply to separate governmental entities within each other’s boundaries, such as City and County Recreation Departments or Military installations.
7. State Hosts : If a member wishes to host a soccer or football state SCAP event, a written bid must be submitted to the SCAP Board by February of the current year. District Host: All District tournament hosts will be determined and established by the District Chairperson.
8. The deadline for all rule change submissions is May 1st of the current year. The suggested rule changes may or may not be recommended by the Board, with final approval by eligible voters via electronic voting. Rule changes for the SCAP handbook will be voted on yearly. Suggested rule changes will be taken by May 1st. The proposed rule changes will be reviewed by the SCAP Board during their May meeting, prior to the vote. Voting will take place electronically. Any new rule changes will take effect January 1st of the following year, starting with basketball.
9. The SCAP Board of Directors will set the dates for all events. Dates will be posted in the SCAP Handbook or sent out to each SCAP member by January 1st of the current year.
10. The SCAP Handbook will be revised and updated every year by the SCAP Board of Directors. This SCAP Handbook will be in effect starting January 1st of each calendar year. Notebooks and/or inserts will be issued every year in conjunction with the rules vote.
11. No tournaments should be held on holidays such as July 4th, Labor Day, Memorial Day, Easter, Thanksgiving or Christmas, unless forced by weather and with approval of the SCAP Board of Directors
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SOUTH CAROLINA ATHLETIC PROGRAMS CERTIFICATION GUIDELINES
Purpose: It is the intent of the South Carolina Athletic Programs Board of Directors to certify at least one member of all SCRPA/SCAP agencies that host or participate in any SCRPA/SCAP-sponsored tournaments. The SCAP Board feels that by requiring each agency to have at least one member of their staff certified, it will ensure that guidelines and procedures outlined in the SCAP Handbook will be properly implemented in a consistent manner, and eliminate misinterpretations of rules between agencies. The Board also feels that by requiring certifications, procedures for entering a team and hosting a tournament will be much clearer to all agencies. Statement of Policy: As of January 1, 1991, any agency that desires to participate in a SCAP tournament will be required to have a minimum of one staff member certified by the SCAP Board of Directors. The SCAP Board of Directors, in conjunction with the SCRPA, will maintain an updated list of all individuals that have been certified. Agencies that do not have a SCAP certified staff member will be ineligible to compete in or host a SCAP tournament. 1. Eligibility: The SCAP certification plan is approved and administered by the SCRPA Board of Directors, in
conjunction with the office of the SCRPA Executive Director. Any agency that meets the requirements for SCRPA/SCAP membership is eligible to have any of their staff/volunteers certified. It is strongly recommended that at least one of the certified employees be any individual that is most closely involved with the different athletic programs offered by the agency.
2. Certification Procedure: The SCAP Board of Directors will conduct a state-wide certification clinic every year. This will coincide with the rule change years as established in the SCAP Handbook. The clinic will cover all rule changes that were enacted by vote of SCAP members at the previous year’s annual SCRPA conference. A. The SCAP Board of Directors will conduct two clinics on designated days each year. One clinic will be conducted
during the Sports Management Institute, while the other will be held at a District Meeting in order to allow for Recreation Departments and volunteers to attend.
B. Each District Chair will conduct their certification clinic during the months of either January or February of all odd numbered years. The clinic is to be held at a designated site within their District. This clinic will be designed primarily as a make-up clinic for any individuals that were unable to attend the state-wide clinic.
C. The SCAP Board of Directors will certify individuals at any of their regularly scheduled meetings. Certification at a SCAP Board Meeting will be by appointment only. A written request must be submitted to the SCAP Chairperson at least five (5) days prior to the scheduled SCAP Board meeting so that time can be allocated for the implementation of certification procedures. Failure to submit a written request will result in the rescheduling of the applicant’s certification for the next regularly scheduled meeting.
3. Re-Certification: All certifications will be valid for one calendar year. 4. Emergency Situations: In the event that an agency loses their SCAP-certified staff member or volunteer, thirty (30)
day grace period will be awarded. In the event of a tournament is about to start or is already in progress, the affected agency will not be penalized. However, prior to the next scheduled SCAP activity, the agency must make arrangements with the SCAP State or their District Chairperson to have a replacement employee or volunteer certified.
