1

ACE - School LeadershipModule: PPG - Planning

Unit 2 - Reflective Session (Content)

Dr Muavia Gallie (PhD)Friday 20 March 2009

MGSLG - Benoni OfficeNCS Lecturers

2

Content• Introduction (3-4)• Focus on school (5-7);• Types of Planning (8-15);• Focus of Planning & M+E (16-21);• Example 1 - SIP (22-29);• Example 2 - Teacher focus (30-41);• Integrated Management System (42);• Video - Do the right thing (43);• Closure (44).

3

Planning to FailFailing toPlan is thesame as

Planning toFail.

4

Levels of Planning in Education …

National

ProvincialInstitu

tionalCurriculumDistrict

1. School

2. Senior Management Team

3. Department4. Classroom

5. Learning Programme

5

Focus onthe

School …

6

Dysfunctionality vis-à-vis Under-performanceFigure 10: Three levels of school functionality in relation to the support needed by

schools

100%

90%

80%

70%

60%

50%

40%

30%

20%

10%

-10%

-20%

Non-Functioning -20% – +20%

Low-Functioning 21% - 60%

High-Functioning 61% - 100%

Basics

Gallie 2006

7

Specific Planning Needs …

IMPACTOUTPUTPROCESSINPUTDysfunctional Schools

Low-functional Schools

High-functional Schools

8

1. Annual Review

9

2. Strategic Planning

10

3. Strategic Planning - DynamicModel

11

4. Business Planning

12

5. Business Plan

13

6. Project Planning

14

7. Project Charter

15

8. Week Planner

16

Focus of the Planning

12. Basic computerliteracy for schoolmanagement

11. Demonstrate effectivelanguage skills in schoolmanagement and leadership

10. Develop a portfolio todemonstrate schoolmanagement and leadershipcompetencies

9. Moderate assessment8. Conductoutcomes-basedassessment

7. Mentor schoolmanagers and managementoring programmes inschools

6. Lead and managesubject/ learningareas/ phase

5. Manage policy,planning, schooldevelopment andgovernance

4. Manageorganisationalsystems, physical andfinancial resources

3. Lead andmanagepeople

1. Understandingschool leadershipand management inSouth Africa

2. ManagingTeaching

and Learning

17

Monitoring and Evaluation Strategies …

18

School Improvement Plan -Step 1 to 7

19

Without data, you’re just another person

with an opinion.

Importance of DATA

20

More Data

DATA

Data

data

Examining Data

21

Data Planning and Reflectiontool

The periodic, systematic use of a data, planning andreflection tool is needed to shape our decision onLearning and Teaching in schools.

September

NovemberDecember

January

March

April

May

June

October

August

February

July

22

School ImprovementStates must determine if

each school and district

make Adequate Yearly Progress (AYP).

1. Example of SIP Strategy

23

School Improvement TimelineSchool Improvement TimelineMiss AYP

Miss AYP

Miss AYP School Improvement Yr 1 (choice)

Miss AYP School Improvement Yr 2 (supplemental educational services)

Miss AYP Corrective Action

Miss AYP Restructure (planning year)

Restructure (implement plan)

24

School Improvement Year 1School Improvement:

Year 1 Each Title I district must identify for schoolimprovement any Title I school that fails to makeAYP for two consecutive years.

Identification must take place before thebeginning of the school year following the failureto make AYP.

Within 3 months, an identified school mustdevelop a school plan, in consultation withparents, school staff, district, and outside experts.

25

School Improvement Year 2School Improvement:

Year 2

If a school fails to make AYP by the endof the first full year after identification,the district must—

continue to provide technical assistance continue to make public school choice

available make supplemental educational services

available.

