Microsoft WORD BasicsInstructor: Marcy Lawrence

Few Simple StepsFour:Edit your TextFive:Enhance your TextSix:Spell CheckSeven:SaveEight:PrintNine:Open DocumentsOne:Program SetupTwo:Page SetupThree:Type your Text

One: Program Setup

Check to Make sure the following are setup:

FULL SCREEN is being displayed

TOOLBARS on Separate RowsStandard ToolbarFormatting Toolbar

RULER is turned ON

NORMAL Display is chosen

Continue and you will learn how to setup

FULL SCREENProgramTo maximize the program double click on the bar at the top (usually a blue bar) that reads Microsoft Word and it will snap to full screen

Double Click on this bar to use Full Screen

TOOLBARS on and Separate RowsSeparate Toolbars by clickingVIEW>TOOLBARS>CUSTOMIZE>OPTIONS>SHOW TWO ROWSStandard and Formatting Toolbars displayed*All Setup is in View*Click VIEW>TOOLBARS>STANDARDClick VIEW>TOOLBARS>FORMATTING

Toolbars on Separate RowsClick VIEW> TOOLBARS> CUSTOMIZE>OPTIONS>SHOW TWO ROWSand move to next step

RULERTurning the ruler on for use with tabs and indentsDisplay the ruler by clicking VIEW>RULER

The ruler is displayed at the top of the blank page. To display the ruler clickVIEW>RULER

NORMAL DISPLAYFOR QUICKER CREATE/EDIT USE NORMAL DISPLAYCLICK ON VIEW>NORMAL

Click VIEW>NORMAL

Two: Page SetupSetup MARGINSPAPER SIZEORIENTATIONTABS

MARGINSDefine blank space top/bottom and left/right on pageCLICK ON FILE>PAGE SETUP>MARGINSOr DOUBLE CLICK THE TOP OF THE RULER!

Double Click on the top of the ruler (anywhere above dots) to displayPAGE SETUPClick the MARGINS tab, choose increments and move to next step

PAPER SIZEDefine dimensions of the pageCLICK ON FILE>PAGE SETUP>PAPERCHOOSE SIZE FROM DROP BOX

Click on the desired paper size and click OK

ORIENTATIONDefine print TOP to BOTTOM (PORTRAIT) or LEFT TO RIGHT (LANDSCAPE)CLICK ON FILE>PAGE SETUP>MARGINS TABOr DOUBLE CLICK THE TOP OF THE RULER!

Double Click on the top of the ruler (anywhere above dots)Click the MARGINS tab, choose PORTRAIT or LANDSCAPE

TABSDefine tab alignment and positionCLICK ON ON THE LEFT OF THE RULER TO CHOOSE ALIGNMENTCLICK ON POSITION ON BOTTOM OF RULER TO PLACE TAB

Click to change/choose alignmentClick the bottom of the ruler to place the tab stop. Repeat as necessary choosing alignment and position.

Three: TYPERemember to USE WORD WRAP as you are typing

WORD WRAP is just ON you dont turn it on or offWORD WRAP is just a part of wordprocessing

when you have continuous text remember to JUST KEEP TYPING and the program will automatically wrap your text to the next line when it doesnt fit within the margins.

The only time you will press ENTER is when text is not continuous, but LINES, and you need to go to the next line or when it is time to start a NEW PARAGRAPH.

Four: EDITINGBasic Wordprocessing Editing

As you type you may need to ADD

SPACES:just click new position push the space bar on the keyboardTEXT:just click new position and typeTAB:just click new position and push TAB key on keyboard until you reach the desired TAB stopBLANK LINES:just click new position and push the ENTER key on the keyboardPAGE BREAK:just click position where new page should begin and press CTRL and ENTER on the keyboard

EDITINGBasic Wordprocessing Editing

As you type you may need to DELETE

Depending upon the location of your cursor you will use the following keys on your keyboard to remove the characters or white space. If the white space or characters are on the

LEFT SIDE OF CURSOR:use BACKSPACE key

RIGHT SIDE OF CURSOR:use the DEL key

EDITINGSELECTING TEXT

To select a WORDDouble click the wordPHRASEUse the I-beam to drag across the block of textPARAGRAPHPosition the mouse under the tabs symbol on the ruler, in the alley left of text, and the mouse will become an arrow. Use the arrow to drag down lines to select TABS, TEXT and BLANK LINES that make up paragraphs

EDITINGUsing WORD to

REMOVE

Select the text or item to move by clicking on the item or dragging across text to select the text

Click EDIT>CUT

EDITINGUsing WORD to

COPY

Select the text or item to copy by clicking on the item or dragging across text to select the text

Click EDIT>COPY

Click in the new location for the duplicate text

Click EDIT>PASTE

EDITINGUsing WORD to

MOVE

Select the text or item to move by clicking on the item or dragging across text to select the text

Click EDIT>CUT

Click in the new location for the item or text

Click EDIT>PASTE

Five: ENHANCEUsing WORD to

CHANGE FONT (TYPEFACE)

Select the text by dragging across text to select the text

Click the FONTS drop box and click on the desired font

Click Down Triangle for a list of Fonts

ENHANCEUsing WORD to

CHANGE FONT SIZE

Select the text by dragging across text to select the text

Click the FONT SIZE drop box and click on the desired font size

Click Down Triangle for a list of Font Sizes

ENHANCEUsing WORD to

Bold / Italics / Underline

Select the text by dragging across text to select the text

On the formatting toolbar click the B for bold, I for italics and U for underlineClick B for bold, I for Italic for U for underline

ENHANCEUsing WORD to Choose Alignment

Left / Center / Right / Justify

on the page between the left and right margin

Select the text by dragging across text to select the text

On the formatting toolbar click theClick desired alignment picture for text alignment

ENHANCEUsing WORD to

Choose Font Color

Select the text by dragging across text to select the text

On the formatting toolbar click theClick down triangle for a choice of colors

Six: SPELL CHECK

You will CHECK SPELLING by clicking

TOOLS>SPELLING or clicking on the Standard ToolbarIn the spell check click on the correct suggestion and then click the Change buttonType in the correct spelling in this box and click Changeor

Seven: SAVESave, Save, Save Save OFTEN

You will SAVE by clickingFILE>SAVEWhen saving you must check two options:

File Name - Click in the FILE NAME box and enter a name for the file you are saving. Make the name meaningful so you will be able to easily identify and associate the content to name in the futureWhere you are saving Click in the SAVE TO Box at the top and choose a locationClick SAVE when you are done

Eight: PRINTYou will PRINT by clickingFILE>PRINT to get all pages one copy of eachOrClick on the PRINT Icon on the Toolbar to make choicesClick OK when you are doneMake your selections in the PRINT dialog box

Nine: OPEN an existing documentYou will OPEN or RETRIEVE by clickingFILE>OPENWhere you are opening Click in the Look IN Box at the top and choose a locationWhen opening you must check two options:

File Name Double click a file to open immediately or Click the FILE NAME to select and thenClick OK when you are done