5. Handbook: Can be found online. 6. SCRPA/SCAP Fees: Only employees of an agency that have paid their dues for the current year are eligible for
certification.
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ELIGIBILITY
1. In order to be eligible to participate in a SCAP event, one must reside within the boundaries of the agency that holds the SCRPA/SCAP membership. All agencies will be required to submit an application for membership to the SCRPA/SCAP Board of Directors for review and approval and all fees must be current. Other eligible participants are those who reside in South Carolina and are official members of an organization that holds a valid SCRPA/SCAP membership, such as the YMCA, Boys & Girls Clubs.
A. Participants cannot be required to play with an organization that has a mandatory membership requirement. For example, the YMCA, Boys & Girls Clubs, etc. They would, therefore, only be eligible to play with the agency closest to where they reside.
B. Participants in team sports must participate in at least six (6) games or fifty percent (50%) of regular scheduled season games, whichever is less. A participant must live within the boundaries of the agency in which they are playing in order to be eligible for the SCAP tournament. If a participant plays in two (2) SCRPA/SCAP member programs at the same time and both enter All-Star play, the participant cannot play All-Stars with either program unless they qualify under dual custody ruling. If only one agency enters All-Star play, then the participant may play with that agency.
C. There is no mandatory playing time requirement in post season play.D. If an agency, with a SCAP Membership, within the participant’s normal specified boundaries does not offer a
particular sport or age group during a season (regardless if they are participating in SCAP All-Stars), then the participant may participate with the next closest agency that offers the sport or age group and be eligible for tournament play. Where the child participates depends on whether their home recreation dept. offers the sport/age group, not if they have a SCAP membership. If the home SCAP Agency (home meaning the rec. dept. in whose boundaries the participant lives) resumes/adds the age division or sport in the future/next season, the player may elect to remain in the closest rec. dept. or return to their home dept. Once an election is made, the participant must remain in the chosen rec. dept. for the duration of their sport career. (please see form)
E. A participant whose parents have dual custody and legally reside within different boundaries (the child lives with one parent within one set of boundaries one week, and the other parent within another set of boundaries the next week), the participant is eligible to participate on the tournament team of the agency in which more than 50% of the regular season games were played. If that applies to both leagues, then the participant must make a choice to which league they will participate in and this decision must be made prior to the District Tournament. Boundary lines would not apply in these cases. Proof of custody may be required.
F. Any player who has been a member of a public or private high school, junior high or elementary school team of any kind after December 1 of the current season will not be allowed to participate in tournament play.*The only exception to this rule: Eligibility will be granted to any players that participate in inter-city/inter-school basketball competitions that are a joint SCAP Agency/School program. The programs must have no out of town games and must not be sanctioned by the Public or Private High School Leagues.
2. No member of any Interscholastic School team may participate in the same sport in the recreation All-Star program of the current season, as long as the participant dressed out for a game after the following dates per sport: *Basketball December 1st of the current season *Football, Soccer, & Volleyball September 1st of the current season *Professionals, referring to those receiving enumeration for their specific talent, are not allowed to participate in the sport for which they are/were paid to play until two years after their last professional playing date.
3. Each agency participating in a SCAP tournament must complete an Intent to Participate Form and forward it to their District Representative by the deadline. By sending in this form, each agency is committing their team to participate in the District and State tournaments, assuming they qualify. Make sure this form is signed by the District Director.
4. If departments/agencies combine to form one team for regular season play, they will be eligible for All- Stars, provided that they receive written approval from the District Director. Each agency must hold a SCRPA/SCAP membership and no more than two agencies may combine. 5. Leagues that are eligible to participate must have an open registration with an open draft system. Teams that recruit
their team members and attempt to enter into an agency league are not eligible to participate in SCAP tournaments. 6. Agency All-Star teams can’t be selected before two weeks prior to the end of the season. Practices and games will not
be allowed prior to the end of the season. Leagues that are not eligible for SCAP tournaments are encouraged to participate in the AAU or YBOA activities for basketball, or equivalent organizations for other sports.
