Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Microsoft Office 2007: Microsoft Office 2007: program suite program suite

• Word: creates text documentsWord: creates text documents

• Excel: creates worksheetsExcel: creates worksheets

• Access: creates a databaseAccess: creates a database

• PowerPoint: creates presentationsPowerPoint: creates presentations

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Understanding the Office 2007 Understanding the Office 2007 SuiteSuite

• Word Word • LettersLetters• MemosMemos• FaxesFaxes• NewslettersNewsletters• ReportsReports

Word document

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Understanding the Office 2007 Understanding the Office 2007 SuiteSuite

• Excel Excel • Budgets Budgets • ProjectionsProjections• PaymentsPayments• ChartsCharts• GraphicsGraphics

Excel worksheet

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Understanding the Office 2007 Understanding the Office 2007 SuiteSuite

• PowerPointPowerPoint• GraphicsGraphics• TransitionsTransitions• SoundtracksSoundtracks• Design themes Design themes

PowerPoint presentation

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Understanding the Office 2007 Understanding the Office 2007 SuiteSuite

• AccessAccess• InventoriesInventories• Employee dataEmployee data• Customer dataCustomer data• Sales data Sales data • Queries Queries

Access database form

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

Viewing the Office 2007 User Viewing the Office 2007 User InterfaceInterface

• PowerPoint program windowPowerPoint program windowQuick Accesstoolbar

Ribbon

Dialog boxlauncher

Zoom percentage

Zoom slider

Document window

Tabs

Title bar

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Understanding Word Understanding Word Processing SoftwareProcessing Software

Formatted text

Graphic

Table

Chart

Column

Header

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

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SummarySummary

• Select text as you workSelect text as you work

• Format text using the Mini toolbarFormat text using the Mini toolbar

• Use Print Preview before printingUse Print Preview before printing

• Save, print, and then close the Save, print, and then close the documentdocument

• When you are finished editing and When you are finished editing and creating documents, close all open creating documents, close all open files, and then close Wordfiles, and then close Word

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

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Exploring the Word Program Exploring the Word Program WindowWindow

Document window

Ribbon

Title bar

Scroll bar

Ruler

Status bar

Quick Access toolbar

View buttons

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

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Exploring the Word Program Exploring the Word Program WindowWindow

• The The Word Word program windowprogram window opens and opens and displays a blank displays a blank documentdocument

• The The insertion insertion pointpoint indicates indicates where text where text appears when appears when you typeyou type

Blank document

I-beam pointer

Insertion point

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

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Saving a DocumentSaving a Document

• To store a document permanently, you To store a document permanently, you must save it as a must save it as a filefile

• When you When you savesave a file you give it a name, a file you give it a name, called a called a filenamefilename, and indicate the location , and indicate the location to store the fileto store the file• A filename identifies the file A filename identifies the file • Files can be stored on an internal hard disk, Files can be stored on an internal hard disk,

on a CD or jump drive, or in another locationon a CD or jump drive, or in another location

• Saving a file allows you to close the file Saving a file allows you to close the file and open it later for editing or printingand open it later for editing or printing

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

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Saving a DocumentSaving a Document• Save a file for the first time using the Save a file for the first time using the Save buttonSave button

on the Quick Access toolbar or the on the Quick Access toolbar or the Save Save commandcommand on the Office menu on the Office menu

• Assign a filename and a file location to a Assign a filename and a file location to a document using the document using the Save AsSave As dialog boxdialog box

Location of the file

Filenames should be brief and descriptive

.docx file extension indicates the file is a

Word document

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

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Saving a DocumentSaving a Document

• After you save a file for the first time, After you save a file for the first time, save frequently as you work save frequently as you work • Saving updates the stored copy of the Saving updates the stored copy of the

file with your changesfile with your changes• Save changes using the Save changes using the Save buttonSave button,,

the the Save commandSave command, or [Ctrl][S], or [Ctrl][S]

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition

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• When you start Word, a blank When you start Word, a blank document opens in the document document opens in the document windowwindow

• To create a new document, begin To create a new document, begin typing in the blank documenttyping in the blank document

• Save the new document with a Save the new document with a descriptive filename and include your descriptive filename and include your namename

• As you edit the document, save your As you edit the document, save your changes to it oftenchanges to it often

SummarySummary

Microsoft Office 2007-Illustrated Introductory, Windows XP Edition