Basic Manual MS Project 2010 Hasnita Md Jaafar

Microsoft Office Project 2010 Basic Manual

Hasnita Md Jaafar INTAN Bukit Kiara

Basic Manual MS Project 2010 Hasnita Md Jaafar

Quick Access Toolbar File name

Show the view & tools

Control Button

Tab Ribbon Group Functions

Berkenalan Dengan Skrin

Basic Manual MS Project 2010 Hasnita Md Jaafar

Table Area/Entry Area

Berkenalan Dengan Skrin

Gantt Chart Area

Schedule Manual/auto

Timeline

Indicator

Duration

Strat Date

Finish Date

Default view is Gantt Chart View

Basic Manual MS Project 2010 Hasnita Md Jaafar

“Format “ribbons (contents) berubah mengikut view

1. Insert New Tasks

1. Click the row to insert new task 2. Go to “Task Tab” Insert Group click “Task”

2. Organising Tasks

1. Click the ID# of the task to highlight the row. 2. When the arrow cursor appears, drag the task to the position.

Setting-Up A Project

Basic Manual MS Project 2010 Hasnita Md Jaafar

3. Delete Task

1. Click the ID# of the task to highlight the entire row 2. Right-click and click “Delete Task”

4. Outlining Tasks

Subtask

Summary Task

Outdent/Indent

Outdent Indent

Basic Manual MS Project 2010 Hasnita Md Jaafar

min = minute hr = hour d = day w = week mon = month

5. Duration

“WORK “ is the total effort required to complete a task. ( The total spend of working time )

Standard Assumption

1 day = 8 hrs 1 w = 5 d 1 mon = 4 w = 20 d

Enter “duration” in Duration column. Enter in row subtask only. “Summary task” will accumulate the duration.

Task Bar

Summary Task Bar

Milestone

6. Milestone

Duration = 0 day Symbol Diamond

Basic Manual MS Project 2010 Hasnita Md Jaafar

Notes

7. Task Note

Go to “Task Tab” Properties Group click “Notes”

8. Task Dependencies

Links between task based on the dependency. Double-click Task “Task Information” “Predecessors Tab” Select the predecessors’ task names and types.

Basic Manual MS Project 2010 Hasnita Md Jaafar

Notes

7. Task Note

Go to “Task Tab” Properties Group click “Notes”

8. Project Information

“Project Tab” Properties Group Project Information. Enter Project Start Date

Basic Manual MS Project 2010 Hasnita Md Jaafar

10. Project Summary Task

“File Tab” Options Advanced Tick “Show project summary task” in “Display options for this project:”

9. Task Dependencies

Links between task based on the dependency. Double-click Task “Task Information” “Predecessors Tab” Select the predecessors’ task names and types.

Basic Manual MS Project 2010 Hasnita Md Jaafar

Set New Calendar

1. “Project Tab” Properties Group Click “Change Working Time” 2. Click “Create New Calendar” 3. Enter the calendar name in Name field 4. Select Make a copy of “Standard” calendar 5. Click OK.

Basic Manual MS Project 2010 Hasnita Md Jaafar

Exceptions

Register the non-working days.

Select the exception dates

1. Select the exception dates. 2. Click in the Name under “Exceptions Tab” 3. Enter the exception name. The Start date and

Finish date appear. 4. Once finished, click OK.

Select the calendar name

Apply Calendar Go to “Project Tab” Properties Group Project Information. Select “Calendar”

Basic Manual MS Project 2010 Hasnita Md Jaafar

Manage Resource

1. Go to “View Tab” Resource Views Group Resource Sheet. 2. Enter Resource Name, Type, Standard Rate. 3. Base Calendar is the new “Project Calendar”

Resources 1. Work – human 2. Material – raw materials / machine 3. Cost – Finance: rental, claim, mileage, lodging

Register the resources.

Basic Manual MS Project 2010 Hasnita Md Jaafar

Resource Assignment

1. Go to “View Tab” Task Views Group Click Gantt Chart. 2. Click the task name. 3. Go to “Resource Tab” Assignments Group Click Assign Resources. 4. Choose the Resource Name click Assign. 5. The Resource Name will appear on the Gantt Chart next to the task bar.

Assign resource to task.

Basic Manual MS Project 2010 Hasnita Md Jaafar

Set Baseline

1. Go to “View Tab” Task Views Group Click Gantt Chart Tracking Gantt. 2. Go to “Project Tab” Schedule Group Click Set Baseline. 3. Set Baseline pop-up window appears.

Basic Manual MS Project 2010 Hasnita Md Jaafar

1. Select Set Baseline 2. Select Entire project 3. Click OK.

Planned Bar (Grey)

Actual Bar

Basic Manual MS Project 2010 Hasnita Md Jaafar

Tracking

Project Summary Bar

Summary Bar

Task Bar

1. To update the project. To update the actual work % completed. 2. Click the task name. 3. Go to Task Tab Schedule Group Select the percentage.