7. The SCAP Board of Directors will make all State pairings, and the times are to be set by the Board with the help and input from the State Host. The State Host may not change the pairings nor can they draw a first round bye. For the first game of the tournament, they will automatically be scheduled against the District Champion from their own District. Other teams representing the same District will not play each other in the first round unless it absolutely
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cannot be avoided. Only District Champions, Lower and Upper State winners, or a State Host will be allowed in the State Tournament, with the exception of softball or baseball. In case there is a tournament with less than the maximum allowed, the SCAP Board of Directors may select at-large teams to participate. All State Tournaments should be held on weekends. No youth tournament game can be scheduled to begin after 9:00p.m.-Policy-Somewhere
In an effort to make sure each State Tournament has at least four (4) teams competing, the following steps will be used to fill any open slots: a. The tournament host will fill any open slot
b. If there is no tournament host team available, the runner up from the Host District tournament will fill any open slot c. If the runner up from the Host District is unavailable, the runner up from the Upper/Lower district Tournament will fill the open slot (Closest District Tournament).
VIOLATIONS AND PENALTIES
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1. Not Showing up for a Tournament : After entering the State Tournament, any agencies that are unable to participate must notify their District Chair, State Host, and State Chair at least three days prior to the first game of the tournament. This policy ensures that there is sufficient time to replace the team(s) if necessary. If a team withdraws, they will still be responsible for paying the State Tournament entry fee to the State host, and the following penalties will be imposed: • First Offense
• $100 fine paid to tournament host • Five-year league probation • Second Offense (during probation period): • $250 fine, $100 paid to tournament host and $150 paid to SCRPA • Five-year probation period restarted • If offenses continue to occur during probation periods, the second- offense penalties listed above will double
*If a second offense does not occur during the probation period, the agency will be cleared once the probation period has ended. If a no-show situation occurs after that point, the agency will be categorized under the first-offense disciplinary action. *Agencies under violation will not be able to participate in any SCAP tournament or event until the fine has been paid in full.
2. Eligibility Violation : A. First Offense: • $250 fine to be paid to the SCRPA within 60 days of the violation. If payment is not made within the 60 day payment
period, then an additional $50 will be added to the fine. • Return of any awards given to the team, or payment must be made to replace the awards so they can be given to the
newly awarded team. • One-year suspension in that sport from SCAP tournaments and the approval of the SCAP Board of Directors must be
obtained before the team can be reinstated to play. • Five-year probation period after the suspension is lifted. B. Second Offense: • Each additional offense during the probation period will result in a doubling of the fine. The year of suspension and
the years of probation will also be doubled. A payment for the awards is also expected to be paid in full. *The agency under violation must have a valid SCRPA/SCAP membership for at least one year prior to regaining their opportunity to participate in any event. *Consideration of lesser penalties will be given to any agency that reports their violations and self-imposes penalties before it has been reported to the SCAP Board.
3. Host Site Violation : a. Being a host site for a SCAP event carries a large responsibility that includes a complete compliance with the rules of SCAP programs. Failure of host sites to follow the SCAP rules and guidelines will result in review by the SCAP Board of Directors, and penalties may be imposed based on the Board’s judgment and ruling.
4. Improper Paperwork Violation : a. All paperwork must be complete and carried by the participating teams. Any team arriving to a tournament without their paperwork or paperwork that has blank lines will be fined $100 to be paid to the tournament host.
PLAYER / COACH EJECTION
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1. First Ejection: The first player/coach ejection will result in suspension from the next tournament game. If it is the last game of the District Tournament and the team has qualified for the State Tournament, the ejected player or coach will not be eligible to participate or have any communication with the sideline or bleacher area in the first game (a suspended coach is not allowed in the bench area, however, a suspended player is required to be in the bench area for the duration of their suspended game). Failure of a suspended player to remain in the bench area will result in a continued suspension until this portion of the penalty has been satisfied. If the ejection occurs during the last game of the State Tournament, the tournament host must submit a letter to the SCAP Board informing them of the ejection. The Board will follow high school league rules and fine the coach $50. The invoice will be sent to the participating department. Upon review, further actions may be determined by the SCAP Board of Directors.2. Second Ejection: The second time a player/coach is ejected will result in total loss of tournament participation eligibility for that season in that sport. Upon review, further actions may be determined by the SCAP Board of Directors. The SCAP Board will handle controversial issues and protests in a timely manner. Below are the steps the SCAP Board will take to deliver a timely decision. 1. The board member notified of an issue, will forward all the information to the following 3 people: SCAP State
President, State Director and Assistant State Director for the sport involved. 2. These three people will discuss the problem and all available information provided and deliver a solution to the entire
SCAP Board. 3. The entire SCAP Board will approve, disapprove or make recommendations to the 3 person panel. 4. The SCAP State president will notify proper people of the SCAP Board decision within 2 days.
