Microsoft® Word 2010

Lesson 2

Formatting Characters

Pages 48 – 67

Objectives• Work with fonts.1• Apply basic character formatting.2• Work with the Font dialog box.3• Repeat and copy character formats.4• Change case and highlight text.5• Apply special effects.6

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Themes

Set of formatting instructions for the entire document– Includes fonts, colors, and object

effects Every document is based on a

theme Default theme is Office

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Character Formatting Character formatting is used to

emphasize text–You can change character formatting

by applying bold or italic format or by changing the style of type

FontA font is a type design applied to an entire set of characters, including letters of the alphabet, numerals, punctuation marks, and symbols The default heading font is Cambria. The default body text font is Calibri.

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Types of fonts A serif font has decorative lines

projecting from its characters–Cambria or Times New Roman

A sans serif font has NO decorative lines projecting from its characters–Calibri or Arial

A Script font is more ornate–Monotype Corsiva

Font Size Fonts are available in a variety of sizes

and are measured in points. There are 72 points in an inch.

Default size in Word 2013 is 11 points. Keyboard shortcuts:

Increases the font size – Ctrl + Shift + >Decreases the font size – Ctrl + Shift + <Increases the font size by one point – Ctrl + ]Decreases the font size by one point – Ctrl + [

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Basic Character Formatting Basic character formats include bold, italic,

and underline. More than one character format can be applied to text

You can Apply character formatting using:– Buttons on the Ribbon– Buttons on the Mini toolbar– Keyboard shortcuts:• Ctrl + B – to bold• Ctrl + U – to underline• Ctrl + I – to italicize

Character formatting can be applied to existing text or text to be keyed

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To Remove Character Formatting

To Remove character formatting from selected text, pressCtrl + Spacebar

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Using the Font Dialog BoxThree reasons to use the font dialog box:1.The font dialog box offers more

options than the Ribbon2.You can choose several options at one time3.You can preview your choices before you apply the changes

To open the Font Dialog box:– Click the Font Dialog Box Launcher– Right-click selected text, and click Font– Use keyboard shortcuts: Press Ctrl + D

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Font Dialog Box Launcher

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Figure 2-8

Exercise 2-6

Click the Font Dialog Box launcher button

Shortcut Menu You can use a short-cut to

open the font dialog box Right-click

selected textand choosefont

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Exercise 2-5

Figure 2-7

Font Effects

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Table 2-2

Exercise 2-7Create a Table: 2 x 7

Keyboard Shortcuts

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Table 2-3

Exercise 2-8Create a Table: 2 x 7

Character Spacing Click the Advanced

tab at the top of the Font dialogbox

Options to changethe space betweencharacters–Normal (default)–Expanded or Condensed

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Figure 2-11

Exercise 2-9

Repeat Character Formatting

To repeat character formatting, you can use the Repeat Command –Press F4 or Ctrl + Y

Note: Use the Repeat command immediately after applying the format

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Format Painter ButtonThe Format Painter Button is used to copy character formattingTo Copy the formatting one time: Select the text with the formatting to be copied Click the Format Painter button on

the Home tab, Clipboard group The mouse pointer changes to a

paintbrush with an I-beam pointer Select the text to be formattedTo Copy the formatting multiple times: Double-click the Format Painter button

– To turn OFF the Format Painter button• Press the ESC key • Click the Format Painter button1

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Change CaseYou can also change the case of characters using keyboard shortcuts and the Change Case button on the Ribbon Keys: Shift + F3 (Toggle key) Ribbon: Click the Change Case drop-down arrow on

the ribbon, and select one of the following options: – Sentence case– lowercase– UPPERCASE– Capitalize Each Word– tOGGLE CASE

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Used to emphasize text in a document—particularly online documents

Text Highlight Color button islocated in the Font group

Mouse pointer changes shape Select text to highlight Select No Color from the Text

Highlight Color drop-down list to REMOVE the highlight format from text

Highlight Text

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Highlight Colors To emphasize

parts of a document you can use the color highlight button on the ribbon– Select the text you

want to highlight– Click the Highlight

button on the Home tab

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Figure 2-13

Exercise 2-13

Drop Cap Used to draw attention to a

paragraph Drop cap appears below the text

baseline or in the left margin Click the Insert tab and click the

Drop Cap button– Click Dropped or In margin to insert the

drop cap – Click Drop Cap options to open the Drop

Cap dialog box21

Drop Cap Dialog Box

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Figure 2-14

Exercise 2-14

Text Effects Add visual interest to text Click the Text Effects button

on the Home tab Text Effect Features:–Outline–Shadow–Reflection–Glow

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Text Effects Gallery

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Figure 2-15

Exercise 2-15