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Microsoft Word 2010 - Illustrated Unit E: Creating and Formatting Tables.
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Transcript of Microsoft Word 2010 - Illustrated Unit E: Creating and Formatting Tables.
Microsoft Word 2010 - Illustrated
Unit E: Creating and Formatting
Tables
Objectives
• Insert a table• Insert and delete rows and columns• Modify rows and columns• Sort table data
Microsoft Office Word 2010 - Illustrated Complete
Objectives (continued)
• Split and merge cells• Perform calculations in tables• Apply a table style• Create a custom format for a table
Microsoft Office Word 2010 - Illustrated Complete
Inserting a Table
• A table is a grid made up of rows and columns of cells that you fill with text and graphics• A cell is the box formed by the
intersection of a column and a row• The lines that divide the columns and
rows are called borders
Microsoft Office Word 2010 - Illustrated Complete
Inserting a Table (continued)
Microsoft Office Word 2010 - Illustrated Complete
Column
Row
Cell
Inserting a Table (continued)
• Table menu includes a grid for selecting number of columns/rows for the table• Also has commands for inserting
tables:
Microsoft Office Word 2010 - Illustrated Complete
Inserting a Table (continued)
• To create a table:• Use Table button in Tables group on
Insert tab to open Table menu and insert a blank table
• Type text in the table cells• Press [Tab] to move from cell to cell or
click in a cell to move the insertion point• Press [Tab] at the end of the last cell to
create a new blank row at the bottom of the table
Microsoft Office Word 2010 - Illustrated Complete
Inserting and Deleting Rows and Columns• To select rows and columns:
• Use Select command in Table group on Table Tools Layout tab
• Use the mouse• Click margin to the left of a row to select it• Click top border of a column to select it• Drag across a row or down a column to
select the row or column
Microsoft Office Word 2010 - Illustrated Complete
Inserting and Deleting Rows and Columns (continued)• First, select the row or column where
you want to add or remove information• Use the appropriate Insert command in
the Rows & Columns group of the Table Tools Layout tab
• Use the Delete command in the Rows & Columns group of the Table Tools Layout tab
Microsoft Office Word 2010 - Illustrated Complete
Inserting and Deleting Rows and Columns (continued)
Microsoft Office Word 2010 - Illustrated Complete
New row
inserted
Rows & Columns
group
Table Tools Layout tab
Inserting and Deleting Rows and Columns (continued)• Copying and moving rows and
columns• Copy and move rows and columns the
same way you copy and move text• Use the Copy, Cut and Paste buttons
• Rows are inserted above the row containing the insertion point
• Columns are inserted to the left of the column containing the insertion point
Microsoft Office Word 2010 - Illustrated Complete
Modifying Rows and Columns
• Change the size of columns and rows by:• Dragging a border• Using AutoFit command in Cell Size
group on Table Tools Layout tab• Setting exact measurements using the
Table Row Height and Table Column Width text boxes in the Cell Size group or the Table Properties dialog box
Microsoft Office Word 2010 - Illustrated Complete
Microsoft Office Word 2010 - Illustrated Complete
Modifying Rows and Columns (continued)
Rows are all the same height
Table resize handle
Table move handle
Modifying Rows and Columns (continued)• To set advanced table
properties:• Properties command in
Table group on Table Tools Layout tab
• Table Properties dialog box opens
Microsoft Office Word 2010 - Illustrated Complete
Sorting Table Data
• To sort data is to organize the data alphabetically or sequentially based on the data in one or more columns• Data is sorted based on criteria you set• Sorting in ascending order organizes
the data alphabetically (A-Z) or sequentially (0-9)
• Sorting in descending order organizes the data in reverse alphabetical (Z-A) or sequential (9-0) order
Microsoft Office Word 2010 - Illustrated Complete
Sorting Table Data
• Sort using data in one column or multiple columns
• When you sort by multiple columns:• Select primary, secondary, and tertiary
sort criteria• Click the Sort button in the Data
group on the Table Tools Layout tab• The Sort dialog box opens
• Select column(s) to sort, type of information, and sort order
Microsoft Office Word 2010 - Illustrated Complete
Sorting Table Data (continued)
Microsoft Office Word 2010 - Illustrated Complete
Primary sort
column
Secondary and tertiary
sort columns
Sort order
Type of data
Sorting Table Data (continued)
Microsoft Office Word 2010 - Illustrated Complete
Rows sorted first
by type
Within each type, rows sorted by
cost
Sorting Table Data (continued)
• Sorting lists and paragraphs• Use Sort command in Paragraph group
on Home tab, and then choose: • Type of data (text, numbers, dates)• Sort by criteria (paragraphs or fields)
• Fields are text or numbers that are separated by a character, such as tabs or commas
• Sort order (ascending or descending)
Microsoft Office Word 2010 - Illustrated Complete
Splitting and Merging Cells
• Merge cells to combine adjacent cells into one larger cell
• Split cells to divide a cell into multiple cells• Use Merge Cells and Split Cells
commands in Merge group on Table Tools Layout tab
Microsoft Office Word 2010 - Illustrated Complete
Microsoft Office Word 2010 - Illustrated Complete
Splitting and Merging Cells (continued)
Cells merged to create new cell
Cells split into 3 new rows
Splitting and Merging Cells (continued)• Cells have .08" left and right margins
with no spacing between cells• Adjust them using Cell Margins button
in Alignment group on Table Tools Layout tab
• Table Options dialog box opens• Settings are applied to the entire table
Microsoft Office Word 2010 - Illustrated Complete
Performing Calculations in Tables• Formula command allows you to
quickly total the numbers in a column or row, perform averages, etc.