*Coaches or players that are removed due to poor sportsmanship in different sports or seasons are subject to review and discipline as seen appropriate by the SCAP Board of Directors.
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SC Athletics Programs Branch (SCAP) of the South Carolina Recreation & Parks Association (SCRPA) Policy for Transgender Children in SCAP:
The South Carolina Athletics Program Branch and its participating agencies provide inclusive programs to all participants who differ in various characteristics. SCRPA and SCAP does not discriminate regardless of race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin or ability. The South Carolina Athletics Program Branch and its participating agencies allow transgender children to participate in SCAP recreational sports programs which correspond to their gender identity on a case by case and season by season basis, and with SCAP’s Board approval. For registration purposes on gender-based programs, a participant may register with the gender and name with which the participant identifies and conformation sufficient for guaranteeing access shall be satisfied by documentation or evidence that shows the stated gender is sincerely held, and part of the participants core identity. Documentation to be provided to the Agency shall include but is not limited to: 1. A written statement from the participant and parent(s)/guardian(s) affirming the consistent gender identity and
expression to which the participant identifies and 2. Parent(s)/Guardian(s) must provide the Agency written consent to speak to SCAP Board of Directors, staff, coaches
and parents/guardians of teammates about their participant’s gender identification; and one of the following: 1. Written verification from an appropriate health-care professional (physician or psychiatrist) of the participant’s
consistent gender identification and expression; or 2. Medical documentation which can include hormonal therapy, sexual re-assignment surgery, counseling, etc.; or 3. Current school registration information. The Agency who is participating in the SCAP tournament shall have a signed affidavit that the above information has been verified by an Agency representative(s) and the parent/guardian of the participant. If the Agency denies participation to a transgender participant for recreational sports activities, the participant’s eligibility remains with the gender determined by the birth certificate for SCAP’s recreational sports programs. If the Agency approves participation for a transgender participant, the participant may not return to his/her original gender identified on the birth certificate for SCAP recreational sports programs unless another evaluation is undertaken by the participating Agency because of a change in circumstances. The South Carolina Athletics Program Branch will take active steps to protect and promote the well-being of the participant by instructing staff/coaches: 1. to protect a transgender participant’s rights and privacy 2. to respect a transgender participant’s gender identity and use the participant’s preferred pronouns 3. to respect a transgender participant’s choices to dress in clothing and accessories that assert his/her gender identity Any protest will follow the procedures outlined in the SCAP boards’ manual/bylaws.
Concussion Policy: Each Tournament host is recommended to have an EMT or certified Athletic Trainer on site at all times. Players who are suspected of having a concussion aren’t allowed to return to a game until they have been cleared by a Doctor/Trainer.-Each sport
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Directions for Completing the SCAP Concussion in Sports Training Course
• Visit https://nfhslearn.com • Look at the top right of the page, and click “Register”. • Follow the steps to start an account (when asked to input profile information, click “Coach”, enter any
sports that you coach, enter your state and city, and type in “SCAP” in the box that asks for your organization).
• You will now be taken to a page that says “My Courses” (a few tutorial pop-ups will come, just click next. Once the tutorial is finished, you will be on a page that says “State Coaching Requirements”. The only course that you need is the “Concussion in Sports” course.).
• A window will pop up, click “Continue”. • You will be taken to the checkout page – you will see a price of $0.00. • Click the drop down box and select South Carolina. • Next click “Checkout”, and you will be sent to a receipt page. • On the receipt page there will be a script prompting you to click to access your “Course”. • Follow the directions to compete the course, and take the test at the end. • Once finished, click the “Download Certificate” box. • The certificate can then be printed and turned in with other required paperwork for SCAP
Tournaments. Please make sure you print 4 copies of your certificate.
Thank you coaches and good luck this season! If you have any questions about the concussion course, or anything this season, do not hesitate to Contact your District
Chairperson, who are listed at the beginning of the handbook.
