Microsoft Word - Implementing GCIO System in Colombia...

Establishing and Sustaining Government ChiefInformation Officer Function in Colombia

GCIO.CO Project Concept

18 June 2013

Patron:

o Ministry of Information Technologies and Communications

Proponents:

o Center for Electronic Governance, UNU-IIST, Macaoo Universidad Nacional de Colombia, Colombiao Directorate of IT Standards and Architectures, Colombia

Establishing and Sustaining GCIO Function in Colombia – GCIO.CO Project Proposal 2

www . e g o v . ii s t . u n u . e d u

Summary

This document defines a collaborative project that aims at establishing and sustaining theGovernment Chief Information Officer function in Colombia (GCIO.CO).

The patron of the project is the Ministry of Information Technologies and Communications (MICT). The proponents and collaborators on this project are: 1) Center for Electronic Governance at United Nations University International Institute for Software Technology (UNU), 2) Universidad Nacional de Colombia (UNC) and 3) Directorate of IT Standards and Architectures (ITSA), MICT, Colombia.

For a systematic and holistic development of the GCIO function in Colombia, the project is organized around a lifecycle of 12 activities required to establish and sustain the GCIO function. Among the 12 activities; 5 concern analysis and design: 1) identifying stakeholders,2) assessing readiness, 3) benchlearning, 4) visioning and strategizing and 5) designing; 5 activities concern the development of various components of the GCIO function: 6) regulatory framework, 7) institutional framework, 8) human capacity framework, 9) local collaboration framework and 10) international collaboration framework; and 2 are supporting activities: 11) research and 12) institutional capacity building.

The document describes the aim (Section 1), objectives (Section 2), activities (Section 3) and planning (Section 4) for the project; the latter includes schedule, staffing and budget.

http://www.egov.iist.unu.edu/



Table of Contents

Summary............................................................................................................................... 2Table of Contents .................................................................................................................. 3Abbreviations ........................................................................................................................ 41. Aim ................................................................................................................................ 52. Objectives ...................................................................................................................... 53. Activities ........................................................................................................................ 6

3.1. Identifying Stakeholders ...................................................................................... 63.2. Assessing Readiness ............................................................................................. 73.3. Benchlearning ...................................................................................................... 83.4. Visioning and Strategizing .................................................................................... 93.5. Designing ........................................................................................................... 103.6. Developing – Regulatory Framework ................................................................. 113.7. Developing – Institutional Framework ............................................................... 123.8. Developing – Human Capacity Framework......................................................... 133.9. Developing – Local Collaboration Framework .................................................... 153.10. Developing – International Collaboration Framework ........................................ 163.11. Supporting – Research ....................................................................................... 173.12. Supporting – Institutional Capacity .................................................................... 17

4. Planning ....................................................................................................................... 184.1. Schedule ............................................................................................................ 184.2. Staffing .............................................................................................................. 194.3. Budget ............................................................................................................... 20




Abbreviations

CIO Chief Information OfficerEGOV Electronic GovernanceGCIO Government Chief Information OfficerGCIO.CO Government Information Leadership function in ColombiaICT Information and Communication TechnologyIT Information TechnologyITSA Directorate of IT Standards and ArchitecturesUNC Universidad Nacional de ColombiaUNU Center for Electronic Governance at UNU-IISTUNU-IIST United Nations University International Institute for Software Technology




1. Aim

The aim of the project is to establish and sustain the Government Information Leadership function in Colombia (GCIO.CO), to strengthen the capacity of the Colombian Government in pursuing public policy, in fulfilling national development goals and in delivering value to the public through strategic use of Information and Communication Technology (ICT) and Electronic Governance (EGOV) – ICT-enabled transformation in the working of government and its interactions with citizens, business and other non-state actors.

