Griffith High SchoolMicrosoft Outlook TrainingTips and Tricks for Current Users

Four main views of Outlook 2007

• Mail• Calendar• Contacts• Tasks

Adding contacts

1. Click on contacts

2. Click File>New

Create an Outlook group

1. Name your distribution list

Outlook group setup cont…2. Click ADD

NEWAnd enter

details

3. Save and Close

Views of contactsBusiness Card View

outline

Receiving emails

Changing status of emails as read

or unread

Arranging viewsDate view – can view as any in

this menu

Searching for email content

2. Type in your query and ENTER. This brings

up emails containing the query

1. Choose folder to search query

Reminders When message is open select follow up from the message

ribbon and add followup or reminder

Recalling messages

Messages can be recalled is sent incorrectly by

selecting Other Actions and Recall

Attaching files1. Click

Attach File

2. Find your file and click insert

Attaching files cont

3. Selected files are inserted in the

attachment space

Select to send1. Select To…

2. Contacts will appear

3. Select individual or group

4. Click send

To: = Sends to contact of choiceCc: = Carbon Copy or For your InformationBcc: = Blind Carbon Copy – eg No recipients are disclosed

Business Card sending1. You may wish

contact information to be sent to recipients in

business card view.

2. Click contact and ok. The Card will be inserted as part of the main message

Creating a calendar

You may wish to makeAppointments in yourOutlook Calendar

Click on Calendar view

Calendar cont…

Calendar Views

Calendar and appointment invitations

Creating a Signature

Inserting pictures and clipart

Changing styles and look of emails

Creating Rules

Rules continued…

Blocking senders

Sending your calendar

Sending calendar cont…

Email delivery alterations

Delaying delivery

Message Options

Automatic saving

Preset display types

Options

Tasks

Task Progress and assignment

Deleting and folder management

Altering Mail views

Altering views cont…

Out of office assistant