• Use cell references to refer to the cells in the table• Cell references are composed of a
letter and a number• Letter represents column, number
represents row
Microsoft Office Word 2010 - Illustrated Complete
Performing Calculations in Tables (continued)
Microsoft Office Word 2010 - Illustrated Complete
Row 3
Column D
Cell reference
Formula
Range of cells
Microsoft Office Word 2010 - Illustrated Complete
Performing Calculations in Tables (continued)
Total sum of above cells
B9-B10=1,270
Cell B9
Cell B10
Performing Calculations in Tables (continued)• Working with formulas:
• Word includes formulas for averaging, counting, rounding, and adding
• Formula dialog box• Enter cell references in parentheses after
the function name• =Average(A1,B2,C5)
• Separate cell ranges by a colon• =SUM(A1:A9)
Microsoft Office Word 2010 - Illustrated Complete
Applying a Table Style
• Use table styles to make tables more attractive and easy to read
• Table styles include borders, shading, fonts, alignment, colors, and other formatting effects
• Use the buttons in the Table Styles group on the Table Tools Design tab
• Apply a style then choose a theme
Microsoft Office Word 2010 - Illustrated Complete
Applying a Table Style (continued)
Microsoft Office Word 2010 - Illustrated Complete
Gallery of table styles
Microsoft Office Word 2010 - Illustrated Complete
Applying a Table Style (continued)
Light List, Accent 6 style and Paper theme applied to table
Applying a Table Style (continued)• Using tables to lay out a page:
• Tables can help structure the layout of a page
• Text, graphics, bulleted lists, charts, tables and other objects can be inserted in table cells
• A table inserted in a cell is called a nested table
Microsoft Office Word 2010 - Illustrated Complete
Applying a Table Style (continued)• Using tables to lay out a page (cont.)
• Remove the table borders to hide the table structure
• After removing borders, display the table gridlines to help you work
• Gridlines are blue dotted lines that show cell boundaries onscreen but do not print
• Use the View Gridlines button in the Table group on the Table Tools Layout tab to turn the display of gridlines on and off
Microsoft Office Word 2010 - Illustrated Complete
Creating a Custom Format for a Table
• Use the formatting tools available in Word to create your own table designs• Add or remove borders and shading• Vary the line style, thickness, and color
of borders• Change the orientation of text
Microsoft Office Word 2010 - Illustrated Complete
Creating a Custom Format for a Table (continued)
Microsoft Office Word 2010 - Illustrated Complete
Shaded cell
Choose colors from
Origin theme
Text rotated
Creating a Custom Format for a Table (continued)
Microsoft Office Word 2010 - Illustrated Complete
Completed table
Bottom border added to cell
Creating a Custom Format for a Table (continued)
• Draw Table feature allows you to draw table cells exactly where you want them• Click Table button on the Insert tab, and then
click Draw Table• If a table is already started, click the Draw
Table button in Draw Borders group on Table Tools Design tab to turn on the Draw pointer
• To erase a border click the Eraser button in the Draw Borders group to activate the Eraser pointer
Microsoft Office Word 2010 - Illustrated Complete
Summary• Tables help you illustrate information
intended for reference and analysis• Can be used to structure the layout of a
page• Table menu includes a grid for
selecting the number of columns and rows you want the table to contain, as well as several commands for inserting a table• Modify a table’s cells, rows, and
columns
Microsoft Office Word 2010 - Illustrated Complete
Summary (continued)
• Word allows you to easily sort and calculate the data in a table
• Word includes built-in table styles that you can apply to a table to format it quickly
Microsoft Office Word 2010 - Illustrated Complete