2. Objectives

In line with this aim, the project has the following objectives:

O1. Identifying Stakeholders – identifying the main institutional and individual actors who are involved in (or who are affected by) the performance of the GCIO.CO function

O2. Assessing Readiness – engaging the stakeholders (O1) to determine the state of GCIO.CO including: political awareness and support, legal and regulatory framework, institutional arrangements, ICT-savvy government workforce, training and education opportunities, and other factors influencing the GCIO.CO function

O3. Benchlearning – identifying international experiences in establishing and sustaining the GCIO function and adapting international best practices to the circumstances in Colombia, based on O2

O4. Visioning and Strategizing – engaging the stakeholders (O1) to decide on the vision for GCIO.CO and on the strategy for establishing and sustaining this function (O2, O3)

O5. Designing – defining the architecture of the envisioned GCIO.CO function (O4) including the required legal, institutional, financial, human, technical and other components as well as the relationships among them

O6. Developing – Regulatory Framework – developing legal and regulatory foundations for establishing and sustaining the GCIO.CO function in public institutions in Colombia in line with the architectural design (O5)

O7. Developing – Institutional Framework – defining institutional support for the GCIO.CO function in line with the architectural design (O5) – defining GCIO positions within government organizations, assigning roles and responsibilities, defining required competencies for GCIO positions, defining career paths, creating organizational structures to support the GCIO.CO function, provisioning government-wide coordination, enabling cross-agency collaboration, etc.

O8. Developing – Human Capacity Framework – facilitating the professionalization of the government GCIO workforce in line with the architectural design (O5) and establishing government-academia collaboration to provision the required educational and training programmes

O9. Developing – Local Collaboration Framework – building community support for GCIOs to promote collaboration, share experiences, promote engagement and facilitate the anchoring of the GCIO workforce in line with the architectural design (O5)




O10. Developing – International Collaboration Framework – learning from others while at the same time sharing the own experiences, particularly from the Latin-American region, through developing regional collaborations and partnerships with recognized institutions and experts, in line with the architectural design (O5)

O11. Supporting – Research – providing policy support, recommendations and guidelines for the project through problem-oriented and user-driven research

O12. Supporting – Institutional Capacity – building human and institutional capacity withinITSA in order to successfully carry out the project

3. Activities

In order to realize the objectives outlined in Section 2, the project will carry out 12 activities, one per objective, as described in the sections below.

3.1. Identifying Stakeholders

The activity A1 aims at fulfilling the objective O1 – identifying the main institutional and individual actors who are involved in (or who are affected by) the performance of the GCIO.CO function.

To this end, the activity will include the following tasks:

T1. Designing instruments for stakeholder analysis – 1 weekT2. Planning data collection and review stakeholder list – 1 weekT3. Collecting data about stakeholders – 1 weekT4. Analyzing data on stakeholders – 1 week

One month is required to carry out these tasks.

This activity will produce two deliverables:

D1. Assessment instrument for stakeholder analysisD2. Document “Developing GCIO Function in Colombia – Stakeholder Analysis” covering the

process conducted for stakeholder analysis, collected and analyzed data, the list of identified main actors, and the findings and recommendations.

The responsibilities are divided as follows: 1) UNU and UNC are responsible for designing assessment instruments, setting up the process, and analyzing stakeholder data, and 2) UNC is responsible for gathering and collecting data, with support from ITSA.

The tasks, deliverables and responsibilities involved in this activity, mapped onto the weekly task schedule are shown in the table below.

A1 – IDENTIFYING STAKEHOLDERS

ID TASKSWEEKS RESPONSIBLE

1 2 3 4 UNU UNC ITSAT1 Designing analysis instrumentsT2 Planning data collection




T3 Collecting dataT4 Analyzing data

D1 D2DELIVERABLES

3.2. Assessing Readiness

The activity A2 aims at fulfilling the objective O2 – engaging the stakeholders (O1) to determine the state of GCIO.CO including: political awareness and support, legal and regulatory framework, institutional arrangements, ICT-savvy government workforce, training and education opportunities, and other factors influencing the GCIO.CO function

To realize this objective, the following tasks are planned:

T5. Preparing assessment instruments (questionnaires, instructions, website) – 1 week T6. Preparing the process to administer the instruments and to gather data – 1 week T7. Identifying agencies and individuals to be responsible for data gathering – 1 week T8. Providing training to the assessment team – 1 weekT9. Conducting assessment with the team applying the instruments – 2 monthsT10. Providing help desk for the assessment team – throughout T5T11. Collecting data from the assessment team – 1 weekT12. Analyzing assessment data quantitatively and qualitatively – 2 weeksT13. Analyzing the results of existing studies – 1 weekT14. Providing findings and recommendations based on the analysis – 2 weeks

Four months are estimated to carry out these tasks.