26

Corrective Action Year 3Corrective Action

If a school fails to make AYP by the end ofthe second full school year after identification,the district must—continue to make public school choice availablecontinue to make supplemental services availablecontinue technical assistance identify the school for corrective action and take at

least one of the following actions:

27

Possible corrective actionsPossible corrective

actions

Replace school staff relevant to the failure Institute and implement a new curriculumSignificantly decrease management authority

in the schoolAppoint outside experts to advise the schoolExtend school year or school dayRestructure internal organization of the

school.

Restructuring Year 4Restructuring

If a school fails to make AYP after onefull year of corrective action, the districtmust— continue to make public school choice

available continue to make supplemental services

available prepare a plan to restructure the school.

Possible Restructuring actionsRestructuring, continued

By the beginning of the next school year, the district mustimplement one of the following alternative governancearrangements, consistent with State law:Reopen school as a public charter schoolReplace all or most of school staff, including the

principalEnter into a contract with an entity, such as a private

management company, with a demonstrated record ofeffectiveness to operate the school

State takeoverAny other major restructuring of the school’s

governance arrangement.

30

2. Example of Learning Areaand Classroom Planning

Structured Teacher Planning Time(STPT) as a strategy

One of the variables highly correlated toincreased learner achievement is the amount oftime teachers have to work together to plan forinstruction and solve learner learning problems.

Aligning curriculum to standards, pacing, andinterim assessment are the infrastructure forimprovement, but

The cycle of assessment, analysis, and actionleads to long-term, lasting improvement.

31

… teacher ownership of the learningneeds of learners AND the programmesthe school uses to meet those needs.

It’s all about …

32

STPT has, generally, three steps:

1. Review standards-based assessmentdata (state, district, or classroom);

2. Dig deeper to see patterns andinformative aspects of the data throughcareful analysis, and

3. Plan for action: who needs what, andhow are we going to use our resourcesto provide for needed support.

Assessment, Analysis, Action …

33

Review the alignment to Standards; Analyse data from interim

assessments, district and provincialassessments, and grades;

Discuss the individual progress of yourlearners – what needs they may have;

Review the results from theinterventions you have planned;

Make decisions about curriculum andinstructional materials;

Share teaching strategies that work.

In session throughout the year, you will …

34

Be prepared: have all materialsneeded (data) available to teachers;

Have a clear “product” in mind for themeeting, and state it ahead of time;

Work on one or two topics in depth;

Provide a record of the conclusionsand the “product” for each meeting;

Remember that “forms followsfunction.”

ALWAYSAlways: …

35

Deal with departmental meeting topics,or operational issues not directlyrelated to learner achievement;

Allow the focus to shift from learnerlearning;

Discuss programmes when thepersonnel involved are not present;

Cancel the meeting because ofsomething more important.

NEVERNever: …

36

Review Interim AssessmentResults …

37

Review detail Achievements…

38

Data analysis …If our goal is to move learners from

“Level 1” to “Level 2” and from “Level2” to “Level 3”, and from “Level 3” to“Level 4”, and from “Level 4” to “Level5”, how could data analysis influenceprogrammes and classroom planning?

39

Programme Planning• What resources do you

currently have?

• How could they beused to support aspecific learnerlearning outcomes?

ProgrammePlanning

�______________

�____________

40

Classroom Planning• Which learners needwhat support?

• How am I going toprovide it?

ClassroomPlanning

____________

♦____________

41

• Planning: Determine which learnersneed support in which areas; be asprecise as possible to make theintervention selection more “on target.”

• Accountability: Be sure that resourcesspent on interventions are being usedwell; monitor whether or not learners aremaking substantial growth toward thetarget established.

Role of Data Management inPlanning Interventions …

42

Total Integrated ManagementSystem

TotalIntegrated

ManagementSystem

LeadershipSystem

ProcessManagement

System

HumanResource

ManagementSystem Knowledge

ManagementSystem

Client andContext

ManagementSystem

StrategicPlanningSystem

43

Softball - Do the right thing …

44

ThankYou!

You can download this presentationfrom www.slideshare.net - search

“Muavia Gallie”