BOUNDARIES OF THE FOUR (4) DISTRICTS
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SC ATHLETIC PROGRAMS DIVISION 1 BREAKDOWN (Football and 8U , 10U & 12U Boys Basketball only)
Central Eastern Southern Western City of Aiken City of Florence Beaufort Anderson City of Columbia Conway Bluffton City of Greenville Fairfield County Darlington Charleston County City of Spartanburg Irmo Chapin Dillon County City of Charleston Easley Kershaw County Georgetown County Goose Creek Greenville County Lancaster County Hartsville Hilton Head Greer North Augusta Horry County Mount Pleasant MauldinRichland County Lee County North Charleston SimpsonvilleRock Hill Marlboro County Orangeburg Wren Myrtle Beach St. Andrews N. Myrtle Beach Sumter County Williamsburg County
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SC ATHLETIC PROGRAMS DIVISION 2 BREAKDOWN (Football and 8U , 10U & 12U Boys Basketball only)
Central Eastern Southern Western Chester Andrews Barnwell Abbeville Clover Aynor Hanahan Clemson-Central Fort Mill Cheraw Isle of Palms Due West Newberry Choppee Jasper County Fountain Inn Tega Cay City of Dillon Moncks Corner Laurens Green Seas-Floyds Liberty Lake City Pendleton Lamar Pickens Latta Seneca Marion Starr-Iva McBee Tamassee-Salem Mullins Townville Pageland Walhalla Pamplico Westminster
Pawley’s Island Timmonsville
DISTRICT AND STATE SCAP TOURNAMENT DIRECTOR FORM
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DATE(S) OF TOURNAMENT: __________________________________________________________
LEVEL OF TOURNAMENT: ____________________________________________________________
TOURNAMENT SITE: _________________________________________________________________
TOURNAMENT DIRECTOR: ___________________________________________________________
TEAMS IN TOURNAMENT: ____________________________________________________________
_____________________________________________________________________________________
Please include a short summary of the tournament, listing any highlights and/or problems that you or your team encountered. Immediately following the tournament, please forward this form with your completed bracket to your District Chair. _________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
________________________________________________________________________________________
If any violations occurred, please refer to the SCAP Tournament Violation Report Form and send it to your District Chair. Person making this report: ______________________________________________________________
Agency position: ______________________________________________________________________
Date of Report: _______________________________________________________________________
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SCAP TOURNAMENT VIOLATION REPORT
District or State Tournament Host
Date of Report: ________________________ Department: _____________________________________
Report Taken By: _________________________ Phone Number: _______________________________
Action Taken: _________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
District Board Members
Date Notified: _________________________ SCAP Board Members: ____________________________
Action Taken: _________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Information Concerning Violation(s)
Date of Violation: ______________________ Sport: __________________________________________
Department Name: _____________________________________________________________________
Coaches Name(s): ______________________________ Phone Number: __________________________
Description of Violation: ________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Description of the Game when Violation Occurred:____________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
PARENTAL AUTHORIZATION AND MEDICAL RELEASE FORM
Department: __________________________________________ Age Division: __________________________________
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I, the parent or legal guardian of the child whose name is listed with my signature below, hereby give consent and approval for his/her participation in tournament activities as a member of the tournament team listed above. I assume all risks and hazards incidental to such participation including transportation to and from all activities. For any and all claims that should arise out of injury to the child, I hereby waive, release, absolve, indemnify and agree to hold harmless the Recreation Dept., SCRPA/SCAP, the organizers, sponsors, supervisors, participants, and persons transporting the children to and from activities; with the exception of the amount covered by accident and/or liability insurance held by the department. I also grant permission to managing and/or coaching personnel, or other department representatives or tournament officials, to authorize and obtain medical care and treatment from any licensed physician, hospital or medical clinic. This includes any major surgery, that is deemed necessary by a duly licensed physician should the child become ill of injured while participating in tournament activities away from home, or at other times when neither parent/guardian is available to grant permission for emergency treatment.
Childs Name Allergies Illness under MD Care Parent Signature
1 This fillable form is found on the SCRPA website
2 Click here to enter name.
3 Click here to enter name.
4 Click here to enter name.
5 Click here to enter name.
6 Click here to enter name.
7 Click here to enter name.
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SOUTH CAROLINA ATHLETIC PROGRAMS (SCAP)
INTENT TO PARTICIPATE FORM
Department/Agency name Will be participating in the enter sport District Tournament in the enter age group age group.