This activity will produce five deliverables:

D3. Assessment instrumentsD4. Rigorous description of the assessment process considering government structureD5. Training materials to prepare assessment team including the instruments and processD6. Data gathered through the assessment exercise in the form of a knowledge baseD7. Document “Developing GCIO Function in Colombia – State of Practice” covering

instruments, process, training, data, analysis of data, meta-analysis of other reports, and findings and recommendations

The responsibilities are divided as follows:

o UNU and UNC are responsible for developing assessment instruments, setting up the process, training the assessment team, analyzing data and former surveys, and formulating recommendations.

o UNC is responsible for team building, gathering and collecting data, and staffing the assessment helpdesk.

o ITSA is responsible for identifying the agencies involved in the assessment exercise.

The tasks, deliverables and responsibilities for this activity, mapped onto the weekly task schedule, are shown in the table below.




A2 – ASSESSING READINESS

ID TASKS

WEEKS RESPONS.

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16

UN

U

UN

C

ITSA

T5 InstrumentsT6 Assessment processT7 Identifying agenciesT8 Training teamT9 Assessment executionT10 Providing help deskT11 Collecting dataT12 Analyzing dataT13 Analyzing study resultsT14 Summarizing findings

D3 D4 D5 D6 D7DELIVERABLES

3.3. Benchlearning

The activity A3 aims at fulfilling the objective O3 – identifying international experiences in establishing and sustaining the GCIO function and adapting international best practices to the circumstances in Colombia, based on O2.

The overall goal is to ensure the transfer of knowledge and experiences from the leading countries in ICT, EGOV and GCIO, but also the countries with similar conditions to Colombia.

To this end, the following tasks are planned:

T15. Identifying best practices from the leading countries in ICT, EGOV and GCIO – 4 weeks T16. Identifying experiences from the countries in similar conditions as Colombia – 4 weeks T17. Adapting international best practices to the conditions in Colombia – 2 weeksT18. Developing best practices specially for Colombia as required – 2 weeks

Three months are required to carry out these tasks.

This activity will produce one main deliverable:

D8. A report “Developing GCIO Function in Colombia – State of the Art” covering the findings of the research tasks T15 through T18

These tasks are to be carried out collaboratively by UNU, UNC and ITSA as follows:

o UNU and UNC are responsible for identifying international best practices and adapting them to the conditions in Colombia and developing best practices for Colombia taking into account local conditions.

o ITSA is responsible for identifying relevant experiences.





A3 – BENCHLEARNING


1 2 3 4 5 6 7 8 9 10 11 12 UNU UNC ITSAT15 Identifying best practicesT16 Identifying experiencesT17 Adapting best practicesT18 Developing best practices

D8DELIVERABLES

3.4. Visioning and Strategizing

The activity A4 aims at fulfilling the objective O4 – engaging the stakeholders (O1) to decide on the vision for GCIO.CO and on the strategy for establishing and sustaining this function (O2 and O3).

The overall goal is to define the major activities to be performed for establishing and sustaining the GovIL function in Colombia.

To this end, the following tasks are expected:

T19. Planning visioning workshop – 1 weekT20. Developing training materials – 1 weekT21. Carrying out visioning and goal setting – 2 weeksT22. Conducting visioning workshop and receiving feedback – 2 week T23. Revising vision and goals based on received feedback – 1 week T24. Defining a strategy to realize the goals – 1 week

Two months are estimated to carry out these tasks.

The visioning workshop will last for one day and will be conducted in Bogota. The number of participants is estimated based on the following: 1) at least one participant for each national government agency (ministry or administrative department) and for each territorial government in which the GCIO function will be established during the first stage, 2) two or three representatives of the project owner at the Ministry of ICT and 3) at most five to eight team members, representatives of UNU and UNC. The maximum number of expected participants is 80 persons.

This activity will produce three main deliverables:

D9. Training materials for Visioning and Strategizing the GovIL function in ColombiaD10. Visioning and Strategizing the GovIL function in Colombia WorkshopD11. A report “Developing GovIL System in Colombia – A Strategy” defining the strategy for

establishing the GovIL function in Colombia

These tasks are to be carried out collaboratively by UNU, UNC and ITSA experts as follows:




o UNU and UNC are responsible for planning the workshop, developing training materials for the visioning, goal setting and strategizing

o UNC is responsible for conducting the visioning workshopo ITSA is responsible for revising the vision and goals, with support from UNU and UNCo UNU is responsible for defining the strategy.


