MHP Callback System SCHEDULING AND REPORTING RESULTS FOR OVERTIME SHIFTS.
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Transcript of MHP Callback System SCHEDULING AND REPORTING RESULTS FOR OVERTIME SHIFTS.
MHPCallback SystemSCHEDULING AND REPORTING RESULTS FOR OVERTIME SHIFTS
Special Thanks
Collaborative project between MHP
MOHS
MSU
UA
Harding
Captain Donald McCain
Dana Steil
Tonya Neaves
History of Callback
Troopers work overtime and usually the funding for the overtime is coming from a grant Need a method keep up with the list of grants that provide overtime
Need a way to manage what troopers can work overtime
Need a way to ensure troopers fill out the proper forms
Need a way to ensure all troopers are paid for their work
Need a way to monitor the activity during the overtime
Primary Goal
Provide a system to schedule and account for highway patrol overtime shifts that are grant funded.
MHP Overtime Lingo Callback - general term referring to a grant funded overtime shift
Detail - a specific 8 or 12 hour shift tied to a grant, troopers, and target. May be referred to as a callback.
Detail Report – form completed by each trooper to report the results of a Detail.
Detail Package – all Detail and Summary reports for a given Detail
District/Troop & Region
Supervisors Detail Supervisor – responsible for a single detail (may or may not have
special rank)
District Supervisor – all details must be approved by a District Supervisor
Callback Administrator – final approver of Detail Packages & Reporting
Detail Phases Grant Management - title, year, target, grant#, mileage rate
Scheduling Select date, time, duration, location, target/grant, supervisor, participants
Data Collection Trooper
Auto populating citation data from eCite
Manual entry of other data
Post Detail Report – completed by Detail Supervisor
Reporting Detail Package Reports
Grant reports
Payroll reports
Callback Tree
1 To Many Grants Each Grant can have one to many Details
Each Details has to have a supervisor, but can have one to many troopers
Each trooper must fill out his/her information for the detail
Each trooper’s information must be approved by the detail supervisor
Each Detail that is finished must be approved by the callback administrator
Grant Management
Detail Management
Detail Management(When & Who)
Detail Management (Where)
Detail Management (Post Detail)
Detail Approval Process
Detail Report Submission
Detail Report Submission
Reports
ReportCoverPage
DetailReport
GrantReports
MonthlyTroopViolationsReport
MonthReportingForm Summary
PayrollSummaryReport
Thank you!