Division I ☐ or II☐ (Football only, refer to manual).
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Boys/Girls choose one.
We would like to host the following age groups (s) in the District Sub-District Tournaments:
Click here to enter text.
Click here to enter text.
Click here to enter text.
Click here to enter text.
Click here to enter text.
Our Jersey Colors will be: enter Main color with enter Trim color.
If we win, we agree to participate in the State Tournament. Please send tournament information to: Department/Agency Name Email Address City SC Zip Contact Person name Phone Office Phone Mobile Agency Representative Signature: _________________________________________ Date: __________________
TEAM ROSTER
*Please print or type and make four(4) copies – District Host, District Director, State Director, and Coach*
_____________________________________ _____________________________________ (Department/Agency) (District/Year)
Sport: ___________________ Entry Fee: ____________________ Division:___________________ [For football/Basketball use only]
Play Uniform Name As Appears on BC Physical Address/No PO Box Age DOB Number Weight
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This fillable form is found on the SCRPA website
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Coach Names Contact Numbers
( ) ( ) ( ) ( )
___________________________
(Sub-District Verification & Printed)
______________________________ _______________ ___________________________
(Department Signature) & Printed Name (Date) (District Verification & Printed)
South Carolina Athletic Programs (SCAP)
Youth Coaches Code of Ethics
The coach shall be aware that he or she has a tremendous influence, for either good or ill, on the development of the athlete, thus, shall never place the value of winning above the value of instilling the highest ideals of character. The coach shall uphold the honor and dignity of coaching. In all personal contact with athletes, league administrators, tournament officials, and the public, the coach shall strive to set an example of the highest ethical and moral conduct. The coach shall take an active role in the prevention of drug, alcohol, and tobacco use.
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The coach shall avoid the use of alcohol and tobacco products when in contact with players. The coach shall master the games rules and shall teach them to his or her team members. The coach shall not seek an advantage by circumventing the spirit or letter of the rules. The coach shall exert his or her influence to enhance positive sportsmanship by spectators. The coach shall respect and support game officials. The coach shall not indulge in conduct which would incite players or spectators against the officials. Public criticism of officials or players is unethical. The coach should meet and exchange cordial greetings with the opposing coach to set the correct tone for the game before and after the game. I understand that unsportsmanlike behavior can lead to my suspension from and removal from this game and/or tournament. I understand that violating the rules of conduct may also lead to my suspension.
Print name___________________________________________________________________________ Signature____________________________________________________________________________ League_________________________________________________ Date_________________________
Sub-Agency Request FormOur organization is requesting to be sponsored as a sub-agency under the below named current SCRPA agency member. By signing this form, we agree to abide by all rules and
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regulations of the South Carolina Athletic Programs Branch of the South Carolina Recreation & Parks Association.
The below criteria must be met to qualify as a sub-agency:
1) Sub-Agency must be a volunteer run association or organization.2) Sub-Agency cannot employ full time or part time paid staff.3) Sub-Agency must sponsor and participate in two or more sports in a calendar year.4) Sub-Agency must have written consent by all geographically bordering SCRPA members
and the county SCRPA agency member (if there is one). By signing below, the current sponsoring SCRPA agency is entirely responsible for the sub-agency including but not limited to: completed rosters and forms, eligibility for players and coaches, all fees, fines and other punishment that may be levied against the sub-agency by the SCAP Board of Directors or the full SCRPA Board of Directors:
One Calendar Year Fee: $100.00
Requesting Sub-Agency: _____________________________________________________
Sub-Agency Contact Info (name & ph.#):_________________________________________
Existing SCRPA Sponsoring Agency: _____________________________________________
Geographically Bordering SCRPA Member(s):_____________________________________
Calendar Year of the Request:_________________________________________________
Sports: ___________________________________________________________________
________________________________________________________________________________________________________________________________
Signature of the Officer/President, Sub-Agency Organization
________________________________________________________________________________________________________________________________
Signature of Director, Current Sponsoring SCRPA Agency
________________________________________________________________________________________________________________________________
Signature(s) of the Geographically Bordering SCRPA Member(s)
SCAP Participant Allowance FormIf a SCAP agency does not sponsor a particular sport or age division during a season, then a participant is allowed to play at the next closest recreation department (that offers that sport or
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age division) and be eligible for tournament play (all-stars). If the home SCAP Agency (home meaning the rec. dept. in whose boundaries they live) resumes/adds the division or sport in the future/next season, the player may elect to remain in the closest rec. dept. or return to their home. Once an election is made, the participant must remain in the chosen rec. dept. for the duration of their sport career.Participant Name:_________________________Year:_________Parent/Guardian Signature:_______________________________Sport/Age Div. Requesting to Play:__________________________Why Request is being Made:_______________________________Home SCAP Agency Rep. Signature:__________________________Printed Home SCAP Agency Rep. Name:_______________________Home SCAP Agency:_____________________________________
SOUTH CAROLINA ATHLETIC PROGRAMS (SCAP) ATHLETIC DEPARTMENT OF THE YEAR - NOMINATION REQUIREMENTS AND PROCEDURES
In order for a department to be nominated to receive the Athletic Department of the Year award, it must be a SCRPA and SCAP agency member. Listed below are the requirements that must be followed in preparing and packaging all award nominations. Deviation from these standards may result in disqualification from the process.