A4 – VISIONING AND STRATEGIZING


1 2 3 4 5 6 7 8 UNU UNC ITSAT19 Planning workshopT20 Developing trainingT21 Visioning and goal settingT22 Conducting workshopT23 Revising vision and goalsT24 Defining a strategy

D9 D10 D11DELIVERABLES

3.5. Designing

The activity A5 aims at fulfilling the objective O5 – defining the architecture of the envisioned GCIO.CO function (O4) including the required legal, institutional, financial, human, and technical and other components as well as the relationships among them.

The overall goal is to define the major activities to be performed for establishing and sustaining the GCIO function in Colombia.


T25. Defining legal instrument and regulatory framework for GCIO.CO function – 1 weekT26. Designing human resource architecture for GCIO.CO – 1 weekT27. Designing institutional support for GCIO.CO – 1 weekT28. Defining financial requirements for GCIO.CO – 1 week

One month is estimated to carry out these tasks, as shown below.

This activity will produce one main deliverable:

D12. A report “Developing GCIO Function in Colombia – Architectural Design”

These tasks are to be carried out collaboratively by UNU, UNC and ITSA as follows:

o UNU and UNC, with support from ITSA, are responsible for defining the legal and regulatory framework and designing the human resource architecture

o ITSA is responsible for designing the institutional support and financial requirements.

The tasks, deliverables and responsibilities, mapped onto a weekly task schedule are shown in the table below.




A5 – DESIGNING


1 2 3 4 UNU UNC ITSAT25 Defining legal and regulatory frameworkT26 Designing human resource architectureT27 Designing institutional supportT28 Defining financial requirements

D12DELIVERABLES

3.6. Developing – Regulatory Framework

The activity A6 aims at fulfilling the objective O6 – developing legal and regulatory foundations for establishing and sustaining the GCIO.CO function in public institutions in Colombia in line with the architectural design (O5).


T29. Planning regulatory framework workshop – 1 weekT30. Developing training materials – 1 weekT31. Carrying out visioning workshops and receiving feedback – 2 weeksT32. Defining regulatory framework – 4 weekT33. Presenting the framework for consultation and receiving feedback – 2 weeksT34. Revising and disseminating the regulatory framework – 2 weeks

Three months are estimated to carry out these tasks.

The regulatory framework workshop will last for 1.5 days and will be conducted in Bogota. The number of participants is estimated based on the following: 1) five to 10 key candidates to occupy the GCIO positions at national government agencies, 2) three to five key candidates to occupy the GCIO positions at territorial governments, 2) two or three representatives of the project owner at the Ministry of ICT, 3) three to five experts in government regulations and 4) at most five to seven team members, representatives of UNU and UNC. The maximum number of expected participants is 30 persons.

This activity will produce three deliverables:

D13. Training materials for regulatory framework for GCIO.CO functionD14. Workshop on Establishing GCIO.CO Regulatory FrameworkD15. A report “Developing GCIO in Colombia – Regulatory Framework” defining the

regulatory framework for establishing and sustaining the GCIO.CO function

These tasks are to be carried out collaboratively by ITSA, UNU and UNC as follows:

o UNU and UNC are responsible for planning the workshop, developing training materials for the workshop,

o UNC is responsible for carrying out the workshop, defining the regulatory framework, submitting the framework to government consultation, receiving feedback

o UNU and UNC are responsible for revising the framework based on the received feedback and ITSA for conducting the final review and disseminating the framework.





A6 – DEVELOPING – REGULATORY FRAMEWORK

ID TASKS

WEEKS RESP.

1 2 3 4 5 6 7 8 9 10 11 12

UN

UU

NC

ITSA

T29 Planning workshopT30 Developing training materialsT31 Workshop and feedbackT32 Defining regulatory frameworkT33 Consultation and feedbackT34 Revising and disseminating RF

D13

D14

D15

DELIVERABLES

3.7. Developing – Institutional Framework

The activity A7 aims at fulfilling the objective O7 – defining institutional support for the GCIO.CO function in line with the architectural design (O5) – defining GCIO positions within government organizations, assigning roles and responsibilities, defining required competencies for GCIO positions, defining career paths, creating organizational structures to support the GCIO.CO function, provisioning government-wide coordination, enabling cross- agency collaboration, etc.


T35. Defining GCIO responsibilities across government levels and sectors – 3 weeksT36. Defining required GCIO competencies – 3 weeksT37. Defining career paths for GCIOs – 2 weekT38. Defining organizational structures to support GCIO function – 3 week

Two months are estimated to carry out these tasks.

This activity will produce two main deliverables:

D16. A report “Developing GCIO Function in Colombia – Competencies”D17. A report “Developing GCIO Function in Colombia – Institutional Framework”

These tasks are to be carried out collaboratively by ITSA, UNU and UNC as follows:

o UNU and UNC will be responsible for defining GCIO responsibilities, and competencieso UNC for defining career pathso UNU and UNC will be responsible for defining organizational structures.





A7 – DEVELOPING – INSTITUTIONAL FRAMEWORK


1 2 3 4 5 6 7 8 UNU UNC ITSAT35 Defining GCIO functionT36 Defining competenciesT37 Defining career pathsT38 Defining organizational structures

D16 D17DELIVERABLES

3.8. Developing – Human Capacity Framework

To address Government requirements, the activity A8 is decomposed into two:

1) Activity A8.1 – Developing – Human Capacity Framework – Phase I, and2) Activity A8.2 – Developing – Human Capacity Framework – Phase II.

The two activities are explained below.

3.8.1 Developing – Human Capacity Framework – Phase I

The activity A8.1 aims at partly fulfilling the objective O8 – facilitating the professionalization of the government GCIO workforce, during early stages of the project.


T39. Developing 3 GCIO certificate courses – 6 weeksT40. Delivering 3 two-weeks blended-learning courses – 6 weeks


This activity will produce four main deliverables:

D18. Courseware Course 1D19. Courseware Course 2D20. Courseware Course 3D21. A report “Developing GCIO Function in Colombia – Building Human Capacity – Phase I”

UNU and UNC will be responsible for developing the GCIO certificates courses. UNCsupported by UNU will be responsible for delivering the courses.





A8.1 – HUMAN CAPACITY FRAMEWORK - PHASE I

ID TASKS

WEEKS RESPONS.

1 2 3 4 5 6 7 8 9 10 11 12

UN

U

UN

C

ITSA

T39 Developing three coursesT40 Delivering three courses

D18 D19 D20 D21DELIVERABLES

3.8.2 Developing – Human Capacity Framework Phase II

The activity A8.2 aims at fulfilling the objective O8 – facilitating the professionalization of the government GCIO workforce in line with the architectural design (O5) and establishing government-academia collaboration to provision the required educational and training programmes.


T41. Developing GCIO certificate and master programmes – 6 weeksT42. Developing postgraduate GCIO curriculum – 6 weeksT43. Developing government-academia collaboration for GCIO education – 4 weeksT44. Establishing the GCIO University in Colombia – 4 weeksT45. Certifying the GCIO programme by the authorized government body – 4 weeks


This activity will produce five deliverables:

D22. A report “Postgraduate Education for GCIO in Colombia – Curricula and Programme” D23. Agreements for GCIO education between government and relevant universitiesD24. Statute of the GCIO.CO UniversityD25. Certification of the GCIO postgraduate education by the Ministry of EducationD26. A report “Developing GCIO Function in Colombia – Human Capacity Framework”

UNU and UNC will be responsible for developing the postgraduate programmes and curricula, and for developing government-academia collaboration. UNC in collaboration with ITSA will be responsible for establishing the GCIO.CO University in Colombia. UNC will be responsible for certifying the curriculum and programme.


A8.2 – HUMAN CAPACITY FRAMEWORK – PHASE IIID TASKS WEEKS RESPONS.




1 2 3 4 5 6 7 8 9 10 11 12

UN

U

UN

C

ITSA

T41 Developing programmesT42 Developing curriculaT43 Developing partnershipsT44 Building GCIO.CO UniversityT45 Certifying programmes

D23D24D25

D22D26

DELIVERABLES

3.9. Developing – Local Collaboration Framework

The A9 activity aims at fulfilling the objective O9 – building community support for GCIOs to promote collaboration, share experiences, promote engagement and facilitate the anchoring of the GCIO workforce in line with the architectural design (O5).


T46. Launching and maintain the GCIO.CO portal – 4 weeksT47. Publishing two editions of a GCIO.CO newsletter – 2 weeks (second half of the project) T48. Organizing two GCIO.CO events – 2 weeks (second half of the project)T49. Establishing GCIO.CO Community of Practice – 4 weeks


The two GCIO events are planned to bring together the newly appointed GCIOs. The events are planned to last for one day and to take place in Bogota. The number of participants is estimated based on the following: 1) the number of the newly appointed GCIOs 2) two or three representatives of the project owner at the Ministry of ICT and 3) at most three to five team members, representatives of UNU and UNC. The maximum number of expected participants for each event is 80 persons.