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Package Size and Length
The nomination package should be typed, double-spaced, and printed on standard 8½” X 11” paper. It should be no more than ten (10) pages in length, can be double-sided, and should include photographs. Neither the front nor back page of the binder should be used. Any materials or brochures attached to the any part of the binding will not be considered.
Required Information
Required information should be obtained from your department’s current fiscal year figures and programs. The committee encourages that your information be submitted in the order listed below.
Section 1: General Information and Qualifications (5% of total points) • Capital Outlay • Operating Budget • Number of employees in athletics, including full-time, part-time, seasonal and volunteers. Include any changes or
additions to staff. • Number of participants who have attended programs • Number of residents in your designated service area • Classification (1 = 10,000; 2 = 10,000 – 25,000; 3 = 25,000 – 50,000; 4 = over 50,000)
Section 2: Programs and Special Events (50% of total points) • A listing of all athletic programs offered • Describe two outstanding athletic programs • Describe one outstanding special event • Describe one outstanding new athletic program or event
Section 3: Agency Innovations (35% of total points) • Cooperation or partnerships with other organizations • Agency innovations, cost saving measures, etc. • Grants and other outside revenue resources received • Awards and/or outstanding nominations received in the last two years • Local, state, and national professional affiliations of athletic staff and their service to SCRPA
Section 4: Narrative (10% of total points) • Note any new or refurbished facilities that may apply • Note any master plans completed in the last five (5) years • Reasons why your agency should be considered outstanding and unique in the field of athletics • • Mail to: SCAP – Awards Committee
563 South Lake Drive Lexington, SC 29072
SOUTH CAROLINA ATHLETIC PROGRAMS (SCAP)PROFESSIONAL OF THE YEAR - NOMINATION REQUIREMENTS AND PROCEDURES
Who can nominate? Any current agency or agency member that is in good standing with the SCRPA is eligible to submit a nomination for this award.
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Who is eligible? Past recipients of this award are not eligible. Nominees must meet all of the following criteria: 1. Membership : Nominees must be current SCRPA and SCAP members. 2. Service : Nominees must have rendered outstanding service and/or accomplishments to the leisure service industry in
athletics.
3. Leadership : Nominees must have fulfilled a leadership role in their professional organization of community.
4. Writing, Research and Speeches : Nominees should be active in promoting the recreation/athletic field through
speaking, writing, education, or other mediums. They must make other outstanding contributions that are not
classified above, to all of the programs that they are involved in.
5. Character : Nominees must be of outstanding moral character and professional stature.
Submission Procedures
Complete the attached biography page.
Any additional pages should be types, double-spaced, and should include any information that you feel is essential to the judging of the nominee.
Please make every effort to compile a presentation that will give the committee a comprehensive and unique insight into the character, accomplishments and professionalism of the nominee.
Mail to: SCAP – Awards Committee 563 South Lake Drive Lexington, SC 29072
Notification Procedures
Approximately two (2) weeks prior to the conference or institute, the agency member who submits the nomination will be notified that their nominee has been selected to receive this award. They will be responsible for making arrangements for the nominee to be present at the time of the award presentation. Every effort should be made to keep this selection confidential until it is announced at the conference/institute. The agency member that nominated the recipient may also be asked to assist the SCAP Awards Committee in gathering any additional information needed for the award presentation.