This activity will produce four main deliverables:

D27. GCIO.CO portalD28. Two editions of the GCIO.CO newsletterD29. Two GCIO.CO eventsD30. GCIO.CO community of practice

ITSA, supported by UNU and UNC, will be responsible for launching and maintaining the portal, publishing the newsletter, organizing events and establishing community of practice.

The tasks, deliverables and responsibilities for this activity, mapped onto weekly task schedule, are shown in the table below.




A9 – LOCAL COLLABORATION FRAMEWORK


1 2 3 4 5 6 7 8 9 10 11 12 UNU UNC ITSAT46 Launching portalT47 Publishing newsletterT48 Organizing eventsT49 Establishing community

D27

D28

, D29

D28

, D29

, D30

DELIVERABLES

3.10. Developing – International Collaboration Framework

The A10 activity aims at fulfilling the objective O10 – learning from others while at the same time sharing the own experiences, particularly from the Latin-American region, through developing regional collaborations and partnerships with recognized institutions and experts, in line with the architectural design (O5).


T50. Establishing a GCIO network for Latin America – 2 weeksT51. Linking with international partner institutions – 2 weeksT52. Organizing the first edition of the Latin America GCIO Workshop – 12 weeks


The first edition of the Latin America GCIO Workshop aims at bringing together Colombian GCIOs with national GCIOs from other Latin American countries. The event is planned to take place in Bogota to last for 2 days and is expected to be attended by 100 to 120 participants.


D31. A database of international partnershipsD32. Latin America GCIO Workshop

UNU will be responsible for establishing the GCIO network and linking with international partners. UNC supported by UNU will be responsible for organizing the GCIO workshop.


A10 – INTERNATIONAL COLLABORATION FRAMEWORKID TASKS WEEKS RESPONS.




1 2 3 4 5 6 7 8 9 10 11 12

UN

U

UN

C

ITSA

T50 Establishing leaders networkT51 Linking with partnersT52 Organizing GCIO Workshop

D31 D32DELIVERABLES

3.11. Supporting – Research

The A11 activity aims at fulfilling the objective O11 – providing recommendations, policy support and guidelines for the project through problem-oriented and user-driven research.

To this end, one task is expected:

T53. Conducting problem-oriented and user-driven research on GCIO – 12 months

As a cross-cutting and supporting task, 12 months are estimated to carry out this task.


D33. International Conference Publication “GCIO – Colombian Experience”D34. A report “Developing GCIO System in Colombia – Research Experience and Results”


o UNU and UNC are responsible for carrying out this activity.

The task, deliverables and responsibilities for this activity, mapped onto the monthly task schedule, are shown in the table below.

A11 – RESEARCH

ID TASKSMONTHS RESPONSIBLE

1 2 3 4 5 6 7 8 9 10 11 12 UNU UNC ITSAT53 Research

D33D34

DELIVERABLES

3.12. Supporting – Institutional Capacity

The A12 activity aims at fulfilling the objective O12 – building human and institutional capacity within ITSA in order to successfully carry out the project.


T54. Building human capacity within ITSA – 12 monthsT55. Building institutional capacity within ITSA – 12 months




As a cross-cutting and supporting task, this activity is estimated to take 12 months.


D35. The Project Owner from ITSA will be trained throughout the projectD36. A report “Developing GCIO System in Colombia – Capacity Development”


o UNU and UNC are responsible for building capacity within ITSA.

The tasks, deliverables and responsibilities for this activity, mapped onto the monthly task schedule, are shown in the table below.

A12 – BUILDING ITSA CAPACITY

ID TASKS

MONTHS RESPONS.

1 2 3 4 5 6 7 8 9 10 11 12

UN

U

UN

C

ITSA

T54 Building human capacityT55 Building institutional capacity

D35D36

DELIVERABLES

4. Planning

The current section describes the schedule, staffing and budget of the project.

4.1. Schedule

The project is expected to last for 12 months.

The A1 activity (Identifying Stakeholders) is executed during the month 1 along with A2 (Assessing Readiness) which continues during the months 1 to 4. A3 (Benchlearning) is executed from the month 2 to 4, followed by A4 (Visioning and Strategizing) which takes place during the months 5 and 6. A5 (Designing) is conducted during the month 7, followed immediately by A6 (Developing – Regulatory Framework) which takes place from the month8 to 10. A7 (Developing – Institutional Framework) takes place during the month 10 and 11, while A8.1 (Developing – Human Capacity Framework Phase I) during from month 5 to 7 and A8.2 (Developing – Human Capacity Framework Phase II) during from month 10 to 12. A9 (Developing - Local Collaboration Framework) take place during the months 7, 9 and 12, and A10 (Developing – International Collaboration Framework) during the months 5, 10, 11 and12. A11 (Supporting – Research) and A12 (Supporting – Building Capacity) are carried out throughout the whole from the month 1 to 12.

The table below shows the timeline for different activities of the project.




TASK MONTHS1 2 3 4 5 6 7 8 9 10 11 12

A1 – Identifying StakeholderA2 – Assessing ReadinessA3 – BenchlearningA4 – Visioning and StrategizingA5 – DesigningA6 – Developing – Regulatory FrameworkA7 – Developing – Institutional FrameworkA8.1 – Developing – Human Capacity Framework P IA8.2 – Developing – Human Capacity Framework P IIA9 – Developing – Local CollaborationA10 – Developing – International CollaborationA11 – Supporting – ResearchA12 – Supporting – Building Capacity

4.2. Staffing

The following positions are required on the side of UNU:

P1. Coordinator – senior UNU staff to supervise UNU’s contribution to the project at 35% P2. Senior Researcher – international senior resource person from UNU at 100%P3. Researcher – international resource person from UNU at 100%P4. Fellow – two qualified persons preferably from Colombia invited as fellows at 100%

The following positions are required on the side of UNC:

P5. Researcher – two senior researchers to contribute to the project at 50% each or one senior researcher to contribute to the project at 100%

P6. Fellow – two qualified postgraduate students dedicated 100% to the project

The following positions are required on the side of ITSA:

P7. Owner – ITSA staff to represent the owner’s views on the project at 20%P8. Manager – senior ITSA staff to oversee the management of the project at 40%

In addition, the following positions will be provided by UNU and UNC

P9. Trainees – two trainees, one from UNU and another from UNC to receive training through the project at 100%

P10. Admin Support – administrative staff from UNC to provide support to the project at50%

P11. IT Support – one IT staff from UNC to provide IT support to the project at 50%.

The table below summarizes the positions required by the project.

STAFFINGQUANTITY

ID POSITION UNU UNC ITSAP1 Coordinator 1P2 Senior Researcher 1




P3, P5 Researcher 1 1P4, P6 Fellow 2 2P7 Owner 1P8 Manager 1P9 Trainees 1 1P10 Admin Support 0.5P11 IT Support 0.5

4.3. Budget

The budget for the project in six categories – salaries, stipends, personnel, missions, events and resources – is outlined below.

The costs of UNU are USD 257,680 with 15% of administrative costs of USD 38,652. UNU costs for executing the project total USD 296,332. The estimated costs of UNC for executing the project are USD 120,040. So far, No administrative costs were introduced for UNC. An explanation for each category of expenditures follows.

o Salaries and Stipends – The costs of salaries and stipends for UNC are estimated using the same figures as UNU. The salary costs for ITSA staff should be completed by ITSA.




o Personnel – Accommodation is considered in Macao for UNC and ITSA staff conducting part of the work at UNU. Likewise, accommodation in Bogota is included for UNU staff working in Colombia.

o Missions - Eight travels are included for 2 UNU experts to come to Colombia four times during the project execution. Four travels are included for two academics of UNC to come to Macao for conducting research and development tasks in UNU. In addition, one mission is included to cover the participation of two academics of UNC to present a paper at ICEGOV.

o Events - Local costs for organizing the 2 workshops (Visioning and Regulatory Framework) and the two national and the international events should be completed by UNC.

o Resources – The cost for printing training materials should be estimated by UNC. The cost of software for developing the portal is not estimated since should be agreed between ITSA and UNC (depending on the usage of proprietary or open source and standards followed by ITSA). The e-learning platform to be used for training is supposed to be open source (e.g. Moodle) and no cost was included for it. Other utility software used for the project (i.e. Microsoft Office) is supposed to be provided by project partners- UNU and UNC.


Microsoft Word - Implementing GCIO System in Colombia...

Documents

Transcript of Microsoft Word - Implementing GCIO System in Colombia...