PROFESSIONAL BIOGRAPHY
(For award purposes) This form provides the SCAP Awards Committee with the basic information needed to adequately judge all nominees. Use additional sheets to provide the committee with comprehensive and unique insight into the individual. • Directions: Please fill out this form completely, including all information regarding SCAP Professional of the Year nominee.
Nominee: ______________________________ Agency: ________________________________
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Address: _______________________________ Phone: _________________________________
City: ___________________ Zip: ___________ Member Submitting Nomination:
Email: __________________________________
_______________________________________ Agency: ________________________________
Address: ________________________________ Phone: _________________________________
City: ___________________ Zip: ___________ Email: __________________________________
Personal History
DOB: ____________________ Place of Birth: ____________________ Spouse: ___________________
Name(s) and age(s) of Children/Grandchildren: _______________________________________________ _____________________________________________________________________________________________
Attach separate document(s) that verify the individual’s other relevant accomplishments.
Education School/University/Graduate School attended: Degree Received: Year Graduated:
1. ___________________________________________________________________________________ 2. ___________________________________________________________________________________ 3. ___________________________________________________________________________________
Professional History
Employer: Position: Employed From/To: 1. ___________________________________________________________________________________ 2. ___________________________________________________________________________________ 3. ___________________________________________________________________________________
Professional Affiliations
Organization: Office Held (if any): Awards/Honors : Dates From/To: 1. ___________________________________________________________________________________ 2. ___________________________________________________________________________________ 3. ___________________________________________________________________________________ 4. ___________________________________________________________________________________ 5. ___________________________________________________________________________________
*Please remember to assume that the committee does not know your nominee.
SOUTH CAROLINA ATHLETIC PROGRAMS (SCAP) YOUTH COACH OF THE YEAR AWARD – NOMINATION CRITERIA
Nominations for the Youth Sport Coach of the year Award will be accepted from Chapter Directors of the National Youth Sport Coaches Association (NYSCA) in South Carolina who are currently active with the NYSCA and other programs of
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the National Alliance for Youth Sports (NAYS). (NYSCA clinics and NAYS programs must have been offered in the chapter at least once in the past twelve (12) months). Nominations will also be accepted from other affiliations as long as the education component meets the minimum standards.
Any coach who is currently certified by the National Youth Sport Coaches Association (NYSCA), is in good standing with the NYSCA or other recognized organizations and the department/league from which they are certified and in which they currently volunteer, is eligible to be nominated for the South Carolina Youth Sport Coach of the Year Award. Nominations for this award should be submitted in the form of a brief narrative, no longer than one (1) typed page, and should include: • Name, address and accurate contact information of the nominee • Years of service as a volunteer coach within the chapter/department • Number of years as a NYSCA member • Any additional years of volunteer service or coaching • List of sports that the nominee coached in the current sports season including age groups • List of sports for which the nominee currently holds NYSCA certifications • List of sports that the nominee has coached within the chapter/department in the past, including age groups • List of outstanding efforts or achievements as a volunteer coach • List of remarkable role model behaviors that the nominee has displayed • Any additional comments or remarks to support the nomination Enclosed with this narrative, include the Chapter Director’s name and professional title, the name of the chapter/recreation department, and the department’s address, phone and fax number(s), and the Chapter Director’s dated signature. Each chapter/department is limited to one nomination per year.
Please direct all nominations to: SCAP – Awards Committee 563 South Lake Drive
Lexington, SC 29072
SOUTH CAROLINA ATHLETIC PROGRAMS (SCAP) PARENT AND VOLUNTEER OF THE YEAR AWARD – NOMINATION CRITERIA
Nominations for this award should be submitted in the form of a brief narrative, no longer than one (1) typed page, and should include:
• Name, address and contact information of the nominee
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Enclosed with this narrative, include the Chapter Director’s name and professional title, the name of the chapter/recreation department, and the department’s address, phone and fax number(s), and the Chapter Director’s dated signature. Each chapter/department is limited to one nomination per year.
Please direct all nominations to: SCAP – Awards Committee 563 South Lake Drive Lexington, SC 29072
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